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HomeMy WebLinkAbout2016-10-12Minutes for October 12, 2016, adopted Oct. 19 NANTUCKET' TOWN CLERK Town of Nantucket Capital Program Committee 2016 OCT 19 AM 11: 30 www.nantucket-ma.gov Members: Christy Kickham (Chair), Peter McEachern (vice chair), Richard Hussey (Secretary), Jim Kelly, Nat Lowell, Pete Kaizer, Stephen Welch MINUTES Wednesday, October 12, 2016 4 Fairgrounds Road, Training Room — 8:00 am Called to order at 8:07 a.m. Staff. Libby Gibson, Town Manager; Lynell Vollans, Assistant Director Finance; Julia Lindner, Financial Analyst; Terry Norton, Town Minutes Taker Attending Members: Kickham, McEachern, Hussey, Kelly, Lowell, Kaizer Absent Members: Welch Late arrival: None Department Heads: Mike Burns, Transportation Planner; Kara Buzanoski, Department of Public Works (DPW) Director; Andrew Voice, Planning and Land Use Services (PLUS) Director; Documents used: DPW Capital Projects FY2018 through FY2027spreadsheet; DPW Capital Request application copies. APPROVE 1. 1. None Discussion Buzanoski — Sidewalk Improvement Plan, this is the second year of the request; several plans refer to sidewalk improvements. This second year will focus on the downtown area. The part not included in the project is the Main Street and lower Straight Wharf sidewalk; waiting on the design to widen the sidewalk on the lower Main store side and move parking to the other side. The $900,000 requested every year shows up as a pool of money from which to pay for projects. Burns — Approximately 30,000 square yards (SY) of sidewalk work needs to be done with about 3,000 SY being done each year; that spreads it over 10 years. McEachern — He believes it is important for committee members to have a copy of the Regional Transportation Plan as a source document of projects. Kickham — Asked to what extent DPW takes direction from sidewalk survey Buzanoski — Take direction from it. Surfside Area Reconstruction Buzanoski — Boulevard came in just over $2m. The difference between Boulevard and the other roads is they are not doing a separate bike path along those roads, though they have had a request from abutters for a bike path; they aren't planning to as some roads would have to widen the paved surface. Hussey — Expressed concern about the cost of design services. Buzanoski — The $120,000 for design includes the design, construction plans, permits, and oversight of the project. Explained how a design contractor is chosen. Kelly — Asked what percent of the budget is design. Buzanoski — About 25 %; she has other money she can also use. McEachern Asked if a person could be brought onto the payroll with the ability to design roads in order to cut those costs. Page 1 of 4 Nfinutes for October 12, 2016, adopted Oct. 19 Buzanoski — People with those qualifications are employed by private companies and the Town can't meet those salaries. Kickham — Asked if there is merit to a bike path. For him the bike path should be connected to others and he's not sure Okorwaw Avenue connects to other bike paths. Buzanoski — The problem is that both sides of the Okorwaw Avenue pitch down. That would have to be leveled and would require 20 -foot easements. Monohansett Road has the same problem. Kickham — Asked if the road acquisition has been completed. Vorce — The full right -of -way has been taken. Roadway Improvements /Maintenance Island Wide Buzanoski — This is the yearly request for roadway repairs and improvements; reviewed roads to be improved or repaired in FY2017. There is a small amount left from FY2016 that can be used. Explained that Chapter 90 is based upon the miles of public road; that should be updated to include the Surfside area and Amelia Drive. Explained how the hot -mixer can be used for patching potholes and who can operate it. Old South Road - Fairgrounds Rotary Burns — The $150,000 is for design and is estimated from potential construction cost of the rotary. $1.5m should be sufficient to complete the project as there is no taking necessary. This project could be attached to TIP but there are other projects competing so might be better for local funding. Hussey — Asked why not it isn't put into FY2020. Burns — Have it as a TIP in FY2019. Buzanoski — If it becomes obvious it won't be on TIP, it will be moved into the capital projects budget. Discussion about the multiple funding sources available for road improvement projects. Old South Road Bike Path Maintenance Buzanoski — This is for resurfacing of the area between Mary Ann Drive and the Airport and other areas and tree removal for safety; asking for $75,000. Have allocated $15,000 for vegetation maintenance. Sidewalk Feasibility Pleasant /5 Corners Burns — Explained the feasibility study would show the best options. The next step would be the design plan and obtaining easements or taking and bid documents, then would come actual construction. Lowell — He feels making Pleasant Street one way out of Town between Williams Lane and 5 Corners needs to be looked at in the feasibility study. Stormwater Improvements Buzanoski — Noted there is an error: there should be $500,000m' FY2018 and $6m in FY2019. She has not been able to find a Stormwater Master Plan. The $500,000 would be secured under a zero percent loan for creation of a master plan and the map is up to date and pipe sizing is correct. Discussion about the increase in flooding being an indication of the amount of construction that is going on and infiltration taking longer for flooding to subside than free -flow back into the harbor. Lowell — The stormwater drains are as old as the sewer. Asked if anyone is doing any mapping when they dig up for infiltration. Buzanoski — If we find something we document it. Just found an infiltration system near the airport that had become filled with sand. Road Taking for Amelia Drive Burns — The roads and right of way committee has identified Amelia Drive as a priority; funding is for $100,000 for legal appraisal and notification. This would improve connectivity and traffic flow. Page 2 of 4 Minutes for October 12, 2016, adopted Oct. 19 Vorce — Noted that in other towns, when a subdivision through road is built, it is accepted by the town at the next town meeting. Road Reflectors Project Buzanoski — We are focusing on Madaket Road and the remainder of Polpis Road totaling 13 miles; the spacing is two every 40 feet totaling about 3500 markers. The reflectors are set to mimic the double -yellow line; this is a state requirement. Old South Road needs them too but doesn't want to start that until she sees what Richmond Development does. Nobadeer Farm Bike Path Buzanoski — This is for maintenance in FY2019; the 1200 feet between Park Circle and Milestone Road needs resurfacing and trees removed; the estimate will be refined after 2018 Road Construction — Amelia Drive to Polpis Road 1300 feet Buzanoski — This would be to the intersection of Milestone and Polpis Roads Burns — There is a need for connectivity there but don't know what it will look like; the corridor study will show the best way to do that. Lowell — He has felt there should be a road at the Polpis /Milestone bike path crossing to help slow traffic; however, aligning it with Polpis Road would serve the same purpose. Road Taking - Ticcoma Way to Lovers Lane and Friendship /Somerset Buzanoski — Ticcoma Way needs additional studies. Burns — This needs to be evaluated. Anticipate that damages will be minimal. Gibson — Somerset needs a lot of work and it is very complicated; the $380,000 is not going to suffice. 4 Corners /Sparks at Atlantic Avenue Intersection Burns — This project is requesting funding for design and construction through MassWorks. There would be property impacts for a round - about. Surfside Bike Path Buzanoski — Surfside bike path is over 11,000 feet and sections need resurfacing. Lowell — This bike path should be widened to 10 feet; we have the layout; this is the most heavily used bike path on the island. Buzanoski — Certainly have the ability from Bartlett Road on. Tom Nevers Bike Path Buzanoski — This is over two years. She had thought of a bike lane but was told no. Vorce — Explained why a bike lane is not possible along Tom Nevers Road. He is against bike lanes unless there is no viable alternative. Paths are much safer. Somerset Lane /Raceway Drive Multi -Use Path Buzanoski — The design and taking scheduled for FY2025; it might be better to bring it in closer. Road Construction Fairground to Monomoy Road 700 feet Buzanoski — This would cross water company property. The $357,000 is for design. Lowell — Thinks this is not practical or necessary. A bike path connector would be more sensible. Hussey — Asked if there is a project that didn't make the 10 -year plan. Burns — The Quidnet Bike Path. Priority, safety, and not exceeding the budget dictate the spread of projects. Buzanoski — This 10 -year plan has a lot of projects; it might be appropriate to bring that in as we move forward. Kelly — Asked Ms Gibson has signed off on these projects. Gibson — She has for the most part; she has some questions but none that would prevent the committee from approving the projects. Kickham — Asked if there is a possibility of getting a grant for the Wauwinet Road Bike Path. Burns — Friday is this year's dead line for the Federal Land Access Program grant. Last year asked for match fund but it wasn't supported. In his discussion with Fisheries and Federal Page 3 of 4 Minutes for October 12, 2016, adopted Oct. 19 Highways, they would like to see this project receive that grant funding. There is some indication of private funding in the area to match the grant funds for $80,000 for design. There is little competition for this grant and the Town is being actively encouraged to pursue it. Lowell — He thinks this bike path would be a huge benefit. DISCUSSION OF ' • EXPECTATIONS Discussion Kickham — Spoke about an internal meeting for this; will do this next week when Mr. Welch is here. CAPCOM BUSINESS 1. None V. DATE OF Wednesday, October 19, 2016, 8:00 a.m. at 4 Fairgrounds Road, Training Room Topic: DPW Adjourned at 10:00 a.m. Submitted by: Terry L. Norton Page 4 of 4