HomeMy WebLinkAbout2016-9-27AGENDA
Nantucket Land Bank Commission
Regular Meeting of September 27, 2016
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
1. CONVENE IN OPEN SESSION:
A. CITIZEN BUSINESS /ANNOUNCEMENTS
NANTUCKt-;
TOWN CLER K
2016 OCT 12 PM 2= 24
2. EXECUTIVE SESSION: The Executive Session is for Purpose 6 The particular
transactions and parcels of real estate are not identified since disclosure of the property
information may have a detrimental impact on the Land Bank's negotiating position with one
or more third parties.
A. Review and Approval of Executive Session Minutes of August 9, 2016 and August
23, 2016
B. Real Estate Acquisition
C. Petrel Landing Planning Discussion - Threatened Litigation
3. RECONVENE IN OPEN SESSION:
B. GOLF BUSINESS
1. Sconset Golf Course — Manager's Monthly Review
2. Miacomet Golf Course — Manager's Monthly Review
3. Miacomet Golf Course — Dormitory Planning Discussion
C. PROPERTY MANAGEMENT
D. TRANSFER BUSINESS
E. FINANCIAL BUSINESS
1. Monthly Financial Report — August 2016
2. Warrant Authorization of September 27, 2016 — Cash Disbursements
3. Approval of FY 2016 Financial Statements & Annual Report Financial
Summary
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of September 27, 2016
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:02 p.m.
PRESENT: Gardner, Glidden, Paterson, Reinhard, Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator /Finance Manager; Marian Wilson, Assistant Administrator; Rachael
Freeman, Environmental Coordinator; Dane DeCarlo, Property Management Coordinator.
Engineer Arthur Gasbarro and The Inquirer & Mirror staff reporter Peter Sutter were also present
at call to order.
I. CONVENE IN OPEN SESSION:
A. CITIZEN BUSINESS/ ANNOUNCEMENTS: Mr. Savetsky introduced new Land Bank
employee Dane DeCarlo to the Commissioners and Mr. DeCarlo updated the Commission on
projects he was working on.
Mr. DeCarlo and Mr. Sutter departed the meeting at 4:05 p. m.
II. EXECUTIVE SESSION: Upon a motion made by Commissioner Stackpole and duly seconded
by Commissioner Glidden, it was unanimously VOTED to go into executive session in order to
discuss the purchase, exchange, lease or value of real property and review executive session
minutes and discuss potential litigation. A roll call vote was taken: Reinhard -Aye, Paterson -Aye,
Glidden -Aye, Stackpole -Aye, Gardner -Aye. The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)]
declared that discussion of these matters in open session may be detrimental to the Land Bank's
negotiating position and that the Commission would reconvene in regular session following
executive session.
Ms. Freeman and Mr. Gasbarro departed the meeting at 4:58 p.m.
III. RECONVENE IN OPEN SESSION:
Mr. Sutter; Vertex Owner's Project Manager ( "OPM) Kevin Heffernan; Miacomet Golf General
Manager, Alan Costa and Miacomet Golf Course Superintendent, Sean Oberly entered the meeting
at 5:15 p.m.
A. GOLF BUSINESS:
Land Bank Commission Page 2
September 27, 2016
1. Miacomet Golf Course — Dormitory Planning Discussion: Mr. Savetsky along
with Mr. Heffernan the OPM for the dormitory project presented conceptual plans from Brown,
Lindquist, Fenuccio & Raber Architects. The dorm was situated next to the maintenance facility
behind a screen of trees and was a one story building that housed up to twenty -four people in double
rooms with two communal bathrooms and a common area with lounge, kitchen and laundry. The
basement would accommodate storage and all the mechanical equipment. Mr. Heffernan said the
low profile of the building should mitigate some concerns from the neighbors and lends itself
favorably to modular construction methods. The consensus of the Commission was to go forward
with this conceptual design and to host an informational meeting with the abutters in the near future.
Mr. Heffernan departed the meeting at 5:26 p.m.
2. Sconset Golf Course ( "SGC ") — Manager's Monthly Report: The Commission
reviewed the balance sheet and profit and loss comparison summary through August 2016, which
was previously provided by electronic correspondence. Mr. Costa said SGC had a profitable
summer and he had enough funds in the bank to pay back the Land Bank the advance from the prior
summer. Mr. Oberly reported that an evening lightening strike in late July had damaged an
irrigation pump that was replaced in August. Chairman Reinhard asked that something be done to
screen the dumpster next to the path to the clubhouse. Mr. Costa said they will look into possible
solutions.
3. Miacomet Golf Course ( "MGC ") — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison through August 31, 2016, as well as the
check register and credit card bill for August 2016 and profit and loss summary by department as
prepared by Ms. Campese. Mr. Costa said that he was be able to pay back the $100,000 advance
and the initiation fees but would prefer to retain them a little longer to make sure he was able to
cover the cost of some capital items. Further, he stated the grounds department was over budget for
the month but still within range of the annual budget; golf sales were higher than last year; the food
and beverage department sales were down and cost of goods higher than expected probably due to
some bereavement events that closed the restaurant and bar to the public for two days.
Commissioner Glidden stated the course was in excellent condition. Commissioner Stackpole
suggested some speeding signs be posted on West Miacomet road as he witnessed a near accident
with some golfers trying to cross from the parking lot. Mr. Savetsky explained that an area had been
cleared for a crosswalk earlier in the summer and someone needed to follow up with the
Department of Public Works about painting the lines. Mr. Costa said he had put out speed bumps
but had to remove them because it was a public road. Mr. Savetsky asked Mr. Costa to follow up
with the DPW and to talk to the Traffic Safety Advisory Committee on other possible solutions.
Mr. Costa and Mr. Oberly departed the meeting at 5:50 p.m.
B. PROPERTY MANAGEMENT: None.
C. TRANSFER BUSINESS:
Land Bank Commission
September 27, 2016
1. Transfer Updates:
Page 3
a. Five -Year Domicile and Ownership Compliance — Release of Lien: Upon a
motion made and duly seconded, it was unanimously VOTED to execute and authorize the issuance
of a Release of Lien for the following transfer as a result of the purchaser fulfilling all of the
requirements of Section 12, subsection ( -m -):
No. 31948 Tashi Wangmo Lama and Tsering Gyurmey
D. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the August 2016 financial
report including the balance sheet and income statement previously provided by electronic
correspondence.
2. Property Management Equipment — UTV: Mr. Savetsky reported that Mr. Pollock
received a price for a new Polaris 6X6 UTV of $9,500 which included a trade in of $5,200. Upon a
motion made by Commissioner Stackpole and duly seconded by Commissioner Glidden, it was
unanimously VOTED to purchase the new UTV for $9,500.
3. Warrant Authorization — Cash Disbursements: Upon a motion made by
Commissioner Stackpole and duly seconded by Commissioner Glidden, it was unanimously
VOTED to execute the September 27, 2016 warrant document in the amount of $49,909.28 to be
provided to the county treasurer.
4. Fiscal Year 2016 Audited Financial Statements: Ms. Campese presented the Fiscal
Year 2016 audited financial statements prepared by Kevin Carnes from O'Connor & Drew, P.C.
Upon a motion made by Commissioner Glidden and duly seconded by Commissioner Stackpole, it
was unanimously VOTED to accept and approve the Fiscal Year 2016 audited financial statements.
5. Fiscal Year 2016 Financial Summary: Ms. Campese presented a staff - prepared
Land Bank financial summary, which also included Miacomet Golf operations, based on the Fiscal
Year 2016 audited financial statements prepared by Kevin Carnes from O'Connor & Drew, P.C.
Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Glidden, it
was unanimously VOTED to accept and approve the staff - prepared financial summary for inclusion
in the Land Bank's 2016 Annual Report.
ADJOURNMENT: Upon a motion made and duly seconded, it was unanimously VOTED to
adjourn at 5:20 p.m.
Attested to:
Neil Paterson, Vice Chairman
Land Bank Commission Page 4
September 27, 2016
Accepted, Approved, and Released by the VOTE
of the Commission this 1 lth day of October, 2016.
S LO
C n
QC W
G N
T U')
C
C
D
N
m
M
E»
N
m
V
w
CD
O In O
N N O
h
M
CD
to O O O O f• r- W m N V
M O .-- N V (O V •- of N
W M
N
O
T
N
(O co
n
T
C
N
O V3 w Lo O N V Obi M or0
O
O
O
O
cc",! to r
-
M
1 d' V O r- r N N
N
T
Cl)
N M ((f
O
M
N M (NO O Cl) O N m CO N EA
O T
64
oo
fti N f,-
1
O
oo
m EA EA EA (a N EA V N
cli (» oi (»
O n
(6 °o
U
3
_
C
C
n
Q
T
EA
cD
O V O
'Q
a`
M O O (O r V V 1'- N m V
M n
O
N
N m a2
w
C
N
Co O ffi N O .- ((o m N N �
I N
T
N v_ Co
oo
v
rn
M
N O
M N
0)
M
M (O O M O N N
N
n
E9 O] 1-
v v
(O
of
h
m ER (H Hi (t) N 69 V N
(v N 61�
O M
m N
E9 EA
ER
&a (»
fA n
N
T
to
❑
W
O O (n
W
o o (n 0 0 0 0 0 0
m
o o o
m
o 0 0 0 0 o o 0 0
❑
O
J
J
W
}
O O N
O V' N
W
}
m O O (n 0 0 0 0 0 0
(D � O I� O V V' V V m
_
7
7
O O O
�
7
.- O o o 0 0 o o 0 o
W C)
W N
2 T
Ui M
Y
LO °o
o
7
o
X
O
z
p
o
Z
U-
n
z
2
O
o
p
o
p
N E
E o W° �v O
0
W
_
cn
U
Lu
° x •0 m h W
c~ -
(M �
U
0) CD N m O
-a "J x E "=
Q a
N
CO c0
X E
M
v ooco 3� u) p
LL 2— ly
U W
z
ao c cn
w
a rn Q �
Y
__0
o-
- C/) co x X. N 3 0 Z
W
Zs
LLQX
1
(n u)
�0 °� °Do°L0M
Du)
to c W W� cn (n N
Z a
O
U
N a)
M
0
O O Q C O U U
❑
Q Z
U
0
QO O_
U
Q Q� m
mm CO=LLU O N (n
z
J
Q
OUcn
❑
w
Q
Q Q:.. v)z UUz m
U.
LL
U
LL
N m ,N ---- N �
❑
W D
O
o
'C 'r- S C
~
Y W
f-
C C C
m m m
H
C C C C C .s
a) c.> m m m m m m> Y
U Q
I--
z
mmm
w
z
cnt_n_Qmm_mmmoo m C
w z
D
LU
N N a)
Z
LU
Y Y Y a) a) a) a) a) a) m
N t=i
W
H
w
�
W
C C C o u>>> 0 Ca U)
m m m C
J
7 7
J
m m m
Q Z
Q
C C C
F
Q
C C C C C C �.N
Z �
zzz
»>zzzzzz
U)i
CO
=v
°
S LO
C n
QC W
G N
T U')
C
C
D
N
m
M
E»
N
m
V
w
N
o
O
h
=
V
O
M
aC)
r
o
O
G
O
O
N
C
°
c
a
U
a
M
O
CL
T
o
oro
N
a
Hi
cc
64
o
_
Eta
U
3
C
C
Q
� T
n CO
M
0
m
C4 Lo
n
Lo
6R
p
C
N
T
IL
m
a
aN
=
\
a)
a
e
Q
=
\
o
a
c
z
Z
Q
p
z
im
p
C
d
>,
a
\
^
(o
\
co
a
y
Q)
Z
Q
W
r-
z
F-
W
Q
a
H
C
+y+
3
O
ZZ
a
3
Q
a
G
a
U
�
a
c0
m
G
a
N
Q2
a
m
Q
J
Q
Z
a
o
'C
(a
rN+
0
o
m
a
(
cq
C
°
c
a
U
a
J
Q
Z
¢
o
m
W
p
J
z
z
Q
J
Q
~
00
CL
G
G
a
U
Q
y
z
Q
o
_
U
C
C
o
o
0
O
0
O
0
o
C
O
o
O
0
O
o
1 O
C
+y+
3
O
o
cNO
E»
(ri
(c
(»
vi
�
(»
c
m
04
'C
(a
rN+
0
o
or
t»
o
o
c
N
w
C
&
d'
N
N
09.
CL
H 72
O
Q
Q
O
z
Q
o
_
U
C
a`
a
N
o NO O
Q
(a �a
N N (n N rn N
Q Q Q Q Q Q Gi
.O .Q .O Z
a GO .Z U) m
Q Q Q J
G N c ~
m N O O N N U O
C) r
i
ti
M
N m
W Lu
z
d
1-- p
W
z
J
a)
LU
J
H 72
O
Q
O
z
Q
o
i
ti
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of September 27, 2016
1. MGC Dormitory Conceptual Plans and Site Aerials
2. SGC Financials Reports — August 2016
3. MGC Financials Reports — August 2016
4. Departmental P &L Summary — August 2016
5. "M" Release of Lien (see transfer business for record no
6. Land Bank Financial Statements — August 2016
7. Check Warrant Summary dated September 27, 2016
8. FY 16 Draft Audited Financial Statements
9. Staff Prepared FYI Financial Summary
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of September 27, 2016
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien:
No. 31948 Tashi Wangmo Lama and Tsering Gyurmey