HomeMy WebLinkAbout2016-7-26AGENDA
Nantucket Land Bank Commission
Regular Meeting of July 26, 2016
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CONVENE IN OPEN SESSION
1. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 [G. L. c. 30A, 21(a)(6)J. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more third parties.
1. Approval of Executive Session Minutes of June 28, 2016 and July 14, 2016
2. Real Estate Acquisition
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C. RECONVENE IN OPEN SESSION
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1. GOLF BUSINESS �' �Z
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a. Sconset Golf Course — Manager's Monthly Review to
b. Miacomet Golf Course — Manager's Monthly Review m 0 n
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2. PROPERTY MANAGEMENT a rn
3. APPROVAL OF MINUTES
a. Regular Meeting of July 12, 2016 and Special Meeting of July 19, 2016
4. REGULAR BUSINESS
5. TRANSFER BUSINESS
6. FINANCIAL BUSINESS
a. Monthly Financial Report
b. Warrant Authorization — Cash Disbursements
c. Warrant Authorization — 2012 Series A Bond Semi - Annual Payment
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of July 26, 2016
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 p.m.
PRESENT: Gardner, Glidden, Paterson, Reinhard, Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager; Marian Wilson, Assistant Administrator.
The Inquirer & Mirror staff reporter Lindsay Pykosz was also present at call to order.
I. CONVENE IN OPEN SESSION:
A. CITIZEN BUSINESS / ANNOUNCEMENTS: None.
Ms. Pykosz departed the meeting at 4:02 p. m.
II. EXECUTIVE SESSION: Upon a motion made by Commissioner Gardner and duly seconded by
Commissioner Glidden, it was unanimously VOTED to go into executive session in order to discuss
the purchase, exchange, lease or value of real property and review executive session minutes. A roll
call vote was taken: Reinhard -Aye, Paterson -Aye, Glidden -Aye, Stackpole -Aye, Gardner -Aye. The
Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared that discussion of these matters in open
session may be detrimental to the Land Bank's negotiating position and that the Commission would
reconvene in regular session following executive session.
III. RECONVENE IN OPEN SESSION:
Ms. Pykosz; Miacomet Golf General Manager, Alan Costa and Miacomet Golf Course
Superintendent, Sean Oberly entered the meeting at 4:28 p.m.
A. GOLF BUSINESS:
1. Sconset Golf Course ( "SGC ") — Manager's Monthly Report: The Commission reviewed
the balance sheet and profit and loss comparison summary through June 2016, which was
previously provided by electronic correspondence. Mr. Costa reported that SGC was becoming very
popular and expected the trend to continue. Mr. Oberly presented a picture of the new putting green
at SGC and explained the opening had been delayed due to some grass health issues, but the issues
had been addressed and the green would be ready for use next week.
2. Miacomet Golf Course ( "MGC ") — Manager's Monthly Review: The Commission
Land Bank Commission Page 2
July 26, 2016
reviewed the balance sheet and profit and loss comparison through May 31, 2016, as well as the
check register and credit card bill for May 2016 and profit and loss summary by department as
prepared by Ms. Campese. Commissioner Paterson stated he was surprised by the comments in the
senior management survey and asked Mr. Costa if adopting the mission statement would change the
negative attitude towards the Land Bank Commission. Mr. Costa felt that being on the "same page"
would go a long way in repairing the relationship.
3. Miacomet Golf Employee Dormitory: Ms. Bell informed the Commission that she and
Mr. Savetsky interviewed two candidates for the Owner's Project Manager for the employee
dormitory construction project at Miacomet Golf Course. Ms. Bell said both applicants had
excellent qualifications, but felt Vertex was the best fit for the project. Upon a motion made by
Commissioner Paterson and duly seconded by Commissioner Gardner, it was unanimously VOTED
to authorize the Land Bank to execute a contract with Vertex subject to a successful negotiation of
fees. Additionally, upon a motion made by Commissioner Glidden and duly seconded by
Commissioner Stackpole, it was unanimously VOTED to authorize the Land Bank staff to work
with the newly hired OPM in issuing a request for qualifications for design services.
Mr. Costa, and Mr. Oberly, departed the meeting at S: 00 p. m.
B. PROPERTY MANAGEMENT:
1. Consue Springs Invasive Species Control — Discussion: Commissioner Stackpole
inquired about the schedule for Phragmites removal at Consue Springs and Mr. Savetsky confirmed
that staff would cut back the plants this week. Further, Mr. Savetsky stated that he would ask
Environmental Coordinator, Rachael Freeman, to speak about Consue with Wilkinson Ecological, a
firm hired by the Nantucket Pond Coalition to remove Japanese Knotweed from the Reis property.
C. APPROVAL OF MINUTES: Upon a motion made by Commissioner Stackpole and duly
seconded by Commissioner Glidden, it was unanimously VOTED to accept, approve and release the
regular session minutes of July 12, 2016.
D. REGULAR BUSINESS: None.
E. TRANSFER BUSINESS: None.
F. FINANCIAL BUSINESS:
1. Monthly Financial Report: Monthly Financial Report: The Commission accepted
the June 2016 financial report including the balance sheet and income statement previously
provided by electronic correspondence.
2. Warrant Authorization — Cash Disbursements: Upon a motion made by
Commissioner Glidden and duly seconded by Commissioner Paterson, it was unanimously VOTED
to execute the July 26, 2016 warrant document in the amount of $44,663.12 to be provided to the
county treasurer.
Land Bank Commission
July 26, 2016
Page 3
3. Warrant Authorization — 2012 Series A Bond Semi - Annual Payment: Upon a
motion made by Commissioner Glidden and duly seconded by Commissioner Stackpole, it was
unanimously VOTED to approve payment and authorize staff to wire the 2012 Series A semi-
annual bond payment of interest and principal in the total amount of $70,631.25 from the Land
Bank's Collection Account to the Bond Trustee at U.S. Bank.
G. GOLF BUSINESS: MGC Membership Committee Request: Mr. Savetsky presented a
document he received this afternoon prepared by the Miacomet Golf Membership Committee that
contained the history of Miacomet Golf plus information and opinion regarding the current facilities
and future improvements. Mr. Savetsky recommended the Commission thank the Membership
Committee for their work, but encourage them to not distribute the document, since any "fact sheet"
should come from the Land Bank Commission. Mr. Savetsky told the Commissioners he would
email them the document for their review.
ADJOURNMENT: Upon a motion ma e and duly seconded, it was unanimously VOTED to
adjourn at 5:20 p.m.
Attested to:
Richard J. Glidden, Secretary
Accepted, Approved, and Released by the VOTE
of the Commission this 9th day of August, 2016.
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of July 26, 2016
1. Sconset Golf Course — Financial Statements June 2016
2. Sconset Golf Course — Practice Green Picture
3. Miacomet Golf Course — Financial Statements June 2016
4. Miacomet Golf Course — Departmental Income Statement June 2016
5. Land Bank Financial Reports — June 2016
6. Check Warrant Summary dated July 26, 2016
7. 2012A Semi - Annual Bond Payment Warrant
8. MGC Member Committee — Draft "Fact Sheet"
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of July 26, 2016