HomeMy WebLinkAbout2016-7-12N
AGENDA
Nantucket Land Bank Commission N
Regular Meeting of July 12, 2016
Land Bank Conference Room, 22 Broad Street r'
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Nantucket, Massachusetts C.0
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CALL TO ORDER: 3:00 P.M.
A. CONVENE IN OPEN SESSION
1. GOLF BUSINESS
a. Club Consulting Group — Miacomet Golf Operations Update
B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 [G. L. c. 30A, 21(a)(6)]. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more third parties.
1. Approval of Executive Session Minutes of June 28, 2016
2. Real Estate Acquisition
C. RECONVENE IN OPEN SESSION
1. CITIZEN BUSINESS /ANNOUNCEMENTS
2. PROPERTY MANAGEMENT
a. Property Supervisor's Monthly Review
b. Sanford Farm — Holidays for Heroes Event Request (August 13 -14)
c. Chase /Tennessee Avenue — Dock Repair Discussion
3. APPROVAL OF MINUTES
a. Regular Meeting of June 28, 2016
4. REGULAR BUSINESS
5. TRANSFER BUSINESS
6. FINANCIAL BUSINESS
a. Monthly Transfer Statistics
b. Warrant Authorization — Fiscal Year 2016 Cash Disbursements
c. Warrant Authorization — Cash Disbursements
d. Fiscal Year 2017 Budget Approval
e. Miacomet Golf and Sconset Golf — Calendar Year Financial Reports
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of July 12, 2016
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 3:00 p.m.
PRESENT: Robert Gardner, Richard Glidden, Neil Paterson, Allen Reinhard, John Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator /Finance Manager; Marian Wilson, Assistant Administrator.
Christopher Calvert, Managing Director of Club Consulting Group ( "CCG'); CCG Operations
Director, Christopher Ferris; Miacomet Golf Course ("MGC') Controller, Nicole Wynne; MGC
Golf Shop Manager, Joan Casey; MGC Members Committee Member, Gene Briskman, Robert
Williams, Charles William and David Macauley; Inquirer and Mirror Reporter, Lindsay Pykosz
were also present at call to order.
A. CONVENE IN OPEN SESSION
1. GOLF BUSINESS:
a. Club Consulting Group ( "CCG ") — Progress Report: Mr. Calvert reviewed the
statistical results of the three surveys of the general public, the MGC staff and MGC senior
management, noting areas where there was consensus. He then conducted a shared visioning
exercise with the Commission. The main topics of discussion were: clubhouse improvements, lack
of a stated vision/mission, need for staff housing, satisfaction with current management
services /expectations and quality of the course, the difficult relationship between the Land Bank
and Nantucket Golf Management ( "NGM ") including trust and communication issues, deficiencies
and need of clarity in financial reporting, lack of consensus between owner and management, great
staff and atmosphere. Mr. Calvert itemized the various reports he felt the Commission should be
receiving every month or quarter and also suggested they designate one person as the
communications liaison with management. He also said department heads usually attended owners
meetings to address questions as they arise. Mr. Calvert then moved on to the facility and
operational parameters. The Commission felt that improving the facility while maintaining the
current atmosphere and keeping golf affordable were important, as it was a public facility first and
foremost. Mr. Calvert led them in a discussion in order to define recreation under the Land Bank
Act. The Commission did not feel the need to accommodate weddings and large private functions;
in other words, they did not want to expand beyond the current recreational footprint. However,
they were generally in favor of supporting community activities in the off season, provided it did
not interfere with regular operations. As for the financials, Mr. Calvert said clearer reports with
regular reviews of the rates and budgets were imperative. Commissioner Stackpole suggested
special meetings so the Commission could spend more time with the focus solely on golf. The
Commissioners acknowledged there were trust and relationship issues with management that were
very important to resolve. The Chairman thanked Mr. Calvert and Mr. Ferris for a thoughtful and
Land Bank Commission Page 2
July 12, 2016
productive discussion.
Marian Wilson, Assistant Administrator entered the meeting at 4: 00 p. m.
Members of the MGC Membership Committee and Ms. Casey departed at 5:03 p. m.
Mr. Calvert, Mr. Ferris and Ms. Wynne departed the meeting at 5:45 p.m.
Jeff Pollock, Property Management Supervisor entered the meeting at 5:45 p. m.
2. CITIZEN BUSINESS: None.
3. PROPERTY MANAGEMENT:
a. Property Supervisor's Monthly Report: Mr. Pollock updated the Commission on
work performed by property staff over the last few months including rebuilding the Wade beach
stairs in `Sconset, planning and adding accessibility for the disabled to properties at Cisco beach,
Lily Pond, McAlinden, Chase and Keane. Staff had begun to take down the fence along Madaket
Road on the Abiah Folger property and started mowing the trails. Ongoing repairs to the Lily Pond
boardwalk were in progress and should be completed by fall. Annual road grading has been
completed, but the high traffic roads such as 40th Pole and Radio Tower may be touched up again in
August. The Girl Scout camp is all set up for the year and the buildings at the Soverino property
have been removed. Staff was now in full maintenance mode and are patrolling the properties seven
days a week, mowing five day, and cutting back trails as needed. Ms. Bell recommended hiring
landscape architect Michael Van Valkenburgh and Associates to develop the park along Easy
Street. The firm specializes in waterfront parks. Upon a motion made by Commissioner Paterson,
and duly seconded by Commissioner Glidden, it was unanimously VOTED to approve the hiring of
Michael Van Valkenburgh and Associates.
b. Sanford Farm — Holidays for Heroes Event Request (August 13 -14): Ms. Bell
presented a request from Joanna Roche for a dog walking fundraiser organized by her 11 year old
son to raise money to buy a service dog for a Holiday for Heroes veteran. The event would be from
8:00 to 10:00 a.m. both mornings. Upon a motion made by Commissioner Gardner and duly
seconded by Commissioner Paterson, it was unanimously VOTED to approve the request subject to
staff working out the logistics.
c. Chase /Tennessee Avenue — Dock Repair Discussion: Mr. Savetsky showed
pictures of the dock which was partially submerged in Hither Creek and explained that Mr. Pollock
has been repairing it as needed, but felt it was time for a rebuild. However, the current Chapter 91
license states that if the dock is rebuilt it must be raised five feet. Mr. Savetsky alternatively
suggested to either try to renegotiate the license and raise it 18 inches or eliminate the dock and just
have a platform at the end of the marsh that would only require Conservation Commission approval.
The consensus of the Commission was to keep the dock and have Mr. Savetsky come back with
detailed options for repairs and/or permitting.
Land Bank Commission
July 12, 2016
Page 3
4. APPROVAL OF MINUTES: Upon a motion made by Commissioner Stackpole and duly
seconded by Commissioner Gardner it was unanimously VOTED to accept, approve and release the
regular session minutes of June 28, 2016 as written.
5. REGULAR BUSINESS: None.
6. TRANSFER BUSINESS:
1. June 2016 Transfers — Record Nos. 37469 through 37571: The Commission
reviewed transfers for the period of June 1, 2016 through June 30, 2016.
a. Current "M" Exemptions and Liens: The Commission authorized the placing of
liens against the following properties as a result of the purchasers claiming the "M" exemption as
first -time buyers of real property.
No. 37473 Veselin N. Nikolov and Elena S. Nikolova
No. 37508 Sixteen Evergreen LLC
No. 37510 Shawn G. Duncan
No. 37525 Pratap Bhandari and Bandana Bhandari
No. 37563 Emilly Brooke Rubin
No. 37567 Jean - Pierre Latlippe and Kimberly Ann Latlippe
7. FINANCIAL BUSINESS:
a. Monthly Transfer Statistics: Monthly transfer statistics reports comparing fiscal
years 2015 and 2016 and calendar years 2015 and 2016 through June 2016 were presented.
b. Warrant Authorization — Fiscal Year -End 2016: Upon a motion made by
Commissioner Stackpole and duly seconded by Commissioner Gardner, it was unanimously
VOTED to execute the fiscal year -end June 30, 2016 warrant document in the amount of
$112,584.90 to be provided to the county treasurer.
c. Warrant Authorization — Cash Disbursements: Upon a motion made and duly
seconded, it was unanimously VOTED to execute the July 12, 2016 warrant document in the
amount of $142,442.32 to be provided to the county treasurer.
d. Fiscal Year 2017 Budget: Mr. Savetsky presented the Fiscal Year 2017 Budget
Comparison (showing approved vs. actual expenditures) and Fiscal Year 2017 Proposed Budget for
the Commission's review. The consensus of the Commission was to review the budget and vote it at
a future meeting.
e. Miacomet Golf and Sconset Golf — Calendar Year Financial Statements: Bound
Financial Statements for calendar years 2014 and 2015 prepared by Burke & Lamb, P. C. were
distributed.
Land Bank Commission
July 12, 2016
Ms. Pykosz departed the meeting at 6:17 p. m.
Page 4
B. EXECUTIVE SESSION: Upon a motion made by Commissioner Stackpole and duly seconded
by Commissioner Glidden, it was unanimously VOTED to go into executive session in order to
discuss the purchase, exchange, lease or value of real property and review and approve executive
session minutes. A roll call vote was taken: Reinhard -Aye; Stackpole -Aye; Glidden -Aye; Paterson -
Aye, Gardner -Aye. The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared that discussion
of these matters in open session may be detrimental to the Land Bank's negotiating position and
that the Commission would reconvene in regular session following executive session.
BC. RECONVENE IN OPEN SESSION:
ADJOURNMENT: Upon a
Commissioner Glidden, it was VO'
Attested to:
Richard J. Gli
on made by Commissioner Stackpole and duly seconded by
to adjourn at 5:56 p.m.
Accepted, Approved, and Released by the VOTE
of the�Commission this 28th day of June, 2016.
G
MONTHLY TRANSFER STATISTICS CALENDAR 2015
$412,910,045
$68,818,341
$8,275,534
$1,379,256
Low
59
32
CAL15
Total
Exempt
Taxable
Total Gross
Month
Transfers
Transfers
Transfers
Value
$1,862,120
Jan -15
90
50
40
$77,446,898
Feb -15
67
36
31
$54,657,080
Mar -15
78
42
36
$66,685,997
_
Apr -15
89
68
21
$25,228,870
May -15
79
39
40
$60,423,403
Jun -15
84
39
45
$73,568,786
Jul -15
100
55
45
$76,650,262
Aug -15
100
57
43
$81,283,162
Sep -15
109
49
60
$100,449,002
Oct -15
138
54
84
$147,434,422
Nov -15
71
32
39
$75,870,039
Dec -15
108
1 55
53
$72,494,950
THRU JUN 15
487
274
213
$358,011,035
Average
93
48
45
$76,016,073
Low
67
32
21
$25,228,870
High
138
68
84
$147,434,422
MONTHLY TRANSFER STATISTICS CALENDAR 2016
CAL16
Total
Exempt
Taxable
Total Gross
Month
Transfers
Transfers
Transfers
Value
Jan -16
93
41
52
$98,369,206
Feb -16
59
32
27
$30,033,729
Mar -16
100
49
51
$78,894,324
Apr -16
68
34
34
$68,631,755
May -16
85
50
35
$69,498,627
Jun -16
103
51
52
$92,768,837
Jul -16
Aug -16
Sep -16
Oct -16
Nov -16
Dec -16
Gross
Value Taxable
$69,668,046
$52,845,679
$62,665,997
$21,234,800
$58,811,717
$71,722,100
$75,052,762
$78,833,162
$95,949,002
$139,134,422
$68,777,539
$70,983,975
$336,948,339
$72,139,933
$21,234,800
$139,134,422
Gross
Value Taxable
$92,706,025
$27,523,729
$76,444,325
$63,457,378
$62,815,751
$89,962,837
Revenue
Received
$1,393,861
$1,056,914
$1,253,320
$424,696
$1,176,234
$1,434,442
$1,512,844
$1,577,651
$1,925,880
$2,782,688
$1,375,551
$1,428,346
$6,739,467
$1,445,202
$424,696
$2,782,688
Revenue
Received
$1,862,120
$550,475
$1,537,553
$1,269,148
$1,256,315
$1,799,923
THRU JUN 16 508 257 251 $438,196,478
Average 85 43 42 $73,032,746
$412,910,045
$68,818,341
$8,275,534
$1,379,256
Low
59
32
27
$30,033,729
$27,523,729
$550,475
High
103
51
52
$98,369,206
$92,706,025
$1,862,120
MONTHLY (UNAUDITED)
MONTHLY TRANSFER STATISTICS FISCAL YEAR 2015
FY15
Total
Exempt
Taxable
Total Gross
Gross
Revenue
Month
Transfers
Transfers
Transfers
Value
Value Taxable
Received
Jul -14
98
48
50
$60,140,662
$56,509,302
$1,130,186
Aug-14 1
96
48
48
$67,983,744
$65,787,643
$1,331,753
Sep -14
100
34
66
$157,977,831
$155,555,831
$3,111,116
Oct -14
147
57
90
$168,297,186
$160,177,228
$3,203,545
Nov -14
85
38
47
$81,932,556
$80,432,556
$1,608,651
Dec -14
106
59
47
$115,148,049
$106,237,418
$2,132,248
Jan -15
90
50
40
$77,446,898
$69,668,046
$1,393,861
Feb -15
67
36
31
$54,657,080
$52,845,679
$1,056,914
Mar -15
78
42
36
$66,685,997
$62,665,997
$1,253,320
Apr -15
89
68
21
$25,228,870
$21,234,800
$424,696
May -15
79
39
40
$60,423,403
$58,811,717
$1,176,234
Jun -15
84
39
45
$73,568,786
$71,722,1001
$1,434,442
Total 2015
Average
1,119
93
558
47
561
47
$1,009,491,062
$84,124,255
$961,648,318
$80,137,360
$19,256,966
$1,604,747
Low 67 34
21 $25,228,870
$21,234,800
$424,696
High 147 68
90 $168,297,186
$160,177,228
$3,203,545
MONTHLY TRANSFER STATISTICS FISCAL YEAR 2016
FY16
Total
Exempt
Taxable
Total Gross
Gross
Revenue
Month
Transfers
Transfers
Transfers
Value
Value Taxable
Received
Jul -15
100
55
45
$76,650,262
$75,052,7621
$1,512,844
Aug -15
100
57
43
$81,283,162
$78,833,162
$1,577,651
Sep -15
109
49
60
$100,449,002
$95,949,002
$1,925,880
Oct -15
138
54
84
$147,434,422
$139,134,422
$2,782,688
Nov -15
71
32
39
$75,870,039
$68,777,539
$1,375,551
Dec -15
108
55
53
$72,494,950
$70,983,375
$1,428,346
Jan -16
93
41
52
$98,369,206
$92,706,025
$1,862,120
Feb -16
59
32
27
$30,033,729
$27,523,729
$550,475
Mar -16
100
49
51
$78,894,324
$76,444,325
$1,537,553
Apr -16
68
34
34
$68,631,755
$63,457,378
$1,269,148
May -16
85
50
35
$69,498,627
$62,815,751
$1,256,315
Jun -16
103
51
52
$92,768,837
$89,962,837
$1,799,923
Total 2016
Average
1,134
95
559
47
575
48
$992,378,314
$82,698,193
$941,640,306
$78,470,026
$18,878,495
$1,573,208
Low 59
32
27
$30,033,729
$27,523,729
$550,475
High 138
57
84
$147,434,422
$139,134,422
$2,782,688
MONTHLY (UNAUDITED)
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of July 12, 2016
1. MGC — Public Survey and Statistics
2. MGC — Senior Management Survey and Statistics
3. NLB — Commissioners Survey and Statistics
4. Visioning Exercise — White Board
5. Easy Street Proposal for Landscape Design Services
6. Chase Dock Pictures
7. Monthly Transfer Report — June 2016
8. "M" Exemption Notice of Liens (see transfer business for record nos.)
9. Transfer Statistics and Graph —June 2016 (Calendar and Fiscal Year)
10. Check Warrant Summary dated June 30, 2016
11. Check Warrant Summary dated July 12, 2016
12. NLB FYI 7 Proposed Budget
13. MGC Burke & Lamb Financial Statements — Calendar Years 2014 and 2015
14. SGC Burke & Lamb Financial Statements — Calendar Years 2014 and 2015
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of July 12, 2016
1. June 2016 Transfers —Record Nos. 37469 through 37571
a. Current "M" Exemptions and Liens:
No. 37473 Veselin N. Nikolov and Elena S. Nikolova
No. 37508 Sixteen Evergreen LLC
No. 37510 Shawn G. Duncan
No. 37525 Pratap Bhandari and Bandana Bhandari
No. 37563 Emilly Brooke Rubin
No. 37567 Jean - Pierre Latlippe and Kimberly Ann Latlippe