HomeMy WebLinkAbout2016-6-28T,C,
AGENDA
Nantucket Land Bank Commission
Regular Meeting of June 28, 2016
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
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CALL TO ORDER: 3:00 P.M. t
A. CONVENE IN OPEN SESSION w M
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1. GOLF BUSINESS °'
a. Club Consulting Group - Progress Report
B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 [G.L. c. 30A, 21(a)(6)J. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more third parties.
1. Approval of Executive Session Minutes of June 14, 2016
2. Real Estate Acquisition
C. RECONVENE IN OPEN SESSION
1. CITIZEN BUSINESS /ANNOUNCEMENTS
2. GOLF BUSINESS
a. Sconset Golf Course - Manager's Monthly Review
b. Miacomet Golf Course - Manager's Monthly Review
3. PROPERTY MANAGEMENT
a. Property Use Request - Food Forest Conceptual Discussion
b. Dias /Pilot Whale Property - Wedding Reception Request September 25, 2016
c. Fair Street Park Use Request - Summer Pocket Park Series
d. Moors End Farm/64 Polpis Road - Barn Lease
e. Moors End Farm/64 Polpis Road - Release of Escrowed Funds
4. APPROVAL OF MINUTES
a. Regular Meeting of June 14, 2016
5. REGULAR BUSINESS
a. 44 Washington Street/Permitting Escrow Agreement - Modification Request
6. TRANSFER BUSINESS
7. FINANCIAL BUSINESS
a. Monthly Financial Report
b. Warrant Authorization - Cash Disbursements
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of June 28, 2016
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 3:30 P.M.
PRESENT: Robert Gardner, Richard Glidden, Neil Paterson, Allen Reinhard, John Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator /Finance Manager.
Club Consulting Group ( "CCG') Managing Director, Christopher Calvert; CCG Operations
Director, Christopher Ferris; Nantucket Golf Management ( "NGM ") President, Alan Costa; NGM
Superintendent, Sean Oberly; NGMMembers Committee Member, Robert Williams; Inquirer and
Mirror Reporter, Lindsay Pykosz were also present at call to order.
I. CONVENE IN OPEN SESSION:
A. APPROVAL OF MINUTES: Upon a motion by made by Commissioner Stackpole and
duly seconded by Commissioner Paterson, it was unanimously VOTED to accept, approve and
release the regular meeting minutes of June 14, 2016, as written.
B. REGULAR BUSINESS:
1.44 Washington Street/Permitting Escrow Agreement — Modification Request: Ms.
Bell explained that Richmond Great Point Development had notified her that all of the work was
completed and they were awaiting inspections for the final Certificate of Occupancy. They
requested an additional 60 days that would bring the new deadline to September 1, 2016. Upon a
motion made by Commissioner Glidden and duly seconded by Commissioner Stackpole, it was
unanimously VOTED to approve the extension request.
C. GOLF BUSINESS:
1. Club Consulting Group — Progress Report: Mr. Calvert presented spreadsheets
that analyzed actual rounds versus the potential rounds available in 2015 taking into account
weather, playable conditions, pace of play, etc. The potential rounds that were available in 2015
were 38,756 and the actual round played were approximately 21,346 which demonstrated there was
revenue potential in the shoulder and off - seasons not being realized. Further, his analysis showed
that during peak season, 31 % of the rounds were used by members with the rest used by daily
players and the average blended rate for play was $57.67 per round. The spreadsheet also addressed
cart utilization, discounts and complimentary rounds. It was evident that during months with
minimal play there was still business in the restaurant, demonstrating the absence of a link between
golf play and covers in the winter. Mr. Calvert stated that market rate for similar courses in resort
Land Bank Commission
June 28, 2016
Page 2
areas ranged from $175 to $370 per round and by increased pricing 10% or 20% in golf and food
and beverage it would result in significantly higher revenue with no additional costs involved and
again by using 2015 actual sales, if pricing was increase to 50% of the market rate, it would
generate $1.6 million in net revenue. A similar income analysis was done for the restaurant that
took into account check averages for breakfast, lunch and dinner. Mr. Calvert discussed a report
that benchmarked MGC's income and expenses against similar clubs nationwide. Mr. Ferris
presented a spreadsheet that compared the profit and loss figures taken from the Burke & Lamb
financial statements over the past five years which shows steady growth and indicated that small
changes should yield big results. Mr. Calvert presented a couple of examples of standard budgeting
worksheets that covered capital funding and marketing plans. He explained that this kind of
exercise was essential to predict and account for fluctuations in income and expenses and also acts
as a marketing and capital schedule throughout the year.
a. Club Accountant — Discussion: Mr. Savetsky asked for a vote to hire a
qualified club consultant that would work directly for the Land Bank, as recommended by CCG at
the previous meeting, in order to maintain proper checks and balances between management and the
Commission. This club accountant could implement industry standard systems and operations, as
MGC had outgrown its current methods. Upon a motion made by Commissioner Glidden and duly,
seconded by Commissioner Paterson, it was unanimously VOTED to move forward with the Land
Bank hiring a club accountant.
b. Membership Attorney — Discussion: Mr. Savetsky asked for a vote to hire
a membership attorney as recommended by CCG at the previous meeting to review the current
membership structure and agreements. Further, Mr. Savetsky asked for a vote to freeze the
membership until the membership attorney has finished this work. Upon a motion made by
Commissioner Glidden and duly seconded by Commissioner Paterson, it was VOTED to hire a
membership attorney and freeze the membership at the current 401 members. Commissioner
Stackpole abstained.
2. Sconset Golf Course ( "SGC ") — Manager's Monthly Review: The Commission
reviewed the May 2016 balance sheet and profit and loss comparisons. Mr. Costa explained not
much happened at SGC since they just opened at the end of the month; however there was a surge
in income due to the sale of season passes. Mr. Oberly reported that the newly installed putting
green would be open after July 4 th
3. Miacomet Golf Course ( "MGC ") — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison through May 31, 2016, as well as the
check register and credit card bill for May 2016 and profit and loss summary by department as
prepared by Ms. Campese. Mr. Costa went over month and year to date figures by department and
explained that there seemed to be a decrease in dinner sales in May, but an increase in lunch.
Further, he explained that payroll was high due to overlap from training and employee housing
costs, housing maintenance and health insurance had increased.
Mr. Calvert, Mr. Ferris, Mr. Costa and Mr. Oberly departed the meeting at 5 :19 p.m.
Land Bank Commission
June 28, 2016
Page 3
Environmental Coordinator, Rachael Freeman and Alden Lenhart entered the meeting at S: 20 p. m.
D. PROPERTY MANAGEMENT:
1. Property Use Request — Food Forest Conceptual Discussion: Mr. Lenhart provided
some background on permaculture, explaining that it is a system of agriculture for sustainability that
encompasses the principles of earth care, people share and taking care of the planet. To that end, he
asked the Commission to consider using a Land Bank property such as the Peterson property on
Madaket Road to plant a food forest that consisted of seven stories or layers of food production
from the canopy layer with possibly acorns at the top down to root vegetables. The food grown
would be free and available to the community. Mr. Lenhart hoped to gather a group of volunteers
and donors to install, fund and manage the project with possibly some funds and management help
from the Land Bank. He said projects such as this have been quite successful in low income urban
areas and that the project would be scalable to the size of the land. Ms. Freeman said she would
like to review the concept with the Conservation Commission, but she had spoken to many in the
community about it and had heard no opposition to the project. Chairman Reinhard thanked Mr.
Lenhart for his presentation, encouraging Mr. Lenhart to work with Land Bank staff and come back
at a later time with more definitive conceptual plans for further consideration by the Commission.
Mr. Lenhart and Ms. Freeman departed the meeting at 5:35 p. m.
2. Dias/Pilot Whale Property — Wedding Reception Request September 25, 2016:
Ms. Bell reminded the Commission of the request from Randall Laufenberg asking permission to
erect a tent on the Dias Land Bank property for a wedding party for 70 people for five hours. Ms.
Bell said that Ms. Freeman had viewed the subject area and while no permit from the Conservation
Commission was necessary, the site would need to be mowed to accommodate a tent. Ms. Bell
recommended denying the request as historically, the Commission did not allow tents for private
events and further, the site was in a densely populated residential neighborhood. Upon a motion
made by Commissioner Glidden and duly seconded by Commissioner Paterson, it was unanimously
VOTED to deny the request.
3. Fair Street Park Use Request — Summer Pocket Park Series: Ms. Bell presented a
request from the Nantucket Community Music School to use the Fair Street Park for one hour every
Saturday morning through September for their children's series of acoustic concerts. Upon a motion
made by Commissioner Glidden and duly seconded by Commissioner Paterson, it was unanimously
VOTED to approve the request.
4. Moors End Farm/64 Polpis Road — Barn Lease: Mr. Savetsky asked for a vote to
approve an amendment to the five year lease to Moors End Farm to include the use of the barn for
agricultural purposes. The lease also called for the lessee to remove the barn if it no longer was in
use. Further, Mr. Savetsky asked for approval to release the escrow funds held for the removal of
the barn to Kathleen McCrady, the former owner of the property. Upon a motion made by
Commissioner Stackpole and duly seconded by Commissioner Paterson, it was unanimously
VOTED to amend the lease and release the escrow funds.
Land Bank Commission Page 4
June 28, 2016
E. TRANSFER BUSINESS:
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon
a motion made by Commissioner Paterson and duly seconded by Commissioner Glidden, it was
unanimously VOTED to execute and authorize the issuance of a Release of Liens for the following
transfers as a result of the purchasers fulfilling all of the requirements of Section 12,
subsection ( -m -):
No. 31713 Anthony S. Nastus, Jr. and Martha Page W. Martineau
No. 31772 Ricardas Utaras and Daiva Uteriene
No. 31773 John C. Becker and Bethany N. Becker
F. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the May 2016 financial
report including the balance sheet and income statement previously provided by electronic
correspondence.
2. Warrant Authorization — Cash Disbursements: Upon a motion made by
Commissioner Stackpole and duly seconded by Commissioner Paterson, it was unanimously
VOTED to execute the May 24, 2016 warrant document in the amount of $130,707.24 to be
provided to the county treasurer.
II. EXECUTIVE SESSION: Upon a motion made by Commissioner Gardner and duly seconded by
Commissioner Glidden, it was unanimously VOTED to go into executive session in order to discuss
the purchase, exchange, lease or value of real property. A roll call ;vote was taken: Reinhard -Aye,
Paterson -Aye, Glidden -Aye, Stackpole -Aye, Gardner -Aye. The Chairman under Purpose 6 [G.L. c.
30A, 21(a)(6)] declared that discussion of these matters in "open session may be detrimental to the
Land Bank's negotiating position and that the Commission would reconvene in regular session
following executive session.
III. RECONVENE IN OPEN SESSION i
ADJOURNMENT: Upon a motion jnade by Commissioner Glidden and duly seconded by
Commissioner Stackpole, it was unan mously VOTED to adjourn at 6:11 p.m.
Attested to:
Richard J. Glid . Secret
Land Bank Commission
June 28, 2016
Accepted, Approved, and Released by the VOTE
of the Commission �his, 12th OV of July, 2016.
Allen
Page 5
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of June 28, 2016
1. Club Consulting Group - Spreadsheets
2. Sconset Golf Course — Financial Statements May 2016
3. Miacomet Golf Course — Financial Statements May 2016
4. Miacomet Golf Course — Departmental Income Statement May 2016
5. Food Forest — Plant List
6. Dias/Pilot Whale aerial
7. "M" Exemption Release of Liens (see transfer business for record nos.)
8. Land Bank Financial Reports — May 2016
9. Check Warrant Summary dated June 28, 2016
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of June 28, 2016
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien:
No. 31713 Anthony S. Nastus, Jr. and Martha Page W. Martineau
No. 31772 Ricardas Utaras and Daiva Uteriene
No. 31773 John C. Becker and Bethany N. Becker