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HomeMy WebLinkAbout2016-6-14AGENDA Nantucket Land Bank Commission Regular Meeting of June 14, 2016 Land Bank Conference Room, 22 Broad Street Nantucket, Massachusetts JUN t 9 M CALL TO ORDER: 3:00 P.M. A. CONVENE IN OPEN SESSION 1. CITIZEN BUSINESS /ANNOUNCEMENTS B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 G.L. c. 30A, 21(a)(6)J. The particular transactions and parcels of real estate are not identified since disclosure of the property information may have a detrimental impact on the Land Bank's negotiating position with one or more third parties. 1. Approval of Executive Session Minutes of May 24, 2016 2. Real Estate Acquisition C. RECONVENE IN OPEN SESSION 1. GOLF BUSINESS a. Miacomet Membership Committee — Presentation of Clubhouse Priority List b. Club Consulting Group — Progress Report 2. PROPERTY MANAGEMENT a. July 4th Preparation Plans b. Nantucket Community Sailing/Polpis Harbor Road- Nantucket Community Sailing Regatta — Parking Request c. Craig Property /Polpis Harbor Road — Restoration and Wetland Update d. Moors End Farm/64 Polpis Road — Barn Lease Request e. Dias /Pilot Whale Property — Wedding Reception Request September 25, 2016 f. Cisco Area — Road Maintenance Funding Request 3. APPROVAL OF MINUTES a. Regular Meeting of May 24, 2016 4. REGULAR BUSINESS 5. TRANSFER BUSINESS 6. FINANCIAL BUSINESS a. Monthly Transfer Statistics b. Warrant Authorization — Cash Disbursements c. Warrant Authorization — 2009 Series A Semi - Annual Bond Payment d. Warrant Authorization — Miacomet Golf Cash Advance — Ratify and Confirm ADJOURNMENT MINUTES Nantucket Land Bank Commission Regular Meeting of June 14, 2016 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 3:00 p.m. PRESENT: Richard Glidden, Neil Paterson, Allen Reinhard, John Stackpole. ABSENT: Robert Gardner. STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan Campese, Administrator /Finance Manager; Marian Wilson, Assistant Administrator; Rachael Freeman, Environmental Coordinator. Christopher Calvert, Managing Director of Club Consulting Group ( "CCG'); Lindsay Pykosz, Inquirer and Mirror Reporter; Charles Williams, Robert Williams, Robert Wellen, and David Macauley, Miacomet Golf Course ( "MGC ") Membership Committee Members, were also present at call to order. A. CONVENE IN OPEN SESSION 1. GOLF BUSINESS: a. Miacomet Membership Committee — Presentation of Clubhouse Priority Requirements List: Mr. Charles Williams provided an overview on the makeup of the Membership Committee and the election process used to determine the committee members. Mr. Williams and company then provided the Commission with their list of "Top Priority Requirements" for a new Miacomet Clubhouse, and gave presentations on three of the items they felt were the most important. Marian Wilson departed the meeting at 3:15 pm i. Main Dining Room: Mr. Williams stated there was a need for a larger dining room, suggesting that the dining area be separated from the bar and be increased to seat 140 people which would double the current capacity. He recommended the area be designed with partitions so it could be expanded and contracted to accommodate the public at the same time as private or club events. Mr. Williams explained that during the season there is often a wait for seating and additionally, the enlarged size would increase profitability. ii. Second Floor Dining Room: Mr. Wellen explained the need for a small second floor dining room, deck and bar area to take full advantage of the views. Mr. Wellen stated that it would be less expensive to build a second floor rather than expanding on the foot print, and further, that it would be architecturally more attractive than one long roofline. Commissioners Paterson and Reinhard reminded the committee that a second floor would require ADA compliance, Land Bank Commission Page 2 June 14, 2016 which would significantly add to the cost. Marian Wilson reentered the meeting at 3:30 pm iii. Basement, Storage, Etc.: Mr. Macauley stated that the current kitchen storage and work space was inefficient, and further suggested that access to the bathrooms could be improved in a new clubhouse if they had entrances from both the inside and outside of the building. Mr. Macauley recommended building the basement with enough space and clearance in case a golf simulator is added at some point in the future. He also said the basement would be a good place for lockers that were inexpensive to build and the income received from renting them would certainly offset the cost and would probably turn a profit. iv. Funding Options: Mr. McCauley firmly stated his opposition to an assessment of the members since he felt membership was more of a volume discount to golf rather than a membership. He also said that the greens fees were already quite high and should probably not be increased as an option to pay for a new clubhouse. He suggested looking for new revenue sources or even considering selling the property to a non - profit entity to operate it. Mr. Williams said he was not in favor renting out the club for private events or as a wedding venue as a source of revenue. Commissioner Reinhard reiterated the importance of keeping golf rates affordable to the public. Commissioner Paterson stated that building employee housing should take precedence over building a new clubhouse. Furthermore, the Land Bank was awaiting results of a public survey to see how the community felt about some of these issues pertaining to the clubhouse. The Commissioners agreed on the importance of retaining the same informal, laid -back atmosphere in a new facility. The Commission thanked the Membership Committee for their presentation and acknowledged that they would take their requests into consideration as future plans are discussed. b. Club Consulting Group ( "CCG ") — Progress Report: Mr. Calvert gave his initial impressions in the midst of doing a comprehensive review of the MGC operations, which he stated would continue for a few more weeks, as the discovery process was still underway. Mr. Calvert stated that the biggest challenge with building a larger facility is that it would necessitate hiring additional qualified personnel, putting the Land Bank in the same boat as every other island business in the struggle to find housing for their employees. Mr. Calvert informed the Commission that they were having difficulty getting a clear financial picture of MGC since daily rounds of golf and dining room covers have not been accurately tracked. Therefore, there were no baseline measurements critical for analyzing daily revenues, expenses and labor needs. He recommended the immediate hiring of a Membership Attorney to evaluate MGC membership practices and establish parameters and bylaws, as there were almost none to speak of now. He further stated that it was atypical for a golf course management company to have control over the asset as well as the funds, and that typically owners employed their own accountant to ensure proper checks and balances are in place. To that end, he suggested that the Land Bank consider hiring an experienced club accountant that reported directly to the Land Bank. Further, he stated that Miacomet was essentially being run like a private golf course that allowed public play. Finally, Mr. Calvert stated he found nothing that suggested ill intent, but strongly recommended that the basic daily operations should be improved before the Land Bank moves forward with any large capital expenditures. Land Bank Commission June 14, 2016 Page 3 Mr. Calvert, Ms. Pykosz, Mr. Williams, Mr. McCauley, Mr. Wellen, and Mr. Williams departed the meeting at 4:30 p. m. B. EXECUTIVE SESSION: Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Glidden, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property and review and approve executive session minutes. A roll call vote was taken: Reinhard -Aye; Stackpole -Aye; Glidden -Aye; Paterson - Aye. The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)J declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would reconvene in regular session following executive session. C. RECONVENE IN OPEN SESSION: Ms. Pykosz and Ms. Freeman entered the meeting at 5:35 pm. 1. CITIZEN BUSINESS: Chairman Reinhard reported that he had received a note of gratitude from, Greg Tivnan, the Assistant Town Manager, for making housing available to him for the summer season. 2. PROPERTY MANAGEMENT: a. July 4th Preparation Plans: Mr. Savetsky reviewed the strategy laid out by the Nantucket Police Department relative to Land Bank, citing their plan to utilize the Land Bank's Nobadeer beach parking lot as a command center for the expected heavy use at that beach on the holiday weekend. In addition, Chief Pittman requested that two additional port-a- potties and a dumpster be placed in the Land Bank parking lot at 401h Pole. b. Nantucket Community Sailing/Polpis Harbor Road Nantucket Community Sailing ( "NCS ") Regatta — Parking Request: Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Paterson, it was VOTED to approve the parking request from NCS to allow use of the parking lot at the Craig property to accommodate additional parking needed for the Coffin Cup Regatta on July 22, 2016. c. Craig Property/Polpis Harbor — Restoration and Wetland Update: Ms. Freeman reported that she had worked out a restoration plan with the Conservation Commission and the timeline for execution of the plan was anticipated to go as follows: (1) submit Notice of Intent in June; (2) clean-up the site in July and August; (3) assess health of the holly trees in September; (4) replace dead holly trees with new native species such as arrowroot, bayberry, black cherry in October; and (4) replace the cedar trees that were removed. Ms. Freeman departed the meeting at 5:42 pm. d. Moors End Farm/64 Polpis Road — Barn Lease Request: Mr. Savetsky explained that the barn at 64 Polpis Road had not been removed at closing and escrow funds were retained for this purpose, but on the day of the closing Moors End Farm had requested continued use of the barn Land Bank Commission June 14, 2016 Page 4 in its current location for storage of farm equipment. Mr. Savetsky recommended the approval of the request as it was an appropriate agricultural use of the property and keeps the property looking neat. Seeing no objections, he said he would have counsel work out the details for a lease and present it at a future meeting. e. Dias /Pilot Whale Property — Wedding Reception Request September 25`h, 2016: Ms. Bell presented a request from Randall Laufenberg asking permission to erect a tent on the Dias Land Bank property for a wedding party for 70 people. Mr. Savetsky cautioned against approving the tent request and setting a precedent as the Commission has previously denied requests for tents. Further, Mr. Savetsky would have staff look at the site to see if there were wetland issues or brush cutting needed to accommodate the request. f. Cisco Area — Road Maintenance Funding Requested: The Cisco Civic Association requested road repair funds from the Land Bank due to the heavy beach going traffic on Westerwyck Way. Upon a motion made by Commissioner Paterson and duly seconded by Commissioner Stackpole, it was unanimously VOTED to approve the request for $1,176.56 towards road repairs and grading. 3. APPROVAL OF MINUTES: Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Paterson it was unanimously VOTED to accept, approve and release the regular session minutes of May 24, 2016 as written. 4. REGULAR BUSINESS: None. 5. TRANSFER BUSINESS: 1. May 2016 Transfers — Record Nos. 37384 through 37468: The Commission reviewed transfers for the period of May 1, 2016 through May 31, 2016. a. Current "M" Exemptions and Liens: The Commission authorized the placing of liens against the following properties as a result of the purchasers claiming the "M" exemption as first -time buyers of real property. No. 37389 Jonathan G. Klatt and Sandra L. Klatt No. 37403 Donald D. Perkins No. 37412 Sarah T. Bois and Carl P. Bois, Jr. No. 37414 Kevin Marshall and John Buckey No. 37417 Wendy L. Murrel No. 37457 Douglas A. Quijada and Brenda Escobar - Quijada No. 37460 Charliston Pires 6. FINANCIAL BUSINESS: Land Bank Commission Page 5 June 14, 2016 a. Monthly Transfer Statistics: Monthly transfer statistics reports comparing fiscal years 2015 and 2016 through May 2016 were presented to the Commission. b. Warrant Authorization — Cash Disbursements: Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Paterson, it was VOTED to execute the June 14, 2016 warrant document in the amount of $171,448.97 to be provided to the county treasurer. c. Warrant Authorization — 2009 Series A Bond Semi - Annual Payment: Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Glidden, it was VOTED to approve payment and authorize staff to wire the 2009 Series A semi - annual bond payment of interest and principal in the total amount of $1,246,066.25 from the Land Bank's Collection Account to the Bond Trustee at U.S. Bank. d. Warrant Authorization — Miacomet Golf Cash Advance — Ratify and Confirm: Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Glidden, it was unanimously VOTED to approve and - authorize staff to pay the June 14, 2016 warrant document in the amount of $100,000. dto be advanced to the Nantucket Golf Management Inc. for use at Miacomet golf Course. ADJOURNMENT: Pon a motion made by Commissioner Stackpole and duly seconded by Commissioner Glidden, it as VOTED to adjourn at 5:56 p.m. Attested to: Secretary Accepted, Approved, and Released by the VOTE of & Commission this 28th day of June, 2016. A ,�/� MONTHLY TRANSFER STATISTICS FISCAL YEAR 2015 FY15 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jul -14 98 48 50 $60,140,662 $56,509,302 $1,130,186 Aug -14 96 48 48 $67,983,744 $65,787,643 $1,331,753 Sep -14 100 34 66 $157,977,831 $155,555,831 $3,111,116 Oct -14 147 57 90 $168,297,186 $160,177,228 $3,203,545 Nov -14 85 38 47 $81,932,556 $80,432,556 $1,608,651 Dec -14 106 59 47 $115,148,049 $106,237,418 $2,132,248 Jan -15 90 50 40 $77,446,898 $69,668,046 $1,393,861 Feb -15 67 36 31 $54,657,080 $52,845,679 $1,056,914 Mar -15 78 42 36 $66,685,997 $62,665,997 $1,253,320 Apr -15 89 68 21 $25,228,870 $21,234,800 $424,696 May-1 5 79 39 40 $60,423,403 $58,811,717 $1,176,234 Jun -15 84 39 45 $73,568,786 $71,722,100 $1,434,442 THRU MAY 15 Average 1,035 93 519 47 516 47 $935,922,276 $84,124,255 $889,926,218 $80,137,360 $17,822,524 $1,604,747 Low 67 34 21 $25,228,870 $21,234,800 $424,696 High 147 68 90 $168,297,186 $160,177,228 $3,203,545 MONTHLY TRANSFER STATISTICS FISCAL YEAR 2016 FY16 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jul -15 100 55 45 $76,650,262 $75,052,762 $1,512,844 Aug -15 100 57 43 $81,283,162 $78,833,162 $1,577,651 Sep -15 109 49 60 $100,449,002 $95,949,002 $1,925,880 Oct -15 138 54 84 $147,434,422 $139,134,422 $2,782,688 Nov -15 71 32 39 $75,870,039 $68,777,539 $1,375,551 Dec -15 108 55 53 $72,494,950 $70,983,375 $1,428,346 Jan -16 93 41 52 $98,369,206 $92,706,025 $1,862,120 Feb -16 59 32 27 $30,033,729 $27,523,729 $550,475 Mar -16 100 49 51 $78,894,324 $76,444,325 $1,537,553 Apr -16 68 34 34 $68,631,755 $63,457,378 $1,269,148 May-1 6 85 50 35 $69,498,627 $62,815,751 $1,256,315 Jun -16 THRU MAY 16 Average 1,031 94 508 46 523 48 $899,609,477 $81,782,680 $851,677,469 $77,425,224 $17,078,572 $1,552,597 Low 59 32 27 $30,033,729 $27,523,729 $550,475 High 138 57 84 $147,434,422 $139,134,422 $2,782,688 MONTHLY (UNAUDITED) DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of June 14, 2016 1. MGC Membership Committee — List of Top Priority Requirements for a new clubhouse 2. Club Consulting Group - Agenda 3. Craig Property — Tree restoration timeline 4. Cisco Civic Association request for road repair funds - email 5. Monthly Transfer Report — May 2016 6. "M" Exemption Notice of Liens (see transfer business for record nos.) 7. Transfer Statistics and Graph —May 2016 8. Check Warrant Summary dated June 14, 2016 9. 2009A Bond Payment - Warrant TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of June 14, 2016 1. May 2016 Transfers —Record Nos. 37384 through 37468 a. Current "M" Exemptions and Liens: No. 37389 Jonathan G. Klatt and Sandra L. Klatt No. 37403 Donald D. Perkins No. 37412 Sarah T. Bois and Carl P. Bois, Jr. No. 37414 Kevin Marshall and John Buckey No. 37417 Wendy L. Murrel No. 37457 Douglas A. Quijada and Brenda Escobar - Quijada No. 37460 Charliston Pires