HomeMy WebLinkAbout2016-6-14AGENDA
Nantucket Land Bank Commission
Regular Meeting of June 14, 2016
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts JUN t 9 M
CALL TO ORDER: 3:00 P.M.
A. CONVENE IN OPEN SESSION
1. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 G.L. c. 30A, 21(a)(6)J. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more third parties.
1. Approval of Executive Session Minutes of May 24, 2016
2. Real Estate Acquisition
C. RECONVENE IN OPEN SESSION
1. GOLF BUSINESS
a. Miacomet Membership Committee — Presentation of Clubhouse Priority List
b. Club Consulting Group — Progress Report
2. PROPERTY MANAGEMENT
a. July 4th Preparation Plans
b. Nantucket Community Sailing/Polpis Harbor Road- Nantucket Community
Sailing Regatta — Parking Request
c. Craig Property /Polpis Harbor Road — Restoration and Wetland Update
d. Moors End Farm/64 Polpis Road — Barn Lease Request
e. Dias /Pilot Whale Property — Wedding Reception Request September 25, 2016
f. Cisco Area — Road Maintenance Funding Request
3. APPROVAL OF MINUTES
a. Regular Meeting of May 24, 2016
4. REGULAR BUSINESS
5. TRANSFER BUSINESS
6. FINANCIAL BUSINESS
a. Monthly Transfer Statistics
b. Warrant Authorization — Cash Disbursements
c. Warrant Authorization — 2009 Series A Semi - Annual Bond Payment
d. Warrant Authorization — Miacomet Golf Cash Advance — Ratify and Confirm
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of June 14, 2016
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 3:00 p.m.
PRESENT: Richard Glidden, Neil Paterson, Allen Reinhard, John Stackpole.
ABSENT: Robert Gardner.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator /Finance Manager; Marian Wilson, Assistant Administrator; Rachael
Freeman, Environmental Coordinator.
Christopher Calvert, Managing Director of Club Consulting Group ( "CCG'); Lindsay Pykosz,
Inquirer and Mirror Reporter; Charles Williams, Robert Williams, Robert Wellen, and David
Macauley, Miacomet Golf Course ( "MGC ") Membership Committee Members, were also present
at call to order.
A. CONVENE IN OPEN SESSION
1. GOLF BUSINESS:
a. Miacomet Membership Committee — Presentation of Clubhouse Priority
Requirements List: Mr. Charles Williams provided an overview on the makeup of the Membership
Committee and the election process used to determine the committee members. Mr. Williams and
company then provided the Commission with their list of "Top Priority Requirements" for a new
Miacomet Clubhouse, and gave presentations on three of the items they felt were the most
important.
Marian Wilson departed the meeting at 3:15 pm
i. Main Dining Room: Mr. Williams stated there was a need for a larger
dining room, suggesting that the dining area be separated from the bar and be increased to seat 140
people which would double the current capacity. He recommended the area be designed with
partitions so it could be expanded and contracted to accommodate the public at the same time as
private or club events. Mr. Williams explained that during the season there is often a wait for
seating and additionally, the enlarged size would increase profitability.
ii. Second Floor Dining Room: Mr. Wellen explained the need for a small
second floor dining room, deck and bar area to take full advantage of the views. Mr. Wellen stated
that it would be less expensive to build a second floor rather than expanding on the foot print, and
further, that it would be architecturally more attractive than one long roofline. Commissioners
Paterson and Reinhard reminded the committee that a second floor would require ADA compliance,
Land Bank Commission Page 2
June 14, 2016
which would significantly add to the cost.
Marian Wilson reentered the meeting at 3:30 pm
iii. Basement, Storage, Etc.: Mr. Macauley stated that the current kitchen
storage and work space was inefficient, and further suggested that access to the bathrooms could be
improved in a new clubhouse if they had entrances from both the inside and outside of the building.
Mr. Macauley recommended building the basement with enough space and clearance in case a golf
simulator is added at some point in the future. He also said the basement would be a good place for
lockers that were inexpensive to build and the income received from renting them would certainly
offset the cost and would probably turn a profit.
iv. Funding Options: Mr. McCauley firmly stated his opposition to an
assessment of the members since he felt membership was more of a volume discount to golf rather
than a membership. He also said that the greens fees were already quite high and should probably
not be increased as an option to pay for a new clubhouse. He suggested looking for new revenue
sources or even considering selling the property to a non - profit entity to operate it. Mr. Williams
said he was not in favor renting out the club for private events or as a wedding venue as a source of
revenue. Commissioner Reinhard reiterated the importance of keeping golf rates affordable to the
public. Commissioner Paterson stated that building employee housing should take precedence over
building a new clubhouse. Furthermore, the Land Bank was awaiting results of a public survey to
see how the community felt about some of these issues pertaining to the clubhouse. The
Commissioners agreed on the importance of retaining the same informal, laid -back atmosphere in a
new facility. The Commission thanked the Membership Committee for their presentation and
acknowledged that they would take their requests into consideration as future plans are discussed.
b. Club Consulting Group ( "CCG ") — Progress Report: Mr. Calvert gave his initial
impressions in the midst of doing a comprehensive review of the MGC operations, which he stated
would continue for a few more weeks, as the discovery process was still underway. Mr. Calvert
stated that the biggest challenge with building a larger facility is that it would necessitate hiring
additional qualified personnel, putting the Land Bank in the same boat as every other island
business in the struggle to find housing for their employees. Mr. Calvert informed the Commission
that they were having difficulty getting a clear financial picture of MGC since daily rounds of golf
and dining room covers have not been accurately tracked. Therefore, there were no baseline
measurements critical for analyzing daily revenues, expenses and labor needs. He recommended the
immediate hiring of a Membership Attorney to evaluate MGC membership practices and establish
parameters and bylaws, as there were almost none to speak of now. He further stated that it was
atypical for a golf course management company to have control over the asset as well as the funds,
and that typically owners employed their own accountant to ensure proper checks and balances are
in place. To that end, he suggested that the Land Bank consider hiring an experienced club
accountant that reported directly to the Land Bank. Further, he stated that Miacomet was essentially
being run like a private golf course that allowed public play. Finally, Mr. Calvert stated he found
nothing that suggested ill intent, but strongly recommended that the basic daily operations should be
improved before the Land Bank moves forward with any large capital expenditures.
Land Bank Commission
June 14, 2016
Page 3
Mr. Calvert, Ms. Pykosz, Mr. Williams, Mr. McCauley, Mr. Wellen, and Mr. Williams departed the
meeting at 4:30 p. m.
B. EXECUTIVE SESSION: Upon a motion made by Commissioner Stackpole and duly seconded
by Commissioner Glidden, it was unanimously VOTED to go into executive session in order to
discuss the purchase, exchange, lease or value of real property and review and approve executive
session minutes. A roll call vote was taken: Reinhard -Aye; Stackpole -Aye; Glidden -Aye; Paterson -
Aye. The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)J declared that discussion of these
matters in open session may be detrimental to the Land Bank's negotiating position and that the
Commission would reconvene in regular session following executive session.
C. RECONVENE IN OPEN SESSION:
Ms. Pykosz and Ms. Freeman entered the meeting at 5:35 pm.
1. CITIZEN BUSINESS: Chairman Reinhard reported that he had received a note of
gratitude from, Greg Tivnan, the Assistant Town Manager, for making housing available to him for
the summer season.
2. PROPERTY MANAGEMENT:
a. July 4th Preparation Plans: Mr. Savetsky reviewed the strategy laid out by the
Nantucket Police Department relative to Land Bank, citing their plan to utilize the Land Bank's
Nobadeer beach parking lot as a command center for the expected heavy use at that beach on the
holiday weekend. In addition, Chief Pittman requested that two additional port-a- potties and a
dumpster be placed in the Land Bank parking lot at 401h Pole.
b. Nantucket Community Sailing/Polpis Harbor Road Nantucket Community
Sailing ( "NCS ") Regatta — Parking Request: Upon a motion made by Commissioner Stackpole and
duly seconded by Commissioner Paterson, it was VOTED to approve the parking request from NCS
to allow use of the parking lot at the Craig property to accommodate additional parking needed for
the Coffin Cup Regatta on July 22, 2016.
c. Craig Property/Polpis Harbor — Restoration and Wetland Update: Ms. Freeman
reported that she had worked out a restoration plan with the Conservation Commission and the
timeline for execution of the plan was anticipated to go as follows: (1) submit Notice of Intent in
June; (2) clean-up the site in July and August; (3) assess health of the holly trees in September; (4)
replace dead holly trees with new native species such as arrowroot, bayberry, black cherry in
October; and (4) replace the cedar trees that were removed.
Ms. Freeman departed the meeting at 5:42 pm.
d. Moors End Farm/64 Polpis Road — Barn Lease Request: Mr. Savetsky explained
that the barn at 64 Polpis Road had not been removed at closing and escrow funds were retained for
this purpose, but on the day of the closing Moors End Farm had requested continued use of the barn
Land Bank Commission
June 14, 2016
Page 4
in its current location for storage of farm equipment. Mr. Savetsky recommended the approval of
the request as it was an appropriate agricultural use of the property and keeps the property looking
neat. Seeing no objections, he said he would have counsel work out the details for a lease and
present it at a future meeting.
e. Dias /Pilot Whale Property — Wedding Reception Request September 25`h, 2016:
Ms. Bell presented a request from Randall Laufenberg asking permission to erect a tent on the Dias
Land Bank property for a wedding party for 70 people. Mr. Savetsky cautioned against approving
the tent request and setting a precedent as the Commission has previously denied requests for tents.
Further, Mr. Savetsky would have staff look at the site to see if there were wetland issues or brush
cutting needed to accommodate the request.
f. Cisco Area — Road Maintenance Funding Requested: The Cisco Civic Association
requested road repair funds from the Land Bank due to the heavy beach going traffic on
Westerwyck Way. Upon a motion made by Commissioner Paterson and duly seconded by
Commissioner Stackpole, it was unanimously VOTED to approve the request for $1,176.56 towards
road repairs and grading.
3. APPROVAL OF MINUTES: Upon a motion made by Commissioner Stackpole and duly
seconded by Commissioner Paterson it was unanimously VOTED to accept, approve and release the
regular session minutes of May 24, 2016 as written.
4. REGULAR BUSINESS: None.
5. TRANSFER BUSINESS:
1. May 2016 Transfers — Record Nos. 37384 through 37468: The Commission
reviewed transfers for the period of May 1, 2016 through May 31, 2016.
a. Current "M" Exemptions and Liens: The Commission authorized the placing of
liens against the following properties as a result of the purchasers claiming the "M" exemption as
first -time buyers of real property.
No. 37389 Jonathan G. Klatt and Sandra L. Klatt
No. 37403 Donald D. Perkins
No. 37412 Sarah T. Bois and Carl P. Bois, Jr.
No. 37414 Kevin Marshall and John Buckey
No. 37417 Wendy L. Murrel
No. 37457 Douglas A. Quijada and Brenda Escobar - Quijada
No. 37460 Charliston Pires
6. FINANCIAL BUSINESS:
Land Bank Commission Page 5
June 14, 2016
a. Monthly Transfer Statistics: Monthly transfer statistics reports comparing fiscal
years 2015 and 2016 through May 2016 were presented to the Commission.
b. Warrant Authorization — Cash Disbursements: Upon a motion made by
Commissioner Stackpole and duly seconded by Commissioner Paterson, it was VOTED to execute
the June 14, 2016 warrant document in the amount of $171,448.97 to be provided to the county
treasurer.
c. Warrant Authorization — 2009 Series A Bond Semi - Annual Payment: Upon a
motion made by Commissioner Stackpole and duly seconded by Commissioner Glidden, it was
VOTED to approve payment and authorize staff to wire the 2009 Series A semi - annual bond
payment of interest and principal in the total amount of $1,246,066.25 from the Land Bank's
Collection Account to the Bond Trustee at U.S. Bank.
d. Warrant Authorization — Miacomet Golf Cash Advance — Ratify and Confirm:
Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Glidden, it
was unanimously VOTED to approve and - authorize staff to pay the June 14, 2016 warrant
document in the amount of $100,000. dto be advanced to the Nantucket Golf Management Inc. for
use at Miacomet golf Course.
ADJOURNMENT: Pon a motion made by Commissioner Stackpole and duly seconded by
Commissioner Glidden, it as VOTED to adjourn at 5:56 p.m.
Attested to:
Secretary
Accepted, Approved, and Released by the VOTE
of & Commission this 28th day of June, 2016.
A ,�/�
MONTHLY TRANSFER STATISTICS FISCAL YEAR 2015
FY15
Total
Exempt
Taxable
Total Gross
Gross
Revenue
Month
Transfers
Transfers
Transfers
Value
Value Taxable
Received
Jul -14
98
48
50
$60,140,662
$56,509,302
$1,130,186
Aug -14
96
48
48
$67,983,744
$65,787,643
$1,331,753
Sep -14
100
34
66
$157,977,831
$155,555,831
$3,111,116
Oct -14
147
57
90
$168,297,186
$160,177,228
$3,203,545
Nov -14
85
38
47
$81,932,556
$80,432,556
$1,608,651
Dec -14
106
59
47
$115,148,049
$106,237,418
$2,132,248
Jan -15
90
50
40
$77,446,898
$69,668,046
$1,393,861
Feb -15
67
36
31
$54,657,080
$52,845,679
$1,056,914
Mar -15
78
42
36
$66,685,997
$62,665,997
$1,253,320
Apr -15
89
68
21
$25,228,870
$21,234,800
$424,696
May-1 5
79
39
40
$60,423,403
$58,811,717
$1,176,234
Jun -15
84
39
45
$73,568,786
$71,722,100
$1,434,442
THRU MAY 15
Average
1,035
93
519
47
516
47
$935,922,276
$84,124,255
$889,926,218
$80,137,360
$17,822,524
$1,604,747
Low
67
34
21
$25,228,870
$21,234,800
$424,696
High
147
68
90
$168,297,186
$160,177,228
$3,203,545
MONTHLY
TRANSFER STATISTICS FISCAL YEAR 2016
FY16
Total
Exempt
Taxable
Total Gross
Gross
Revenue
Month
Transfers
Transfers
Transfers
Value
Value Taxable
Received
Jul -15
100
55
45
$76,650,262
$75,052,762
$1,512,844
Aug -15
100
57
43
$81,283,162
$78,833,162
$1,577,651
Sep -15
109
49
60
$100,449,002
$95,949,002
$1,925,880
Oct -15
138
54
84
$147,434,422
$139,134,422
$2,782,688
Nov -15
71
32
39
$75,870,039
$68,777,539
$1,375,551
Dec -15
108
55
53
$72,494,950
$70,983,375
$1,428,346
Jan -16
93
41
52
$98,369,206
$92,706,025
$1,862,120
Feb -16
59
32
27
$30,033,729
$27,523,729
$550,475
Mar -16
100
49
51
$78,894,324
$76,444,325
$1,537,553
Apr -16
68
34
34
$68,631,755
$63,457,378
$1,269,148
May-1 6
85
50
35
$69,498,627
$62,815,751
$1,256,315
Jun -16
THRU MAY 16
Average
1,031
94
508
46
523
48
$899,609,477
$81,782,680
$851,677,469
$77,425,224
$17,078,572
$1,552,597
Low
59 32
27 $30,033,729 $27,523,729
$550,475
High
138 57
84 $147,434,422 $139,134,422
$2,782,688
MONTHLY (UNAUDITED)
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of June 14, 2016
1. MGC Membership Committee — List of Top Priority Requirements for a new clubhouse
2. Club Consulting Group - Agenda
3. Craig Property — Tree restoration timeline
4. Cisco Civic Association request for road repair funds - email
5. Monthly Transfer Report — May 2016
6. "M" Exemption Notice of Liens (see transfer business for record nos.)
7. Transfer Statistics and Graph —May 2016
8. Check Warrant Summary dated June 14, 2016
9. 2009A Bond Payment - Warrant
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of June 14, 2016
1. May 2016 Transfers —Record Nos. 37384 through 37468
a. Current "M" Exemptions and Liens:
No. 37389 Jonathan G. Klatt and Sandra L. Klatt
No. 37403 Donald D. Perkins
No. 37412 Sarah T. Bois and Carl P. Bois, Jr.
No. 37414 Kevin Marshall and John Buckey
No. 37417 Wendy L. Murrel
No. 37457 Douglas A. Quijada and Brenda Escobar - Quijada
No. 37460 Charliston Pires