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AGENDA
Nantucket Land Bank Commission
Regular Meeting of January 26, 2016
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
IFEB 10 2016 pmt: 13
A. CONVENE IN OPEN SESSION
1. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 [G.L. c. 30A, 21(a)(6)J. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more third parties.
1. Real Estate Acquisition
C. RECONVENE IN OPEN SESSION:
1. REGULAR BUSINESS
a. State Ethics Opinion Regarding Golf - Discussion
2. GOLF BUSINESS
a. Sconset Golf Course — Manager's Monthly Review
b. Miacomet Golf Course — Manager's Monthly Review
3. APPROVAL OF MINUTES
a. Regular Meeting of January 12, 2016
4. TRANSFER BUSINESS
5. FINANCIAL BUSINESS
a. Monthly Financial Report
b. Warrant Authorization — Cash Disbursements
c. Warrant Authorization — 2012 Series A Semi - Annual Bond Payment
6. PROPERTY MANAGEMENT
a. 168 Hummock Pond Road /Sustainable Nantucket — License Amendment Request
b. 48 Tennessee Avenue /Ray Boathouse — Planning Discussion
c. 158 Orange Street/Bachman — Planning Discussion
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of January 26, 2016
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
FFB 10 2016 P.
CALL TO ORDER: 4:02 P.M.
PRESENT: Richard Glidden, Robert Gardner, Neil Paterson, Allen Reinhard, John Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator /Finance Manager; Marian Wilson, Assistant Administrator
I. CONVENE IN OPEN SESSION:
A. CITIZENS BUSINESS /ANNOUNCEMENTS: None.
II. EXECUTIVE SESSION: Upon a motion made by Commissioner Stackpole and duly seconded
by Commissioner Glidden, it was unanimously VOTED to go into executive session in order to
discuss the purchase, exchange, lease or value of real property. A roll call vote was taken: Reinhard -
Aye, Paterson -Aye, Glidden -Aye, Stackpole -Aye, Gardner -Aye. The Chairman under Purpose 6
[G. L. c. 30A, 21(a)(6)] declared that discussion of these matters in open session may be detrimental
to the Land Bank's negotiating position and that the Commission would reconvene in regular
session following executive session.
III. RECONVENE IN OPEN SESSION
Nantucket Golf Management President, Alan Costa; Miacomet Golf Course Superintendent, Sean
Oberly; Inquirer and Mirror Reporter, Lindsay Pykosz entered the meeting at 4:50 p. m.
Michelle Whelan, Executive Director of Sustainable Nantucket entered the meeting at 4:55 p.m. and
Dylan Wallace, Sustainable Nantucket, entered the meeting at 5:02 p.m.
B. REGULAR BUSINESS:
1. State Ethics Opinion Regarding Golf — Discussion: In anticipation of moving into
clubhouse planning in the near future, Mr. Savetsky raised the opinion from the State Ethics
Commission for discussion, indicating that Land Bank counsel, Valerie Swett, had contacted
Commissioners individually to give her interpretation of the opinion and advise options for moving
forward. Commissioner Glidden then announced his resignation from Miacomet Golf Club
( "MGC ") to eliminate any conflict of interest that would impede his ability to participate in
discussions and vote on matters relating to MGC. Commissioner Gardner followed by saying that
his wife would be resigning her MGC membership as well to resolve any conflict of interest on his
behalf. Commissioner Stackpole stated that he disagreed with the opinion and suggested it should
be appealed to a higher authority. Commissioner Glidden also disagreed with the opinion but
Land Bank Commission
January 26, 2016
Page 2
suspected that any appeal of the opinion would take a considerable amount of time and that in order
to promptly move forward on MGC items, he made the decision to resign his membership. Mr.
Savetsky recommended that any Commissioners with questions or concerns regarding the State
Ethics opinion contact Ms. Swett for further advice.
C. GOLF BUSINESS:
1. Sconset Golf Course — Manager's Monthly Review: The Commission reviewed
the November and December balance sheet and profit and loss comparisons.
2. Miacomet Golf Course — Manager's Monthly Review: The Commission reviewed
the balance sheet and profit and loss comparison through November 30, 2015 and December 31,
2015, as well as the check register for both November and December 2015 and profit and loss
summary by department prepared by Ms. Campese. Mr. Costa stated that MGC had a good year and
was able to contribute $200,000 to the capital improvement fund. Further, golf - related income had
increased over the prior year and the restaurant made a small profit. Chairman Reinhard asked how
the restaurant was barely breaking even with a gross income of over 1 million dollars. Mr. Costa
explained that having the restaurant open in the off season was the main reason it was not more
profitable and encouraged the Commission to set financial goals for food and beverage revenue.
3. Miacomet Golf Course — Golf Consultant Discussion: Mr. Savetsky explained that
he was putting together a scope of services for a business consultant to assess and evaluate golf
operations in order to identify areas for improvement. Mr. Savetsky felt the information would be
useful for planning clubhouse improvements as well as structuring the next management contract
which will go out to bid this year.
4. Sconset Golf Clubhouse — Seasonal Malt License Discussion: Mr. Costa provided
more details on obtaining a license to serve beer and wine at the Sconset Golf clubhouse and
answered various questions regarding staffing and projected income. Mr. Costa suggested that this
was a policy decision by the Commission that should get discussed at some point. The Commission
took no action.
5. Special Golf Meeting: Mr. Savetsky tentatively set a special meeting for a
presentation from Brown, Lindquist, Fenuccio and Raber of their Existing Facilities Evaluation
report. The meeting was set for Thursday, February 11, 2016 at 2:30 p.m.
6. Miacomet Golf Course — Cart Path Discussion: Mr. Costa asked the Commission
if the cartpath project could move forward. Ms. Bell explained that procurement would take some
time, so if it was a priority for the summer that process should start now. The consensus of the
Commission was to have Ms. Bell develop a Request for Proposals and obtain estimates for the
project.
Ms. Whelan departed the meeting at S: 59 p.m.
7. Sconset Golf Course — Hunting Request: Mr. Savetsky and Commissioner
Land Bank Commission Page 3
January 26, 2016
Paterson presented a request to allow rabbit hunting on the course during the off - season. Mr. Costa
noted that management currently posts the property with "No Hunting" signs. Chairman Reinhard
expressed that hunting would not be an appropriate activity due to the frequency of walkers utilizing
the property. Upon a motion made by Commissioner Glidden and duly seconded by Commissioner
Stackpole, it was unanimously VOTED to deny the request to allow hunting on'Sconset Golf
Course.
8. Proposed 2016 Tournament Schedule — Discussion: Mr. Costa distributed a
proposed 2016 tournament schedule with some explanation, requesting that the Commission adopt
the schedule as presented. After some discussion, upon a motion made by Commissioner Glidden
and duly seconded Commissioner Paterson, it was VOTED to adopt the schedule as written with
Commissioner Gardner and Commissioner Stackpole abstaining.
Mr. Costa and Mr. Oberly departed the meeting at 5:59 p. m.
D. APPROVAL OF MINUTES: Upon a motion by made by Commissioner Glidden and
duly seconded by Commissioner Paterson, it was unanimously VOTED to accept, approve and
release the regular meeting minutes of January 12, 2016 as written.
E. PROPERTY MANAGEMENT:
1. 168 Hummock Pond Road /Sustainable Nantucket — License Amendment Request:
Dylan Wallace updated the Commission on plans for Sustainable Nantucket's farming area,
including improvements to their entrance and future aspirations for beginner farmers who graduate
from the program. To this end, Mr. Wallace requested an amendment to the lease to expand their
use area by an additional six acres in order to provide one acre lots for the graduates of the program.
There would be no additional structures with the exception of continuing the fencing around the
new acreage. After much discussion, upon a motion made by Commissioner Stackpole and duly
seconded by Commissioner Paterson, it was unanimously VOTED to amend the lease as presented,
with an additional amendment to allow bee keeping in an appropriate location on the new acreage.
Mr. Wallace departed the meeting at 6:16p. m.
F. TRANSFER BUSINESS:
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon
a motion made by Commissioner Paterson and duly seconded by Commissioner Glidden, it was
unanimously VOTED to execute and authorize the issuance of a Release of Lien for the
following transfer as a result of the purchaser fulfilling all of the requirements of Section 12,
subsection ( -m -)
b. No. 31460 Yauheni Y. Shubin, Trustee of O & E Realty Trust
Land Bank Commission
January 26, 2016
G. FINANCIAL BUSINESS:
Page 4
1. Monthly Financial Report: The Commission accepted the December 2015
financial report including the balance sheet and income statement previously provided by electronic
correspondence.
2. Warrant Authorization — Cash Disbursements: Upon a motion made by
Commissioner Paterson and duly seconded by Commissioner Stackpole, it was unanimously
VOTED to execute the January 26, 2016 warrant document in the amount of $84,648.35 to be
provided to the county treasurer.
3. Warrant Authorization — 2012 Series A Bond Semi - Annual Payment: Upon a
motion made by Commissioner Stackpole and duly seconded by Commissioner Paterson, it was
unanimously VOTED to approve payment and authorize staff to wire the 2012 Series A semi-
annual bond payment of interest and principal in the total amount of $354,831.25 from the Land
Bank's Collection Account to the Bond Trustee at U.S. Bank.
H. PROPERTY MANAGEMENT:
1. 48 Tennessee Avenue /Ray Boathouse — Planning Discussion: Ms. Bell reported
that the Historic District Commission ( "HDC ") objected to the Land Bank's request to demolish the
boathouse because it was cherished as a historic gem. Ms. Bell reviewed the options available for
the building including estimates for relocation and renovation. Upon a motion made by
Commissioner Paterson and duly seconded by Commissioner Glidden, it was unanimously VOTED
to leave the Ray Boathouse in place.
2. 158 Orange St/ Bachman — Planning Discussions�: Chairman Reinhard and
Commissioner Paterson initiated a discussion as to where the,p ;rking should be and there was some
debate over the location. Commissioner Stackpole suggested that the Commission consider
restoring the pond that was currently overgrown with ragmites. After much discussion, an on -site
meeting was set for 3:30 p.m. on Tuesday Februa , 2016 so that the Commission could view the
property as a group and make planning decisiop .
ADJOURNMENT: Upon a motion
Commissioner Paterson, it was unanir
Attested to:
by Commissioner Glidden and duly seconded by
VOTED to adjourn at 6:40 p.m.
Secretary
CLO —K Iot�
Land Bank Commission
January 26, 2016
Accepted, Approved, and Released by the VOTE
of the Commission this 9th day of February, 2016.
XA
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Page 5
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of January 26, 2016
1. State Ethic Commission — Opinion Letter
2. Sconset Golf Course — Financial Statements November 2015
3. Sconset Golf Course — Financial Statements December 2015
4. Miacomet Golf Course — Financial Statements November 2015
5. Miacomet Golf Course — Financial Statements December 2015
6. Miacomet Golf Course — Departmental Income Statement November and December 2015
7. Miacomet Golf Course — 2016 Tournament Schedule
8. Sustainable Nantucket — Plans & Aerial
9. "M" Exemption Release of Lien (see transfer business for record no.)
10. Land Bank Financial Reports — December 2015
11. Check Warrant Summary dated January 26, 2016
12. 2012A Series Bond Payment Warrant
13. Ray Boathouse pictures and aerials
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of January 26, 2016
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien:
No. 31460 Yauheni Y. Shubin, Trustee of O &E Realty Trust