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HomeMy WebLinkAbout2015-12-8AGENDA Nantucket Land Bank Commission Regular Meeting of December 8, 2015 Land Bank Conference Room, 22 Broad Street Nantucket, Massachusetts 13 2016 PM :48 CALL TO ORDER: 4:00 P.M. A. CONVENE IN OPEN SESSION 1. CITIZEN BUSINESS /ANNOUNCEMENTS B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 [G.L. c. 30A, 21(a)(6)J. The particular transactions and parcels of real estate are not identified since disclosure of the property information may have a detrimental impact on the Land Bank's negotiating position with one or more third parties. 1. Review and Approval of Executive Session Minutes of November 23, 2015 2. Real Estate Acquisition C. RECONVENE IN OPEN SESSION: 1. GOLF BUSINESS a. Sconset Golf Course — 2016 Rates and Budget b. Miacomet Golf Course — 2016 Rates and Budget c. Golf Policies - Discussion 2. PROPERTY MANAGEMENT a. Property Management Supervisor's Monthly Report b. 44 Washington Street /Permitting Escrow Agreement — Modification Request c. Nantucket Community Garden — Execution of License d. Miacomet Golf Course - Execution of Design Services Contract e. Property Management Supervisor - Vehicle Purchase Request f. Reis Property /80 Miacomet Avenue — Pond Raking Discussion 3. APPROVAL OF MINUTES a. Regular Meeting of November 23, 2015 4. TRANSFER BUSINESS 5. FINANCIAL BUSINESS a. Monthly Transfer Statistics b. Warrant Authorization - Cash Disbursements c. Warrant Authorization — 2009A Semi - Annual Bond Payment 6. REGULAR BUSINESS a. New "O" Exemption Warrant Article for Affordable Housing b. Annual "M" Exemption Amount — Adoption c. 2016 Meeting Schedule d. Internet Domain Name Change — Discussion e. Land Bank Holiday Potluck Scheduling ADJOURNMENT MINUTES Nantucket Land Bank Commission Regular Meeting of December 8, 2015 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 p.m. PRESENT: Robert Gardner, Richard Glidden, Neil Paterson, Allen Reinhard, John Stackpole. STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan Campese, Administrator /Finance Manager; Marian Wilson, Assistant Administrator. Kenneth Gullicksen was also present at call to order. I. CONVENE IN OPEN SESSION: A. CITIZENS BUSINESS /ANNOUNCEMENTS: Mr. Gullicksen explained that he had the opportunity to become the caretaker of two horses and could stable them at the small barn on Cisco Brewery's property; however he needed a field to graze them, and therefore requested use of a portion of the Powers field to pasture the horses. After some discussion, the Commission was receptive to the idea of allowing a maximum of four horses to graze on the property subject to details such as fencing and indemnification being worked out. Mr. Gullicksen departed the meeting at 4:17 p.m. II. EXECUTIVE SESSION: Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Glidden, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property and review and approve executive session minutes. A roll call vote was taken: Reinhard -Aye, Paterson -Aye, Glidden -Aye, Stackpole- Aye, Gardner -Aye. The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would reconvene in regular session following executive session. III. RECONVENE IN OPEN SESSION B. GOLF BUSINESS: 1. Sconset Golf Course ( "SGC ") and Miacomet Golf Course ( "MGC ") — 2016 Budgets: Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Gardner, it was VOTED to approve the revised SGC and MGC budgets based on changes recommended at the December 7, 2015 meeting. Commissioner Gardner abstained. 2. SGC Policy Discussions: Land Bank Commission December 8, 2015 Page 2 a. Seasonal Liquor License: The consensus of the Commission was to defer the vote until Mr. Costa returns with more information regarding employment rules, hours of operation, etc. b. Founding Year Change: Mr. Savetsky stated that all evidence points to 1899 as being the correct year that the golf course was founded. Upon a motion made by Commissioner Paterson and duly seconded by Commissioner Glidden, it was unanimously VOTED to keep 1899 as the founding year, unless Mr. Costa can produce compelling evidence to support the 1894 claim. c. Extension of Fall Season: Upon a motion made by Commissioner Paterson and duly seconded by Commissioner Glidden, it was unanimously VOTED to extend the fall shoulder season through October 31, 2015, rather than closing the course on Columbus Day. David Armanetti and Patricia Roggeveen of Richmond Great Point Development entered the meeting at 4.40 p. m. 3. MGC Policy Discussions: a. Resident Cards: Mr. Savetsky explained that Mr. Costa recommended eliminating resident cards as staff was getting grief from local residents who did not purchase the cards and therefore were not entitled to the discount. Mr. Costa stated that by eliminating the cards, all residents would receive the same discount, and further, that he hoped to recover some of the lost card revenue through a small increase in residents' greens fees. Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Paterson, it was VOTED to eliminate resident cards as requested. Commissioner Gardner abstained. b. Senior League Schedule Change: At the December 7th meeting, Mr. Costa requested changing the start time for the senior league to 4:00 p.m. since the group had increased in numbers and the current start time of 2:00 p.m. essentially shut down the course to all other golfers for the day. After much discussion, upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Gardner, it was unanimously VOTED to leave the start time at 2:00 p.m. and not restrict the numbers in the league. c. Member Parties /Tournaments: The request by Mr. Costa was to keep the three social events each season for the members, but to limit the member tournaments to two by eliminating the end of July tournament as it attracted over 100 golfers and shut down the course for the day at the busiest time of the season. Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Paterson, it was unanimously VOTED to eliminate the July members' tournament as requested. d. Limit Nine Hole Tee Times: Mr. Costa requested limiting nine hole tee times before 2:00 p.m. to members only in order to give the grounds crew more time to work on the course. Additionally, he requested offering a golf package for the 18 -hole non - resident rate that Land Bank Commission Page 3 December 8, 2015 included greens fees, cart, balls and tees for $170. After some discussion, upon a motion made by Commissioner Paterson and duly seconded by Commissioner Stackpole, it was VOTED to deny the request to limit the 9 -hole tee times but to approve the request to offer the 18 -hole non - resident golf package. e. Annual Cart Pass: The request from management was to increase the fee for the annual cart pass from $650 to $700, which is only available to people over 65 years of age or to people with proof of a medical disability. Further, Mr. Costa recommended adding a family rate for $800. Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Paterson, it was VOTED to approve the annual cart pass rates as recommended. Commissioner Gardner abstained. C. PROPERTY MANAGEMENT: 1.44 Washington Street /Permitting Escrow Agreement — Modification Request: Mr. Armanetti of Richmond Great Point Development explained that the escrow agreement with the Land Bank regarding bringing the property up to code and permit sign offs was nearing expiration and of the ten items on the list, eight were complete and one (window replacement) was in process. However, in order to receive a full certificate of occupancy the building code required that three pieces of machinery (furnace, oil tank and hot water heater) must be removed from the crawl space of the building as it was in a flood plain. Mr. Armanetti explained that moving the equipment would trigger many new regulatory permits and issues. He requested that the Land Bank allow the equipment to remain in the crawl space and provided letters of assurance from an engineer and an electrician that there would be no safety hazards in doing so. After some discussion, upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Paterson, it was unanimously VOTED to allow the equipment to remain in the crawl space subject to satisfactory indemnification of the Land Bank, and to extend the expiration date for completion of the escrow agreement items to the first week in April 2016. Mr. Armanetti and Ms. Roggeveen departed the meeting at 5:09 p.m. 2. Property Management Supervisor's Monthly Report: This item was tabled to a future meeting. 3. Nantucket Community Garden — Execution of License: Ms. Bell presented a license agreement with the Nantucket Community Garden that had a five -year term with provisions pertaining to insurance in addition to annual reporting requirements regarding plot holders and waiting lists. Upon a motion made by Commissioner Gardner and duly seconded by Commissioner Stackpole, it was unanimously VOTED to execute the license agreement. 4. MGC — Execution of Design Services Contract: Ms. Bell reported the contract with Brown Lindquist Fenuccio and Raber Architects for master planning services was complete and had been vetted through Town counsel. Upon a motion made by Commissioner Glidden and duly seconded by Commissioner Gardner, it was unanimously VOTED to execute the contract. Land Bank Commission December 8, 2015 Page 4 5. Property Management Supervisor — Vehicle Purchase Request: Mr. Savetsky presented a request from Jeffrey Pollock to purchase a new F 150 four wheel drive short-bed truck for the state bid price of $22,037, to replace a 2003 F150 that was in need of some costly repairs. Commissioner Gardner suggested looking at other vendors as the current lead time on the state bid vendor was long. After some discussion, upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Paterson, it was unanimously VOTED to authorize the purchase of a new truck and allow staff to make the best decision about where to obtain it. 6. Reis Property /80 Miacomet Avenue — Pond Raking Discussion: Mr. Savetsky reported that Robert Williams, head of the Pond Coalition, has been approached by property owners on the northern end of Miacomet Pond to clear the pond that is becoming clogged with aquatic plants. Mr. Williams and the ponds advocacy group (which includes Ms. Freeman and Mr. Savetsky from the Land Bank as well as members from the Land Council and other environmental organizations on the island) had a meeting planned for this week to discuss the option of raking the pond which was less expensive and a less extensive permitting process versus dredging. Provided the project receives a favorable review by the Pond Coalition and Conservation Commission, Mr. Savetsky asked if the Commission would be willing to participate financially in proportion to the property owned by the Land Bank on the pond. The consensus of the Commission was they were in favor of participating if the project moves forward. D. APPROVAL OF MINUTES: Upon a motion by made by Commissioner Glidden and duly seconded by Commissioner Stackpole, it was unanimously VOTED to accept, approve and release the regular meeting of November 23, 2015, as written. E. TRANSFER BUSINESS: 1. November 2015 Transfers — Record Nos. 36880 through 36951: a. Current "M" Exemptions and Liens: The Commission authorized the placing of a lien against each of the following properties as a result of the purchasers claiming the "M" exemption as first -time buyers of real property: No. 36913 David R. Decker and Ariel Z. Heighington -Patti No. 36914 Linda W. Joahimthal No. 36915 Jose S. Quijada and Laura Yazmin Santos De Quijada No. 36949 Clifford D. Munkres and Mayumi Hattori 2. "M" Exemption Update: a. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a motion made by Commissioner Gardner and duly seconded by Commissioner Paterson, it was unanimously VOTED to execute and authorize the issuance of a Release of Lien for each of the following transfers as a result of the purchaser fulfilling all of the requirements of Section 12, subsection ( -m -): Land Bank Commission December 8, 2015 No. 31318 Hennadiy Yukhymenko No. 31301 Joni Lee Armaral and Pedro George Amaral Page 5 b. Five -Year Ownership Non - Compliance /Payment and Release of Lien — No. 34275 Chandra K. Miller: Ms. Campese reported on receiving a request from Ms. Miller's attorney for a payoff amount of the fee, interest and penalty on the above - referenced transfer, as the property was being sold prior to the requirements of the exemption being met. Upon a motion made by Commissioner Glidden and duly seconded by Commissioner Gardner, it was unanimously VOTED to approve and execute a Release of Lien which will be provided to Ms. Miller or her representative upon full payment of the fee ($8,000), penalty ($2,000) and accrued interest ($2,796.89). F. FINANCIAL BUSINESS: 1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing calendar years 2014 and 2015 through November 2015 were presented. 2. Warrant Authorization — Cash Disbursements: Upon a motion made by Commissioner Glidden and duly seconded by Commissioner Paterson, it was unanimously VOTED to execute the December 8, 2015 warrant document in the amount of $103,968.12 to be provided to the county treasurer. 3. Warrant Authorization — 2009 Series A Bond Semi - Annual Payment: Upon a motion made by Commissioner Glidden and duly seconded by Commissioner Stackpole, it was unanimously VOTED to approve payment and authorize staff to wire the 2009 Series A Semi - Annual Bond Interest Payment in the amount of $86,066.25 from the Land Bank's Collection Account to the Bond Trustee at U.S. Bank. G. REGULAR BUSINESS: 1. New "O" Exemption Warrant Article for Affordable Housing: Mr. Savetsky presented to draft warrant article to create the "O" exemption for properties subject to affordable housing restrictions for the Commission's approval and submission to the Board of Selectmen to sponsor for the April 2016 Annual Town Meeting warrant. Upon a motion made by Commissioner Paterson and duly seconded by Commissioner Stackpole, it was unanimously VOTED to approve the warrant article as written. 2. Annual "M" Exemption Amount Adoption: Ms. Campese presented statistics for 2013, 2014 and 2015 year to date "M" exemption transfers. Based upon an analysis of those statistics and knowledge of current sale prices for residential real property in the Town and County of Nantucket, upon a motion made by Commissioner Glidden and duly seconded by Commissioner Gardner, it was unanimously VOTED that the value of the "M" exemption be raised to $500,000 for the calendar year 2016. Land Bank Commission Page 6 December 8, 2015 3. 2016 Meeting Schedule: Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Paterson, it was unanimously VOTED to accept and confirm the regularly scheduled Land Bank meeting dates for 2016. 4. Internet Domain Name Change — Discussion: Mr. Savetsky explained that staff recommended changing the Land Bank's domain extension from .org to .gov as it would immediately identify the Land Bank as a government entity. Additionally, staff recommended shortening the domain name from nantucketlandbank.org to nilb.gov. After much discussion, it was the consensus of the Commission to have staff present other domain name choices at a future meeting. 5. Land Bank Holiday Potluck Scheduling: Ms. Campese said she hoped all the Commissioners would be available to attend the Land Bank's holiday gathering on Friday December 18th at 3:00 p.m. She said Ms. Wilson would send out a reminder by email. ADJOURNMENT: Upon a motion m de by Commissioner Glidden and duly seconded by Commissioner Stackpole, it was VOTE-6 adjourn at 5:57 p.m. Attested to: Richard J. Gli Accepted, Approved, and Released by the VOTE of the Commission this 12th day of January, 2016. MONTHLY TRANSFER STATISTICS CALENDAR 2014 484 $839,697,922 44 $76,336,175 $794,695,226 $72,245,021 $15,914,081 $1,446,735 Low 67 CAL14 Total Exempt Taxable Total Gross Month Transfers Transfers Transfers Value $139,134,422 $2,782,688 Jan -14 83 54 29 $63,272,803 Feb -14 65 30 35 $63,662,993 Mar -14 71 32 39 $50,612,071 Apr -14 75 40 36 $50,709,873 May -14 80 35 45 $67,830,595 Jun -14 83 33 50 $96,733,991 Jul -14 98 48 50 $60,140,662 Aug -14 96 48 48 $67,983,744 Sep -14 100 34 66 $157,977,831 Oct -14 147 57 90 $168,297,186 Nov -14 1 85 1 38 1 47 $81,932,556 Dec -14 106 59 47 $115,148,049 THRU NOV 14 983 449 535 $929,154,304 Average 42 42 49 $87,025,196 Low 65 30 29 $50,612,071 High 147 59 90 $168,297,186 MONTHLY TRANSFER STATISTICS CALENDAR 2015 CAL15 Total Exempt Taxable Total Gross Month Transfers Transfers Transfers Value Jan -15 90 50 40 $77,446,898 Feb -15 67 36 31 $54,657,080 Mar -15 78 42 36 $66,685,997 Apr -15 89 68 21 $25,228,870 May -15 79 39 40 $60,423,403 Jun -15 84 39 45 $73,568,786 Jul -15 100 55 45 $76,650,262 Aug -15 100 57 43 $81,283,162 Sep -15 109 49 60 $100,449,002 Oct -15 138 54 84 $147,434,422 Nov -15 71 32 39 $75,870,039 Dec -15 Gross Value Taxable $61,129,303 $61,093,626 $45,933,178 $47,284,873 $62,968,987 $94,926,991 $56,509,302 $65,787,643 $155,555,831 $160,177,228 $80,432,556 $106,237,418 $891,799,517 $83,169,745 $45,933,178 $160,177,228 Gross Value Taxable $69,668,046 $52,845,679 $62,665,997 $21,234,800 $58,811,717 $71,722,100 $75,052,762 $78,833,162 $95,949,002 $139,134,422 $68,777,539 Revenue Received $1,222,586 $1,227,863 $925,424 $945,697 $1,259,380 $1,922,540 $1,130,186 $1,331,753 $3,111,116 $3,203,545 $1,608,651 $2.132.248 $17,888,741 $1,668,416 $925,424 $3,203,545 Revenue Received $1,393,861 $1,056,914 $1,253,320 $424,696 $1,176,234 $1,434,442 $1,512,844 $1,577,651 $1,925,880 $2,782,688 $1,375,551 THRU NOV 15 1005 521 Average 91 47 484 $839,697,922 44 $76,336,175 $794,695,226 $72,245,021 $15,914,081 $1,446,735 Low 67 32 21 $25,228,870 $21,234,800 $424,696 High 138 68 84 $147,434,422 $139,134,422 $2,782,688 MONTHLY (UNAUDITED) DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of December 8, 2015 1. Powers Field - Plan 2. Sconset Golf Course (SGC) — 2016 Budget 3. Miacomet Golf Course (MGC) — 2016 Budget 4. SGC and MGC — 2016 Rates 5. SGC and MGC — Policy Change Recommendations 6. 44 Washington Street /Richmond Great Point Development: a. Pictures b. Letter from Engineer c. Letter from Electrician 7. Nantucket Community Garden — License Agreement 8. MGC — Design Services Contract (Brown Lindquist Fenuccio & Raber Architects) 9. State Contract Quote —New F150 10. Miacomet Pond — Aerials map 11. Monthly Transfer Report — November 2015 12. "M" Exemption Liens (see transfer business for record nos.) 13. "M" Exemption Release of Liens (see transfer business for record nos.) 14. Transfer Statistics and Graphs — November 2015 15. Check Warrant Summary dated December 8, 2015 16.2009A Bond Payment Warrant 17. New "O" Exemption — Town Meeting Warrant Article 18. "M" Exemption — Statistics 19.2016 Meeting Schedule TRANSFERBUSINESS Nantucket Land Bank Commission Regular Meeting of December 8, 2015 1. November 2.015 Transfers — Record Nos. 36880 through 36951: a. Current "M" Exemptions and Liens: No. 36913 David R. Decker and Ariel Z. Heighington -Patti No. 36914 Linda W. Joahimthal No. 36915 Jose S. Quijada and Laura Yazmin Santos De Quijada No. 36949 Clifford D. Munkres and Mayumi Hattori 2. "M" Exemption Update: a. Five Year Domicile and Ownership Compliance — Release of Lien: No. 31318 HennadiyYukhymenko No. 31301 Joni Lee Amaral and Pedro George Amaral b. Five -Year Ownership Non - Compliance —Payment and Release of Lien: No. 34275 Chandra K. Miller