HomeMy WebLinkAbout2015-11-23AGENDA
Nantucket Land Bank Commission
Regular Meeting of November 23, 2015
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CONVENE IN OPEN SESSION
1. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION: The Executive Session is for Purpose 6 [G.L. c. 30A, 21(a)(6)J. The
particular transactions and parcels of real estate are not identified since disclosure of the
property information may have a detrimental impact on the Land Bank's negotiating position
with one or more third parties.
1. Review and Approval of Executive Session Minutes of November 10, 2015
2. Real Estate Acquisition
C. RECONVENE IN OPEN SESSION:
1. GOLF BUSINESS
a. Sconset Golf Course — Manager's Monthly Review
b. Miacomet Golf Course — Manager's Monthly Review
c. Miacomet Golf Course — Master Plan Discussion
2. REGULAR BUSINESS
3. APPROVAL OF MINUTES
a. Regular Meeting of November 10, 2015
4. TRANSFER BUSINESS
5. FINANCIAL BUSINESS
a. Monthly Financial Report
b. Warrant Authorization — Cash Disbursements
6. PROPERTY MANAGEMENT
CI --A:
ADJOURNMENT` ` 0 9 2015
L+�— S
MINUTES
Nantucket Land Bank Commission
Regular Meeting of November 23, 2015
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
PRESENT: Gardner, Glidden, Paterson, Reinhard, Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Susan Campese, Administrator /Finance
Manager; Marian Wilson, Assistant Administrator.
I. CONVENE IN OPEN SESSION:
A. CITIZEN BUSINESS /ANNOUNCEMENTS:
1. Nantucket Preservation Trust Correspondence: Mr. Savetsky read an email from
Michael May, Executive Director of the Nantucket Preservation Trust stating his concern that the
Land Bank was planning on demolishing the building at 27 Easy Street without a building study
being done to determine the building's future viability.
II. EXECUTIVE SESSION: Upon a motion made by Commissioner Stackpole and duly
seconded by Commissioner Paterson, it was unanimously VOTED to go into executive session in
order to discuss the purchase, exchange, lease or value of real property and review and approve
executive session minutes. A roll call vote was taken: Reinhard — Aye, Paterson — Aye, Glidden
— Aye, Stackpole — Aye, Gardner — Aye. The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)]
declared that discussion of these matters in open session may be detrimental to the Land Bank's
negotiating position and that the Commission would reconvene in regular session following
executive session.
III. RECONVENE IN OPEN SESSION
Lindsay Pykosz, Inquirer and Mirror Reporter; 41 Costa, Miacomet Golf General Manager and
Sean Oberly, Golf Course Superintendent entered the meeting at 4:13 p. m.
B. GOLF BUSINESS:
1. Sconset Golf Course — Manager's Monthly Review: The Commission reviewed
the balance sheet and profit and loss comparison through October 2015, as well as the October
2015 check register. Mr. Costa pointed out that the course lost money for the season overall
because the course was closed for 77 days due to the clubhouse restoration project. However, he
was pleased with sales and expects to make a profit next season.
2. Miacomet Golf Course Manager's Monthly Review: The Commission
Land Bank Commission
November 23, 2015
Page 2
reviewed the balance sheet and profit and loss comparison through October 31, 2015, as well as
the check register and the profit and loss departmental summaries for October 2015. Mr. Costa
answered various questions from the Commission regarding the restaurant and membership.
Further, Mr. Costa stated that Miacomet profits are down compared to last year, which is mostly
due to less initiation fees and member dues as there are currently only 394 members. He said he
has a large waiting list and will fill those spots in January.
3. Golf Budgets — Discussion: Mr. Costa presented draft budgets and
recommended rates for 2016 to the Commission to be discussed at the special meeting on
December 7, 2015. Mr. Costa will forward policy change recommendations prior to the meeting
for review.
4. Miacomet Golf Course — Master Plan Discussion: Mr. Savetsky reported that
Brown Lindquist Fenuccio & Raber Architects, Inc. who was the top choice from the Request for
Qualifications process had given a price of $60.000 plus $5,000 for reimbursable expenses. Mr.
Savetsky explained that although the Commission had previously voted a budget of $50,000, the
scope of work had expanded and in order to receive accurate construction cost estimates the
architects were initially at $75,000 but trimmed the price down to $60,000. Commissioner
Paterson asked that the director confirm that the point person on the project would be Tim
Sawyer prior to signing a contract. Upon a motion made by Commissioner Stackpole and duly
seconded by Commissioner Glidden, it was unanimously VOTED to authorize the director to
execute a contract with Brown Lindquist Fenuccio & Raber Architects, Inc. for master planning
services, with a price not to exceed $60,000 plus $5,000 in reimbursable expenses.
Mr. Costa and Mr. Oberly departed the meeting at 5:17 p. m.
C. REGULAR BUSINESS: None.
D. APPROVAL OF MINUTES: Upon a motion made by Commissioner Stackpole and
duly seconded by Commissioner Glidden, it was unanimously VOTED to accept, approve and
release the regular session minutes of November 10, 2015, as written.
E. TRANSFER BUSINESS: None.
F. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the October 2015
financial report including the balance sheet and income statement previously provided by
electronic correspondence.
2. Warrant Authorization — Cash Disbursements: Upon a motion made by
Commissioner Paterson and duly seconded by Commissioner Glidden, it was unanimously
VOTED to execute the November 23, 2015 warrant document in the amount of $40,764.08 to be
provided to the county treasurer.
Land Bank Commission Page 3
November 23, 2015
G. PROPERTY MANAGEMENT: None.
Ms. Pykosz departed the meeting at 5:18 p.m.
III. RECONVENE EXECUTIVE SESSION: Upon a motion made by Commissioner Glidden
and duly seconded by Commissioner Stackpole, it was unanimously VOTED to go back into
executive session in order to discuss the purchase, exchange, lease or value of real property. A
roll call vote was taken: Reinhard — Aye, Paterson — Aye, Glidden — Aye, Stackpole — Aye,
Gardner — Aye. The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared that discussion
of these matters in open session may be detri � to the Land Bank's negotiating position and
that the Commission would reconvene i egular session following executive session.
IV. RECONVENE OPEN SESSI IV:
ADJOURNMENT: Upon a otion made by Commissioner Glidden and duly seconded by
Commissioner Gardner, it w s unanimously VOTED to adjourn the meeting at 5:30 p.m.
Attested to:
Richard Glidden, Secretary
Accepted, Approved, and Released by VOTE
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of November 23, 2015
1. Email correspondence from Michael May of Nantucket Preservation Trust
2. Sconset Golf Course — Financial Statements October 2015
3. Miacomet Golf Course — Financial Statements October 2015
4. Miacomet Golf Course — Departmental Income Statement October 2015
5. Sconset Golf Course — Draft 2016 Budget
6. Miacomet Golf Course — Draft 2016 Budget
7. Management's Recommended Golf Rates for 2016
8. Brown Lindquist Fenuccio and Raber - Proposal
9. Land Bank Financial Reports — October 2015
10. Check Warrant Summary dated November 23, 2015
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of November 23, 2015