HomeMy WebLinkAbout2015-9-22MINUTES
Nantucket Land Bank Commission `I C. - r
Regular Meeting of September 22, 2015
Land Bank Meeting Room, 22 Broad,(T ^ 11 1�
Nantucket, Massachusetts
i- i V N v L E ri d.
CALL TO ORDER: 4:05 p.m.
PRESENT: Richard Glidden, Neil Paterson, Allen Reinhard. ABSENT: Robert Gardner, John
Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator /Finance Manager; Marian Wilson, Assistant Administrator.
I. CONVENE IN OPEN SESSION:
A. CITIZENS BUSINESS /ANNOUNCEMENTS: Mr. Savetsky reported on receiving a
$500 donation from the Marie C. and Joseph C. Wilson Foundation at the request of one if its
board members, Chris Kling.
II. EXECUTIVE SESSION: Upon a motion made by Commissioner Glidden and duly seconded
by Commissioner Paterson, it was unanimously VOTED to go into executive session in order to
discuss the purchase, exchange, lease or value of real property and review and approve executive
session minutes. A roll call vote was taken: Reinhard -Aye, Paterson -Aye, Glidden -Aye. The
Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] declared that discussion of these matters in
open session may be detrimental to the Land Bank's negotiating position and that the
Commission would reconvene in regular session following executive session.
III. RECONVENE IN OPEN SESSION
Lindsay Pykosz, Inquirer and Mirror Reporter; Alan Costa, Miacomet Golf General Manager
and Sean Oberly, Miacomet Golf Course Superintendent entered the meeting at 4:28 p. m.
A. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was
unanimously VOTED to accept, approve and release the regular session minutes of September 8,
2015, as written.
Michelle Whelan and John Kuspa, Sustainable Nantucket entered the meeting at 4:52 pm.
B. GOLF BUSINESS:
1. ' Sconset Golf Course — Manager's Monthly Review: The Commission
reviewed the balance sheet and profit and loss comparison through August 2015, as well as the
August 2015 check register. Mr. Costa said Sconset Golf revenues improved over last year and
September is performing well. There has been a high level of interest in the new building and
people see it as a more favorable course to play. Mr. Costa projected that gross revenues for the
Land Bank Commission Page 2
September 22, 2015
2016 may exceed $200,000.
2. Miacomet Golf Course ( "MGC "):
a. Manager's Monthly Review: The Commission reviewed the balance sheet and
profit and loss comparison through August 31, 2015, as well as the check register and the profit
and loss by department summary for August 2015. Mr. Costa answered various questions from
the Commission pertaining to the check register. Further, Mr. Costa stated that Miacomet
currently has 400 members and a generous waiting list. He noted that the tee times this season
were impacted by the closure of Sconset Golf Course during the first half of the season.
Additionally, while the restaurant sales had increased, the bottom line was hampered by
increased expenses, particularly labor costs.
b. Restaurant Discussion: Mr. Costa stated that the restaurant and bar hours will
be scaled back after Columbus Day weekend and remain at that level throughout the off season.
c. Cart Barn — Update: Mr. Costa stated that the cost of electrical work to add the
golf cart chargers would be approximately $11,000. Further, the lease on the customer carts was
almost over and he hoped to get a more favorable price on a new lease now that the carts will be
stored under cover.
d. Capital Planning Workgroup — Update: Commissioner Paterson updated the
Commission on the discussions at the last workgroup meeting:
i. Cart Barn: A plan has been drawn for all details except landscaping;
redesign of the parking area by the pro shop has been considered. An abutter has asked that some
natural screening be considered in the landscape plan.
ii. Cart Paths: Dust from the paths causes damage to the golf carts which
results in added maintenance. The recommendation is to add chip sealed asphalt to the bad spots
and corners which can be completed in stages over several years and paid out of the Miacomet
operating revenue. Mr. Oberly will provide pricing for the project at a later date.
iii. Employee Dormitory Houses: Currently Miacomet Golf Course rents
nine houses for staff. Mr. Oberly informed the Commission his grounds staff needed 12 to 15
beds for next year. The workgroup is looking at Land Bank properties which may be appropriate
for construction of a modular employee dormitory.
6. Golf Week Magazine — Rating Discussion: Mr. Costa reported that the raters had
visited and played all courses on Nantucket, including Sconset Golf and the initial feedback was
positive.
7. Miacomet Golf Course — Financial Statement: Financial statements for the six months
ended June 30, 2015 and 2014 prepared by Burke & Lamb, P.C. were provided to the
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September 22, 2015
Commissioners for their review.
Mr. Costa and Mr. Oberly departed the meeting at 5:20 p. m.
Rick Beaudette, attorney, entered the meeting at 5:20 p.m.
C. PROPERTY MANAGEMENT:
1. Sustainable Nantucket/ 168 Hummock Pond Road — License Agreement
Ms. Whelan distributed an information packet to the Commissioners highlighting Sustainable
Nantucket programs and updated the Commission on the Walter F. Ballinger Educational
Community Farm. Furthermore, Ms. Whelan requested an amendment to the Sustainable
Nantucket license for the two acres at 168 Hummock Pond Rd. She explained that they are
currently sharing a driveway with the community garden and it could not accommodate large
trucks and farm equipment so they would like to construct a dedicated driveway on the property.
Further, she asked for permission to erect an additional greenhouse on the property that would be
used as an educational space for the mentor farmer and could be used to dry and process sea salt
during the outdoor growing season.
Dylan Wallace, Sustainable Nantucket Mentor Farmer, entered the meeting at 5:3 7 p. m.
Commissioner Reinhard thanked Ms. Whelan for her presentation and stated that the
Commissioners will wait for an updated site plan with the proposed greenhouse and driveway
before voting any amendment to the license.
Ms. Whelan, Mr. Kuspa and Mr. Wallace departed the meeting at 5:41 p.m.
2. Muskeget Island — Research Use Request: Mr. Savetsky explained that the Land
Bank had approved the construction of a radio tower on Muskeget that was used to track and
study migration of birds. The researchers are requesting an extension of time to use the property
until the fall of 2017. They will secure any additional pen-nits as needed. Additionally they
asked to leave the radio tower up over the winter. Upon a motion made and duly seconded, it
was unanimously VOTED to approve a request to extend the deconstruction of the radio tower
located on Muskeget until fall of 2017.
3. Blair/ 15 North Liberty Street — Drainage Reimbursement Request: Richard
Glidden recused himself from any discussion regarding this property which tabled any discussion
to a future meeting due to lack of a quorum for this matter.
D. TRANSFER BUSINESS:
1. Five -Year Domicile and Ownership Compliance — Release of Lien: Upon a
motion made and duly seconded, it was unanimously VOTED to execute and authorize the
issuance of a Release of Lien for the following transfer as a result of the purchaser fulfilling all
of the requirements of Section 12, subsection ( -m -):
Land Bank Commission
September 22, 2015
No. 31060 David G. Berry
Page 4
2. M Exemption Waiver Request — No. 35161 John E. Mynttinen and Suzanne M.
Mynttinen: Ms. Campese recounted the history of the transfer and extenuating circumstances in
which Mrs. Mynttinen unknowingly owned an interest in a property in Waltham, MA at the time
of the purchase. As a result she claimed the "M" exemption when she and her husband purchased
the property at 10 A Tom Nevers Road in 2014. Ms. Campese presented the Commissioners
with a letter from Mr. Beaudette requesting on behalf of his client that she be able to maintain
her "M" exemption status, or if the Land Bank would waive the fees should she lose her
exemption status. Chairman Reinhard thanked Mr. Beaudette for his time and advised him that
the board would take his request into consideration
Mr. Beaudette departed the meeting at 5:50 p.m.
Ms. Campese recommended waiving the penalty and interest but not the $8,000 fee as there was
no provision in the Act to waive the fee or the requirements of the "M" exemption. Further, staff
recommended offering a payment plan for payment of the fee. After some discussion, upon a
motion made and duly seconded, it was unanimously VOTED to waive the penalty and interest
but require the repayment of the fee and to have staff work out a payment schedule with the
homeowners.
3. Five -Year Ownership/Non- Compliance/Payment and Release of Lien — No.
32475 Will A. Lucas and Alanna M. Lucas: Ms. Campese reported receiving a request from Mr.
and Mrs. Lucas's attorney, for the payoff amount of the fee, interest and penalty on the above -
referenced transfer as the property was being sold prior to the requirements of the exemption
being met. Upon a motion made and duly seconded, it was unanimously VOTED to approve and
execute a Release of Lien which will be provided to Mr. and Mrs. Lucas or their representative
upon full payment of the fee ($6,900.00), penalty ($1,725.00) and accrued interest ($3507.12).
E. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the August 2015
financial report including the balance sheet and income statement previously provided by
electronic correspondence.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly
seconded, it was unanimously VOTED to execute the September 22, 2015 warrant document in
the amount of $229,843.65 to be provided to the county treasurer.
1. Special Meeting Scheduling: Ms. Campese requested a special meeting to
discuss the open meeting violation and ratify votes from the meeting of September 8, 2015, and
to approval the Fiscal Year 2015 audited financial statements. Upon a motion made and duly
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September 22, 2015
seconded, it was unanimously VOTED to hold a special meeting on Monday, September 28,
2014 at 4:00 p.m. in the Land Bank conference room.
2. Land Bank Newsletter — Discussion: Ms. Campese presented a chart with
estimated costs, circulation and pros and cons of different forms of newsletters and their
distribution. After a brief discussion the consensus of the Commission was to have staff create
the newsletter for email distribution which was significantly less expensive and created no paper
waste. i
ADJOURNMENT: Upon a motioK made and duly seconded, it was VOTED to adjourn at 6:10 p.m.
Attested to:
Richard Gli
Accepted, Approved, and Released by the VOTE
of the Commission this 13th day of October, 2015.
(1� C '0' P( '�' ,, �
len B. Reinhard, Chairman
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of September 22, 2015
1. SGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card
Statement for August 2015
2. MGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card
Statement for August 2015
3. MGC — Departmental Profit and Loss Summary — August 2015
4. MGC Six Month Financials — Prepared by Burke & Lamb
5. SGC Six Month Financials — Prepared by Burke & Lamb
6. Sustainable Nantucket — Packet
7. "M" Exemption Release of Liens (see transfer business for record nos.)
8. "M" Exemption Request — Letter from Attorney
9. Land Bank Financial Reports — August 2015
10. Check Warrant Summary dated September 22, 2015
11. Land Bank Newsletter — Cost comparisions
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of September 22, 2015
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien:
No. 31060 David G. Berry
b. M Exemption Waiver Request
No. 35161 John E. Mynttinen and Suzanne M. Mynttinen
c. Five -Year Ownership/Non- Compliance — Release of Lien:
No. 32475 Will A. Lucas and Alanna M. Lucas
AGENDA
Nantucket Land Bank Commission
Regular Meeting of September 22, 2015
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
1. CONVENE IN OPEN SESSION:
A. CITIZEN BUSINESS /ANNOUNCEMENTS
2. EXECUTIVE SESSION: The Executive Session is for Purpose 6 The particular
transactions and parcels of real estate are not identified since disclosure of the property
information may have a detrimental impact on the Land Bank's negotiating position with one
or more third parties.
A. Review and Approval of Executive Session Minutes of September 8, 2015
B. Real Estate Acquisition
3. RECONVENE IN OPEN SESSION:
A. APPROVAL OF MINUTES
1. Regular Meeting of September 8, 2015
B. GOLF BUSINESS
1. Sconset Golf Course — Manager's Monthly Review
2. Miacomet Golf Course — Manager's Monthly Review
3. Miacomet Golf and Sconset Golf — Six Month Burke & Lamb Reports
C. PROPERTY MANAGEMENT
1. Muskeget Island — Research Use Request
2. Blair /15 North Liberty Street -Drainage Reimbursement Request
3. Sustainable Nantucket/ 168 Hummock Pond Road —License Agreement
Amendment Request
D. TRANSFER BUSINESS
1. Transfer No. 35161 - M Exemption Waiver Request
E. FINANCIAL BUSINESS
1. Monthly Financial Report — August 2015.
2. Warrant Authorization of September 22, 2015 — Cash Disbursements
3. Approval of FY 2015 Financial Statements & Annual Report Financial
Summary
F. REGULAR BUSINESS
1. Land Bank Newsletter — Discussion
ADJOURNMENT