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Home My WebLink About2015-7-14MINUTES Nantucket Land Bank Commission Regular Meeting of July 14, 2015 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:05 p.m. PRESENT: Bartlett, Gardner, Paterson, Reinhard, Stackpole. STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan Campese, Administrator /Finance Manager; Marian Wilson, Assistant Administrator.' William Cassidy was also present at call to order. A. CITIZEN BUSINESS /ANNOUNCEMENTS: 1. Mr. Cassidy thanked the Commissioners for their consideration of his property; currently there is a delay due to the Land Council restriction issues. Mr. Cassidy departed the meeting at 4: 06 p.m. 2. Mr. Savetsky reported that he approved an annual request from the Nantucket Garden Festival to place professionally planted pots in the Fair Street Park for two weeks leading up to the festival which runs from July 22 -23, 2015. The money raised at the event will benefit the Nantucket Lighthouse School. B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property and review and approve executive session minutes. Each member was polled individually. All members voted yes. The Chairman declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would reconvene in regular session following executive session. RETURN TO OPEN SESSION Property Management Supervisor, Jeffrey Pollock and Inquirer and Mirror reporter, Lindsay Pykosz entered the meeting at 5:02 PM. C. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously VOTED to accept, approve and release the regular session minutes of June 23, 2015, and special meetings of June 28 and July 1, 2015 as written. D. PROPERTY MANAGEMENT: Land Bank Commission July 14, 2015 Page 2 1. Petrel Landing /Commercial Street — Planning Update: Mr. Savetsky presented a revised site plan that simplified some of the elements of the previous plan. Commissioner Paterson stated his preference for a wood walkway instead of brick and a gravel driveway with a cobblestone apron (rather than an all cobblestone driveway). After much discussion, upon a motion made and duly seconded, it was VOTED to revise the plan to replace the brick with a wooden walkway and to move forward with submitting it for permitting, starting with the Conservation Commission. Chairman Reinhard was opposed. Environmental Coordinator, Rachael Freeman entered the meeting at 5:20 p.m. 2. Property Management Supervisor — Monthly Report: Mr. Pollock stated that property management staff was officially in summer mode, which mostly entailed patrolling, trash pickup, invasive species work, and trail maintenance. Mr. Pollock explained that there were four seasonal employees that were working out well. Further, he reported that staff had no issues over the 4th of July weekend. In addition, it was reported that removing the wires and strings running between the posts that delineated "no vehicle access" at 40th Pole Beach had largely resolved the vandalism issues of the previous summer. The Gaillard property required clean up after the street intersection construction work and beach nourishment had been completed at Carter. Ms. Freeman and seasonal intern, Shea Fee, had been working on invasive species control. Road grading and road repairs had been completed and staff was busy mowing road edges as well as doing some agricultural mowing. Chairman Reinhard asked about the status of Phragmites removal at Consue Springs. Mr. Pollock explained that the clip and drip method that had been employed over the last several years had proven ineffective and Ms. Freeman was working on permitting a more aggressive protocol. In the meantime, staff would trim the Phragmites back to maintain the view shed. Mr. Pollock departed the meeting at 5.-2 7 p. m. 3. Environmental Coordination — Monthly Review: Ms. Freeman informed the Commission that she had been developing a baseline for an annual inspection program of conservation restrictions held by the Land Bank. Further, she was awaiting the final proof of the new Land Bank property map. Ms. Freeman explained her strategy with regard to invasive species management, namely, that early detection was key to preventing much a much larger problem down the road, so she had been attempting to identify and remove smaller sections as they crop up. She also confirmed that she had contacted Valerie Swett regarding encroachment issues in Weweeder Valley and planned to draft a second letter to unresponsive offenders that will give them the opportunity to cure their encroachment issue by December 2015. Additionally, Ms. Freeman is working on permitting for the Cathcart parking lot, Chapter 91 license for the Bachman dock, and Petrel Landing. Upcoming projects include protocol changes to the Japanese Knotweed eradication at Reis and the crabbing pier at Munson. Further, she and her assistant have been working on staking sample plots of Phragmites on Long Pond for the foliar spraying and consulting with the town over the management of the Nobadeer ball fields. Ms. Freeman departed the meeting at 5: 43 p.m. 4. Andrews Property /Cathcart Road — Beach Driving Discussion: Mr. Savetsky explained Land Bank Commission July 14, 2015 Page 3 that the parking lot was in the permitting process for expansion for approximately eight more cars. Mr. Savetsky reviewed how the Land Bank had closed off the abutter's beach to vehicles over the last two years. He said that the abutter, Mr. Geschke now asked that the Land Bank portion of the beach be closed to vehicles since it was listed as a no driving beach on the town beach map. Mr. Savetsky consulted with the town and the police department and was told it was up to the Land Bank and the police would enforce if needed. After much discussion, a motion made and duly seconded, it was unanimously VOTED not to close off the Land Bank beach to vehicles this late in the season. However, the Commission indicated that it would take Mr. Geschke's concerns under consideration in future policy deliberations regarding beach driving on the property. 5. Cisco and Gardner Property Use Request — Ozone Surf Classic: Mr. Savetsky presented a request to hold the biannual surfing competition ( "Ozone Surf Classic ") event on Sunday, July 26, 2015 with parking on the Gardner property and shuttle service to Cisco Beach, with all funds generated by this event provided to island charities. Upon a motion made and duly seconded, it was unanimously VOTED to approve the request. E. TRANSFER BUSINESS: 1. June 2015 Transfers — Record Nos. 36344 through 36428: The Commission reviewed transfers for the period of June 1, 2015 through June 30, 2015. a. Current "M" Exemptions and Liens: The Commission authorized the placing of a lien against each of the following properties as a result of the purchasers claiming the "M" exemption as first -time buyers of real property: No. 36353 Emily Dutra No. 36384 William Bardsley and Amanda M. Knight No. 36411 Peter Engen and Christopher Sleeper 2. Transfer Update: a. Five -Year Ownership Non - Compliance /Request for Waiver — No. 34174 Michael J. West and Cheryl A. Samsel: Ms. Campese summarized the history of the transfer and presented a written request from the purchasers to waive the penalty and accrued interest due. The letter stated they were selling their home and moving away due to the high cost of living on the island which has caused them unsustainable financial hardship. After a discussion of past decisions made on similar cases, upon a motion made and duly seconded, the Commission unanimously VOTED to waive the accrued interest and penalty of $4,383.12 and to execute a Release of Lien to be provided to the purchaser's attorney upon payment of the $8,000 Land Bank fee. F. FINANCIAL BUSINESS: 1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing fiscal years 2014 and 2015 and calendar years 2014 and 2015 through June 2015 were presented. Land Bank Commission July 14, 2015 Page 4 2. Warrant Authorization — Fiscal Year -End 2015: Upon a motion made and duly seconded, it was unanimously VOTED to execute the fiscal year -end June 30, 2015 warrant document in the amount of $97,385.64 to be provided to the county treasurer. 3. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it was unanimously VOTED to execute the July 14, 2015 warrant document in the amount of $601,277.51 to be provided to the county treasurer. 4. Warrant Authorization — Sconset Golf Cash Advance: Upon a motion made and duly seconded, it was unanimously VOTED to execute the July 14, 2015 warrant document in the amount of $60,000.00 to be provided to NGM Inc. dba Sconset Golf. 5. Fiscal Year 2016 Budget: Mr. Savetsky presented the Fiscal Year 2015 Budget Comparison (showing approved vs. actual expenditures) and Fiscal Year 2016 Proposed Budget for the Commission's review. Upon a motion made and duly seconded, it was unanimously VOTED to approve the Fiscal Year 2016 proposed budget as presented. 6. Miacomet Golf and Sconset Golf — Calendar Year Financial Statements: Bound Financial Statements for calendar years 2014 and 2015 prepared by Burke & Lamb, P. C. were distributed. G. REGULAR BUSINESS: 1. Adoption of Designer Selection Procedures: Ms. Bell briefly explained the procedure for procurement of design services. Upon a motion made and duly seconded, it was unanimously VOTED adopt the Designer Selection procedures'and give authority to the Miacomet Golf Clubhouse Committee to review and evaluate proposals and develop a short list of design firms to recommend for consideration by the Commission. 2. Miacomet Golf Course — /Schedule Special Meeting: A special meeting was scheduled on Friday, July 17, 2015 at 4:00 p. ! at the Miacomet Golf Course meeting room, in order for the Miacomet Golf Clubhouse Committee to update the Commission on their progress to date. ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:30 p.m. Attested to: Richard Glidden, Ac ted, Approved, and Released by the VOTE of /lemission this ^ day of July, 2015) Reinhard, Chairman AGENDA Nantucket Land Bank Commission Regular Meeting of July 14, 2015 Land Bank Conference Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 P.M. A. CITIZEN BUSINESS /ANNOUNCEMENTS B. EXECUTIVE SESSION 1. Approval of Executive Session Minutes of June 23, 2015 and July 1, 2015 2. Real Estate Acquisition C. APPROVAL OF MINUTES 1. Regular Meeting of June 23, 2015 and Special Meetings of June 28 and July 1, 2015 D. PROPERTY MANAGEMENT 1. Petrel Landing /Commercial Street — Planning Update 2. Property Management Supervisor — Monthly Report 3. Andrews Property /Cathcart Road — Beach Driving Discussion 4. Cisco Beach/Ozone Surf Classic — Sunday, July 26, 2015 E. TRANSFER BUSINESS F. FINANCIAL BUSINESS 1. Monthly Transfer Statistics 2. Warrant Authorization — Fiscal Year 2015 Cash Disbursements 3. Warrant Authorization — Cash Disbursements 4. Warrant Authorization — Sconset Golf Cash Advance 5. Fiscal Year 2015 Budget Approval 6. Miacomet Golf and Sconset Golf — Calendar Year Compilation Reports G. REGULAR BUSINESS 1. Adoption of Designer Selection Procedures 2. Miacomet Golf Course — Schedule Special Meeting ADJOURNMENT