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HomeMy WebLinkAbout2015-7-17REGULAR SESSION MINUTES Nantucket Land Bank Commission Special Meeting of July 17, 2015 Miacomet Golf Course, 12 West Miacomet Road Nantucket, Massachusetts CALL TO ORDER: 4:16 p.m. PRESENT: Gardner, Glidden, Paterson, Reinhard, Stackpole. STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director. MIACOMET CLUBHOUSE COMMITTEE MEMBERS PRESENT: Alan Costa, Richard J. Glidden, Allen B. Reinhard, Eric Savetsky, Robert Williams. Inquirer and Mirror staff reporter, Lindsay Pykosz, was also present at call to order. A. GOLF BUSINESS: 1. Miacomet Golf Cart Barn - Utility Easement: Mr. Savetsky presented a utility easement for approval and signatures, explaining that it was required by National Grid for the installation of new electrical service to the cart barn. Upon a motion made and duly seconded, it was unanimously VOTED to approve and execute the easement document. 2. Miacomet Clubhouse Committee - Update: Mr. Savetsky asked the Commission to begin thinking about different options with regard to a new clubhouse, including policy considerations (i.e., uses) and what they would like to see changed from the current facility as far as programming. There have been three golf clubhouse committee meetings so far and a few committee members have been interviewing architects to help them understand all of the design services that were needed. Land Bank staff was simultaneously figuring out the Request for Qualifications (RFQ) process for soliciting design services. Mr. Savetsky and Ms. Bell indicated that the RFQ would likely have a phased structure where the Commission would first begin with a feasibility study, then if elected, proceed with the design phase, and if further elected, public bidding and construction administration phases. It was further noted that under state procurement law, all capital building projects over $1.5 million required an Owner's Project Manager (OPM), meaning that another RFQ would be needed for those services prior to moving forward with the design development phase. Bob Williams summarized the work of the committee so far and the issues that were being debated, such as renovation vs. replacement, Land Bank Commission July 17, 2015 Page 2 whether the current clubhouse needed to remain open during construction, and whether the administrative offices ought to be included in the building. Further, Mr. Williams stated that the Commission needed to make decisions about whether they wanted to be able to seat a full tournament inside, to what extent they wanted to be in the restaurant business, and whether an envelope for an employee dorm and/or practice area should be considered in this planning effort. Mr. Williams estimated that given all the ideas being discussed, it was not realistic to believe this project would cost $6 million. Commissioners Gardner and Stackpole both expressed that the Land Bank was "in the golf business" at this point and should be planning for the future. Commissioner Glidden stated that the course itself is a "world -class facility" befitting of a nicer clubhouse, speaking to the changes that have occurred over the last 40 years and how Nantucket has essentially become an exclusive resort island. Further, Mr. Glidden stated that the current clubhouse is heavily used by the public in general. Chairman Reinhard and Commissioner Paterson both emphasized that they did not want to lose the current character of Miacomet and wanted it to stay welcoming to the general public. Commissioner Gardner requested that the different financing formulas previously presented by Bob and Charlie Williams be refreshed and brought forward for renewed consideration by the Commission. Dennis Egan entered the meeting at 4:52 p.m. Mr. Egan expressed interest in participating in the planning of a new clubhouse building whenever that begins. Upon a motion made and duly seconded, it was unanimously VOTED to move forward with developing the RFQ for design services and authorized a budget not -to- exceed $50,000 in the first phase of planning, the feasibility study (sometimes referred to in the industry as the "master planning phase "). Mr. Savetsky indicated that the Commission would be part of the designer" selection process once the clubhouse committee developed a short list of the top- ranked firms, with the idea that those finalists come in to interview with nd make presentations to the full Commission. ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 5:15 p.m. Attested to: Richard J. Gli Acce ted, Approved, and Released by the VOTE of�iej(9), mission this 2, th day of July, 2015.