HomeMy WebLinkAbout2015-6-3-1-1 t�
AGENDA
Nantucket Land Bank Commission
Regular Meeting of June 3, 2015
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CITIZEN BUSINESS /ANNOUNCEMENTS
B. GOLF BUSINESS
1. Sconset and Miacomet Golf Capital Projects — Contractor's Update
C. EXECUTIVE SESSION
1. Approval of Executive Session Minutes of May 12, 2015
2. Real Estate Acquisition
D. MINUTES OF THE REGULAR MEETING OF MAY 12, 2015
E. REGULAR BUSINESS
1. Affordable Housing Exemption — Discussion
2. State Ethics Commission — Webinar Scheduling
3. FYI CPC Grant for SGC Clubhouse —Execution of Contract
F. GOLF BUSINESS
1. Miacomet Golf Clubhouse Planning Committee — Discussion
2. Sconset Golf Course — Event Policy Discussion
G. PROPERTY MANAGEMENT
1. Bachman/158 Orange Street — Property Improvement Update
2. Gaillard /86 Union Street — Property Improvement Proposal
3. Ladies Beach/Wedding Ceremony Request — Saturday, July 25, 2015
4. Ladies Beach/Lobster Dinner Request — Tuesday, July 14, 2015
5. Ladies Beach/Lobster Dinner Request — Tuesday, August 18, 2015
6. Petrel Landing/ 17 Commercial Street — Marine Department Request
H. TRANSFER BUSINESS
I. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization — Cash Disbursements
J. PERSONNEL MANAGEMENT
1. Property Manager (Rob Earley) — Annual Review
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of June 3, 2015
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 p.m.
PRESENT: Gardner, Glidden, Paterson, Reinhard, Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator /Finance Manager, Marian Wilson, Assistant Administrator
AP Whitaker Project Manager, Bob Balaschi; The Inquirer and Mirror staff reporter, Lindsay
Pykosz,and photographer, Nicole Harnishfiger; citizen, Thomas Barada; Attorney, Brian Swain
were also present at call to order.
A. CITIZEN BUSINESS /ANNOUNCEMENTS: None.
B. GOLF BUSINESS:
1. Sconset and Miacomet Golf Capital Projects — Contractor's Update: Mr. Balaschi
provided a progress report on the Sconset Golf Clubhouse renovation. Commissioner Glidden
asked when the golf course will be open. Mr. Balaschi stated that July 4th is a good date to advise
golfers that the course and the retail area will be ready; however there will be a few outstanding
items to be completed the following weeks. Further, Mr. Balaschi stated the rough framing for the
cart barn was complete.
2. Miacomet Golf Employee Housing — Discussion: Mr. Balaschi presented a comparative
analysis of constructing modular housing for the Miacomet Golf Club seasonal golf employees. He
distributed a few plans to the Commissioners for their review and gave them an overview of the
dormitory style house which would maximize bedrooms and share common living areas at a more
affordable price than traditional stick built houses. The Commissioners and Mr. Savetsky were
encouraged with the initial research and would like to the project to move forward. Golf
Management reported they needed housing for approximately 12 seasonal employees. Chairman
Reinhard reiterated that lack of employee housing is a challenge that is not going away and he
agreed that the Commissioners should continue to look at possible locations.
Ms. Pykosz, Ms. Hanishfiger, Mr. Barada and Mr. Balaschi departed the meeting at 4:20 p.m.
C. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property. Each member was polled individually. All members voted yes. The Chairman declared
that discussion of these matters in open session may be detrimental to the Land Bank's negotiating
position and that the Commission would reconvene in regular session following executive session.
Land Bank Commission Page 2
June 3, 2015
RETURN TO OPEN SESSION
Mr. Swain departed the meeting at 4:32 p.m.
Ms. Pykosz and Mr. Barada reentered the meeting at S: 32 p.m.
D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of May 12, 2015, as written.
E. REGULAR BUSINESS:
1. Affordable Housing Exemption — Discussion: Mr. Savetsky suggested ways that the Land
Bank could assist the community with the housing crisis facing the island, such as creating a new
exemption for permanently deed restricted affordable houses, such as covenant homes. Creation of
any new exemption would require a change in the Land Bank Act and needed to be approved at the
annual Town Meeting and by the state legislature. Additionally, he suggested that based on the
upward trend of the current years home prices, the Commission should consider raising the existing
M exemption for first time homebuyers for 2016. The consensus of the Commission was to move
forward with the advice of counsel in creating a new "O" exemption for permanently restricted
affordable housing.
2. State Ethics Commission — Webinar Scheduling: Chairman Reinhard and Mr. Savetsky
discussed the merits of scheduling a refresher of the conflict of interest guidelines and ethics laws
governing municipal employees and elected officials with the State Ethics Commission. The
Commissioners were in agreement that it was a good idea and asked Mr. Savetsky to schedule the
webinar at a time they could all attend and to prepare a list of questions on behalf of the
Commissioners.
3. FYI CPC Grant for Sconset Golf Clubhouse — Execution of Contract: Upon a motion
made and duly seconded, it was unanimously VOTED to execute the CPC contract for a grant of
$50,000 for the historic renovation of the Sconset Golf Clubhouse.
F: GOLF BUSINESS:
1. Miacomet Golf Course Planning Committee — Discussion: Commissioner Stackpole
withdrew his motion from the May 12, 2015 meeting to form a new committee because the
Miacomet Golf Club Membership Committee will meet and provide recommendations for a new
clubhouse. Director Savetsky put forth an alternative motion outlined in a memorandum which
included a mission statement and specific issues that should be reviewed by the proposed committee
members: Allen Reinhard, Richard Glidden, Robert Williams, Alan Costa and Eric Savetsky.
Commissioner Gardner stated that the Land Bank has made significant progress over the past two
years regarding the clubhouse. Commissioner Paterson wanted to know how the Land Bank will
pay for this project and where the money would come from. Commissioner Gardner stated that
first the Commission needed to decide what the project will entail and then figure out the costs
involved. Chairman Reinhard had the opportunity to tour the kitchen of the restaurant and agreed
that the staff has done well working with the facilities but improvements are needed. After a
Land Bank Commission Page 3
June 3, 2015
productive discussion, the Chairman ascertained that the Commissioners recognized the need for
Clubhouse building improvements as well as the need for an efficient strategy addressing exactly
what the Land bank would be paying for and where the funds will come from. Upon a motion made
and duly seconded, it was unanimously VOTED to establish a Golf Clubhouse Committee in
accordance with Mr. Savetsky's memorandum and guidelines and to report back regularly to the
Commission and hold a special meeting in September for a final update.
2. Sconset Golf Course — Event Policy Discussion — Ms. Bell reviewed a request from an
individual who wanted to plan a cocktail party at the Sconset Clubhouse this summer. Ms. Bell
requested the Commission provide her with some direction when handling special event inquiries.
Upon a motion made and duly seconded, it was unanimously VOTED to not allow any special
events at the Sconset Golf Clubhouse this summer due to the construction on the property and to
formulate a policy for future seasons.
G. PROPERTY MANAGEMENT:
1. Bachman /158 Orange Street — Property Improvement Update: Mr. Savetsky informed the
Commission that the neighbor who was using part of the property for staging and access for his
home improvement and dock restoration project has been given a firm deadline for completion by
Tuesday June 9, 2015 so the Land Bank can finish top dressing and hydroseeding the property.
2. Gaillard/86 Union Street - Property Improvement Proposal Mr. Savetsky presented a
plan to landscape the corner of Union and Orange Streets offered by Judy Hill as a donation to the
Land Bank. Mr. Savetsky met with property staff and landscaper David Champoux to go over the
design. Commissioner Paterson asked staff to make sure the view to the water is not blocked by the
plantings. Upon a motion made and duly seconded, it was unanimously VOTED to accept the
donation with gratitude.
3. Ladies Beach /Wedding Ceremony Request - Ms. Bell presented a request from Angela
Lindsay to hold her wedding ceremony at Ladies beach on Saturday July 25, 2015 from 2:30 to 4:00
p.m. with a maximum of 25 guests, 12 chairs and possibly an arch. After some discussion, upon a
motion made and duly seconded, it was unanimously VOTED to approve the request.
4. Ladies Beach/Lobster Dinner Request: Ms. Bell presented a request from caterer, Susan
Warner of Nantucket Clambake Company for a lobster dinner for her client on Tuesday July 14,
2015 for 14 guests, with staff set -up at 5:00 p.m. and guest arrival at 6:30 p.m. Upon a motion
made and duly seconded, it was unanimously VOTED to approve the request.
5. Ladies Beach/Lobster Dinner Request: Ms. Bell presented a request from caterer, Susan
Warner of Nantucket Clambake Company for a lobster dinner for her client on Tuesday August 18,
2015 for 20 guests, with staff set -up at 5:00 p.m. and guest arrival at 6:30 p.m. Upon a motion
made and duly seconded, it was unanimously VOTED to approve the request.
6. Petrel Landing /17 Commercial Street — Marine Department Request: Mr. Savetsky
presented a request from Harbormaster Sheila Lucey, that the Land Bank purchases a 20 foot
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June 3, 2015
gangway for access to four floating docks the town was installing temporarily at this location due to
the shortage of dock space with the Town pier under construction and with the approval of
Conservation Commission administrator, Jeff Carlson. Upon a motion made and duly seconded, it
was unanimously VOTED to approve the request.
H. TRANSFER BUSINESS:
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a
motion made and duly seconded, it was VOTED to authorize the issuance of a Release of Lien for
the following transfers as a result of the purchasers fulfilling all of the requirements of Section 12,
subsection ( -m -):
No. 30703 Jessica Lynn Myers and John Scott Douglas
No. 30721 Nadene Haye and Noel Baker
No. 30736 Jason R. Scavilla
I. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the April 2015 financial report
including the balance sheet and income statement previously provided by electronic
correspondence.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was unanimously VOTED to execute the June 3, 2015 warrant document in the amount of
$506,867.64 to be provided to the county treasurer.
J. PERSONNEL MANAGEMENT:
1. Property Manager (Robert Earley) — Annual Review: Based on a recommendation from
the Executive Director, upon a motion made and duly seconded, it was unanimously VOTED to
approve a 7% increase of his base wage, which brings his base annual salary to $90,083 per year.
The Commission authorized Mr. Savetsky to execute a Personnel Change Form to be provided to
the County Treasurer.
Ms. Lindsay and Mr. Barada departed the meeting at 6:28 p. m.
K. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property, and review and approve executive session minutes. Each member was polled individually.
All members voted yes. The Chairman declared that discussion of these matters in open session
may be detrimental to the Land Bank's negotiating position and that the Commission would
reconvene in regular session following executive session.
RETURN TO OPEN SESSION
Land Bank Commission
June 3, 2015
L. PERSONNEL MANAGEMENT:
Page 5
1. Personnel Review Policy — Discussion: Commissioner Stackpole asked if personnel
reviews with salary information could be held in executive session. Mr. Savetsky stated that only
disciplinary issues were allowed in executive session and the employee would have the option to
attend. Commissioner Gardner recommended that Mr. Savetsky put together a detailed budget for
salary increases during the budget process that he approve annual performance based raises at his
discretion throughout the year while s ying within the approved budget. Upon a motion made and
duly seconded, it was unanimously VOTED to adopt the new policy.
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 7:00 p.m.
Attested to:
Richard J. Olid&gii, Secretary
Acce ted, Approved, and Released by the VOTE
of t� /f9;nmission this 23rd day of June, 2015.
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of June 3, 2015
1. SGC — Clubhouse project items list and timeline
2. Modular Housing pricing
3. "M" Exemption Five -Year Compliance — Release of Liens (see transfer business for
nos.)
4. Clubhouse Committee Memorandum
5. Gaillard Landscape sketch
6. Land Bank Financial Report - April 2015
7. Check Warrant Summary dated June 3, 2015
8. Land Bank Employees — Salary Worksheet
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of June 3, 2015
1. Transfer Update:
a. Release of Liens:
No. 30703 Jessica Lynn Myers and John Scott Douglas
No. 30721 Nadene Haye and Noel Baker
No. 30736 Jason R. Scavilla