HomeMy WebLinkAbout2015-4-28AGENDA
Nantucket Land Bank Commission
Regular Meeting of April 28, 2015
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION
1. Approval of Executive Session Minutes of April 21, 2015
2. Real Estate Acquisition
C. MINUTES OF THE REGULAR MEETING OF APRIL 14, 2015 AND SPECIAL
MEETING OR APRIL 21, 2015
D. TRANSFER BUSINESS
E. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization — Cash Disbursements
3. First Southwest Arbitrage Consultant — Execution of Contract
F. GOLF BUSINESS
1. Sconset Golf Course — March 2015 Financials
2. Miacomet Golf Course — March 2015 Financials
G. PROPERTY MANAGEMENT
1. 2015 Work Plan — Review
2. Weweeder Valley Corridor — Trail Planning Discussion
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of April 28, 2015
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
PRESENT: Gardner, Paterson, Reinhard, Stackpole. ABSENT: Bartlett
STAFF PRESENT: Eric Savetsky, Executive Director; Susan Campese, Administrator /Finance
Manager; Marian Wilson, Assistant Administrator.
Carter Property neighbor Francie Bovers, Nantucket Pond Coalition, Robert Williams, The
Inquirer and Mirror correspondent Lindsay Pykosz were also present at call to order.
A. CITIZEN BUSINESS: Ms. Bovers residing at 31 Quaise Road expressed her concern to the
Commission regarding the Carter Property located at 27 Quaise Road. She reported that suspicious
activity possibly involving drugs has been taking place in the parking lot. She has notified the
Nantucket Police Department. She also stated that in the evenings it appears that young adults are
visited the property and she has witnessed reckless driving in her neighborhood. She asked the
commissioners to think about how to address these safety issues. Commissioner Paterson stated that
he is against limiting public access to any Land Bank properties. Mr. Savetsky recommended that
property management staff install a surveillance camera at the property in addition to posting
signage that the property will be closed from dusk to dawn. Commissioner Stackpole asked that
Mr. Savetsky send a letter to the police department asking for increased patrols at the property.
Chairman Reinhard thanked Ms. Bovers for her comments and agreed with the other commissioners
that the Land Bank would address her concerns accordingly.
Ms. Rovers departed the meeting at 4:15 pm
Miacomet Golf General Manager, Al Costa, Miacomet Golf Course Superintendent, Sean Oberly
and Citizen Bruce Perry entered the meeting at 4:15 pm
B. GOLF BUSINESS:
1. Sconset Golf Course — Financial Report: The Commission reviewed the balance sheet and
profit and loss comparisons through March 31, 2015, as well as the check register for March.
2. Miacomet Golf Course — Financial Report: The Commission reviewed the balance sheet,
income statement and departmental summary profit and loss comparisons for March 31, 2015, as
well as the check register and credit card statement for March. Mr. Costa answered various
questions put forth from the Commission.
3. Family Membership — Discussion: Miacomet Golf Course Family Membership Golf
Land Bank Commission
April 28, 2015
Page 2
Passes — Based on a request from a member, Mr. Costa recommended giving family members that
paid their dues within 30 days, two free passes rather than the single pass they have been receiving.
After some discussion, upon a motion made and duly seconded it was unanimously VOTED to
increase the number of free golf passes for a family membership to two as recommended.
4. Membership Update: Mr. Costa indicated that the Miacomet Golf Club membership was
steady however 32 members have not paid their annual fees in full yet and were being charged a
monthly finance charge.
5. Miacomet Golf Course — Senior Discount Discussion: Mr. Costa presented a request
from Charlie Williams, President of the Miacomet Golf Club Membership Committee, for a 10%
discount to be given to all regular members over the age of 65 years. After some discussion, upon a
motion made and duly seconded, it was unanimously VOTED to deny the request as recommended
by Mr. Costa.
6. Sconset Golf Course — Opening Discussion: Mr. Costa recommended that given the
clubhouse area is still an active construction site the course should not be open to the public until
construction has been completed due to safety concerns. Mr. Oberly suggested prorating the season
pass fee since the play will be shortened as a result of delayed opening.
Mr. Costa and Mr. Oberly departed the meeting at 4:42 p. m.
C. PROPERTY MANAGEMENT:
1. Weeweeder Valley Corridor- Trail Planning Discussion: Mr. Savetsky said that property
staff recommended phase one of the trail development should begin at the Blueberry Lane site
rather than further north at Surfside Road or Plover Lane. Mr. Perry asked the Commission why the
decision was delayed and why abutters weren't more involved in the communication process.
Chairman Reinhard thanked Mr. Perry for his comments and explained that the Land Bank does not
typically inform abutters when completing routine property management tasks such as cleaning up
encroachment areas, creating trails and brush cutting on existing properties. The Commission
agreed with the staff recommendation to have the trail start at Blueberry Lane and see how things
work out before considering extending it further north.
Mr. Perry and Ms. Pykosz departed the meeting at 4: 45pm
D. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property, and review and approve executive session minutes. Each member was polled individually.
All members voted yes. The Chairman declared that discussion of these matters in open session
may be detrimental to the Land Bank's negotiating position and that the Commission would
reconvene in regular session following executive session.
RETURN TO OPEN SESSION
E. PROPERTY MANAGEMENT:
Land Bank Commission
April 28, 2015
Page 3
1. Nantucket Pond Coalition Update — Mr. Williams thanked Mr. Savetsky and Land
Bank Staff for assisting with preparation of Notice of Intent and grant applications:
a. Hummock Pond Harvesting Project - reduce excessive aquatic vegetation by
clearing 10 acres of Hummock Pond due to excess phosphorous and nitrogen in the water table.
The harvested vegetation will be spread on Bartlett land for fertilizer; Mr. Williams stated that
Commissioner Bartlett was extremely helpful with this project. The harvester has been leased and
work will require 10 days allowing property management staff to gain additional experience in
clearing excessive vegetation and operating the harvester. Further, he stated that it would be
beneficial for the Nantucket Pond Coalition and Nantucket Land Bank to begin an ongoing
maintenance program to control invasive growth.
b. Long Pond foliar spraying test project - demonstrate the safety and efficacy of
foliar spraying of glyphosate in order to clear large strands of invasive phragmites in the Long Pond
area north of the Massasoit Bridge in Madaket.
c. 604 (b) Grant - has been applied for in order to better understand the sources of
elevated phosphorous that contribute to Blue/ Green algae in the Hummock and Miacomet Ponds.
Mr. Williams thanked the Commission for engaging in his presentation and praised Mr. Savetsky
and Ms. Freeman for their impressive knowledge and ongoing support of water quality issues on the
island.
Mr. Williams departed the meeting at 5:42 p.m.
F. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of April 14, 2015 and the special
meeting of April 21, 2015, as written.
G. TRANSFER BUSINESS: None.
H. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the March 2015 financial report
including the balance sheet and income statement previously provided by electronic
correspondence.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded,
it was unanimously VOTED to execute the April 28, 2015 warrant document in the amount of
$20,445.91 to be provided to the county treasurer.
3. First Southwest Arbitrage Consultant — Execution of Contract: Upon a motion made and
duly seconded, it was unanimously VOTED to authorize Mr. Savetsky to execute the contract with
First Southwest for arbitrage services related to the long term investment of the Bond Reserve funds
Land Bank Commission Page 4
April 28, 2015
as required by the supplemental trust agreement and Internal Revenue Service regulations.
I. PROPERTY MANAGEMENT:
1.2015 Work Plan - Review. Mr. Savetsky presented the Commissioners with a detailed
task management plan prioritized by Mr. Pollock for the remainder of 2015. He recommended they
review the task list and informed the Commissioners that additions and adjustments may be added
at any time. Commissioner Gardner inquired as to whether Mr. Pollock has adequate staff to
accomplish all of the tasks on the list. Mr. Savetsky advised the Commission that Mr. Pollock is
currently searching for additional seasonal property staff and he will provide an update on
employment needs at the next Land Bank Meeting.
2. Miacomet Pond Trail Connector — Discussion: Commissioner Paterson suggested looking
into the feasibility of installing a bridge across the Miacomet Pond to connect the two trail systems.
Mr. Savetsky said staff would look into it.
3. Lappin Property (Somerset Lane) Encroachment — Discussion: Commissioner Gardner
informed Mr. Savetsky that part of the Lappin property had been cleared by a neighbor at 26
Somerset Lane with the intent to plant a wildflower garden. Mr. Savetsky will have staff look into
the matter and report back.
4. Water Quality Testing — Discussion: Commissioner Gardner reviewed the proposal and
recommended moving forward with developing the plan for water quality testing at Miacomet Golf,
Sconset Golf and the Nobadeer ball fields as proposed by Stuart Cohen. Upon a motion made and
duly seconded, it was unanimously VOTED to hire Stuart Cohen for development of the water
quality testing program and authorized Mr. Savetsky to execute the contract.
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:15 P.M.
Attested to:�'1/L�
Neil Paterson, Secretary
Acct ted, Approved, and Released by the VOTE
of mission
TJn ,is 28t day of April, 2015.
f
n B. Reinhard, Chairman
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of April 28, 2015
1. Sconset Golf Course Financials — March 2015
2. Miacomet Golf Course Financials — March 2015
3. Land Bank Financial Report - March 2015
4. Check Warrant Summary dated April 28, 2015
5. 2015 Work Plan — Property Management
6. Nantucket Pond Coalition Update
7. Weweeder Valley Corridor — Map
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of April 28, 2015