HomeMy WebLinkAbout2015-3-23AGENDA
Nantucket Land Bank Commission
Regular Meeting of March 23, 2015
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION
1. Approval of Executive Session Minutes of February 10 and March 9, 2015
2. Real Estate Acquisition
C. APPROVAL OF MINUTES
1. Regular Meeting of March 9, 2015
D. GOLF BUSINESS
1. Sconset Golf Course — January and February 2015 Financials
2. Miacomet Golf Course — January and February 2015 Financials
3. Miacomet Golf Course — Budget Amendment
4. Manager's Monthly Report
5. Sconset Golf Clubhouse — Project Update
6. Sconset Golf Course — Opening Event Planning Discussion
E. TRANSFER BUSINESS
F. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization — Cash Disbursements
G. PROPERTY MANAGEMENT
1. Dave Fredericks — Bicycle Parking Discussion
2. Fair Street Park — Entertainment Use Request
3. 40th Pole Property — Beach Access Request
4. Bamber House /6 West Miacomet Road — Roof Replacement
5. Aladjem/72 Washington Street — Demolition Contract
6. Mt. Vernon Farm — Pasture Use Request
7. All Properties — Commercial Use Policy and Fee Review
H. REGULAR BUSINESS
1. 2015 Annual Town Meeting Article Review
2. Smooth Hummocks Coastal Preserve Conservation Restriction — Ratification
I. PERSONNEL MANAGEMENT
1. Assistant Administrator (Marian Wilson) — Six Months Review
2. Assistant Director (Jesse Bell) — Annual Review
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of March 23, 2015
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
PRESENT: Bartlett (via video conferencing), Gardner, Paterson, Reinhard, Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator /Finance Manager; Marian Wilson, Assistant Administrator.
A. CITIZEN BUSINESS /ANNOUNCEMENTS: None.
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property, and review and approve executive session minutes. Each member was polled individually.
All members voted yes. The Chairman declared that discussion of these matters in open session
may be detrimental to the Land Bank's negotiating position and that the Commission would
reconvene in regular session following executive session.
RETURN TO OPEN SESSION
David Fredericks; Miacomet Golf General Manager, Alan Costa; Miacomet Golf Course
Superintendent, Sean Oberly; Nantucket & Company principal, Richard Turer entered the meeting
at 4: 56 p.m.
C. PROPERTY MANAGEMENT:
1. Dave Fredericks — Bicycle Parking Discussion: Mr. Fredericks explained that in trying to
improve the safety of riding a bike into Town, it occurred to him that people may prefer parking a
bike outside the core district and walking into Town a short distance. Therefore, he asked the
Commission to think about adding bicycle racks to key properties, such as Washington Street and
Union Street for satellite bike parking. The Commission was amenable to the idea, indicating they
would consider adding bike racks in the planning of these areas.
Mr. Fredericks departed the meeting at 5:08 p.m.
2. Fair Street Park — Entertainment Use Request: Mr. Turer requested the use of the Fair
Street Park again for the summer pocket park series. He explained that all revenue and expenses
were approved by the Nantucket Community Foundation and that this year he would be working in
conjunction with the Nantucket Community Music Center to manage the events in the hopes that
they would take over the venture in 2016. The free acoustic concerts would take place from 5:00 to
6:00 on Friday evenings and children's programs from 10:00 to 11:00 on Saturday mornings
Land Bank Commission
March 23, 2015
Page 2
beginning in June. As in past summers, all events will be monitored by staff with clean -up after and
all proper insurance in place. After some discussion, upon a motion made and duly seconded, it was
unanimously VOTED to approve the request.
Mr. Turer departed the meeting at 5:18 p.m.
D. GOLF BUSINESS:
1. Sconset Golf Course — Financial Report: The Commission reviewed the balance sheet and
profit and loss comparisons through January 31, 2015 and February 28, 2015, as well as the check
register for January and February.
2. Miacomet Golf Course — Financial Report: The Commission reviewed the balance sheets,
income statements and departmental summary profit and loss comparisons for January 31, 2015 and
February 28, 2015, as well as the check register and credit card statement for January and February.
Mr. Costa said the financials were pretty well in line with the prior year and considering the weather
conditions, this winter turned out better than expected.
3. Miacomet Golf Course Employee Housing — Discussion: Mr. Oberly explained that they
were in need of housing for the summer and were looking to lease a property that would house six
employees; however they were not happy with the price. Commissioner Gardner stated that they
should just lease the property for the year and plan for a long term solution, such as building a
house on the lot in front of the Bamber house. The consensus of the Commission was that housing
issues were expected to get worse in the future and to move forward with planning to construct
housing on the property.
4. Manager's Monthly Report: Mr. Costa reported that Golf Week had chosen Miacomet
Golf Course as the second of the top ten courses to play in Massachusetts. The special addition of
the magazine would be available in May.
5. Miacomet Golf Course — Budget Amendment: Ms. Campese itemized some errors and
omissions in the original budget that was approved on December 9, 2014, and requested that the
Commission approve the amended budget which more accurately reflects the anticipated
expenditures and income for the upcoming year. Upon a motion made and duly seconded, it was
unanimously VOTED to approve the amended budget, as presented.
6. Sconset Golf Clubhouse — Project Update: Ms. Bell presented a request from the
contractor to extend the completion date from June 18th to July 9th due to winter weather delays.
After some discussion, upon a motion made and duly seconded, it was unanimously VOTED to
deny the request. Mr. Costa recommended that since the clubhouse would not be open for Memorial
Day weekend, patrons could be directed to purchase their summer memberships and play cards at
Miacomet Golf and the course would be monitored by the grounds crew. Ms. Bell suggested a
temporary office could be set up in a trailer. Mr. Savetsky asked Mr. Costa to do a cost comparison,
looking at the cost of opening a temporary office versus the loss in revenue of walk -up greens fees
without an office on site.
Land Bank Commission Page 3
March 23, 2015
7. Sconset Golf Course — Opening Event Planning Discussion: Mr. Costa told the
Commission that Miacomet staff could provide free hot dogs, hamburgers and drinks for an open
house event for the public to see the renovated clubhouse. The consensus was to hold an open house
event and to leave the details to Mr. Costa and Ms. Bell.
8. Miacomet Golf Course — Storm Damage: Mr. Oberly told the Commission that there was
quite a lot of damage to trees along the course and he expected his crew would have to work long
hours to clean it up prior to summer season.
9. Sconset Golf Course — Brush Cutting: Mr. Oberly reminded the Commission that they had
given him permission to cut the brush in front of the 8th hole and the work would be done this
spring.
Mr. Costa and Mr. Oberly departed the meeting at 5: 49 p. m.
10. Sconset Golf Clubhouse — Renovation Update: Ms. Bell presented two structural change
orders that were the result of engineering changes due to rot not detected initially. Further, she
explained that the builder suggested alternate materials that could bring the cost down. After some
discussion, upon a motion made and duly seconded, it was unanimously VOTED to accept change
order 47 as written for $3,897.03 and to accept change order #6 with work to be done on a time and
materials basis, substituting pressure treated lumber for the sill with a price not to exceed $25,000.
11. Sconset Golf Clubhouse — Design Discussion: Ms. Bell presented pictures of the lath
that she had previously suggested be left exposed in the bar area. Further, she confirmed with the
health department that so long as food was not being served, the lath did not need to be covered by
glass. Upon a motion made and duly seconded, it was unanimously VOTED to leave the lath
exposed.
E. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of March 9, 2015, as written.
F. TRANSFER BUSINESS:
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a
motion made and duly seconded, it was VOTED to authorize the issuance of a Release of Lien for
the following transfers as a result of the purchasers fulfilling all of the requirements of Section 12,
subsection ( -m -):
No. 30575 Samuel A. Myers and Alesia Myers
No. 30616 Yury Nikulin and Maryia Nikuline
No. 30633 Scott D. McIver and Amanda J. Tanner
No. 30637 Matthew Angelo Mannino and Amy L. Mannino
No. 30645 Jose Fernando Gutierrez
Land Bank Commission
March 23, 2015
G. FINANCIAL BUSINESS:
Page 4
1. Monthly Financial Report: The Commission accepted the February 2015 financial report
including the balance sheet and income statement previously provided by electronic
correspondence.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was unanimously VOTED to execute the March 23, 2015 warrant document in the amount of
$118,324.56 to be provided to the county treasurer.
H. PROPERTY MANAGEMENT:
1. 40'h Pole Property — Beach Access Request: Mr. Savetsky presented a request from
Blackwell and Associates for two clients on Eel Point Road to drive heavy equipment across 401h
Pole to gain access to the coastal bank in front of their properties for beach nourishment, with no
staging or storage on the Land Bank beach or beach parking lot. Further, the clients will pay $1,000
each to the Land Bank to be used for road grading. Upon a motion made and duly seconded, it was
unanimously VOTED to approve the request.
2. Bamber House /6 West Miacomet Road — Roof Replacement: Mr. Savetsky presented
three bids solicited by Building Maintenance Specialist, Peter Halik, to replace the roof on the
Bamber house:
T & T Roofing
$29,500
James Lydon
$36,000
John Nightingale
$40,880
Upon a motion made and duly seconded, it was unanimously VOTED to hire T & T Roofing to
replace the roof with a price not to exceed $29,500.
3. Aladjem/72 Washington Street — Demolition Contract: Upon a motion made and duly
seconded, it was unanimously VOTED to execute the contract for the demolition of 72 Washington
Street to P & M Reis Trucking who was the low bidder for the project.
4. Mt. Vernon Farm — Pasture Use Request: Mr. Savetsky presented a request from Dean
Long to pasture his goats and cow on a portion of the Powers field property. Upon a motion made
and duly seconded, it was unanimously VOTED to approve the request.
5. All Properties — Commercial Use Policy and Fee Review: In anticipation of the influx of
various mobile vending requests and beach use requests, Ms. Bell reviewed the prior year's policies
and fees and recommended fees remain the same. Commissioner Paterson asked that all mobile
vendors present their case personally to the Commission rather than by email or by attorney. Mr.
Savetsky said staff would encourage prospective vendors to present their requests in person. Upon
Land Bank Commission Page 5
March 23, 2015
a motion made and duly seconded, it was unanimously VOTED to maintain the existing fee
structure of a $100 administration fee for commercial beach use requests and a $250 administration
fee for seasonal mobile vendors and filming on Land Bank properties with student discounted rate
of $100.
I. REGULAR BUSINESS:
1. Backus Lane /Pilot Whale — Nantucket Public School Proposal Discussion: Mr. Savetsky
asked the Commissioners for guidance on the school's request. After much discussion, the
consensus of the Commission was that a license agreement would not work for the Land Bank and
to pursue a land swap with the town so the schools could add a portion of the Backus Lane/Pilot
Whale property to their campus. Mr. Savetsky presented several town owned properties under
consideration for the swap including 23 protected acres near Dionis Beach, a lot on Long Pond
drive, a lot at Low Beach and a unprotected lot at the end of South Shore Road.
2. Smooth Hummocks Coastal Preserve Conservation Restriction — Ratification: Upon a
motion made and duly seconded, it was unanimously VOTED to accept and ratify the signatures on
the final Conservation Restriction that was required for mitigation on the nine -hole golf course
expansion.
J. PERSONNEL MANAGEMENT: Due to the late hour, Mr. Savetsky asked that personnel
reviews be held over to the next meeting.
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:49 P.M.
Attested to:
Neil Paterson, Secretary
Acc pt d, Approved, and Released by the VOTE
of eSo issigil thi�-4th day of April, 2014.
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of March 23, 2015
1. Pocket Park Series info (Fair Street)
2. SGC Financial Reports — January and February 2015
3. MGC Financial Reports — January and February 2015
4. MGC Financial Statement by Department Summary — January and February 2015
5. MGC Budget Amendment
6. SGC — Change Order Documents
7. SGC — Exposed Lath pictures and plans
8. "M" Exemption Five -Year Non - Compliance — Release of Liens (see transfer business
for nos.)
9. Land Bank Financial Reports — February 2015
10. Check Warrant Summary dated March 23, 2015
11. Aladjem Bid Response
12. Mt. Vernon Farm — Pasture Use request aerial
13. School Proposal — Backus /Pilot Whale
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of March 23, 2015
1. Transfer Update:
a. Release of Liens:
No. 30575 Samuel A. Myers and Alesia Myers
No. 30616 Yury Nikulin and Maryia Nikulina
No. 30633 Scott D. McIver and Amanda J. Tanner
No. 30637 Matthew Angelo Mannino and Amy L. Mannino
No. 30645 Jose Fernando Gutierrez