HomeMy WebLinkAbout2015-3-9MINUTES
Nantucket Land Bank Commission
Regular Meeting of March 9, 2015
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 p.m.
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PRESENT: Bartlett (via speakerphone), Paterson, Gardner, Reinhard. ABSENT: Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Susan Campese, Administrator/Finance
Manager; Marian Wilson, Assistant Administrator; Jeffrey Pollock, Property Management ,
Supervisor; Robert Earley, Property Manager.
School Superintendent, Michael Cozort; School Facilities Director, Diane O'Neil and Landscape
Architect, Richard Webb; Weweeder Railroad Corridor abutters, Michele Perry, Bo Wilson, James
Cabral, Diane Cabral, Mark Delay, Mimi Delay, William Willauer; and 21 Crooked Lane resident,
William Cassidy were also present at call to order.
A. CITIZEN BUSINESS /ANNOUNCEMENTS:
1. Mr. Savetsky stated that he had been contacted by Nantucket Safe Harbor for Animals
inquiring if a Land Bank property would be available to host their summer fundraising event under
a tent. After some discussion, the consensus of the Commission was that holding a large scale event
on Land Bank property would set an unfavorable precedent that was not in keeping with the Land
Bank's mission.
B. REGULAR BUSINESS:
1. Backus Lane /Pilot Whale — Nantucket Public School Proposal: Mr. Cozort presented site
plans for the proposed Intermediate Elementary School to be constructed on existing school
property where the NES parking lot is currently located. In addition, Mr. Cozort further explained
the plans for building additional classrooms at Cyrus Peirce Middle School as well as improving
each school's drop off area and traffic flow throughout the entire school campus. Mr. Cozort
explained that in order to build according to the site plans, some existing features on school
property would need to be relocated, specifically, the Sustainable Nantucket Farm to School
Program Garden. Ms. O'Neil and Mr. Savetsky have had prior discussions regarding the Nantucket
Land Bank property located at Backus Lane which has been slated for a public dog park. Mr.
Cozort presented an additional site plan for the Backus Lane property in the event the Town of
Nantucket and the Land Bank could come to an agreement to either swap land or licenses the land
for school use. The plan called for the farm to school garden, a playground, a portion of a new
baseball diamond, swing set, asphalt court area, a portion of a fitness trail, and parking on the land
along with the dog park.
Land Bank Commission
March 9, 2015
Page 2
Mr. Cozort, Ms. O'Neil, Mr. Webb, Ms. Perry, Mr. Wilson, Mr. and Mrs. Cabral, Mr. and Mrs.
Delay and Mr. Willauer departed the meeting at 4:24 p. m.
C. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property. Each member was polled individually. All members voted yes. The Chairman declared
that discussion of these matters in open session may be detrimental to the Land Bank's negotiating
position and that the Commission would reconvene in regular session following executive session.
RETURN TO OPEN SESSION
Mr. Cassidy departed the meeting at 4:56p. m.
Jeffrey Pollock, Property Supervisor; Robert Earley, Property Manager; Ms. Perry, Mr. Wilson,
Mr. and Mrs. Cabral, Mr. and Mrs. Delay, and Mr. Willauer entered the meeting at 5:40 p. m.
D. PROPERTY MANAGEMENT:
1. Weweeder Railroad Corridor — Trail Planning: Mr. Savetsky informed the Commission
that upon further review of the trail project and taking abutters concerns into account, property staff
has proposed two alternative trailheads: Either beginning at Plover Lane which is a paper road that
is slated to be taken by the town in a warrant article in the upcoming Annual Town Meeting (ATM);
or starting the trail on Blueberry Lane where the entire property widens. Mr. Pollock said after
walking the property he felt the property was too narrow to begin at Surfside Road since the railroad
bed was raised and sloped down on either side. Chairman Reinhard stated that an advantage to the
revised plan beginning at Plover Lane is that it works well with the existing trail behind Sherburne
Commons. Several abutters were concerned that the trail would still be too close to the back of
their properties and could cause dogs and people to trespass on their land. Commissioner Paterson
suggested that all five Commissioners should be present before voting on a plan and that the
Commissioners walk the proposed path in its entirety to familiarize themselves with the property.
Ms. Perry, Mr. Wilson, Mr. and Mrs. Cabral, Mr. and Mrs. Delay and Mr. Willauer departed the
meeting at 5:55 p. m.
E. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of February 10, 2015, as written.
F. TRANSFER BUSINESS:
1. February 2015 Transfers — Record Nos. 36028 through 36094: The Commission reviewed
transfers for the period of February 1, 2015 through February 28, 2015.
a. Current "M" Exemptions and Liens: The Commission authorized the placing of
liens against the following properties as a result of the purchasers claiming the "M" exemption as
first -time buyers of real property:
Land Bank Commission Page 3
March 9, 2015
No. 36073 John Finlay
No. 36085 Rimantas Puodziukynas and Inga Puodziukyniene
G. FINANCIAL BUSINESS:
1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing fiscal years
2014 and 2015 through February 2015 were presented to the Commission.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was unanimously VOTED to execute the March 9, 2015 warrant document in the amount of
$180,155.35 to be provided to the county treasurer.
3. Banking — Authorized Signer Discussion: Ms. Campese explained that the Town had
recently requested the Land Bank add the Assistant Town Treasurer, Kathleen LaFavre as an
authorized signer to Land Bank deposit accounts. Upon a motion made and duly seconded, it was
unanimously VOTED to add Ms. LaFavre as an authorized signer.
4. Banking — MMDT Discussion: Ms. Campese proposed closing the investment accounts
at MMDT which were making very little interest and moving the money into deposit accounts that
would be fully insured. To that end, Ms. Campese presented deposit rates for the four different
local banks. Further, she suggested moving the unrestricted funds from the MMDT cash account
(approximately $92,000) to the Collection account. After some discussion, upon a motion made
and duly seconded, it was unanimously VOTED to move the restricted funds from the MMDT
Marble Reserve Fund to an 18 month certificate of deposit at Hingham Savings Bank and further to
move the unrestricted MMDT cash funds to the collection account at Nantucket Bank.
H. PROPERTY MANAGEMENT:
1. Berlyn/50 Union Street — Park Planning: Mr. Earley presented a landscaping plan for
consideration. The plan showed well designed open space with attractive features including brick
sidewalk, benches, lawn, trees, privet and fencing. It will also accommodate parking for one
automobile for property maintenance purposes. The Commission liked the plan and asked Mr.
Earley to move forward with the installation of the portions of the plan that would not be affected
by the roadway work to be done by the town.
Mr. Earley departed the meeting at 6: 35 p.m.
2. Miacomet Golf Course — Execution of Cart Barn Construction Contract: Upon a motion
made and duly seconded, it was unanimously VOTED to execute the contract for construction of
the Cart Barn with AP Whitaker & Sons, Inc. who was the low bidder for the project.
3. Aladjem/ 72 Washington Street — Bid Award Discussion: Upon a motion made and duly
seconded, it was unanimously VOTED to accept, approve and authorize Mr. Savetsky to award the
Bid for demolition and removal to the lowest bidder.
Land Bank Commission
March 9, 2015
Page 4
4. 158 Orange Street — Dock Replacement Discussion: Mr. Savetsky suggested that the
Land Bank portion of the dock be rebuilt further over onto the Land Bank property with one end of
the dock touching where the dock had been before it was destroyed by a storm. Mr. Savetsky felt
the relocation should be looked on favorably by the Conservation Commission (ConCom). The
Commission agreed with this approach.
5. Andrews /Cathcart Road — Parking Discussion: Mr. Savetsky discussed the Thomas
Barada ATM article to brush cut along the Cathcart Road creating additional parking for the beach.
He informed the Commission that staff was working on a ConCom application to enlarge the Land
Bank parking area from 4 or 5 spots to 6 to 8 spots.
6. Andrews /Cathcart Road — Dinghy Rack Discussion: Mr. Pollock informed the
Commission that the dinghy racks on the beach had been destroyed by a winter storm and he
recommended replacing them with a post and rail system that should withstand severe weather
better.
7. Mizzenmast Drainage Swale — Discussion: Mr. Savetsky indicated that there is a storm
water problem in the neighborhood which has caused excessive flooding. Mizzenmast resident
Jeffrey Johnson has offered to move and extend the pipe which would fix the outflow problem.
Surveyor Jeffrey Blackwell, another resident of the neighborhood, has offered to design the
alteration. The only expense to the Land Back will be to providing brush cutting as needed. Upon a
motion made and duly seconded, it was unanimously VOTED to allow Mr. Johnson to make the
improvements as requested as long as all vendors involved prove they are properly insured to work
on the project.
I. PERSONNEL MANAGEMENT:
1. Property Staff Hiring — Discussion: Mr. Pollock recommended hiring one fulltime
seasonal employee and one part-time seasonal employee for field maintenance and one additional
part-time seasonal landscape assistant for a time period of 4 months which has been identified as the
busiest time for the property maintenance staff. Commissioner Paterson encouraged Mr. Pollock to
adjust the property maintenance employment positions as needed and Mr. Pollock expressed his
gratitude to the Commissioners for their ongoing support. Upon a motion made and duly seconded,
it was unanimously VOTED authorize Mr. Pollock to hire three seasonal employees.
Ms. Campese, Ms. Wilson, and Mr. Pollock left the meeting at 7:12 pm
2. Administrator /Finance Manager (Susan Campese) — Annual Review: Based on a
recommendation from the Executive Director, upon a motion made and duly seconded, it was
unanimously VOTED to approve an 8% increase of her base wage, which brings her base annual
salary to $80,050 per year. The Commission authorized Mr. Savetsky to execute a Personnel
Change Form to be provided to the County Treasurer.
Land Bank Commission
March 9, 2015
Page 5
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 7:20 p.m.
Attested to: J V f'Y�
Neil Paterson, Secretary
Accepted, Approved, and Released by the VOTE
of the/C�mmission this 23rd day of March, 2015.
Chairman
MONTHLY TRANSFER - =STATISTICS FISCAL'YEAR 2014 "
FY14
Total
Exempt
Taxable
Total Gross
Gross
Revenue
Month
Transfers
Transfers
Transfers
Value
Value Taxable
Received
Jul -13
81
45
36
$39,269,537
$36,279,537
$735,021
Aug -13
78
26
52
$103,362,429
$100,769,700
$2,023,394
Sep -13
107
31
76
$99,058,451
$97,612,951
$1,952,259
Oct -13
128
44
84
$148,561,985
$146,714,985
$2,934,300
Nov -13
88
48
40
$59,407,600
$56,541,850
$1,130,837
Dec -13
108
54
54
$77,487,991
$72,594,425
$1,451,889
Jan -14
83
54
29
$63,272,803
$61,129,303
$1,222,586
Feb -14
65
30
35
$63,662,993
$61,093,626
$1,227,863
Mar -14
71
32
39
$50,612,071
$45,933,178
$925,424
Apr -14
76
40
36
$50,709,873
$47,284,873
$945,697
May -14
80
35
45
$67,830,595
$62,968,987
$1,259,380
Jun -14
83
33
50
$96,733,991
$94,926,991
$1,922,540
THRU FEB 14
Average
738
87
332
39
406
48
$654,083,789
$76,664,193
$632,736,377
$73,654,200
$12,678,148
$1,477,599
Low
65
26
29
$39,269,537
$36,279,537
$735,021
High
128
54
84
$148,561,985
$146,714,985
$2,934,300
MONTHLY TRANSFER
STATISTICS FISCAL YEAR "2015
FY15
Total
Exempt
Taxable
Total Gross
Gross
Revenue
Month
Transfers
Transfers
Transfers
Value
Value Taxable
Received
Jul -14
98
48
50
$60,140,662
$56,509,302
$1,130,186
Aug -14
96
48
48
$67,983,744
$65,787,643
$1,331,753
Sep -14
100
34
66
$157,977,831
$155,555,831
$3,111,116
Oct -14
147
57
90
$168,297,186
$160,177,228
$3,203,545
Nov -14
85
38
47
$81,932,556
$80,432,556
$1,608,651
Dec -14
109
59
47
$115,148,049
$106,237,418
$2,132,248
Jan -15
90
50
40
$77,446,898
$69,668,046
$1,393,861
Feb -15
67
36
31
$54,657,080
$52,845,679
$1,056,914
Mar -15
Apr -15
May -15
Jun -15
THRU FEB 15
Average
792
99
370
46
419
52
$783,584,006
$97,948,001
I
$747,213,703
$93,401,713
$14,968,274
$1,871,034
Low
67
34
31
$54,657,080
$52,845,679
$1,056,914
High
147
59
90
$168,297,186
$160,177,228
$3,203,545
MONTHLY (UNAUDITED)
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of March 9, 2015
1. Backus Lane/ Pilot Whale — NPS New Building Project Sketches
2. Backus Lane/ Pilot Whale — NPS Site Plan for Landbank
3. Bachman / 158 Orange St — Dock Plans 1 & 2
4. Berlyn / 50 Union St. — Site Plan A & B
5. Weweeder Corridor Trail Aerial View
6. Weweeder Corridor Proposed Trails 1 & 2
7. Andrews/ Cathcart Road Aerial View
8. Monthly Transfer Report — February 2015
9. "M" Exemption Lien (see transfer business for record no.)
10. Transfer Statistics and Graphs — February 2015
11. Land Bank Financial Reports February 2015
12. Check Warrant Summary dated March 9, 2015
13. Personnel Management- Property Supervisor Organizational Chart Seasonal Needs
14. Land Bank Salary Chart
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of March 9, 2015
1. February 2015 Transfers — Record Nos. 36028 through 36094:
a. Current "M" Exemptions and Liens:
No. 36073 John Finlay
No. 36085 Rimantas Puodziukynas and Inga Puodziukyniene
AGENDA
Nantucket Land Bank Commission
Regular Meeting of March 9, 2015
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION
1. Approval of Executive Session Minutes of February 10, 2015
2. Real Estate Acquisition
C. APPROVAL OF MINUTES
1. Regular Meeting of February 10, 2015
D. TRANSFER BUSINESS
E. FINANCIAL BUSINESS
1. Monthly Transfer Statistics
2. Warrant Authorization - Cash Disbursements
3. Banking — Authorized Signer Discussion
4. Banking — MMDT Discussion
F. PROPERTY MANAGEMENT
1. Miacomet Golf Course - Execution of Cart Barn Construction Contract
2. Aladjem/72 Washington Street — Bid Award Discussion
3. Bachman/158 Orange Street — Dock Discussion
4. Berlyn/50 Union Street — Park Planning
5. Weweeder Railroad Corridor — Trail Planning
6. Andrews /Cathcart Road — Parking Discussion
7. Mizzenmast Drainage Swale - Discussion
G. REGULAR BUSINESS
1. Backus Lane /Pilot Whale — Nantucket Public School Proposal
H. PERSONNEL MANAGEMENT
1. Property Staff — Hiring Discussion
2. Administrator /Finance Manager (Susan Campese) — Annual Review
ADJOURNMENT