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HomeMy WebLinkAbout2015-3-9MINUTES Nantucket Land Bank Commission Regular Meeting of March 9, 2015 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 p.m. J PRESENT: Bartlett (via speakerphone), Paterson, Gardner, Reinhard. ABSENT: Stackpole. STAFF PRESENT: Eric Savetsky, Executive Director; Susan Campese, Administrator/Finance Manager; Marian Wilson, Assistant Administrator; Jeffrey Pollock, Property Management , Supervisor; Robert Earley, Property Manager. School Superintendent, Michael Cozort; School Facilities Director, Diane O'Neil and Landscape Architect, Richard Webb; Weweeder Railroad Corridor abutters, Michele Perry, Bo Wilson, James Cabral, Diane Cabral, Mark Delay, Mimi Delay, William Willauer; and 21 Crooked Lane resident, William Cassidy were also present at call to order. A. CITIZEN BUSINESS /ANNOUNCEMENTS: 1. Mr. Savetsky stated that he had been contacted by Nantucket Safe Harbor for Animals inquiring if a Land Bank property would be available to host their summer fundraising event under a tent. After some discussion, the consensus of the Commission was that holding a large scale event on Land Bank property would set an unfavorable precedent that was not in keeping with the Land Bank's mission. B. REGULAR BUSINESS: 1. Backus Lane /Pilot Whale — Nantucket Public School Proposal: Mr. Cozort presented site plans for the proposed Intermediate Elementary School to be constructed on existing school property where the NES parking lot is currently located. In addition, Mr. Cozort further explained the plans for building additional classrooms at Cyrus Peirce Middle School as well as improving each school's drop off area and traffic flow throughout the entire school campus. Mr. Cozort explained that in order to build according to the site plans, some existing features on school property would need to be relocated, specifically, the Sustainable Nantucket Farm to School Program Garden. Ms. O'Neil and Mr. Savetsky have had prior discussions regarding the Nantucket Land Bank property located at Backus Lane which has been slated for a public dog park. Mr. Cozort presented an additional site plan for the Backus Lane property in the event the Town of Nantucket and the Land Bank could come to an agreement to either swap land or licenses the land for school use. The plan called for the farm to school garden, a playground, a portion of a new baseball diamond, swing set, asphalt court area, a portion of a fitness trail, and parking on the land along with the dog park. Land Bank Commission March 9, 2015 Page 2 Mr. Cozort, Ms. O'Neil, Mr. Webb, Ms. Perry, Mr. Wilson, Mr. and Mrs. Cabral, Mr. and Mrs. Delay and Mr. Willauer departed the meeting at 4:24 p. m. C. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property. Each member was polled individually. All members voted yes. The Chairman declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would reconvene in regular session following executive session. RETURN TO OPEN SESSION Mr. Cassidy departed the meeting at 4:56p. m. Jeffrey Pollock, Property Supervisor; Robert Earley, Property Manager; Ms. Perry, Mr. Wilson, Mr. and Mrs. Cabral, Mr. and Mrs. Delay, and Mr. Willauer entered the meeting at 5:40 p. m. D. PROPERTY MANAGEMENT: 1. Weweeder Railroad Corridor — Trail Planning: Mr. Savetsky informed the Commission that upon further review of the trail project and taking abutters concerns into account, property staff has proposed two alternative trailheads: Either beginning at Plover Lane which is a paper road that is slated to be taken by the town in a warrant article in the upcoming Annual Town Meeting (ATM); or starting the trail on Blueberry Lane where the entire property widens. Mr. Pollock said after walking the property he felt the property was too narrow to begin at Surfside Road since the railroad bed was raised and sloped down on either side. Chairman Reinhard stated that an advantage to the revised plan beginning at Plover Lane is that it works well with the existing trail behind Sherburne Commons. Several abutters were concerned that the trail would still be too close to the back of their properties and could cause dogs and people to trespass on their land. Commissioner Paterson suggested that all five Commissioners should be present before voting on a plan and that the Commissioners walk the proposed path in its entirety to familiarize themselves with the property. Ms. Perry, Mr. Wilson, Mr. and Mrs. Cabral, Mr. and Mrs. Delay and Mr. Willauer departed the meeting at 5:55 p. m. E. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously VOTED to accept, approve and release the regular session minutes of February 10, 2015, as written. F. TRANSFER BUSINESS: 1. February 2015 Transfers — Record Nos. 36028 through 36094: The Commission reviewed transfers for the period of February 1, 2015 through February 28, 2015. a. Current "M" Exemptions and Liens: The Commission authorized the placing of liens against the following properties as a result of the purchasers claiming the "M" exemption as first -time buyers of real property: Land Bank Commission Page 3 March 9, 2015 No. 36073 John Finlay No. 36085 Rimantas Puodziukynas and Inga Puodziukyniene G. FINANCIAL BUSINESS: 1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing fiscal years 2014 and 2015 through February 2015 were presented to the Commission. 2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it was unanimously VOTED to execute the March 9, 2015 warrant document in the amount of $180,155.35 to be provided to the county treasurer. 3. Banking — Authorized Signer Discussion: Ms. Campese explained that the Town had recently requested the Land Bank add the Assistant Town Treasurer, Kathleen LaFavre as an authorized signer to Land Bank deposit accounts. Upon a motion made and duly seconded, it was unanimously VOTED to add Ms. LaFavre as an authorized signer. 4. Banking — MMDT Discussion: Ms. Campese proposed closing the investment accounts at MMDT which were making very little interest and moving the money into deposit accounts that would be fully insured. To that end, Ms. Campese presented deposit rates for the four different local banks. Further, she suggested moving the unrestricted funds from the MMDT cash account (approximately $92,000) to the Collection account. After some discussion, upon a motion made and duly seconded, it was unanimously VOTED to move the restricted funds from the MMDT Marble Reserve Fund to an 18 month certificate of deposit at Hingham Savings Bank and further to move the unrestricted MMDT cash funds to the collection account at Nantucket Bank. H. PROPERTY MANAGEMENT: 1. Berlyn/50 Union Street — Park Planning: Mr. Earley presented a landscaping plan for consideration. The plan showed well designed open space with attractive features including brick sidewalk, benches, lawn, trees, privet and fencing. It will also accommodate parking for one automobile for property maintenance purposes. The Commission liked the plan and asked Mr. Earley to move forward with the installation of the portions of the plan that would not be affected by the roadway work to be done by the town. Mr. Earley departed the meeting at 6: 35 p.m. 2. Miacomet Golf Course — Execution of Cart Barn Construction Contract: Upon a motion made and duly seconded, it was unanimously VOTED to execute the contract for construction of the Cart Barn with AP Whitaker & Sons, Inc. who was the low bidder for the project. 3. Aladjem/ 72 Washington Street — Bid Award Discussion: Upon a motion made and duly seconded, it was unanimously VOTED to accept, approve and authorize Mr. Savetsky to award the Bid for demolition and removal to the lowest bidder. Land Bank Commission March 9, 2015 Page 4 4. 158 Orange Street — Dock Replacement Discussion: Mr. Savetsky suggested that the Land Bank portion of the dock be rebuilt further over onto the Land Bank property with one end of the dock touching where the dock had been before it was destroyed by a storm. Mr. Savetsky felt the relocation should be looked on favorably by the Conservation Commission (ConCom). The Commission agreed with this approach. 5. Andrews /Cathcart Road — Parking Discussion: Mr. Savetsky discussed the Thomas Barada ATM article to brush cut along the Cathcart Road creating additional parking for the beach. He informed the Commission that staff was working on a ConCom application to enlarge the Land Bank parking area from 4 or 5 spots to 6 to 8 spots. 6. Andrews /Cathcart Road — Dinghy Rack Discussion: Mr. Pollock informed the Commission that the dinghy racks on the beach had been destroyed by a winter storm and he recommended replacing them with a post and rail system that should withstand severe weather better. 7. Mizzenmast Drainage Swale — Discussion: Mr. Savetsky indicated that there is a storm water problem in the neighborhood which has caused excessive flooding. Mizzenmast resident Jeffrey Johnson has offered to move and extend the pipe which would fix the outflow problem. Surveyor Jeffrey Blackwell, another resident of the neighborhood, has offered to design the alteration. The only expense to the Land Back will be to providing brush cutting as needed. Upon a motion made and duly seconded, it was unanimously VOTED to allow Mr. Johnson to make the improvements as requested as long as all vendors involved prove they are properly insured to work on the project. I. PERSONNEL MANAGEMENT: 1. Property Staff Hiring — Discussion: Mr. Pollock recommended hiring one fulltime seasonal employee and one part-time seasonal employee for field maintenance and one additional part-time seasonal landscape assistant for a time period of 4 months which has been identified as the busiest time for the property maintenance staff. Commissioner Paterson encouraged Mr. Pollock to adjust the property maintenance employment positions as needed and Mr. Pollock expressed his gratitude to the Commissioners for their ongoing support. Upon a motion made and duly seconded, it was unanimously VOTED authorize Mr. Pollock to hire three seasonal employees. Ms. Campese, Ms. Wilson, and Mr. Pollock left the meeting at 7:12 pm 2. Administrator /Finance Manager (Susan Campese) — Annual Review: Based on a recommendation from the Executive Director, upon a motion made and duly seconded, it was unanimously VOTED to approve an 8% increase of her base wage, which brings her base annual salary to $80,050 per year. The Commission authorized Mr. Savetsky to execute a Personnel Change Form to be provided to the County Treasurer. Land Bank Commission March 9, 2015 Page 5 ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 7:20 p.m. Attested to: J V f'Y� Neil Paterson, Secretary Accepted, Approved, and Released by the VOTE of the/C�mmission this 23rd day of March, 2015. Chairman MONTHLY TRANSFER - =STATISTICS FISCAL'YEAR 2014 " FY14 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jul -13 81 45 36 $39,269,537 $36,279,537 $735,021 Aug -13 78 26 52 $103,362,429 $100,769,700 $2,023,394 Sep -13 107 31 76 $99,058,451 $97,612,951 $1,952,259 Oct -13 128 44 84 $148,561,985 $146,714,985 $2,934,300 Nov -13 88 48 40 $59,407,600 $56,541,850 $1,130,837 Dec -13 108 54 54 $77,487,991 $72,594,425 $1,451,889 Jan -14 83 54 29 $63,272,803 $61,129,303 $1,222,586 Feb -14 65 30 35 $63,662,993 $61,093,626 $1,227,863 Mar -14 71 32 39 $50,612,071 $45,933,178 $925,424 Apr -14 76 40 36 $50,709,873 $47,284,873 $945,697 May -14 80 35 45 $67,830,595 $62,968,987 $1,259,380 Jun -14 83 33 50 $96,733,991 $94,926,991 $1,922,540 THRU FEB 14 Average 738 87 332 39 406 48 $654,083,789 $76,664,193 $632,736,377 $73,654,200 $12,678,148 $1,477,599 Low 65 26 29 $39,269,537 $36,279,537 $735,021 High 128 54 84 $148,561,985 $146,714,985 $2,934,300 MONTHLY TRANSFER STATISTICS FISCAL YEAR "2015 FY15 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jul -14 98 48 50 $60,140,662 $56,509,302 $1,130,186 Aug -14 96 48 48 $67,983,744 $65,787,643 $1,331,753 Sep -14 100 34 66 $157,977,831 $155,555,831 $3,111,116 Oct -14 147 57 90 $168,297,186 $160,177,228 $3,203,545 Nov -14 85 38 47 $81,932,556 $80,432,556 $1,608,651 Dec -14 109 59 47 $115,148,049 $106,237,418 $2,132,248 Jan -15 90 50 40 $77,446,898 $69,668,046 $1,393,861 Feb -15 67 36 31 $54,657,080 $52,845,679 $1,056,914 Mar -15 Apr -15 May -15 Jun -15 THRU FEB 15 Average 792 99 370 46 419 52 $783,584,006 $97,948,001 I $747,213,703 $93,401,713 $14,968,274 $1,871,034 Low 67 34 31 $54,657,080 $52,845,679 $1,056,914 High 147 59 90 $168,297,186 $160,177,228 $3,203,545 MONTHLY (UNAUDITED) DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of March 9, 2015 1. Backus Lane/ Pilot Whale — NPS New Building Project Sketches 2. Backus Lane/ Pilot Whale — NPS Site Plan for Landbank 3. Bachman / 158 Orange St — Dock Plans 1 & 2 4. Berlyn / 50 Union St. — Site Plan A & B 5. Weweeder Corridor Trail Aerial View 6. Weweeder Corridor Proposed Trails 1 & 2 7. Andrews/ Cathcart Road Aerial View 8. Monthly Transfer Report — February 2015 9. "M" Exemption Lien (see transfer business for record no.) 10. Transfer Statistics and Graphs — February 2015 11. Land Bank Financial Reports February 2015 12. Check Warrant Summary dated March 9, 2015 13. Personnel Management- Property Supervisor Organizational Chart Seasonal Needs 14. Land Bank Salary Chart TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of March 9, 2015 1. February 2015 Transfers — Record Nos. 36028 through 36094: a. Current "M" Exemptions and Liens: No. 36073 John Finlay No. 36085 Rimantas Puodziukynas and Inga Puodziukyniene AGENDA Nantucket Land Bank Commission Regular Meeting of March 9, 2015 Land Bank Conference Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 P.M. A. CITIZEN BUSINESS /ANNOUNCEMENTS B. EXECUTIVE SESSION 1. Approval of Executive Session Minutes of February 10, 2015 2. Real Estate Acquisition C. APPROVAL OF MINUTES 1. Regular Meeting of February 10, 2015 D. TRANSFER BUSINESS E. FINANCIAL BUSINESS 1. Monthly Transfer Statistics 2. Warrant Authorization - Cash Disbursements 3. Banking — Authorized Signer Discussion 4. Banking — MMDT Discussion F. PROPERTY MANAGEMENT 1. Miacomet Golf Course - Execution of Cart Barn Construction Contract 2. Aladjem/72 Washington Street — Bid Award Discussion 3. Bachman/158 Orange Street — Dock Discussion 4. Berlyn/50 Union Street — Park Planning 5. Weweeder Railroad Corridor — Trail Planning 6. Andrews /Cathcart Road — Parking Discussion 7. Mizzenmast Drainage Swale - Discussion G. REGULAR BUSINESS 1. Backus Lane /Pilot Whale — Nantucket Public School Proposal H. PERSONNEL MANAGEMENT 1. Property Staff — Hiring Discussion 2. Administrator /Finance Manager (Susan Campese) — Annual Review ADJOURNMENT