HomeMy WebLinkAbout2015-1-29MINUTES
Nantucket Land Bank Commission
Regular Meeting of January 29, 2015
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
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CALL TO ORDER: 4:03 P.M.
PRESENT: Gardner, Paterson, Reinhard, Stackpole. rn
Commissioner Bartlett entered the meeting remotely via speakerphone at 4.04 p;ru, afld-r the
Chairman determined that his physical attendance at the meeting was unreasongbly difficult due to
the factor ofgeographic distance. ,--&
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator /Finance Manager.
Michelle Whelan and John Kuszpa of Sustainable Nantucket were also present at call to order.
A. CITIZEN BUSINESS /ANNOUNCEMENTS: None.
B. PROPERTY MANAGEMENT:
1. Powers Field — Sustainable Nantucket Site Plan Discussion: Mr. Kuszpa presented an
updated plan for the site with all the plots closer to the fence line which allowed for an additional
plot and helped to preserve pastoral views. There is one larger plot for the mentor farmer and two
plots would be left fallow on a rotating basis for the health of the soil. They currently have eight
people going through the training program which would culminate in a proposed business plan as
part of their application for a plot. They planned on two sheds on skids and a few hoop houses and
had raised $150,000 so far for infrastructure and programming. Upon a motion made and duly
seconded, it was unanimously VOTED to approve the updated site plan.
2. Powers Field — Event Request: Ms. Whelan requested the use of the Community Farming
site for Sustainable Nantucket's Farm to Feast fundraiser on Saturday July 18, 2015 with a silent
auction tent, tables, chairs, stage and dance floor for 200 people with an additional 50 people during
the cocktail hour. Further, they requested use of the Gardner field for parking. After some
discussion, upon a motion made and duly seconded, it was unanimously VOTED to approve the
request.
Ms. Whelan and Mr. Kuszpa departed the meeting at 4:20 p.m.
C. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property, contract negotiations and review and approve executive session minutes. Each member
was polled individually. All members voted yes. The Chairman declared that discussion of these
Land Bank Commission
January 29, 2015
Page 2
matters in open session may be detrimental to the Land Bank's negotiating position and that the
Commission would reconvene in regular session following executive session.
RETURN TO OPEN SESSION
Miacomet Golf General Manager, Alan Costa entered the meeting at 4:3 7 p. m.
D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of January 13, 2015, as written.
E. GOLF BUSINESS:
1. Sconset Golf Course — December 2014 Financials: The Commission reviewed the year-
end balance sheet and profit and loss comparison. Mr. Costa stated that cash was down due to
several days the course was closed due to the irrigation project as well as the two robberies,
however expenses were also down and overall it was a good year. Mr. Costa said that although the
Commission had voted to pay over $75,000 from SGC account to use towards the clubhouse
restoration, he and Mr. Oberly were concerned they would need the money to work on the grounds
once the clubhouse project was done. After some discussion, the consensus of the Commission was
to have SGC pay over the $75,000 as previously voted which would leave approximately $50,000 in
the account and if more was needed the Commission would advance funds upon request.
2. Miacomet Golf Club — Monthly Manager's Update:
a. December 2014 Financials: The Commission reviewed the balance sheet and
profit and loss comparison through December 31, 2014, as well as the check register for December
2014 and profit and loss summary by department summary prepared by Ms. Campese. Mr. Costa
reported gross sales increased as well as expenses. Further, cash was down due to the initiation fees
and 2014 golf increases transferred to the Land Bank for the Clubhouse Reserve Fund.
Commissioner Stackpole suggested that charter and legacy members that did not golf could be
considered honorary members thereby opening up more membership spots and creating more
income. Mr. Savetsky questioned whether tee times had been a problem and reminded the
Commission that the recommended membership for an 18 -hole course should be lower than the
current 412 membership. Commissioner Paterson said he had heard several complaints about lack
of tee times. Commissioner Bartlett suggested that financial discussions should be centered on net
profit/loss rather than gross.
b. Miacomet Golf Course — Budget Discussion: Mr. Costa presented a spreadsheet
and graph which tracked salaries of key positions over ten years and compared them to gross profit,
and cost of living over that time. Commissioner Bartlett pointed out that one grounds position was
left out of the equation. Mr. Costa explained that it was difficult to budget for payroll as they were
still working with their labor attorney to determine who could be paid on salary versus hourly, etc.
Mr. Costa said all personnel whether paid on salary or hourly would now be required to record their
hours on the point of sale system. After some discussion, upon a motion made and duly seconded, it
was VOTED to approve the budget as presented at the December 9, 2014 meeting. Commissioner
Land Bank Commission
January 29, 2015
Bartlett was opposed.
Page 3
c. Employee Meal Discount — Discussion: Mr. Costa presented a letter from Food
and Beverage Manager, Kate O'Connor that explained why she felt it was important to give a free
shift meal to key personnel. Mr. Costa said they had come up with a compromised policy that would
still provide the free shift meal to full time employees, but they would now have a limited menu and
anything ordered off the regular menu would be discounted 50 %. Additionally, the employees
would be restricted as to when they could eat in the dining room, thereby keeping the dining room
available to customers and members during peak times.
d. Management Fee — Discussion: Mr. Costa provided information on his expenses in
running Nantucket Golf Management, stating that he was only looking for a cost of living increase
when his review came before the Commission.
e. Miacomet Golf Course — Cart Barn Contract Award: Mr. Savetsky told the
Commission that he and Ms. Bell had gone over the bid with Bob Balaschi of A.P. Whitaker who
was the sole bidder on the project and asked him if there would be any areas to save money since
the price was significantly higher than expected. Mr. Balaschi subsequently provided a full
breakdown of the price components and explained that the public procurement factor added 35% to
the cost, plus a significant Nantucket factor. However, he was willing to work with the Land Bank
to save money where possible. After some discussion, upon a motion made and duly seconded it
was unanimously VOTED to award the contract to A.P. Whitaker for the bid price of $796,000.
Mr. Costa departed the meeting at 5:40 p.m.
F. PROPERTY MANAGEMENT:
1. Bachman/158 Orange Street — Demolition Award Update: Mr. Savetsky informed the
Commission that he met with Ernie Strang of P.M. Reis Trucking (the low bidder) for the project
and although the bidding process wasn't perfect he made an executive decision to hire them for the
demolition. Mr. Strang went over how he came up with his price and made suggestions on better
ways to structure the bid response form in the future to ensure fairness and good pricing. Upon a
motion made and duly seconded, it was unanimously VOTED to ratify and confirm the demolition
award to P.M. Reis Trucking.
Commissioner Stackpole departed the meeting at 5:43 p.m.
G. TRANSFER BUSINESS: None.
H. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the December 2014 financial
report including the balance sheet and income statement previously provided by electronic
correspondence.
Land Bank Commission
January 29, 2015
Page 4
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was unanimously VOTED to execute the January 29, 2015 warrant document in the amount of
$104,517.55 to be provided to the county treasurer.
3. Warrant Authorization — 2012 Series A Bond Semi - Annual Payment: Upon a motion made
and duly seconded, it was unanimously VOTED to approve payment and authorize staff to wire the
2012 Series A semi - annual bond payment of interest and principal in the total amount of
$348,881.25 from the Land Bank's Collection Account to the Bond Trustee at U.S. Bank.
I. PROPERTY MANAGEMENT:
1. Gaillard /86 Union Street — Amended & Restated Easement: Mr. Savetsky explained that
the current easement specified municipal underground utilities only and in order widen the corner
road radius the easement needed to be amended to any utilities and specifically name Verizon and
National Grid. Upon a motion made and duly seconded, it was unanimously VOTED to execute the
confirmation and reinstatement of the easement.
2. Sconset Golf Course — Clubhouse Update: Ms. Bell presented a floor plan with proposed
furniture placement for the Commission's review. The Commission suggested the bar back area was
larger than it needed to be and asked that she speak to the Architect about shrinking it. Ms. Bell
informed the Commission she was meeting with the curator at the Nantucket Historical Association
regarding the planning of the interpretive display.
ADJOURNMENT: Upon a motion ade and duly seconded, it was VOTED to adjourn at 6:10 P.M.
Attested to:
Neil Paterson, Secretary
Accepted, Approved, and Released by the VOTE
of th o ission this 10th day of February, 2015.
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A46". Reinhard, Chairman
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of January 29, 2015
1. Sustainable Nantucket — Site plan for farm project
2. SGC Financial Reports — December 2014
3. MGC Financial Reports — December 2014
4. MGC Financial Statement by Department Summary — December 2014
5. MGC Salary Comparison Spreadsheet and Graph
6. MGC Wages Spreadsheet and Graph
7. MGC Employee Meal Discount — Email from K. O'Connor
8. Land Bank Financial Reports — December 2014
9. Check Warrant Summary dated January 29, 2015
10. Codfish Park — Existing Conditions plan
11. SGC — Clubhouse floor plan
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of January 29, 2015
-7-C
AGENDA
Nantucket Land Bank Commission
Regular Meeting of January 29, 2015
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION
1. Approval of Executive Session Minutes of January 13, 2015
2. Real Estate Acquisition
C. APPROVAL OF MINUTES
1. Regular Meeting of January 13, 2015
D. GOLF BUSINESS
1. Sconset Golf Course — December 2014 Financials
2. Miacomet Golf Course — December 2014 Financials
3. Miacomet Golf Course — Budget Discussion
4. Manager's Monthly Report
E. TRANSFER BUSINESS
F. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization - Cash Disbursements
3. Warrant Authorization - 2012 Series A Semi - Annual Bond Payment
G. PROPERTY MANAGEMENT
1. Bachman/158 Orange Street —Demolition Award Update
2. Gaillard /86 Union Street — Amended & Restated Easement
3. Sconset Golf Course — Clubhouse Update
4. Powers Field — Sustainable Nantucket Site Plan Discussion
ADJOURNMENT