Loading...
HomeMy WebLinkAbout2015-1-13AGENDA Nantucket Land Bank Commission Regular Meeting of January 13, 2015 Land Bank Conference Room, 22 Broad Street C E I !� E D Nantucket, Massachusetts '' L CALL TO ORDER: 4:00 P.M. A. CITIZEN BUSINESS /ANNOUNCEMENTS 1. Donation Acknowledgement B. REGULAR BUSINESS 1. Nantucket Airport Solar Array Proposal C. EXECUTIVE SESSION 1. Approval of Executive Session Minutes of December 9, 2014 2. Potential Litigation 3. Real Estate Acquisition D. APPROVAL OF MINUTES 1. Special Meeting of December 8, 2014 2. Regular Meeting of December 9, 2014 E. PROPERTY MANAGEMENT 1. Property Management Supervisor's Monthly Review 2. Soverino /21 Tennessee Avenue - Reuse Discussion 3. Bachman/158 Orange Street - Site Plan Discussion & Contract Award 4. Weweeder Railroad Corridor - Use Request 5. Nantucket Pond Coalition - Update 6. Miacomet Golf Course - Clubhouse Planning Update 7. Miacomet Golf Course - Cart Barn Contract Award 8. Sconset Golf Course - Interior Design Budget F. TRANSFER BUSINESS G. FINANCIAL BUSINESS 1. Monthly Financial Report 2. Monthly Transfer Statistics 3. Warrant Authorization - Cash Disbursements ADJOURNMENT _ - ^.t t 1 1_C r _ V �r i`� V MINUTES Nantucket Land Bank Commission Regular Meeting of January 13, 2015 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 p.m. PRESENT: Stackpole, Gardner, Paterson, Reinhard. ABSENT: Bartlett. STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan Campese, Administrator /Finance Manager; Marian Wilson, Assistant Administrator. Lauren Sinatra, Town Energy Coordinator; Noah Karberg, Airport Environmental Coordinator; Leo Roy, Consultant VHB were also present at call to order. A. CITIZEN BUSINESS /ANNOUNCEMENT 1. Donation Acknowledgements: a. Mr. Savetsky announced that the Land Bank had received a donation of $2,000 from Elizabeth Jacobsen. The Commission asked Ms. Bell to send a letter to Ms. Jacobsen thanking her for the donation. b. Mr. Savetsky announced that Martin McGowan of Sconset Gardner had donated $700 worth of services towards the installation of the tree in memory of Flint Ranney in front of the town building. The Commission asked Ms. Bell to send a letter to Mr. McGowan thanking him for the donation. B. REGULAR BUSINESS 1. Nantucket Airport Solar Array Proposal: Mr. Roy explained that the Nantucket Memorial Airport had been chosen through a statewide competition to receive funds to install a solar array equipment to create the first carbon neutral airport in the state. He said they had identified the best location for the equipment on the airport grounds; however Natural Heritage would require mitigation for moth habitat of 50 acres or more. Further he explained creating moth habitat on airport land went against FAA safety guidelines as such habitat would attract wildlife, such as deer that were a danger to airplanes. Therefore, he asked if the Commission was amenable to allowing the airport to manage and mitigate the required acreage on Land Bank property, at no cost to the Land Bank. After some discussion, the consensus was the Commissioners were interested in further discussions. Mr. Savetsky reminded the Commission that giving up rights to Land Bank land required legislative approval. Ms. Sinatra, Mr. Karberg and Mr. Roy departed the meeting at 4:25 p. m. Land Bank Commission January 13, 2015 Mr. Savetsky pointed Page 2 C. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property, potential litigation and review and approve executive session minutes. Each member was polled individually. All members voted yes. The Chairman declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would reconvene in regular session following executive session. RETURN TO OPEN SESSION Jeffrey Pollock, Property Management Supervisor entered the meeting at 5:10 p. m. D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously VOTED to accept, approve and release the special meeting minutes of December 8, 2014 and the regular meeting minutes of December 9, 2014, as written. E. PROPERTY MANAGEMENT: 1. Property Supervisor's Monthly Review: Mr. Pollock provided an overview of work performed by property management staff in December, including the clean up the Codfish Park playground; mitigation for the Nobadeer ballfields; view shed maintenance at Wolfe, Barrett/Zissi and Wauwinet; annual wetland mowing at Peterson, Wauwinet, Skating Pond and the Peter Puck properties. Further, they have cleaned up the dingy racks and completed their biannual inspection of golf housing. Mr. Pollock has arranged to have the asphalt driveway removed from Mill Hill and have the Rand property surveyed and then clean it up. Mr. Pollock reported there was significant encroachment on the Weweeder property in several locations, including the driveways, golf green, vehicle storage and mowing on Land Bank property. Mr. Pollock said the property owners have been notified, property lines posted and drives blocked off. Further, property staff would start cutting the trails on the property this month. a. Powers Field: Mr. Pollock reported there is 1,500 to 2,000 cubic yard pile of debris in the Powers field that needs to be hauled to the landfill for processing due to the high volume of invasive species in the pile. The tipping fee charged by the landfill would be approximately $18,000. Further, Mr. Pollock solicited three quotes to truck the debris to the landfill and received two quotes back: Holdgate Partners $13,384 Toscana Corporation $24,000 Upon a motion made and duly seconded, it was unanimously VOTED to hire Holdgate Partners to remove the debris for $13,384. b. Cart barn Site Work: Mr. Pollock solicited three prices to clear the 40'x100' area for the cart barn construction and received two prices back: Land Bank Commission Page 3 January 13, 2015 Holdgate Partners $9,800 TCE $8,500 Upon a motion made and duly seconded, it was unanimously VOTED to hire TCE to clear the site at a price not to exceed $8,500, subject to cart barn project going forward. c. Sconset Golf — Waterline Installation: Mr. Pollock told the Commission that Toscana Corporation could install the municipal waterline to the clubhouse for approximately $18,000. After some discussion, upon a motion made and duly seconded, it was unanimously VOTED to hire Toscana Corporation to install the waterline for a price not to exceed $20,000. 2. Weweeder Railroad Corridor — Use Request: Mr. Savetsky explained that Mark Lombardi requested the Land Bank swap a portion of land that his golf green was encroaching on in exchange for two larger portions of wetlands. When Mr. Savetsky told Mr. Lombardi that would not work for the Land Bank, he asked if the Land Bank would enter into an agreement that would allow his continued use and maintenance of the property. The Commission determined to decline the request. 3. Soverino /21 Tennessee Avenue — Reuse Discussion: Mr. Pollock suggested moving the Ray boat house onto the Soverino property once the lease ended and the existing buildings were removed. The boathouse could be used for dingy storage in the winter and would need a new roof, sidewall and trim after the move. Mr. Savetsky reminded the Commission that the lease for the larger lot ended on February 28, 2015 with the lease on the smaller lot ending February 28, 2017. However, Mr. Soverino requested additional time on the larger property as he hadn't begun the clean -up of the property and in exchange he would reduce the lease time on the smaller lot by that same amount. Upon a motion made, it was unanimously VOTED to modify the lease with Mr. Soverino to end on February 28, 2016 on both lots and further to seek permits to move the Ray boathouse to the property at the end of the lease. 4. Bachman/l58 Orange Street — Site Plan Discussion & Contract Award: a. Site Plan Discussion: Mr. Savetsky explained that neighbor, Ken Goldberg had agreed to move the walkway and his half of the dock completely onto his property which he was including in a Conservation Commission application for an addition on his house. Mr. Goldberg understands that the dock cannot be moved until the Land Bank figures out a plan for the waterfront. Mr. Savetsky recommended an elevated walkway to the water with no floating dock, thereby avoiding chapter 91 licensing, but giving the public access to the water. b. Contract Award: Ms. Bell explained that she worked with Leo Asadoorian on the bid package, where the labor cost of demolition plus the disposal cost per ton and cost per hauling trip were added together to establish the low bid price. However, after receiving the three bids it became apparent there was a flaw in the formula because it lacked an estimated tonnage of demolition debris. Therefore, it was Ms. Bell's recommendation to reject the bids and rebid the project. After much discussion, upon a motion made and duly seconded, it was unanimously Land Bank Commission Page 4 January 13, 2015 VOTED to reject the bids and rebid the project as a lump sum contract. 5. Nantucket Pond Coalition — Update: Mr. Savetsky explained . that the Land Bank had committed to pay for permitting for the project on Hummock Pond for the foliar spraying to eradicate the Phragmites. Now a group of people from Madaket would like to have Long Pond included in the project. Rachael Freeman has identified the Land Bank property along Massasoit Bridge as a good place for the foliar test project, with the harvester project still planned for Hummock Pond. 6. Miacomet Golf Course — Clubhouse Planning Update: Mr. Savetsky asked the Commission for guidance for moving forward with planning. He explained it was looking more like a $15 -20 million project as currently conceived and suggested the project be pared down to replacing the existing clubhouse with a larger kitchen and dining room, a separated bar /lounge area, roofed over porch dining area and larger outdoor patio. Commissioner Gardner further suggested a fireplace and meeting room with a budget of $6 million. Commissioner Paterson recommended putting an additional $1 million into the reserve account next year. The consensus of the Commission was to have Mr. Savetsky communicate the changes to the architect with the condition that a new set of rough sketches be available to the Commission in the next few weeks for review. 7. Miacomet Golf Course — Cart Barn Contract Award: Ms. Bell explained that only one bid was received for building the cart barn and it was for $805,000, which was significantly higher than expected. Mr. Savetsky suggested he and Ms. Bell speak to the contractor and see if there were any places to save money within their price. After much discussion, it was the consensus of the Commission to hold off awarding the bid until the next meeting. 8. Sconset Golf Course — Interior Design Budget: Ms. Bell presented a budget for furnishings, rugs, accessories, interpretive display, wall d6cor and refurbishing some of the existing furniture for $35,000. Upon a motion made and duly seconded, it was unanimously VOTED to approve the budget. F. TRANSFER BUSINESS: 1. December 2014 Transfers — Record Nos. 35832 through 35937: The Commission reviewed transfers for the period of December 1, 2014 through December 31, 2014. a. Current "M" Exemptions and Liens: The Commission authorized the placing of liens against the following properties as a result of the purchasers claiming the "M" exemption as first -time buyers of real property: No. 35838 Edwin Rudd and Shalene Rudd No. 35846 Marjan Shirzad No. 35919 Jason A. Curtis and Cheryl L. Curtis b. Release of Lien - Amended: Upon a motion made and duly seconded, it was unanimously VOTED to authorize the issuance of a Release of Lien for the following transfer to Land Bank Commission January 13, 2015 correct a clerical error on the original release of lien: No. 26973 Matthew E. McManus and Jennifer McManus G. FINANCIAL BUSINESS: 1. Monthly Financial Report: The Commission accepted the November 2014 financial report including the balance sheet and income statement previously provided by electronic correspondence. Page 5 2. Monthly Transfer Statistics: Monthly transfer statistics reports comparing calendar years 2013 and 2014 and fiscal years 2014 and 2015 through December 2014 were presented. 3. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it was VOTED to execute the January 14, 2014 warrant document in the amount of $278,888.44 to be provided to the county treasurer. ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 7:01 p.m. Attested to: / V Neil Paterson, Secretary , Approved, and Released by the VOTE mri�isio t r 27th day of January, 2015. d' T N W M 2O 7 o Z Z O 4- O U) m F- 0 U j' W Y � Oa0 U Z Z .5 ?. F- LL W Y W Q z Z M d O r V N T o o n O O (n N V' N � O O n ` V' O O O O o N (D N M Vi N h (A T T M 64 6, v o oo m co r O cD O OD O O n 00 O N v v (h c T O (D V C-4 M (n n Cn (a (» O T N "r i ❑ J W O O 4] OD j- o v v > O O O O 0 z ❑ J W o o (D N } O V V O CD O O U O C14 CA O N O O CD N C? O m VM' N N Cl) 01 - N CA O (D rn W m n V' O O M (D (D (D a0 M 0 'a O V' ti n 0 ((j vi r 0 0 0 N O CD co V3 fA EA N fA M N N N. T C0 T , d► f9 N (H fA (D en T 69 w v N m 'q o- 0� v rn O rn N rn O OR V N 7 N O N (ID M M_ O O N (D rn (p m CO T CO Co V' lD CA (D M m v� ti (n o O o (fl 69 E9 N M N N � O N H N tN 4I T 69 69 ❑ J W (D M O (D 0 0 0 0 0 0 } N O O 1,- (D > O O O O O O O O O O 0 z ❑ J }W (D M 0 0 0 0 0 0 0� N O O f- O V' ;• 7 V• �.. CD 0 0 0 0 0 a O O O U O h (D � N T . m O � T LO T m N L �M M Z3 y m` g O z a z 0 z L °i 0 ° o O n � LO o o � o LL to j x O m W W N ~ U N R F- M (n LL x o or m c ` w ❑ z TO r- Lo a� M 0— 0 U 00 3 i` � '] F- u- Q X 0) a O .c 0 (� ca U.� x z a 0 oC)u 0 W LL — U U 0 co m m L Z mmm W LU co a) a) m U 0� W U U U :3 H Fa- m N cca U) zzz� C14 CA O N O O CD N C? O m VM' N N Cl) 01 - N CA O (D rn W m n V' O O M (D (D (D a0 M 0 'a O V' ti n 0 ((j vi r 0 0 0 N O CD co V3 fA EA N fA M N N N. T C0 T , d► f9 N (H fA (D en T 69 w v N m 'q o- 0� v rn O rn N rn O OR V N 7 N O N (ID M M_ O O N (D rn (p m CO T CO Co V' lD CA (D M m v� ti (n o O o (fl 69 E9 N M N N � O N H N tN 4I T 69 69 ❑ J W (D M O (D 0 0 0 0 0 0 } N O O 1,- (D > O O O O O O O O O O 0 z ❑ J }W (D M 0 0 0 0 0 0 0� N O O f- O V' ;• 7 V• �.. CD 0 0 0 0 0 a O O O U O h (D � N T . m O � T LO T m N L �M M w o C � d � EO CD m 60 7 C C a O v co 0 LQ r r N 6% m N O o co y v o h O 0 0 � o 0 N a Vf R 7 C C a 0 ca M Z3 y m` g w z a z 0 0 ti L °i 0 ° o O n � LO o o � o 0 o C; N N' m Q j x O m W N N ❑ M 3 0 o " ^ vj v ; O =3 (, U C. Lo in o o W O ri a O b LL x o or m c ` U CZ ❑ o x N U rn o W (to n N a� 5 0 U 00 3 i` � '] u) W 00 co U-- ooa °"T o c X LY E U a a) 21 (� u)) -a pu)�°oME F Z a) a) x° Z p U r u) ca W 0 of rn W v o c a Z, W W "� x O a-0 Z3 c ❑ U cLL.U�W c— cu s U CU mm o2LL cp o (a U (Uy a aQ:=()ZUUZ� ( g LL LL' N O.fn— — — — [j! ❑ Q O ,a) N �,GYYYYY LU Uj z cncnQmmmmmm w W () a) a) a) a) a) m W LL W c a c U U U U U U� C J m m m C) (D a a F- m to CO m m m m La m .+= 0 U) » ❑ZZZZZZ 0 - - w o C � d � EO CD m 60 7 C C a O v co 0 LQ r r N 6% m N O o co y v o h O 0 0 � o 0 N a Vf R 7 C C a 0 ca M Z3 y m` g w z a z 0 E m a L °i 0 ° o O n 0 o°o o O O O fy 0 o C; N N' m Q _ a •U m W m m CX a n n o a h n r ^ vj v ; O z a F 0 ri a O b -oo N a U CZ (to n N a� 5 ` a 21 (L v a LO a a in `m .c 0 m .g Q. O � nT o M o N m N v_ M 69 H Z W Q a w F-� 0 z J Q z z a J F 0 H Ln z W } Q CL F- m W ❑ J a z Z a J F- 0 O = 'D C m w O O O o CD _ fA o O U 001 ED (A O O vi 01 to f9 o O o O at In N LA O 'O a U) O 0 ° o O n 0 o°o o O O O fy 0 o C; N N' O O O LD N v> _ a •U m W L W O m Z Z E o z < O m a 'Cj ` (L a F N N O 0 a U) N U) N (A N Q m a m Q m cn o Q o U) .o. a z U a) U U O Q Q Q J Z C CS o Cl) N m Q O c) c o e 0 m N L N` N :L w m a O 3 m a N m c ti m o, c a 3 0 a� m 3 O u 0 E N Q h W ti h M a) o * ❑ iii F m W L W O m Z Z E o z < O J ~ O w m a O 3 m a N m c ti m o, c a 3 0 a� m 3 O u 0 E N Q h W ti h i MONTHLY TRANSFER STATISTICS CALENDAR 2013 CAL13 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jan -13 63 44 19 $34,484,687 $34,484,687 $689,694 Feb -13 82 47 35 $30,549,050 $30,549,050 $610,981 Mar -13 86 59 27 $28,375,401 $19,594,108 $391,882 Apr -13 99 72 27 $30,184,310 $27,531,512 $550,630 May -13 82 41 41 $67,451,345 $63,327,499 $1,259,850 Jun -13 80 33 47 $83,041,129 $81,393,629 $1,627,873 Jul -13 81 45 36 $39,269,537 $36,279,537 $735,021 Aug -13 78 26 52 $103,362,429 $100,769,700 $2,023,394 Sep -13 107 31 76 $99,058,451 $97,612,951 $1,952,259 Oct -13 128 44 84 $148,561,985 $146,714,985 $2,934,300 Nov -13 Dec -13 88 108 44 54 44 54 $59,407,600 $77,487,991 $56,541,850 $72,594,4251 $1,130,837 $1,451,889 Total Average 1082 90 540 48 542 40 $801,233,916 $66,769,493 $767,393,934 $63,949,494 $15,358,609 $1,279,884 Low 63 26 19 $28,375,401 $19,594,108 $391,882 High 128 72 84 $148,561,985 $146,714,985 $2,934,300 MONTHLY TRANSFER STATISTICS CALENDAR 2014 CAL 14 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jan -14 Feb -14 83 65 54 30 29 35 $63,272,803 $63,662,993 $61,129,303 $61,093,626 $1,222,586 $1,227,863 Mar -14 71 32 39 $50,612,071 $45,933,178 $925,424 Apr -14 75 40 36 $50,709,873 $47,284,873 $945,697 May -14 80 35 45 $67,830,595 $62,968,987 $1,259,380 Jun -14 83 33 50 $96,733,991 $1,898,540 $1,922,540 Jul -14 98 48 50 $60,140,662 $56,509,302 $1,130,186 Aug -14 96 48 48 $67,983,744 $65,787,643 $1,331,753 Sep -14 100 34 66 $157,977,831 $155,555,831 $3,111,116 Oct -14 147 57 90 $168,297,186 $160,177,228 $3,203,545 Nov -14 Dec -14 85 106 38 59 47 47 $81,932,556 $115,148,049 $80,432,556 $106,237,418 $1,608,651 $2,132,248 Total Average 1089 91 508 48 582 40 $1,044,302,354 $87,025,196 $905,008,484 $75,417,374 $20,020,989 $1,668,416 Low 65 30 29 $50,612,071 $1,898,540 $925,424 High 147 59 90 $168,297,186 $160,177,228 $3,203,545 MONTHLY (UNAUDITED) MONTHLY (UNAUDITED) FY14 Total Exempt Taxable To Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jul -13 Aug -13 Sep -13 Oct -13 Nov -13 Dec -13 Jan -14 Feb -14 Mar -14 Apr -14 May -14 Jun -14 81 78 _ 107 128 88 108 83 65 71 76 80 83 45 26 31 _ 44 48 54 54 30 32 40 35 33 36 52 76 84 40 54 29 35 39 36 45 50 $39,269,537 $103,362,429 $99,058,451 $148,561,985 $59,407,600 $77,487,991 $63,272,803 $63,662,993 $50,612,071 $50,709,873 $67,830,595 $96,733,991 $36,279,537 $100,769,700 $97,612,951 $146,714,985 $56,541,850 $72,594,425 $61,129,303 $61,093,626 $45,933,178 $47,284,873 $62,968,987 $1,898,540 $735,021 $2,023,394 $1,952,259 $2,934,300 $1,130,837 $1,451,889 $1,222,586 $1,227,863 $925,424 $945,697 $1,259,380 $1,922,540 THRU DEC 13 Average Low High 590 87 65 128 248 39 26 54 342 48 29 84 $527,147,993 $76,664,193 $39,269,537 $148,561,985 $510,513,448 $65,901,830 $1,898,540 $146,714,985 $10,227,699 $1,477,599 $735,021 $2,934,300 MONTHLY TRANSFER STATISTICS FISCAL YEAR 2015 FY15 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jul -14 Aug -14 Sep -14 Oct -14 Nov -14 Dec -14 Jan -15 98 96 100 147 85 109 48 48 34 57 38 59 50 48 66 90 47 47 $60,140,662 $67,983,744 $157,977,831 $168,297,186 $81,932,556 $115,148,049 $56,509,302 $65,787,643 $155,555,831 $160,177,228 $80,432,556 $106,237,4181 $1,130,186 $1,331,753 $3,111,116 $3,203,545 $1,608,651 $2,132,248 Feb -15 Mar -15 Apr -15 May-1 5 Jun -15 THRU DEC 14 Average Low High 635 106 85 147 284 47 34 59 348 58 47 90 $651,480,028 $108,580,005 $60,140,662 $168,297,186 $624,699,978 $104,116,663 $56,509,302 $160,177,228 $12,517,499 $2,086,250 $1,130,186 $3,203,545 MONTHLY (UNAUDITED) DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of January 13, 2015 1. Airport Solar Array - aerial 2. Weweeder Corridor aerials 3. Weweeder abutter use request 4. Soverino - aerial Plan 5. Bachman waterfront — aerial 6. Long Pond — aerial (Pond Coalition plan) 7. Cart Barn Bid response — Whitaker 8. Bachman demolition - Bid responses 9. SGC — Interior Design Budget 10. Monthly Transfer Report — December 2014 11. "M" Exemption Lien (see transfer business for record no.) 12. Release of Lien amended (see transfer business for record no.) 13. Land Bank Financial Reports — November 2014 14. Transfer Statistics and Graphs — December 2013 (Fiscal and Calendar year) 15. Check Warrant Summary dated January 13, 2015 TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of January 13, 2015 1. December 2014 Transfers — Record Nos. 35832 through 35937: a. Current "M" Exemptions and Liens: No. 35838 Edwin Rudd and Shalene Rudd No. 35846 Marjan Shirzad No. 35919 Jason A. Curtis and Cheryl L. Curtis 2. Transfer Update: a. Release of Lien: Amended No. 26973 Matthew E. McManus and Jennifer McManus