HomeMy WebLinkAbout2014-11-25AGENDA
Nantucket Islands Land Bank Commission
Regular Meeting of November 25, 2014
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION
1. Litigation Update: Silverman et al. v. Nantucket Conservation Commission and
Nantucket Islands Land Bank
2. Real Estate Acquisition
C. APPROVAL OF MINUTES
1. Regular Meeting of November 10, 2014
D. TRANSFER BUSINESS
E. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization - Cash Disbursements
3. Banking Resolution
F. PROPERTY MANAGEMENT
1. Property Management Supervisor's Monthly Review
2. Berlyn/50 Union Street — Escrow Termination Agreement; Conceptual Plan -
Trees
3. Aladjem/72 Washington Street — HDC Update; Conceptual Plan
4. Carter /27 Quaise Road — Garage Addition Update
5. Mt. Vernon Farm - Sustainable Nantucket License
6. Bachman/158 Orange Street - Update
G. REGULAR BUSINESS
1. Property Equipment Request — GPS System
2. 'Sconset Golf Course Clubhouse Project - CPC Update
3. 'Sconset Golf Course Clubhouse Project - Contract Extension Request
4. Town Parks Conveyance — Concept Discussion
ADJOURNMENT
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MINUTES
Nantucket Land Bank Commission
Regular Meeting of November 25, 2014
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
PRESENT: Bartlett, Gardner, Paterson, Reinhard. ABSENT: Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator /Finance Manager; Marian Wilson, Assistant Administrator.
A. CITIZENS BUSINESS /ANNOUNCEMENTS:
1. LPGA — Update: Mr. Savetsky presented a letter from Richard Turer of Nantucket &
Company releasing all parties from the letter agreement to bring a LPGA tournament to Nantucket
as they were not able to secure a title sponsor by the deadline of December 1, 2014.
2. Citizens Warrant Article — Discussion: Mr. Savetsky reported that a citizen was
circulating a warrant article that directed the Selectman to convey Wyers Valley to the Land Bank.
Mr. Savetsky did not know who the sponsor of the article was or if it was submitted to the town by
the deadline.
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property and litigation. Each member was polled individually. All members voted yes. The
Chairman declared that discussion of these matters in open session may be detrimental to the Land
Bank's negotiating position and that the Commission would reconvene in regular session following
executive session.
RETURN TO OPEN SESSION
Property Maintenance Supervisor, Jeffrey Pollock and Environmental Coordinator, Rachael
Freeman entered the meeting at 5:32 p.m.
C. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of November 10, 2014, as
written.
D. TRANSFER BUSINESS:
1. "M" Exemption Update:
Land Bank Commission
November 25, 2014
Page 2
a. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a
motion made and duly seconded, it was VOTED to authorize the issuance of a Release of Lien for
the following transfers as a result of the purchasers fulfilling all of the requirements of Section 12,
subsection ( -m -):
No. 30266 Robert A. Buccino and Julie Kingston
No. 30282 Maxwell P. Jones and Brenda J. Bierly
No. 30285 Aisling L. Cowzer and Williams S. Cowzer
No. 30292 Nathan G. Barber and Beau A. Barber
No. 30294 Robert B. D. Heintz and Leisa M. Heintz
No. 30321 Jane Stoddard and Thomas P. Heiser, III
b. Five -Year Domicile Non - Compliance /Waiver Request — No. 32898 Nicole
Steinmuller and Benjamin C. Shappell: Ms. Campese recounted the history of the transfer and
extenuating circumstances that led to the owners leaving the island and the pending sale of the
property as described in a letter by Ms. Steinmuller. After discussion, upon a motion made and duly
seconded it was unanimously VOTED to waive the penalty and accrued interest and to provide a
release of lien upon payment of the $8,000 fee.
E. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the November 2014 financial
report including the balance sheet and income statement previously provided by electronic
correspondence.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded,
it was VOTED to execute the November 25, 2014, warrant document in the amount of $70,707.33
to be provided to the county treasurer.
3. Banking Resolution: Ms. Campese explained that due to recent staff changes at the Land
Bank, she needed a vote to update our signature cards at various banks. Upon a motion made and
duly seconded, it was unanimously VOTED to add Marian Wilson as a signer to Land Bank
accounts and remove former employee Doris Strang from the accounts.
F. PROPERTY MANAGEMENT:
1. Property Management Supervisor's Monthly Review: Ms. Freeman reported on a meeting
she had with landscaper Julie Jordan at the Codfish Park playground where they discussed what
maintenance could be performed in order to improve the property in the interim while waiting for
the playground project to commence. Ms. Freeman pointed out the 100 foot buffer line and what
could be done in terms of pruning and plant removal. Mr. Pollock reported staff had been busy
planting evergreens as a buffer at Hinsdale Park; removing broken split rail at Smooth Hummocks
and replacing it with pressure treated posts and heavy cable; and mowing at Backus, Dias, Gardner
and Smooth Hummocks. Further, the prescribed fire crew had burned 50 acres this fall, 40 acres on
Nantucket Conservation Foundation land and 10 acres in Smooth Hummocks. Additionally, staff
had completed calendar 2014 required mitigation for the Nobadeer Ball Fields which was moth
Land Bank Commission Page 3
November 25, 2014
habitat restoration and duplication off Barnard Valley Road. Mr. Pollock reported that letters had
been sent to abutters who were encroaching on Land Bank property in Weweeder Valley;
encroachment areas had been surveyed and staked and a trail was soon to be mapped out from
Surfside Road to the ocean. Mr. Pollock told the Commission he and Ms. Freeman were working on
permitting for beach stairs in Quidnet and Cisco beach and planning trails and boardwalks at
Norwood Farm. Finally, Mr. Pollock presented an aerial of Mt. Vernon Farm (Powers Fields) and
explained that staff had started to remove some of the fencing and clean up the property.
2. Berlyn/50 Union Street — Conceptual Plan: Mr. Pollock presented a conceptual drawing of
the Berlyn property that included a fence and privet buffer along the neighbors' properties and a
small area of grass with bricks on the rest with either an American elm or red maple tree, a bench
and a bike rack. Mr. Pollock explained that the goals behind the design were that it be simple and
easy to maintain.
3. Tree Committee — Discussion: Mr. Savetsky reported that the town tree committee has
asked the Land Bank to plant seven trees to replace trees that were taken down due to road work at
the Gaillard and Berlyn properties. Further, they asked that one of the trees be a red maple and
planted in memory of Flint Ranney in front of the Town Building. Commissioner Paterson voiced
concern that the tree may be disturbed by the potential renovation of the Town Building. After some
discussion, upon a motion made and duly seconded, it was unanimously VOTED to allocate up to
$2,000 towards the purchase and installation of a tree in memory of Flint Ranney.
4. Aladjem/72 Washington Street — Conceptual Plan: Mr. Pollock presented a conceptual
drawing of the Aladjem property which included a split rail fence along Washington Street,
stockade fence next to the Glowacki property, planting of beach grass and installation of posts on
the beach for temporary dingy storage. The Commission looked favorably upon the plan except they
asked for no fencing against the Glowacki property. Ms. Bell told the Commission she had two
people ask that the pine tree on the property be saved. Mr. Pollock stated the tree was growing
against and under the garage and it was highly unlikely that the garage could be removed without
damaging the tree.
5. Property Equipment Request — Tractor: Mr. Pollock said the 1994 Case tractor was
becoming a maintenance problem and asked if he could trade it in for a new tractor. The
Commission asked Mr. Pollock to come back with firmer specifications and prices.
6. Berlyn/50 Union Street — Escrow Termination Agreement: Mr. Savetsky explained that
Land Bank counsel was preparing the deed to convey the road sliver to the Town and the remainder
of the property out of the trust and to the Land Bank. Further, he explained it was time to release the
funds held in escrow for the house move to Housing Nantucket. Upon a motion made and duly
seconded, it was unanimously VOTED to execute the Direction of Beneficiary and to authorize the
Director to execute the Escrow Termination Agreement.
E - 7. Historic District Commission (HDC) - Updates: Ms. Bell reported the HDC had approved
i the demolition/move off applications for both houses at Bachman (158 Orange Street) and the house
and garage at Aladjem (72 Washington Street).
Land Bank Commission
November 25, 2014
Page 4
8. Carter /27 Quaise Road — Garage Addition Update: Mr. Savetsky presented the plans for
the garage addition on behalf of Carl Jelleme in advance of filing the HDC application for the
Commission's review. The consensus of the Commission was to allow Mr. Jelleme to submit his
application since the Commission had already voted to allow the addition.
9. Mt. Vernon Farm — Sustainable Nantucket License: Ms. Bell presented the license
agreement for the use of two acres for Sustainable Nantucket's farm program for a five -year term
which only allowed for the plans that were previously presented to the Commission. After some
discussion, upon a motion made and duly seconded, it was VOTED to execute the license with
Commissioner Bartlett abstaining.
G. REGULAR BUSINESS:
1. Property Equipment Request — GPS System: Mr. Savetsky relayed a request from Ms.
Freeman to replace the out of date GPS system, including equipment, software and service for
$12,731.85 from Keystone Precision Instruments. Commissioner Gardner suggested Ms. Freeman
also talk to Mark Willett of Wannacomet Water Company about his experience with Maine
Technical Source. Upon a motion made and duly seconded, it was unanimously VOTED to approve
the purchase of a new GPS system.
2. `Sconset Golf Course Clubhouse (SGC) Project — CPC Update: Ms. Bell reported the
CPC had recommended funding $50,000 of the $250,000 applied for the SGC clubhouse renovation
project.
3. `Sconset Golf Course Clubhouse Project — Contract Extension Request: Ms. Bell
presented a request on behalf of the general contractor for an additional month to complete the
project since the building permit was received a month later than expected. Upon a motion made
and duly seconded, it was unanimously VOTED to allow the contract extension to June 18, 2015.
4. Town Parks Conveyance — Concept Discussion: Mr. Savetsky reported that he and
Chairman Reinhard attended a meeting with Town officials Libby Gibson, Kara Buzanoski and
Jack Gardner who asked that the Land Bank take over the maintenance of Winter Park on Essex
Road and Coffin Park on Cliff Road. Mr. Savetsky explained that the only way it would make sense
for the Land Bank to take on the responsibility of maintaining these properties would be if they
were first conveyed to us by the Town. The Commission was generally supportive of the acquisition
of certain town open space properties.
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 7:08 p.m.
Attested to: W&��
Neil Paterson, Secretary
Land Bank Commission
November 25, 2014
Accepted, Approved, and Released by VOTE
of tjj C3ammission this 9th day of'December, 2014.
Page 5
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of November 25, 2014
1. LPGA — Release Letter
2. "M" Exemption Five -Year Compliance — Release of Lien (see transfer business for
no.)
3. "M" Exemption Two -Year Non - Compliance — Request for Waiver
4. Land Bank Financial Reports — October 2014
5. Check Warrant Summary dated November 25, 2014
6. Codfish Park — Existing Conditions plan
7. Berlyn — Conceptual Plan and Pictures
8. Aladjem — Conceptual Plan and Pictures
9. Crescent Realty Trust ( Berlyn) — Direction of Beneficiary
10. Jelleme garage addition (Carter Property)
11. Sustainable Nantucket License
12. GPS Quote
13. SGC — Request for extension of time
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of November 25, 2014
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien:
No. 30266 Robert A. Buccino and Julie Kingston
No. 30282 Maxwell P. Jones and Brenda J. Bierly
No. 30285 Aisling L. Cowzer and Williams S. Cowzer
No. 30292 Nathan G. Barber and Beau A. Barber
No. 30294 Robert B. D. Heintz and Leisa M. Heintz
No. 30321 Jane Stoddard and Thomas P. Heiser, III
b. Five -Yean Domicile and Ownership Non - Compliance:
No. 32898 Nicole Steinmuller and Benjamin C. Shappell