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HomeMy WebLinkAbout2014-10-29Minutes for October 29, 2014, adopted Nov. 5 Town of Nantucket Capital Program Committee 0,9p�iEATE�\ www.nantucket- ma.gov y Members: Phil Stambaugh (Chair), Peter Morrison (Vice - chair), Richard Hu sey 6cre* John Tiffany, Tobias Glidden, Nat Lowell, Peter McEachern V-, cP MINUTES .a Wednesday, October 29, 2014 O 4 Fairgrounds Road, Training Room — 8:00 am Called to order at 8:00 a.m. Staff. Libby Gibson, Town Manager; Martin Anguelov, Assistant Finance Director; Heidi Bauer, Procurement Officer; Bob Dickinson, Assistant Town Accountant; Terry Norton, Town Minutes Taker Attending Members: Stambaugh, Morrison, Tiffany, Glidden, Hussey, Lowell, McEachern Absent Members: None Late arrival: None Documents used: Copy of Oct. 22, 2014 minutes; Planning and Land Use Services (PLUS) Capital Requests; Department of Public Works (DPW) Enterprise Funds Capital Requests. 1. APPROVE MINUTES 1. October 22, 2014 — Approved by unanimous consent •► • • Presentation Kara Buzanoski, Director DPW Discussion Sewer Enterprise Buzanoski — For the 108 -120 Baxter Road sewer design and construction, $250,000 is for design only. It will be around $1M for construction. Gibson — The money needs authorized so that the project could move quickly when necessary. The work itself could be moved to out years until needed. Stambaugh — Asked about status of the C Street Pump Renovation. Buzanoski — They are ready to prepare the scope of services. Looking at the 20 -year Capital Program, still have $10M estimate in the outgoing fiscal years; the entire program is approximately $230M: Somerset, Madaket, Warren's Landing, Hummock North, Hummock South, Monomoy, Shimmo, 34 in the Town district, Miacomet. The $42M noted for FY2017 is for Somerset, Miacomet, and Fisher's Landing is part of the 20 -year plan. Discussion about ways to cut the costs of sewer being expanded into new areas. For the Surfside Waste Water Treatment Plan, the $8.8M is a conservative estimate for upgrades and concrete. Explained items to be added or replaced. This upgrade will increase the capacity of the treatment plant. Tiffany — Stated he and others were under the impression that the plant already had the capacity to handle Madaket being added to its load. The need for the upgrade will be a surprise to the Finance Committee. Asked if this is a capacity issue or technical issue. Buzanoski — It is a combination of both. The pumps and blowers need to be increased to handle the increased load. The part is the screener and grinder needs to be replaced. Stambaugh — This should have been there all along. This is just to make it what it should have been all along regardless of Madaket. We didn't build it that way and now we need to get it there. Buzanoski — Only other request is $100,000 for Surfside Pump Stations Upgrades of equipment and parts of older sewer pump stations. Page 1 of 4 Minutes for October 29, 2014, adopted Nov. 5 Solid Waste Buzanoski — Requesting funds to construct Cell 3A in the land fill. George Aronson is working with Waste Options to refine the process. Most recent estimate is $1.04M. Tiffany — Asked about the cost difference between hauling stuff off and burying the residuals and asked what residuals are. Buzanoski — Residuals is non - compostable products that are bailed and put into the cells. Waste Options is taking care of that; once the contract expires, the DPW will reassess that. Gibson — There was an analysis done several years ago; the conclusion was that shipping off was substantially more expensive. Buzanoski — Explained the compostable bags take 20 days to break down and the DPW process is such that the compostable bags are coming out of the digester as residuals. Lowell — Says there are empty trucks leaving the island every day, so hauling off Island is still viable. Dump trailers bring gravel on and leave empty. He is concerned about the legacy of the line cells, which in the future would have to be mined. Tiffany — The perspective of shipping off, the expense would not be so great in the long run. Suggest revisiting shipping off the residuals. Glidden — Likes that idea; it helps quantify how much the Town has and gives figures that allow the town to tax organizations and businesses that generate plastic trash to ship it off. Buzanoski — The Waste Options contract expires in 2022. Until then, there is no opportunity to make sweeping changes. It is a good idea to have a subcommittee to look at what the Town might want to do at that time. Lowell — Is not against the $1M for the cell if that is what needs to be done at this time. Buzanoski — The last item is Landfill Mining; have approval to continue mining from Department of Environmental Protection. Waste Options is continuing to do that; there is a request for them to increase the cost, which is under negotiation. Gibson — The mining cost is in the capital plan to show it is administered out of the Solid Waste Enterprise and it is in the Operating Budget. Hussey — There is a Community Preservation Committee (CPC) request for the playing fields for $700,000 Buzanoski —That is for the field house. The CPC already granted $350,000 from which a balance is left for an architect to design a facility more in keeping with other Town facilities. The $700,000 is estimated cost of the construction. CPC can't be used to build a kitchen; the field house might end up with three storage room and bathrooms. If the CPC denies the request, this will be put off. Glidden — Stated he would encourage the CPC to approve it; however there are those members who don't like the plan and are in conflict with the Town. DISCUSSION OF 1 REQUESTS Presentation Mike Burns, Transportation Planner Discussion Hummock Pond Road Bike Path Extension to Mt Vernon St Gibson — This is the extension of the Hummock Pond Road bike path /sidewalk along Milk Street to Mt. Vernon. The potential start of construction is Fall 2015. Prospect Hill comes in with moving people along Winn Street to the Madaket Road bike path. There is a balance in the existing gift account to help offset the costs. Lowell — Reviewed the history of various considered ways to move people through Prospect Hill. Explained the proposed connection for cyclists between Milk Street and Madaket Road and problems the Town face along some of the proposed routes. Prospect Street Sidewalk Improvement Burns — Explained the project proposed to cost $377,000. A sidewalk of sorts exists along Prospect Street from Joy Street to Mill Street; it will become a 5 -foot wide brick sidewalk. Page 2 of 4 Minutes for October 29, 2014, adopted Nov. 5 Lowell — Said that while this is being done, the curb at 25 & 27 Prospect Street and Mill Street should be taken out of the right -of -way and setback. Asked if there are any "damages" for widening the sidewalk. Burns — All the proposed work is in the public way. Discussion about the two areas where the curb sticks out into the right of way. Discussion about alternate routes for cyclists and pedestrians. Tiffany — In 2014 money was approved for the Mill Street /Prospect Street mixed use path. Asked about the status of that. Burns — Waiting for the design. ADA Improvements: Sidewalks and Crosswalks Burns — Reviewed the project: drop the curb and grade ramps at crosswalks. Listed the target areas. Lowell — This community is pathetically horrible in dropping the curbs and should be done in conjunction with other projects. Burns — Explained the difficulty of attaching this to other projects and tracking the funding source. Gibson — If there is an appropriate for something specific, it is made a project. There is the aspect of doing it in conjunction with other projects, cited as an example work on South Water Street crosswalks going on at this time. Buzanoski — These were brought up piecemeal to Traffic Safety Work Group. Gibson — Doing that would lead to other problems. The plan is to make these improvements as other work is going on. There are spots that should be worked into an overall sidewalk improvement plan. Sharks Avenue Sidewalk Improvements Burns — Survey services and construction to widen the sidewalk on the south side of the road from the roundabout to the Milestone Rotary. This is along one of the bike routes getting to and from Town. Between Island Gas and the High School will be the next section of walk to be improved. Milestone Rotary Crosswalk Burns — A component of the overall in -Town bike path strategy. It moves people with the traffic and allows a landing. Gibson — This is out and shouldn't be discussed. Further discussion Glidden — Moving onto Bartlett Road bike path. Gibson — That is DPW and talked about last week. The plan is to go up to Appleton Road. From Appleton to Mizzenmast is in good condition. Tiffany — Going back to the bike path and the long -term planning on getting out of Town. To him the in -Town path is a priority over the out -of -Town paths. Lowell — The in -Town bike path is Transportation Improvement Program (TIP) funded through the state. Burns — The Consue Springs (in -Town) bike path is a MASSDOT project. That is going through Massachusetts Natural Heritage review. We are on schedule for that path to be open the Summer of 2016. IV. FUTURE MEETING TOPICS REVIEW 1. CapComm Discussion a. Stambaugh — He sent a letter to the BOS about direction for 20 South Water Street and financing of sewers and what the program thinks the Town ought to do. Glidden explained where the BOS stands on that and their progress. Discussion about first moving forward on 20 South Water Street and then considering the other buildings. b. Stambaugh — Have a revised price on the new school. The combined project of Town, Fire, Marine, and new school buildings has capital requests up to about $80M. Last year the Town spent $5M. Page 3 of 4 Minutes for October 29, 2014, adopted Nov. 5 This board will have to make decisions that might not be palatable. This board needs to look at these projects as a technical group not a political one. Glidden said he will try to put together a BOS response to Mr. Stambaugh's letter and further information on the Fire Station ready for committee discussion next week. This board needs to know the outside limits of spending for FY2016. Gibson said the parameters are huge; it boils down to what the taxpayers are willing spend. 2. Future Meeting Topic: Our Island Home V. DATE OF Wednesday, November 5, 2014, 8:00 a.m. at 4 Fairgrounds Road, Training Room Adjourned: 10:05 Submitted by: Terry L. Norton Page 4 of 4