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Home My WebLink About2014-9-23 AGENDA Nantucket Land Bank Commission Regular Meeting of September 23, 2014 Land Bank Conference Room, 22 Broad Street R E C E I V E D Nantucket, Massachusetts Elii OCT 3 Pf 2 59 CALL TO ORDER: 4:00 P.M. l d l U ; (l T TOWN C L 1-,iC A. CITIZEN BUSINESS/ANNOUNCEMENTS B. EXECUTIVE SESSION 1. Approval of Executive Session Minutes of August 26, 2014 and September 9, 2014 2. Litigation Discussion- Silverman et al. v. Nantucket Conservation Commission and Nantucket Islands Land Bank 3. Real Estate Acquisition C. APPROVAL OF MINUTES 1. Regular Meeting of September 9, 2014 D. GOLF BUSINESS 1. `Sconset Golf Course—Manager's Monthly Review 2. Miacomet Golf Course—Manager's Monthly Review E. PROPERTY MANAGEMENT 1. Nantucket Pond Coalition- Hummock Pond Invasive Species Eradication Proposal 2. Livestock Land Use Request F. TRANSFER BUSINESS G. FINANCIAL BUSINESS 1. Monthly Financial Report 2. Warrant Authorization—Cash Disbursements H. REGULAR BUSINESS 1. Special Meeting Scheduling ADJOURNMENT MINUTES Nantucket Land Bank Commission Regular Meeting of September 23, 2014 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:05 p.m. PRESENT: Bartlett, Paterson, Reinhard. ABSENT: Gardner, Stackpole. STAFF PRESENT: Jesse Bell, Assistant Director; Susan Campese, Administrator/Finance Manager; Marian Wilson, Assistant Administrator. A. CITIZENS BUSINESS/ANNOUNCEMENTS: None. B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property, litigation, and review and approve executive session minutes. Each member was polled individually. All members voted yes. The Chairman declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would reconvene in regular session following executive session. RETURN TO OPEN SESSION Robert Williams of Nantucket Ponds Coalition; Miacomet Golf Management, Alan Costa and Sean Oberly, entered the meeting at 4:42 p.m. C. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously VOTED to accept, approve and release the regular session minutes of September 9, 2014, as written. D. GOLF BUSINESS: 1. 'Sconset Golf Course—Manager's Monthly Review: a. Sconset Golf Course—Financial Report: The Commission reviewed the balance sheet and profit and loss comparison through August 2014, as well as the August 2014 check register. Mr. Costa said Sconset Golf continued to do as well as 2013, however the greens fees were slightly down, due in part to the course being closed for four days during the irrigation installation project. 2. Miacomet Golf Course—Manager's Monthly Review: a. Miacomet Golf Course - Financial Report: The Commission reviewed the balance sheet and profit and loss comparison through August 31, 2014, as well as the check register for August 2014. Mr. Costa answered various questions from the Commission pertaining Land Bank Commission Page 2 September 23,2014 to the check register. Further, Mr. Costa provided a copy of the email and letter provided to the members explaining the new voluntary gratuity program that collected money from members to be distributed to the employees through payroll. Commissioner Paterson stated he had heard several complaints from members and asked Mr. Costa to inform the Commission prior to setting new policies in the future. Ms. Wilson departed the meeting at 5:00 b. Miacomet Golf Course—Employee Discussion: Commissioner Paterson expressed concern over the dismissal of a year-round employee and asked Mr. Oberly to explain the situation. Mr. Oberly said he was not willing to discuss the details of the matter,particularly at a public meeting. However, Mr. Oberly acknowledged that he felt Miacomet Golf had handled the situation correctly. c. Sconset Golf Club—Clubhouse Renovation Discussion: Ms. Bell told the Commission that the general bids came in much higher than the estimate and would be discussed at length at a special meeting in the near future. Mr. Costa and Mr. Oberly departed the meeting at 5:25 p.m. E. PROPERTY MANAGEMENT: 1. Nantucket Pond Coalition—Hummock Pond Invasive Species Eradication: Mr. Williams gave an overview of the history and participants in the Nantucket Pond Coalition and what they hoped to achieve. a. Controlling Invasive Aquatic Plants: Mr. Williams reported that due to high levels of phosphates and nitrates in the ponds the aquatic plant growth is accelerated and the ponds are turning into swamps. After much research, the Coalition had determined that the best possible solution would be to purchase a harvester cooperatively with the Land Bank,Nantucket Land Council,Nantucket Conservation Foundation, Town and other conservation groups to clear the ponds annually. The Commission expressed their support of the initiative and would await more details regarding the purchase of a harvester. b.Phragmites Eradication: Mr. Williams explained the invasive Phragmites along the edges of the ponds are growing at a rate of 16 feet per year and are blocking access to the ponds. The Coalition would like to take a two phased approach to the problem: (1) Testing a small area with a spray foliar application of glyphosate as opposed to a clip and drip application that has previously been used. The Coalition has applied for a$25,000 CPC grant to pay expenses related to the project including water quality test before and after the application. (2) If the test shows good results then the foliar application of glyphosate would be applied to larger areas. After some discussion,the consensus of the Commission was to support phase one and allow the test to take place on the Gardner property. Further, in anticipation of the Commission's support, r Land Bank Commission Page 3 September 23,2014 Mr. Savetsky wrote a letter of support for the project to be included with the CPC application as well as the application to the Conservation Commission for a notice of intent. Mr. Williams departed the meeting at 6:12 p.m. 2. Livestock Land Use Request: Ms. Bell presented a request from John Drahzal of Big G Farm to use a half to one acre to house his 200 chickens, 40 sheep and 20 ducks as he is being evicted from his current situation due to an impending sale of the property. It was the consensus of the Commission to table the discussion until the full Commission was present. F. TRANSFER BUSINESS: None. G. FINANCIAL BUSINESS: 1. Monthly Financial Report: The Commission accepted the August 2014 financial report including the balance sheet and income statement previously provided by electronic correspondence. 2. Warrant Authorization—Cash Disbursements: Upon a motion made and duly seconded, it was unanimously VOTED to execute the September 23, 2014 warrant document in the amount of$9,264.40 to be provided to the county treasurer. H. REGULAR BUSINESS: 1. Special Meeting Scheduling: Ms. Bell requested a special meeting to discuss the Sconset Clubhouse bids, the livestock land use request and additional items with the full Commission present. Upon a motion made and duly seconded, it was unanimously VOTED to hold a special meeting on Tuesday, September 29, 2014 at 4:00 p.m. in the Land Bank conference room. 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(n C m ` CO Cn N Z Z J 0 Z Q < c c c F Q mmmcc ccc c ❑ N F H Z o m a Cl m a F- < Fa- N � O 0 Z � co f ZZZ � co fn » ZZZZZZ � U CO m N � N � Z J Q DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of September 23, 2014 1. SGC—Balance Sheet, Profit and Loss Comparison and Check Register for August 2014 2. MGC—Balance Sheet, Profit and Loss Comparison and Check Register for August 2014 3. MGC Profit and Loss by Department Summary Report 4. MGC—Online Newsletter and info on employee gratuity charge 5. Nantucket Pond Coalition Packet 6. Letter of Support for Con Corn NOI—Pond Coalition 7. Livestock land use request—Big G Farm 8. Land Bank Financial Reports—August 2014 9. Check Warrant Summary dated September 23, 2014 TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of September 23, 2014 �49 gg pYp