HomeMy WebLinkAbout2014-9-9AGENDA
Nantucket Land Bank Commission
Regular Meeting of September 9, 2014
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CITIZEN BUSINESS /ANNOUNCEMENTS
RECEIVED
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B. EXECUTIVE SESSION
1. Approval of Executive Session Minutes of August 26, 2014
2. Litigation Discussion - Silverman et al. v. Nantucket Conservation Commission
and Nantucket Islands Land Bank
3. Real Estate Acquisition
C. APPROVAL OF MINUTES
1. Regular Meeting of August 26, 2014
D. TRANSFER BUSINESS
E. FINANCIAL BUSINESS
1. Monthly Transfer Statistics
2. Warrant Authorization - Cash Disbursements
3. FY 2014 Financial Statements - Auditor's Review
4. Approval of FY 2014 Financial Statements & Annual Report Financial Summary
F. PERSONNEL MANAGEMENT
1. Assistant Administrator — Hiring Update
2. Property Clean -up Position — Discussion
G. PROPERTY MANAGEMENT
1. Property Management Supervisor — Monthly Report
2. Carter /27 Quaise Road - Notice of Polpis Harbor Channel Dredging
3. Cisco Beach Property Comfort Station Proposal - Discussion
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of September 9, 2014
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:03 p.m.
PRESENT: Bartlett, Gardner, Paterson, Reinhard, Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator /Finance Manager.
A. CITIZEN BUSINESS /ANNOUNCEMENTS: None
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property and pending litigation. Each member was polled individually. All members voted yes. The
Chairman declared that discussion of these matters in open session may be detrimental to the Land
Bank's negotiating position and that the Commission would reconvene in regular session following
executive session.
RETURN TO OPEN SESSION
Property Maintenance Supervisor, Jeffrey Pollock and Property Manager, Robert Earley entered
the meeting at 4:44 p.m.
C. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of August 26, 2014, as written.
D. TRANSFER BUSINESS:
1. August 2014 Transfers — Record Nos. 35404 through 35499: The Commission reviewed
transfers for the period of August 1, 2014 through August 31, 2014.
a. Current "M" Exemptions and Liens: The Commission authorized the placing of a
lien against each of the following properties as a result of the purchasers claiming the "M"
exemption as first -time buyers of real property:
No. 35405 Patrick McEvoy
No. 35419 Frances Elizabeth Baskett
No. 35448 Nikhil Kumar Paudel and Yashuda Kc Paudel
No. 35460 Pramila KC
b. "M" Exemption Updates:
Land Bank Commission
September 9, 2014
Page 2
a. Five -Year Domicile and Ownership Compliance — Release of Lien Reissue: Upon
a motion made and duly seconded, it was unanimously VOTED to execute and authorize the
issuance of a Release of Lien for the following transfer as a result of the purchaser fulfilling all of
the requirements of Section 12, subsection ( -m -):
No. 27689 Kerry Kennedy Flynn
E. FINANCIAL BUSINESS:
1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing calendar years
2013 and 2014 through August 2014 were presented.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was VOTED to execute the September 9, 2014 warrant document in the amount of $96,348.15 to be
provided to the county treasurer.
3. Fiscal Year 2014 Audited Financial Statements: Ms. Campese presented the Fiscal Year
2014 audited financial statements prepared by Kevin Carnes from O'Connor & Drew, P.C. Upon a
motion made and duly seconded, it was unanimously VOTED to accept and approve the Fiscal Year
2014 audited financial statements.
4. Fiscal Year 2014 Audited Financial Statements: Ms. Campese presented a staff - prepared
Land Bank financial summary, which also included Miacomet Golf operations, based on the Fiscal
Year 2014 audited financial statements prepared by Kevin Carnes from O'Connor & Drew, P.C.
Upon a motion made and duly seconded, it was unanimously VOTED to accept and approve the
staff - prepared financial summary for inclusion in the Land Bank's 2014 Annual Report.
F. GOLF BUSINESS:
1. Sconset Clubhouse Renovation — Bidding Update: Ms. Bell reported she had opened the
filed sub -bids for the project and for various reasons had delayed the general bid opening one week
and would report back at a future meeting.
G. PERSONNEL MANAGEMENT:
1. Part-Time Office Administrative Assistant: Ms. Campese provided a list of the
applications received for the advertised position of the Part-Time Office Administrative Assistant
and invited the Commission to participate in the selection process.
2. Property Clean-up Position — Discussion: Mr. Pollock told the Commission that
George Applegate had done a great job over the summer and asked if he could be kept on until
Thanksgiving for 21 hours a week with additional hours as needed. Mr. Pollock explained that Mr.
Applegate came to the job with an excellent skill set that would be useful for many of the upcoming
projects as well as the burn season. Upon a motion made and duly seconded, it was unanimously
VOTED to extend Mr. Applegate's part-time employment until Thanksgiving as needed.
Land Bank Commission Page 3
September 9, 2014
Based on a recommendation from the Property Management Supervisor and the Executive Director,
upon a motion made and duly seconded, it was unanimously VOTED to approve a wage increase of
$1.00 per hour for George Applegate, which brings his hourly wage to $21.00. The Commission
authorized Mr. Savetsky to execute a Personnel Change Form to be provided to the County
Treasurer.
H. PROPERTY MANAGEMENT:
1. Property Management Supervisor's Monthly Report: Mr. Pollock updated the
Commission on the resolution of issues which came up over the summer, including vandalized posts
and signs at 40th Pole, excessive trash issues at Cisco Beach, all day parking at the Lily Pond and
vehicles using the abutter's beach at the Andrews property. The ground crew was working diligently
on invasive species eradication at the Reis property and Smooth Hummocks and was looking into
new methods at Consue Springs. Further, the prescribed fire season was coming soon and training
was underway. Mr. Pollock said the encroachments onto Land Bank property in Weweeder Valley
were extensive and once surveys were complete, encroachment letters to abutters would go out.
Commissioner Paterson relayed a concern with the plan to use boulders to block vehicle access to
the east end of 40th Pole, as it would not allow for emergency vehicle access. Further, he heard a
complaint that the east access onto 40th was now limited to one lane and when a vehicle gets stuck
it causes a back -up. Mr. Pollock said he would look into both issues.
2. Carter /27 Quaise Road — Notice of Polpis Harbor Channel Dredging: Mr. Savetsky
reported receiving a notice along with a request for permission from Emergency Management
Coordinator, David Fronzuto, to dredge the Polpis Harbor channel and deposit the materials along
the beach in Quaise. The consensus of the Commission was to allow the request.
3. Carter /27 Quaise Road — Request: Mr. Savetsky presented a request from abutter Carl
Jelleme to add a 3/4 floor studio space with bathroom to the garage which sits on Land Bank
property. While Mr. Jelleme has a license agreement with the Land Bank for use of the building,
Mr. Savetsky explained that it is quite clear by the language of the agreement that additions to the
building were not allowed. After some discussion, it was the consensus of the Commission to view
the building prior to making a decision.
4. Cisco Beach Property Comfort Station Proposal — Discussion: Mr. Savetsky informed the
Commission that Visitors Services had put together a CPC application to build a permanent
bathroom in the parking lot at Cisco Beach in two phases. Phase one would involve building a
surround to house the port-a- potties for summer 2015, and phase two would involve building a
permanent bathroom facility for summer 2016. After much discussion, it was the consensus of the
Commission that due to erosion, lack of space, and maintenance concerns, Land Bank staff should
design and build a surround for the port-a- potties next summer and no permanent bathroom facility
at Cisco Beach should built, thereby making the CPC application unnecessary.
I. GOLF BUSINESS:
Land Bank Commission Page 4
September 9, 2014
1. Golf Capital Committee — Report: Commissioner Gardner reported that the renovation of
the driving range was on hold and would be addressed in the future with better cost estimates and
designs. The committee recommended the installation of a practice putting area at Sconset Golf to
be built by MGC staff and is not expected to cost more than $10,000. Upon a motion made and
duly seconded, it was VOTED to approve this expenditure. Additionally, the committee considered
a request for a new basic pick -up truck and would come back with state contract pricing at a future
meeting. Finally, the committee agreed that the placement of the cart barn on the site should be to
the west of the clubhouse and be built and paid for by the Land Bank as soon as possible.
2. Miacomet Golf Gratuity Billing — Discussion: Commissioner Bartlett relayed the message
that some members were upset that there was a new $25 charge shown on their bill for staff
gratuities, which was optional but the problem was you had to "opt -out" rather than 'opt -in" to
avoid being charged. Commissioner Bartlett stated further that this was a policy decision that
should have been discussed and approved by the Commission in advance. Mr. Savetsky made the
additional point that some members who use auto -pay for their bills may not have seen the charge.
After much discussion, it was the consensus of the Commission that Mr. Savetsky should speak to
Mr. Costa about how to clarify the charge for members this year and raise the issue with the
Commission for approval if he intended to continue the policy for next year.
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:07 p.m.
Attested to:
Neil Paterson, Secretary
Approved, and Released by the VOTE
14.
MONTHLY TRANSFER STATISTICS CALENDAR 2013
CAL13
Total
Exempt
Taxable
Total Gross
Gross
Revenue
Month
Transfers
Transfers
Transfers
Value
Value Taxable
Received-
Jan-13
63
44
19
$34,484,687
$34,484,687
$689,694
Feb -13
82
47
35
$30,549,050
$30,549,050
$610,981
Mar -13
86
59
27
$28,375,401
$19,594,108
$391,882
Apr -13
99
72
27
$30,184,310
$27,531,512
$550,630
May -13
82
41
41
$67,451,345
$63,327,499
$1,259,850
Jun -13
80
33
47
$83,041,129
$81,393,629
$1,627,873
Jul -13
81
45
36
$39,269,537
$36,279,537
$735,021
Aug-13
78
26
52
$103,362,429
$100,769,700
$2,023,394
Sep -13
107
31
76
$99,058,451
$97,612,951
$1,952,259
Oct -13
128
44
84
$148,561,985
$146,714,985
$2,934,300
Nov -13
88
44
44
$59,407,600
$56,541,850
$1,130,837
Dec -13
108
54
54
$77,487,991
$72,594,425
$1,451,889
THRU AUG 13
Average
651
90
367
48
284
40
$416,717,889
$66,769,493
$393,929,723
$63,949,494
$7,889,325
$1,279,884
Low
63
26
19
$28,375,401
$19,594,108
$391,882
High
128
72
84
$148,561,985
$146,714,985
$2,934,300
MONTHLY TRANSFER STATISTICS CALENDAR 2014
CAL14
Total
Exempt
Taxable
Total Gross
Gross
Revenue
Month
Transfers
Transfers
Transfers
Value
Value Taxable
Received
Jan -14
83
54
29
$63,272,803
$61,129,303
$1,222,586
Feb -14
65
30
35
$63,662,993
$61,093,626
$1,227,863
Mar -14
71
32
39
$50,612,071
$45,933,178
$925,424
Apr -14
75
40
36
$50,709,873
$47,284,873
$945,697
May -14
80
35
45
$67,830,595
$62,968,987
$1,259,380
Jun -14
83
33
50
$96,733,991
$1,898,540
$1,922,540
Jul -14
98
48
50
$60,140,662
$56,509,302
$1,130,186
Aug-14
96
48
48
$67,983,744
$65,787,643
$1,331,753
Sep -14
Oct -14
Nov -14
Dec -14
THRU AUG 14
Average
651
81
320
48
332
40
$520,946,731
$65,118,341
$402,605,451
$50,325,681
$9,965,429
$1,245,679
Low
65
30
29
$50,612,071
$1,898,540
$925,424
High
98
54
50
$96,733,991
$65,787,643
$1,922,540
MONTHLY (UNAUDITED)
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of September 9, 2014
1. Monthly Transfer Report - August 2014
2. "M" Exemption Liens (see transfer business for record nos.)
3. "M" Exemption Release of Lien (see transfer business for record no.)
4. Transfer Statistics and Graphs — August 2014
5. Check Warrant Summary dated September 9, 2014
6. FYI Draft Audited Financial Statements
7. FYI Staff prepared financial summary
8. List of Applicants — Assistant Administrator (confidential)
9. Carter /27 Quaise Road - Plan
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of September 9, 2014
1. July 2014 Transfers — Record Nos. 35404 through 35499:
a. Current "M" Exemptions and Liens:
No. 35405 Patrick McEvoy
No. 35419 Frances Elizabeth Baskett
No. 35448 Nikhil Kumar Paudel and Yashuda Kc Paudel
No. 35460 Pramila KC
2. Transfer Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien: Reissue
No. 27689 Kerry Kennedy Flynn