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HomeMy WebLinkAbout2014-9-9AGENDA Nantucket Land Bank Commission Regular Meeting of September 9, 2014 Land Bank Conference Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 P.M. A. CITIZEN BUSINESS /ANNOUNCEMENTS RECEIVED `rl, 11 2;,14 SELP 2`I �,� ' ANTUCnET TC'NIN' CLC}; B. EXECUTIVE SESSION 1. Approval of Executive Session Minutes of August 26, 2014 2. Litigation Discussion - Silverman et al. v. Nantucket Conservation Commission and Nantucket Islands Land Bank 3. Real Estate Acquisition C. APPROVAL OF MINUTES 1. Regular Meeting of August 26, 2014 D. TRANSFER BUSINESS E. FINANCIAL BUSINESS 1. Monthly Transfer Statistics 2. Warrant Authorization - Cash Disbursements 3. FY 2014 Financial Statements - Auditor's Review 4. Approval of FY 2014 Financial Statements & Annual Report Financial Summary F. PERSONNEL MANAGEMENT 1. Assistant Administrator — Hiring Update 2. Property Clean -up Position — Discussion G. PROPERTY MANAGEMENT 1. Property Management Supervisor — Monthly Report 2. Carter /27 Quaise Road - Notice of Polpis Harbor Channel Dredging 3. Cisco Beach Property Comfort Station Proposal - Discussion ADJOURNMENT MINUTES Nantucket Land Bank Commission Regular Meeting of September 9, 2014 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:03 p.m. PRESENT: Bartlett, Gardner, Paterson, Reinhard, Stackpole. STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan Campese, Administrator /Finance Manager. A. CITIZEN BUSINESS /ANNOUNCEMENTS: None B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property and pending litigation. Each member was polled individually. All members voted yes. The Chairman declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would reconvene in regular session following executive session. RETURN TO OPEN SESSION Property Maintenance Supervisor, Jeffrey Pollock and Property Manager, Robert Earley entered the meeting at 4:44 p.m. C. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously VOTED to accept, approve and release the regular session minutes of August 26, 2014, as written. D. TRANSFER BUSINESS: 1. August 2014 Transfers — Record Nos. 35404 through 35499: The Commission reviewed transfers for the period of August 1, 2014 through August 31, 2014. a. Current "M" Exemptions and Liens: The Commission authorized the placing of a lien against each of the following properties as a result of the purchasers claiming the "M" exemption as first -time buyers of real property: No. 35405 Patrick McEvoy No. 35419 Frances Elizabeth Baskett No. 35448 Nikhil Kumar Paudel and Yashuda Kc Paudel No. 35460 Pramila KC b. "M" Exemption Updates: Land Bank Commission September 9, 2014 Page 2 a. Five -Year Domicile and Ownership Compliance — Release of Lien Reissue: Upon a motion made and duly seconded, it was unanimously VOTED to execute and authorize the issuance of a Release of Lien for the following transfer as a result of the purchaser fulfilling all of the requirements of Section 12, subsection ( -m -): No. 27689 Kerry Kennedy Flynn E. FINANCIAL BUSINESS: 1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing calendar years 2013 and 2014 through August 2014 were presented. 2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it was VOTED to execute the September 9, 2014 warrant document in the amount of $96,348.15 to be provided to the county treasurer. 3. Fiscal Year 2014 Audited Financial Statements: Ms. Campese presented the Fiscal Year 2014 audited financial statements prepared by Kevin Carnes from O'Connor & Drew, P.C. Upon a motion made and duly seconded, it was unanimously VOTED to accept and approve the Fiscal Year 2014 audited financial statements. 4. Fiscal Year 2014 Audited Financial Statements: Ms. Campese presented a staff - prepared Land Bank financial summary, which also included Miacomet Golf operations, based on the Fiscal Year 2014 audited financial statements prepared by Kevin Carnes from O'Connor & Drew, P.C. Upon a motion made and duly seconded, it was unanimously VOTED to accept and approve the staff - prepared financial summary for inclusion in the Land Bank's 2014 Annual Report. F. GOLF BUSINESS: 1. Sconset Clubhouse Renovation — Bidding Update: Ms. Bell reported she had opened the filed sub -bids for the project and for various reasons had delayed the general bid opening one week and would report back at a future meeting. G. PERSONNEL MANAGEMENT: 1. Part-Time Office Administrative Assistant: Ms. Campese provided a list of the applications received for the advertised position of the Part-Time Office Administrative Assistant and invited the Commission to participate in the selection process. 2. Property Clean-up Position — Discussion: Mr. Pollock told the Commission that George Applegate had done a great job over the summer and asked if he could be kept on until Thanksgiving for 21 hours a week with additional hours as needed. Mr. Pollock explained that Mr. Applegate came to the job with an excellent skill set that would be useful for many of the upcoming projects as well as the burn season. Upon a motion made and duly seconded, it was unanimously VOTED to extend Mr. Applegate's part-time employment until Thanksgiving as needed. Land Bank Commission Page 3 September 9, 2014 Based on a recommendation from the Property Management Supervisor and the Executive Director, upon a motion made and duly seconded, it was unanimously VOTED to approve a wage increase of $1.00 per hour for George Applegate, which brings his hourly wage to $21.00. The Commission authorized Mr. Savetsky to execute a Personnel Change Form to be provided to the County Treasurer. H. PROPERTY MANAGEMENT: 1. Property Management Supervisor's Monthly Report: Mr. Pollock updated the Commission on the resolution of issues which came up over the summer, including vandalized posts and signs at 40th Pole, excessive trash issues at Cisco Beach, all day parking at the Lily Pond and vehicles using the abutter's beach at the Andrews property. The ground crew was working diligently on invasive species eradication at the Reis property and Smooth Hummocks and was looking into new methods at Consue Springs. Further, the prescribed fire season was coming soon and training was underway. Mr. Pollock said the encroachments onto Land Bank property in Weweeder Valley were extensive and once surveys were complete, encroachment letters to abutters would go out. Commissioner Paterson relayed a concern with the plan to use boulders to block vehicle access to the east end of 40th Pole, as it would not allow for emergency vehicle access. Further, he heard a complaint that the east access onto 40th was now limited to one lane and when a vehicle gets stuck it causes a back -up. Mr. Pollock said he would look into both issues. 2. Carter /27 Quaise Road — Notice of Polpis Harbor Channel Dredging: Mr. Savetsky reported receiving a notice along with a request for permission from Emergency Management Coordinator, David Fronzuto, to dredge the Polpis Harbor channel and deposit the materials along the beach in Quaise. The consensus of the Commission was to allow the request. 3. Carter /27 Quaise Road — Request: Mr. Savetsky presented a request from abutter Carl Jelleme to add a 3/4 floor studio space with bathroom to the garage which sits on Land Bank property. While Mr. Jelleme has a license agreement with the Land Bank for use of the building, Mr. Savetsky explained that it is quite clear by the language of the agreement that additions to the building were not allowed. After some discussion, it was the consensus of the Commission to view the building prior to making a decision. 4. Cisco Beach Property Comfort Station Proposal — Discussion: Mr. Savetsky informed the Commission that Visitors Services had put together a CPC application to build a permanent bathroom in the parking lot at Cisco Beach in two phases. Phase one would involve building a surround to house the port-a- potties for summer 2015, and phase two would involve building a permanent bathroom facility for summer 2016. After much discussion, it was the consensus of the Commission that due to erosion, lack of space, and maintenance concerns, Land Bank staff should design and build a surround for the port-a- potties next summer and no permanent bathroom facility at Cisco Beach should built, thereby making the CPC application unnecessary. I. GOLF BUSINESS: Land Bank Commission Page 4 September 9, 2014 1. Golf Capital Committee — Report: Commissioner Gardner reported that the renovation of the driving range was on hold and would be addressed in the future with better cost estimates and designs. The committee recommended the installation of a practice putting area at Sconset Golf to be built by MGC staff and is not expected to cost more than $10,000. Upon a motion made and duly seconded, it was VOTED to approve this expenditure. Additionally, the committee considered a request for a new basic pick -up truck and would come back with state contract pricing at a future meeting. Finally, the committee agreed that the placement of the cart barn on the site should be to the west of the clubhouse and be built and paid for by the Land Bank as soon as possible. 2. Miacomet Golf Gratuity Billing — Discussion: Commissioner Bartlett relayed the message that some members were upset that there was a new $25 charge shown on their bill for staff gratuities, which was optional but the problem was you had to "opt -out" rather than 'opt -in" to avoid being charged. Commissioner Bartlett stated further that this was a policy decision that should have been discussed and approved by the Commission in advance. Mr. Savetsky made the additional point that some members who use auto -pay for their bills may not have seen the charge. After much discussion, it was the consensus of the Commission that Mr. Savetsky should speak to Mr. Costa about how to clarify the charge for members this year and raise the issue with the Commission for approval if he intended to continue the policy for next year. ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:07 p.m. Attested to: Neil Paterson, Secretary Approved, and Released by the VOTE 14. MONTHLY TRANSFER STATISTICS CALENDAR 2013 CAL13 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received- Jan-13 63 44 19 $34,484,687 $34,484,687 $689,694 Feb -13 82 47 35 $30,549,050 $30,549,050 $610,981 Mar -13 86 59 27 $28,375,401 $19,594,108 $391,882 Apr -13 99 72 27 $30,184,310 $27,531,512 $550,630 May -13 82 41 41 $67,451,345 $63,327,499 $1,259,850 Jun -13 80 33 47 $83,041,129 $81,393,629 $1,627,873 Jul -13 81 45 36 $39,269,537 $36,279,537 $735,021 Aug-13 78 26 52 $103,362,429 $100,769,700 $2,023,394 Sep -13 107 31 76 $99,058,451 $97,612,951 $1,952,259 Oct -13 128 44 84 $148,561,985 $146,714,985 $2,934,300 Nov -13 88 44 44 $59,407,600 $56,541,850 $1,130,837 Dec -13 108 54 54 $77,487,991 $72,594,425 $1,451,889 THRU AUG 13 Average 651 90 367 48 284 40 $416,717,889 $66,769,493 $393,929,723 $63,949,494 $7,889,325 $1,279,884 Low 63 26 19 $28,375,401 $19,594,108 $391,882 High 128 72 84 $148,561,985 $146,714,985 $2,934,300 MONTHLY TRANSFER STATISTICS CALENDAR 2014 CAL14 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jan -14 83 54 29 $63,272,803 $61,129,303 $1,222,586 Feb -14 65 30 35 $63,662,993 $61,093,626 $1,227,863 Mar -14 71 32 39 $50,612,071 $45,933,178 $925,424 Apr -14 75 40 36 $50,709,873 $47,284,873 $945,697 May -14 80 35 45 $67,830,595 $62,968,987 $1,259,380 Jun -14 83 33 50 $96,733,991 $1,898,540 $1,922,540 Jul -14 98 48 50 $60,140,662 $56,509,302 $1,130,186 Aug-14 96 48 48 $67,983,744 $65,787,643 $1,331,753 Sep -14 Oct -14 Nov -14 Dec -14 THRU AUG 14 Average 651 81 320 48 332 40 $520,946,731 $65,118,341 $402,605,451 $50,325,681 $9,965,429 $1,245,679 Low 65 30 29 $50,612,071 $1,898,540 $925,424 High 98 54 50 $96,733,991 $65,787,643 $1,922,540 MONTHLY (UNAUDITED) DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of September 9, 2014 1. Monthly Transfer Report - August 2014 2. "M" Exemption Liens (see transfer business for record nos.) 3. "M" Exemption Release of Lien (see transfer business for record no.) 4. Transfer Statistics and Graphs — August 2014 5. Check Warrant Summary dated September 9, 2014 6. FYI Draft Audited Financial Statements 7. FYI Staff prepared financial summary 8. List of Applicants — Assistant Administrator (confidential) 9. Carter /27 Quaise Road - Plan TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of September 9, 2014 1. July 2014 Transfers — Record Nos. 35404 through 35499: a. Current "M" Exemptions and Liens: No. 35405 Patrick McEvoy No. 35419 Frances Elizabeth Baskett No. 35448 Nikhil Kumar Paudel and Yashuda Kc Paudel No. 35460 Pramila KC 2. Transfer Update: a. Five -Year Domicile and Ownership Compliance — Release of Lien: Reissue No. 27689 Kerry Kennedy Flynn