HomeMy WebLinkAbout2014-10-28I C—
AGENDA
Nantucket Land Bank Commission
Regular Meeting of October 28, 2014
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts R E C E I \1 E D
CALL TO ORDER: 4:00 P.M.
A. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION
1. Approval of Executive Session Minutes
2. Litigation Discussion - Silverman et al. v. Nantucket Conservation Commission
and Nantucket Islands Land Bank
3. Real Estate Acquisition
C. APPROVAL OF MINUTES
1. Regular Meeting of October 14, 2014
D. GOLF BUSINESS
1. 'Sconset Golf Course — Manager's Monthly Review
2. Miacomet Golf Course — Manager's Monthly Review
3. Miacomet Golf Course - Cart Barn Planning Discussion
4. 'Sconset Golf Course - Construction Administration/Design Services Contract
5. 'Sconset Golf Course - Execution of Contract for Construction
E. TRANSFER BUSINESS
F. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization — Cash Disbursements
3. Warrant Authorization — Building Permit for `Sconset Golf Clubhouse
G. PROPERTY MANAGEMENT
1. Hinsdale Park - Rail Trail Sign Discussion
2. Big G Farm - Livestock Land Use Request
3. Aladjem/72Washington Street - Surplus Vote and Disposal Discussion
4. Ray Boathouse — Disposal Discussion
H. REGULAR BUSINESS
1. Next Regular Meeting Reminder - Monday, November 10, 2014
2. Office Equipment Request
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of October 28, 2014
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
PRESENT: Bartlett, Gardner, Paterson, Reinhard, Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager; Marian Wilson, Assistant Administrator.
A. CITIZEN BUSINESS /ANNOUCEMENTS: None
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously
VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of
real property, litigation and review and approve executive session minutes. Each member was
polled individually. All members voted yes. The Chairman declared that discussion of these
matters in open session may be detrimental to the Land Bank's negotiating position and that the
Commission would reconvene in regular session following executive session.
RETURN TO OPEN SESSION
Miacomet Golf Superintendent, Sean Oberly, and Architects, Steven Roethke and Joe Topham
entered the meeting at 5:25 p.m.
C. GOLF BUSINESS:
1. Miacomet Golf Course — Cart Barn Planning Discussion: Mr. Roethke presented a site
plan that was revised as a result of discussions at various MGC planning workgroup meetings.
The plan had the cart barn pushed as far over as possible to the west of the proposed clubhouse
in order to maximize the space between the buildings. Additionally, he added a new building that
would serve as a starter house, club storage, restrooms and a grab and go refreshment counter.
Mr. Savetsky pointed out that with this design the new clubhouse was being shoehorned into the
space in order to keep the old clubhouse open during construction. He asked if the Commission
would consider closing the clubhouse or part of it during the 12 to 14 months of construction in
order to allow for more flexibility with the positioning and design of a new clubhouse.
Commissioner Paterson was concerned that many people depend on the clubhouse for
employment as well as patrons who do not want the old clubhouse closed. Commissioner Bartlett
pointed out that based on the cost of the project it is possible the building size may be reduced
and keeping the old clubhouse open may not be an issue. Commissioner Stackpole said they
needed to be open to all scenarios and Commissioner Gardner stated the Commission needed to
give the architects some clear directions to proceed. Mr. Roethke asked Mr. Savetsky to have the
site staked for the next workgroup meeting. After some discussion, upon a motion made and duly
Land Bank Commission
October 28, 2014
Page 2
seconded, it was unanimously VOTED to move forward with permitting and procurement of the
cart barn as sited.
Mr. Roethke and Mr. Topham departed the meeting at 5:45 p. m.
2. `Sconset Golf Course ( "SGC ") — Manager's Monthly Report:
a. SGC Monthly Financial Report: The Commission reviewed the balance sheet
and profit and loss comparison through September 30, 2014, as well as the check register for
September 2014. Mr. Oberly said he was surprised that the income was not higher considering
all the improvements to the course and he would keep this in mind during the budgeting process
for 2015.
b. SGC — Financial Statement: Financial statements for the six months ended June
30, 2014 and 2014 prepared by Burke & Lamb, P.C. were provided to the Commissioners for
their review.
3. Miacomet Golf Course ( "MGC ") — Manager's Monthly Report:
a. MGC Monthly Financial Report: The Commission reviewed the balance sheet
and profit and loss comparison through September 30, 2014, as well as the check register for
September 2014. Mr. Oberly reported that sales and related expenses were higher than last year,
but service to customers was improved. Mr. Oberly answered various questions regarding the
budget.
b. MGC — Financial Statement: Financial statements for the six months ended
June 30, 2014 and 2014 prepared by Burke & Lamb, P.C. were provided to the Commissioners
for their review.
4. Golf Capital Committee — Discussion:
a. Utility Carts Lease — Discussion: Commissioner Gardner recommended the
lease for the service carts be converted from a three year to four years. The lease payment would
increase by $60 per month for an additional year; however that would include two additional
carts and accessories. Upon a motion made and duly seconded, it was unanimously VOTED to
execute the four year lease for utility carts.
b.Bartlett Road and Bike Path Safety — Discussion: Mr. Oberly reported that golf
balls being sliced off the blue and white tees on hole 16 along Bartlett Road were occasionally
landing on Bartlett Road and recently a car was dented. He stated insurance companies
recommended nets, but it would have to be 30 feet high and didn't seem feasible. Further, he was
looking into planting trees right along the bike path, but didn't think that would stop the balls.
The consensus was to continue to research solutions.
c. Equipment Request — Update: Mr. Savetsky reported that MGC has withdrawn
Land Bank Commission
October 28, 2014
Page 3
its request for a pick -up truck as it will accept the F350 from the Land Bank fleet when the Land
Bank replaces it with an F250 which will be a more appropriate truck for everyday use. Upon a
motion made and duly seconded, it was unanimously VOTED to order a new F250 under the
state contract for the Land Bank and repurpose the F350 for MGC use.
Mr. Oberly departed the meeting at 6:05 p. m.
D: EXECUTIVE SESSION — Continued: Upon a motion made and duly seconded, it was
unanimously VOTED to go into executive session in order to discuss the purchase, exchange,
lease or value of real property. Each member was polled individually. All members voted yes.
The Chairman declared that discussion of these matters in open session may be detrimental to the
Land Bank's negotiating position and that the Commission would reconvene in regular session
following executive session.
RETURN TO OPEN SESSION
E. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of October 10, 2014, as
written.
F. GOLF BUSINESS: Continued.
a. `Sconset Golf Course — Construction Administration/Design Services Contract: Ms.
Bell requested a vote on the revised task list for the Architects to oversee the SGC Clubhouse
project that she provided to the Commissioners prior to the meeting by email. Upon a motion
made and duly seconded, it was unanimously VOTED to approve the revised task list and
associated increase in fee.
b. `Sconset Golf Course — Execution of Contract for Construction: Ms. Bell presented the
contract between the Land Bank and the winning bidder, A.P. Whitaker for the renovation of the
SGC clubhouse. Upon a motion made and duly seconded, it was unanimously VOTED to
execute the contract.
c. `Sconset Golf Course — Piano Discussion: Ms. Bell explained that a decision needed to
be made regarding the historic Steinway upright piano since the clubhouse had to be cleared out
of all furniture for the project. She asked if they wanted to store it, dispose of it or go forward
with the restoration of it at a cost of approximately $9,000. After some discussion, upon a motion
made and duly seconded, it was unanimously VOTED to have the piano restored.
G. TRANSFER BUSINESS:
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a
motion made and duly seconded, it was unanimously VOTED to execute and authorize the
Land Bank Commission
October 28, 2014
issuance of a Release of Liens for each of the following transfers as a result of the purchasers
fulfilling all of the requirements of Section 12, subsection ( -m -):
No. 30185 Robert J. McGrath and Vilma McGrath
No. 30189 Plamen P. Penkov and Mihaela Ivilova
No. 30200 Winston N. Beckford
H. FINANCIAL BUSINESS:
Page 4
1. Monthly Financial Report — The Commission accepted the September 2014 financial
report including the balance sheet and income statement.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly
seconded, it was unanimously VOTED to execute the October 28, 2014, warrant document in the
amount of $94,907.31 to be provided to the County Treasurer.
3. Warrant Authorization — SGC Building Permit: Upon a motion made and duly
seconded, it was VOTED to execute the October 28, 2014 warrant document in an amount not to
exceed $5,000.00 to be provided to the county treasurer.
I. PROPERTY MANAGEMENT:
1. Hinsdale Park — Rail Trail Sign Discussion: Chairman Reinhard explained that the
Roads and Right of Ways Committee has been mapping the Nantucket Railroad trail and had
identified several places where the railroad crossed Land Bank property and would like to place
informational signs on the property in the future. Upon a motion made and duly seconded, it was
unanimously VOTED to allow the signage.
2. Big G Farm — Livestock Land Use Request: Ms. Bell reviewed the request from Big G
Farms to use one half acre of land to graze 45 sheep. Commissioner Paterson stated he was
concerned that a half acre was too small an area for that quantity of sheep. After some
discussion, the consensus of the Commission was to have staff produce a list of properties for
consideration before making a decision on the request.
3. Aladjem/72 Washington Street — Surplus Vote and Disposal Discussion: Mr. Savetsky
reported the house and garage on the newly acquired Aladjem property must be declared as
surplus assets before the permitting and procurement process could be initiated to remove them.
Upon a motion made and duly seconded, it was unanimously VOTED to declare the buildings as
surplus property.
4. Ray Boathouse — Disposal Discussion: Mr. Savetsky reported abutters to the property,
Chris and Cheryl Emery had expressed some interest in moving the boathouse to their property.
Further, Mr. Savetsky suggested offering the Emerys some funds to be used for expense related
to the move as an incentive to take the boathouse. Upon a motion made and duly seconded, it
was unanimously VOTED to offer $7,500 to the neighbor to take the boathouse.
Land Bank Commission
October 28, 2014
H. REGULAR BUSINESS:
Page 5
1. Next Regular Meeting Reminder — Monday, November 10, 2014: Ms. Bell reminded
the Commissioners that the next regular meeting was scheduled on a Monday since the normal
Tuesday meeting time fell on Veterans Day.
2. Office Equipment Request: Ms. Campese requested an expenditure of $2,605.00 to
purchase a factory refurbished MondoPad computer for the conference room. She explained that
the MondoPad is 55 inch touch screen computer with video conferencing and annotating
abilities, among other things that would be useful during meetings and would cut back on paper
use. Upon a motion made and duly seconded, it was unanimously VOTED to approve the
request.
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:52
p.m.
Attested to:
4
A
Neil Paterson, Secretary
Acce pproved, and Released by VOTE
oft l�e e fission this J 9� day of November, 2014.
ff Y
Chairman
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of September 23, 2014
1. MGC Revised site plan
2. SGC — Balance Sheet, Profit and Loss Comparison and Check Register for September
2014
3. MGC — Balance Sheet, Profit and Loss Comparison and Check Register for
September 2014
4. MGC Profit and Loss by Department Summary Report for September 2014
5. SGC - Burke & Lamb, P.C. six month financial report
6. MGC - Burke & Lamb, P.C. six month financial report
7. SGC — Contract Administration — revised task list
8. SGC — Construction Contract
9. "M" Exemption Five -Year Compliance — Release of Lien (see transfer business for
no.)
10. Land Bank Financial Reports — September 2014
11. Check Warrant Summary dated October 28, 2014
12. Livestock land use request — Big G Farm
13. MondoPad information
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of October 28, 2014
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien:
No. 30185 Robert J. and Vilma McGrath
No. 30189 Plamen P. Penkov and Mihaela Ivilova
No. 30200 Winston N. Beckford