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HomeMy WebLinkAbout2014-10-14AGENDA Nantucket Land Bank Commission Regular Meeting of October 14, 2014 Land Bank Conference Room, 22 Broad StreetR E C r I%/ E D Nantucket, Massachusetts jLj 29'x? .11 CALL TO ORDER: 4:00 P.M. A. CITIZEN BUSINESS /ANNOUNCEMENTS B. EXECUTIVE SESSION 1. Litigation Discussion - Silverman et al. v. Nantucket Conservation Commission and Nantucket Islands Land Bank 2. Real Estate Acquisition C. APPROVAL OF MINUTES 1. Special Meeting of September 30, 2014 D. TRANSFER BUSINESS E. FINANCIAL BUSINESS 1. Monthly Transfer Statistics 2. Warrant Authorization - Cash Disbursements F. PROPERTY MANAGEMENT 1. Property Management Supervisor — Monthly Report 2. Backus /Ayers Property - School Use Proposal 3. Holdgate /50 Old South Road - Sewer Licensing Request 4. Carter /27 Quaise Road - License Modification Request 5. Mt. Vernon Farm - Use Request G. PERSONNEL MANAGEMENT 1. Environmental Coordinator — Discussion ADJOURNMENT MINUTES Nantucket Land Bank Commission Regular Meeting of October 14, 2014 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 p.m. PRESENT: Bartlett, Paterson, Reinhard, Stackpole, Gardner. STAFF PRESENT: Eric Savetsky, Executive Director; Susan Campese, Administrator /Finance Manager; Jesse Bell, Assistant Director; Marian Wilson, Assistant Administrator. Nantucket Girl Scout Volunteers, Paula Leary and Stephanie Ryder; Cisco Brewery Principals, Dean Long, Jay Harmon, Randy and Wendy Hudson and Surveyor, Art Gasbarro were also present at call to order. A. CITIZEN BUSINESS /ANNOUNCEMENTS: 1. Girl Scout Camp — Public Comments: Ms. Leary told the Commission the Nantucket Girl Scout leaders had just been informed that the Nantucket Land Bank was in negotiations to buy the camp and they were upset as they were unaware it was for sale and requested that the Land Bank work with the Girl Scouts and allow their continued use of the camp. Chairman Reinhard stated the Commission did not discuss properties until they were closed on, however he assured Ms. Leary that if the camp does sell to the Land Bank then they were open to working with the local troops. Ms. Leary and Ms. Ryder departed the meeting at 4:05 p. m. B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property, contract negotiations and litigation. Each member was polled individually. All members voted yes. The Chairman declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would reconvene in regular session following executive session. Mr. Long, Mr. Harmon, Mr. Gasbarro and Mr. and Ms. Hudson departed the meeting at 4: 30 p.m. RETURN TO OPEN SESSION Property Management Supervisor, Jeffrey Pollock entered the meeting at 5:10 p. m. C. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was VOTED to accept, approve and release the special meeting minutes of September 30, 2014, as written. Land Bank Commission Page 2 October 14, 2014 D. TRANSFER BUSINESS: 1. September 2014 Transfers — Record Nos. 35500 through 35599: a. Current "M" Exemptions and Liens: The Commission authorized the placing of a lien against each of the following properties as a result of the purchasers claiming the "M" exemption as first -time buyers of real property: No. 35527 Wolf Andersson and Carol Andersson No. 35553 Vernon D. Matson and Carol A. Matson No. 35576 Margaret E. Naylon and Ian S. Steward No. 35581 Michael Minarik No. 35587 Christian G. Kling and Katherine J. Conti E. FINANCIAL BUSINESS: 1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing calendar years 2013 and 2014 through September 2014 were presented. 2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it was unanimously VOTED to execute the October 14, 2014 warrant document in the amount of $111,054.49 to be provided to the county treasurer. F. PROPERTY MANAGEMENT: 1. Property Management Supervisors Monthly Report: Mr. Pollock told the Commission that over the last month staff had addressed large mowing projects at Sanguinetti, Sevrens, and Head of Plains along with mowing of road edges and fire breaks at Head of Plains and Smooth Hummocks in anticipation of upcoming prescribed burns. Staff continued to work on removing Japanese Knotweed from the Reis property and bamboo from Peterson property. Mr. Pollock reported that 75% of the property posts had been replaced with the updated logo, the Powers property survey line had been fenced, and split rail fence installed along the Eilert property. Additionally, staff has closed the Madequecham and the Nobadeer parking lots for the winter and posted the Burchell property for duck hunting season. Mr. Pollock informed the Commission that he, Mr. Savetsky and George Applegate had attended burn training and Peter Halik was traveling this month to do the same. 2. Property Equipment Purchase - Discussion: Mr. Pollock explained the existing Loftness brush cutter did not work well for scrub oak or anything small as there were spaces between the teeth that allowed material to wrap around it and bind it up taking considerable time to clear. However, the company has come out with a new version that addresses the issues and Mr. Pollock was able to borrow one from a local landscaper to try and recommended the purchase of the new brush cutter attachment for the bobcat. After some discussion, upon a motion made and duly seconded, it was unanimously VOTED to purchases the Loftness 3 brush cutter at the state bid price of approximately $25,000. Land Bank Commission Page 3 October 14, 2014 3. Vehicle Purchase - Discussion: Mr. Pollock requested the purchase of two new short bed F150 pick -up trucks to replace the two oldest vehicles that were in need of costly repairs. Further, he suggested offering the F350 to Miacomet Golf Course as they were looking into purchasing a truck with towing capacity and replacing it with a new F250. After some discussion, upon a motion made and duly seconded, it was unanimously VOTED to authorize the purchase of two F150 pick- up trucks at the state bid contract pricing. Mr. Pollock and Ms. Campese departed the meeting at S: 58 p. m. 4. Backus /Ayers Properly — School Use Proposal: Mr. Savetsky reported on a meeting with Athletic Director, Chris Maury, and Diane O'Neil, Facilities Manager of Nantucket Public Schools (NPS) to discuss conveying a significant portion of this property to NPS for athletic field use, as they are considering various alternatives for school expansion. Mr. Savetsky indicated that he requested a copy of the field plan in order to properly consider their request, and noted this property was also being considered for the Land Bank's new dog park. 5. Holdgate /50 Old South Road - Sewer Licensing Request: Upon a motion made and duly seconded, it was unanimously VOTED to approve Lee Dunn's request for a revocable license agreement to leave the existing sewer line on the edge of the Emporium property, as it encroaches on Land Bank property. The Commissioners agreed to let it stay until it needs to be replaced. 6. Carter /27 Quaise Road — License Modification Request: Mr. Savetsky presented a revised proposal on behalf of Mr. Jelleme to allow him to build a second floor office studio on the garage situated on Land Bank property, for which he would pay for three years of beach nourishment (valued at $6,000 per year) and further, that he would remove his retained reversionary interest in the Pilgrim Road deed. Mr. Savetsky stated that he opposed the idea of increased private use of Land Bank land and expressed concern that the Land Bank's name as property owner would appear on all applications and permits for the project and meeting agendas. Mr. Savetsky suggested that if the Commission was inclined to approve, that Rachael Freeman could apply for all permits and Mr. Jelleme could reimburse the Land Bank for her time. Upon a motion made and duly seconded, it was VOTED to approve the request with Commissioner Reinhard opposed and Commissioners Bartlett and Paterson abstained. 7. Mt. Vernon Farm — Use Request: Mr. Savetsky read a letter from Debbi Deeley Culbertson requesting the continued use of the open field for equine activities. The consensus was to leave the field open for equestrian use. G. PERSONNEL MANAGEMENT: 1. Part-Time Environmental Coordinator - Discussion: Mr. Savetsky stated that Rachael Freeman had been selected as the most qualified candidate for the Environmental Coordinator position. Ms. Freeman has a Masters Degree in plant biology and Mr. Savetsky had worked out a schedule with her for four days a week from 8:00 a.m. to 2:00 p.m. Upon a motion made and duly seconded, it was unanimously VOTED to offer the part-time position to Ms. Freeman at an hourly Land Bank Commission Page 4 October 14, 2014 wage of $45.00 with health insurance benefits and paid holidays. H. PROPERTY MANAGEMENT (continued): 1. Miacomet Golf - Miacomet Site Plan: Mr. Savetsky distributed a revised site plan of Miacomet Golf for perusal by Commissioners in order to address any concerns related to the cart barn at the next meeting. 2. Pond Aquatic Plant Removal — Discussion: Commissioner Bartlett proposed hiring an outside company with a harvester on a trial basis to remove aquatic plant from the ponds before committing Land Bank funds to purchase equipment and the maintenance and liability of said equipment. 3. Marble Property — Memorial Request: A Miacomet Golf Course member requested that a brass memorial plaque be placed on the well in honor of Ralph Marble. The Commission asked Mr. Savetsky to look into moving the well to a more suitable place and bring back a recommendation to a future meeting. ADJOURNMENT: Upon a motion made a d duly seconded, it was VOTED to adjourn at 6:35 p.m. Attested to: l Neil Paterson, Secretary Acce ted, Approved, and Released by the VOTE of t7C�p mission thA28th day of October, 2014. MONTHLY TRANSFER STATISTICS CALENDAR 2013 CAL13 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jan -13 63 44 19 $34,484,687 $34,484,687 $689,694 Feb -13 82 47 35 $30,549,050 $30,549,050 $610,981 Mar -13 86 59 27 $28,375,401 $19,594,108 $391,882 Apr -13 99 72 27 $30,184,310 $27,531,512 $550,630 May -13 82 41 41 $67,451,345 $63,327,499 $1,259,850 Jun -13 80 33 47 $83,041,129 $81,393,629 $1,627,873 Jul -13 81 45 36 $39,269,537 $36,279,537 $735,021 Aug -13 78 26 52 $103,362,429 $100,769,700 $2,023,394 Sep-1 3 107 31 76 $99,058,451 $97,612,951 $1,952,259 Oct -13 128 44 84 $148,561,985 $146,714,985 $2,934,300 Nov -13 88 44 44 $59,407,600 $56,541,850 $1,130,837 Dec -13 108 54 54 $77,487,991 $72,594,425 $1,451,889 THRU SEP 13 Average 651 90 367 48 284 40 $416,717,889 $66,769,493 $393,929,723 $63,949,494 $7,889,325 $1,279,884 Low 63 26 19 $28,375,401 $19,594,108 $391,882 High 128 72 84 $148,561,985 $146,714,985 $2,934,300 MONTHLY TRANSFER STATISTICS CALENDAR 2014 CAL14 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jan -14 83 54 29 $63,272,803 $61,129,303 $1,222,586 Feb -14 65 30 35 $63,662,993 $61,093,626 $1,227,863 Mar -14 71 32 39 $50,612,071 $45,933,178 $925,424 Apr -14 75 40 36 $50,709,873 $47,284,873 $945,697 May-14 80 35 45 $67,830,595 $62,968,987 $1,259,380 Jun -14 83 33 50 $96,733,991 $1,898,540 $1,922,540 Jul -14 98 48 50 $60,140,662 $56,509,302 $1,130,186 Aug-14 96 48 48 $67,983,744 $65,787,643 $1,331,753 Sep-14 100 34 66 $157,977,820 $155,555,820 $3,111,116 Oct -14 Nov -14 Dec -14 TI DI I QGD 1d 7 51 354 39R S678 q24 551 $558.161.271 $13.076.545 DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of October 14, 2014 1. Monthly Transfer Report - September 2014 2. "M" Exemption Liens (see transfer business for record nos.) 3. Transfer Statistics and Graphs — September 2014 4. Check Warrant Summary dated October 14, 2014 5. Backus /Ayers — Proposed Plan 6. Mt. Vernon - Use Request 7. MGC Revised site plan TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of October 14, 2014 1. September 2014 Transfers — Record Nos. 35500 through 35599: a. Current "M" Exemptions and Liens: No. 35527 Wolf Andersson and Carol Andersson No. 35553 Vernon D. Matson and Carol A. Matson No. 35576 Margaret E. Naylon and Ian S. Steward No. 35581 Michael Minarik No. 35587 Christian G. Kling and Katherine J. Conti