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HomeMy WebLinkAbout2014-7-21 Miacomet GoldNantucket Islands Land Bank Commission Golf Capital Subcommittee Meeting July 21, 2014, 3:00 PM 1 Milestone Road Nantucket, MA MINUTES - `. `/ RECEIVED 20)14 SEP 10 Pil 3 15 NANTUCKET TOWN CLERK Members Present: Robert Gardner, Chair; Eric Savetsky; Neil Paterson; Alan Costa; Sean Oberly. Others Present: None. The committee was called to order at 3:00. The first item to be discussed was the status of the Miacomet Golf Course Driving Range renovation. The Committee heard an update from Sean Oberly on the status of his bid process. The best priced proposal he received was $84,000.00 for the Driving Range plus $11,000.00 for the 3 Tees, however Tee 14 raising will be more difficult and will require an additional funds to complete ($8,500.00). The Driving Range requires no permitting. Tee 14 requires permitting for extension & the moving of the research plot. Rachel Freeman could take care of the state permits; however this will cost several thousand dollars plus the moving of the plants. Committee member Paterson asked to discuss the Fire Alarm situation in the MGC shop. Mr. Oberly explained that the original service was put in by Signet. They have no on island monitoring in place and now that it is broken there is no one available to assist. Mr. Oberly spoke to Fire Alarm Superintendent, Robert Bates who explained that MGC was not in compliance with code or in compliance with insurance requirements. Mr. Oberly handed out a list of companies that service and install on Nantucket. The lowest proposal was from ACK Alarm for $6,500.00 for installation and monitoring. All agreed to bring this before the Land Bank Commission immediately so that it is quickly addressed. Mr. Costa explained that the patio awning at Miacomet Golf was destroyed in the 4th of July hurricane. He solicited prices for a new awning and it would cost about $28,000.00. They have been temporarily using tents rented from Nantucket Tents and those could be purchased for $9,000.00. He went on to explain that the tents came with sides, anchors and gutters for that price. Further, the tents let in more light, can easily be moved to serve other functions and could be stowed quickly during bad weather. Mr. Costa reported that Property Management Supervisor, Jeffrey Pollock and Building Maintenance Specialist, Peter Halik were out to access the MCG shop window issues. Their assessment was that the windows needed to be sanded, re- glazed, painted and storm windows applied. After a lengthy discussion, Mr. Oberly and Mr. Costa felt the window repairs should be done right away for a price of $3,500.00 and the storm windows, which were estimated to be $4,250.00, could wait until after the first of the year when their new budget starts. Jeff and Peter could do the installation. Mr. Savetsky stated that he would present it to the Commissioners but felt that the storms should go on right after the repairs to protect the work. He would let the Commission make this decision at the July 22, 2014 meeting. Mr. Costa said that his office was considering discontinuing the use of Burke & Lamb, CPA and instead relying on the Land Bank's auditors at O'Connor & Drew to prepare the Compilation Reports. This would save $16,000, however Mr. Savetsky stated that the auditor assessed the situation on her visit and said that the Burke & Lamb costs were money well spent since the entries were not being made in house and it wasn't cost effective for them to do the work. Mr. Savetsky addressed the group saying he would like to present to the Commissioners a proposal to form a small work group comprised of Mr. Costa and two MGC Membership Committee Members with golf expertise to come up with some options for placement of the cart barn. After some discussion, all agreed this would help in the decision process. He stated they could also be involved as the process moves forward with the plans for the clubhouse and could be the ones to field questions from other members. Mr. Savetsky summarized the items and recommendations to be presented to the Land Bank Commission on July 22, 2014, in the order of importance: new alarm system, purchase of tents, maintenance shop window repairs and storm windows and finally the driving range and extended T's for an end of September project start. The meeting adjourned at 4:10 PM.