HomeMy WebLinkAbout2014-8-26AGENDA
Nantucket Land Bank Commission
Regular Meeting of August 26, 2014
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CITIZEN BUSINESS /ANNOUNCEMENTS
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RECEIVED
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B. EXECUTIVE SESSION
1. Approval of Executive Session Minutes of August 12, 2014
2. Litigation Discussion - Silverman et al. v. Nantucket Conservation Commission
and Nantucket Islands Land Bank
3. Real Estate Acquisition
C. APPROVAL OF MINUTES
1. Regular Meeting of August 12, 2014
2. Miacomet Golf Annual Membership Meeting of August 19, 2014
D. GOLF BUSINESS
1. `Sconset Golf Course — Manager's Monthly Review
2. Miacomet Golf Course — Manager's Monthly Review
E. TRANSFER BUSINESS
F. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization — Cash Disbursements
G. PROPERTY MANAGEMENT
1. Bachman/158 Orange Street —House Removal Surplus Vote
2. 40th Pole - Cru Staff Parry Event Request
3. Lily Pond - Halloween "Haunted Walk" Request
4. Property Naming Discussion
H. PERSONNEL MANAGEMENT
1. Environmental Coordinator — Position Discussion
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of August 26, 2014
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:02 p.m.
PRESENT: Bartlett, Gardner, Paterson, Reinhard, Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager.
A. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property, potential litigation, and review and approve executive session minutes. Each member was
polled individually. All members voted yes. The Chairman declared that discussion of these matters
in open session may be detrimental to the Land Bank's negotiating position and that the
Commission would reconvene in regular session following executive session.
RETURN TO OPEN SESSION
Alan Costa, Miacomet Golf General Manager and Sean Oberly, Miacomet Golf Course entered the
meeting at S: 00 p.m.
B. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of August 12, 2014 and the
Miacomet Golf Membership Annual Meeting minutes of August 19, 2014, as written.
C. GOLF BUSINESS:
1. Sconset Golf Course —Manager's Monthly Review:
a. Sconset Golf Course — Financial: The Commission reviewed the balance sheet and
profit and loss comparison through July 31, 2014, as well as check register for July 2014. Mr. Costa
reported that there was less cash than last July due to significant leasehold improvements,
specifically the irrigation project. He pointed out that all else seemed to be on par with 2013
although the course seemed busier.
b. Sconset Golf Course — Irrigation Update: Mr. Oberly informed the Commission
that the irrigation project was complete and was working out quite well. The project went slightly
over budget due to lodging expenses for the crew.
Land Bank Commission Page 2
August 26, 2014
2. Miacomet Golf Course — Manager's Monthly Review:
a. Miacomet Golf Course - Financial Report: The Commission reviewed the balance
sheet and profit and loss comparison through July 31, 2014, as well as the credit card statement,
check register for July 2014 and profit and loss summary by department summary prepared by Ms.
Campese. Mr. Costa reported gross sales increased across all departments. He noted higher
expenses particularly in the food and beverage department with payroll in particular over budget.
Mr. Costa answered various questions from the Commission pertaining to the check register.
b. Membership — Update: Mr. Costa said there were now 412 members with over 40
on the waiting list and he had been getting complaints that tee times were hard to get. Further, he
said the USGA recommended 350 members as the optimal size for an 18 hole course and that either
the membership numbers should be lowered by attrition or another nine holes should be built in the
future. Mr. Savetsky pointed out there was no land to add nine holes as Smooth Hummocks was
protected and could not be further disturbed.
c. Golf Capital Planning Committee — Meeting: Commissioner Gardner tentatively
scheduled a Golf Capital Planning Committee meeting for Monday September 8, 2014 at 3:00 p.m.
at Wannacomet Water Company.
Mr. Costa and Mr. Oberly departed the meeting at 5:35 p. m.
D. TRANSFER BUSINESS:
1. Transfer Updates:
a. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a
motion made and duly seconded, it was unanimously VOTED to execute and authorize the issuance
of a Release of Lien for each of the following transfers as a result of the purchasers fulfilling all of
the requirements of Section 12, subsection ( -m -):
No. 30026 Lee -Jay Hurley and Richard C. Ross
No. 30057 Christopher D. Bouque
No. 30059 James E. Grieder and Katharine Robinson G ieder
b. Five -Year Ownership Non - Compliance Payment/Release of Lien — No. 31739
Austen H. Winters. Upon a motion made and duly seconded, it was unanimously VOTED to
execute and authorize the issuance of a Release of Lien for the above - mentioned transfer as a result
of the purchaser paying the outstanding fee.
E. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the July 2014 financial report
including the balance sheet and income statement previously provided by electronic
correspondence.
Land Bank Commission Page 3
August 26, 2014
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was unanimously VOTED to execute the August 26, 2014 warrant document in the amount of
$51,707.69 to be provided to the county treasurer.
F. PROPERTY MANAGEMENT:
1. Bachman/158 Orange Street — House Removal Surplus Vote: Ms. Bell stated the
buildings on the Bachman property must be declared as surplus assets before the Historic District
Commission permitting and procurement process could be initiated to remove the buildings. Upon a
motion made and duly seconded, it was unanimously VOTED to declare the buildings surplus
property.
2. 401h Pole — Cru Staff Party Event Request: Ms. Bell presented a request from Nantucket
Catering Company for a staff party for Cru Restaurant at 40th Pole on Tuesday, September 2, 2014
from 4:00 p.m. to 9:00 p.m. for 60 people and eight staff with seven tables, 30 chairs and two grills.
Upon a motion made and duly seconded, it was unanimously VOTED to approve the request.
3. Lily Pond — Halloween "Haunted Walk" Request: Ms. Bell presented a request from the
public middle school chorus /drama teacher to have drama students hold 4 -5 vignettes with spooky
stories and re- enactments for the public. Ten - minute time slots would be available with reservations
and cider and cookies would be served on October 28 or 29, 2014 from 6:00 p.m. to 8:00 p.m. at
various locations on the Lily Pond property. Upon a motion made and duly seconded, it was
unanimously VOTED to approve the request.
4. Property Naming Discussion: Chairman Reinhard reminded the Commission that they
decided to choose a few names for properties and trailheads at a time. After some discussion, upon
a motion made and duly seconded; it was unanimously VOTED to approve the following names:
Address Name
36 Washing Pond Road (Goodwillie) Capaum Beach
44 -48 Almanack Road (Sanguinetti) Stump Pond Trail
G. PERSONNEL MANAGEMENT:
1. Environmental Coordinator — Position Discussion: Mr. Savetsky informed the Commission
that staff would advertise the position of environmental coordinator for three days per week who
would work on all environmental permitting, mitigation, GIS work, invasive species and other
projects that were currently being farmed out to a consultant.
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:03 p.m.
Land Bank Commission
August 26, 2014
Attested to: "4,(
Neil Paterson, Secretary
Accepted, Approved, and Released by the VOTE
of pQQpmm.ission this,9th daylof September, 2014.
Page 4
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of August 26, 2014
1. SGC — Balance Sheet, Profit and Loss Comparison and Check Register for July 2014
2. MGC — Balance Sheet, Profit and Loss Comparison and Check Register for July 2014
3. MGC Profit and Loss by Department Summary Report
4. "M" Exemption Five -Year Compliance — Release of Liens (see transfer business for
nos.)
5. "M" Exemption Five -Year Non - Compliance - Release of Lien (see transfer business
for no.)
6. Land Bank Financial Reports — July 2014
7. Check Warrant Summary dated August 26, 2014
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of August 26, 2014
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien:
No. 30026 Lee -Jay Hurley and Richard C. Ross
No. 30057 Christopher D. Bouque
No. 30059 James E. Grieder and Katharine Robinson Grieder
b. Five -Year Ownership Non - Compliance Payment — Release of Lien
No. 31739 Austen H. Winters