HomeMy WebLinkAbout2014-7-22_T.0 -
AGENDA
Nantucket Land Bank Commission
Regular Meeting of July 22, 2014
Land Bank Conference Room, 22 Broad Street R EC E IV ED
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M. ,. 1`; I � I _1_0' ', I; 0 L
A. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION
1. Approval of Executive Session Minutes of July 8, 2014
2. Real Estate Acquisition
C. APPROVAL OF MINUTES
1. Regular Meeting of July 8, 2014
D. GOLF BUSINESS
1. `Sconset Golf Course — Manager's Monthly Review
2. Miacomet Golf Course — Manager's Monthly Review
3. Miacomet Facilities Planning - Workgroup Formation Discussion
E. REGULAR BUSINESS
1. Wannacomet Water Company - Hospital Relocation Discussion
F. TRANSFER BUSINESS
G. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization — Cash Disbursements
3. Warrant Authorization — 2012 Series A Bond Semi - Annual Payment
H. PROPERTY MANAGEMENT
1. 40th Pole - Management Update
2. Codfish Park Playground /4 Codfish Park Road — Update
3. Bachman/158 Orange Street — House Removal Update
4. Petrel Landing/ 17 Commercial Wharf — Discussion
5. Ladies Beach Clambake Request — July 27, 2014
6. Ladies Beach Clambake Request — August 16, 2014
7. Property Naming Discussion
I. PERSONNEL MANAGEMENT
1. Property Management Supervisor — Annual Review
2. Executive Director — Annual Review
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of July 22, 2014
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 p.m.
PRESENT: Bartlett, Gardner, Paterson, Reinhard, Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator /Finance Manager; Doris Strang, Assistant Administrator
A. CITIZEN BUSINESS /ANNOUNCEMENTS: None
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property and review and approve executive session minutes. Each member was polled individually.
All members voted yes. The Chairman declared that discussion of these matters in open session
may be detrimental to the Land Bank's negotiating position and that the Commission would
reconvene in regular session following executive session.
RETURN TO OPEN SESSION
Miacomet Golf General Manager, Alan Costa; Miacomet Golf Course Superintendent, Sean Oberly
and Commercial Wharf resident, Ruth Barney entered the meeting at 4:40 p.m.
C. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of July 8, 2014.
D. GOLF BUSINESS:
1. 'Sconset Golf Course (SGC) — Manager's Monthly Report: The Commission reviewed the
balance sheet and profit and loss comparison summary through June, as well as the credit card
statement and check register for June 2014, which was previously provided by electronic
correspondence. Mr. Costa reported a decrease in cash due to the four day shut down required to
complete the new irrigation project. Mr. Oberly stated that the new irrigation system was up and
running and working out quite well. Mr. Costa reported that SGC was exceeding their expectations
and that of the golfers.
2. Miacomet Golf Course (MGC) — Manager's Monthly Review:
a. Financial Report: The Commission reviewed the balance sheet and profit and loss
comparison through June 30, 2014, as well as the credit card statement and check register for June
2014, which was previously provided by electronic correspondence. Mr. Costa reported a decrease
Land Bank Commission
July 22, 2014
Page 2
in cash due to the outlay of funds earlier than usual in the year for fertilizers and supplies, but feels
it will level out over the next few months. He also stated that the Pro Shop was down a bit, but felt
it would come around. The weather had been good for golf and he was pleased with the restaurants
sales being higher than last year. Mr. Costa answered various questions from the Commission
pertaining to the check register.
Commercial Street resident, Robin Rowland entered the meeting at 4:49 p.m.
3. Miacomet Golf Membership Annual Meeting: Commissioner Gardner announced the
annual membership meeting was tentatively scheduled for August 19'h at Miacomet Golf Club and
the Commissioners and the Director were encouraged to attend and speak to the membership about
the Land Bank, Sconset Golf and the master plan for Miacomet Golf.
4. Golf Capital Planning Committee - Update: Commissioner Gardner provided an update
from the latest Golf Capital Planning Committee meeting held on July 21, 2014.
a. MGC Driving Range — Discussion: Mr. Oberly presented a revised estimate to
rebuild the driving range with artificial turf target tees for approximately $84,000 which included
irrigation. The Committee mentioned that if the Commission decided to move forward with the
driving range project it would be more economical to extend the tees on the 11, 14, & 18 holes at
the same time by the same company so that they are paying one set of travel expenses for both
projects. Commissioner Gardner stated that no permit is required for the driving range project and
that the Planning Committee will revisit this proposal in late August.
b. MGC Maintenance Building — Alarm system: After speaking to Town of
Nantucket Fire Alarm Superintendent, Robert Bates, Mr. Oberly stated that the system in the
Maintenance Building needed to be replaced. Mr. Bates recommended hiring ACK Alarms to do
installation at a cost of $6,500.00. After some discussion, upon a motion made and duly seconded, it
was unanimously VOTED approve the expenditure of $6,500.00 for a new alarm system.
c. MGC Maintenance Building Windows - Discussion: Mr. Savetsky reported that
Jeffrey Pollock and Peter Halik had inspected the building and found that after 10 years of exposure
the windows required re- glazing and painting and further recommended installing storms windows
for protection from the elements in the future. The estimate for the painting and re- glazing was
$3,500.00 and the quote for the storm windows was $4,020.41, with installation by Land Bank staff.
After some discussion, upon a motion was made and duly seconded, it was unanimously VOTED to
approve the recommended expenditures.
d. MGC — Tents: Mr. Costa stated that the MGC awning was destroyed in the 4h of
July hurricane. The estimates he received to replace that awning were approximately $28,000.00.
Due to the high price, Mr. Costa solicited estimates for a pair of tents instead, which were all around
$9,000.00. Mr. Costa said besides the lower investment cost, he felt the tents were better because
they allowed more light into the bar area and could be used stand alone. After some discussion,
upon a motion made and duly seconded, it was unanimously VOTED to approve the purchase of
tents for $9,000.00.
Land Bank Commission Page 3
July 22, 2014
e. MGC Facilities Planning — Workshop Formation Discussion: Mr. Savetsky
recommended forming a separate Site Plan Workgroup, as he felt there needed to be another set of
eyes with a golf background helping to advise the Commission. This workgroup will be able to
present recommendations to the Commission regarding the placement of buildings from a golfer's
perspective. After some discussion, upon a motion made and duly seconded, it was unanimously
VOTED to form an advisory workgroup consisting of two members of Miacomet with golf facilities
experience, Alan Costa, and Eric Savetsky with the purpose of reviewing and making
recommendations regarding the clubhouse facilities site plan.
f. SGC - History: Commissioner Gardner requested that Ms. Bell prepare a
presentation for the MGC annual membership meeting regarding the restoration/renovation of
Sconset Golf Clubhouse. Ms. Bell informed the Commission she was also doing a presentation on
the SGC history at 7:00 p.m. on August 11, 2014 at the Sconset Casino for Sconset History Night.
Mr. Costa, and Mr. Oberly, departed the meeting at 5:19 p. m
E. PROPERTY MANAGEMENT:
1. Petrel Landing/ 17 Commercial Wharf — Discussion: Mr. Savetsky presented the surface
plan to the Commission that will be filed with the Notice of Intent application to the Conservation
Commission. Abutters Ruth Barney and Robin Rowland presented their concerns to the
Commission on the dinghy dock, tree placement and the steel bulkhead. After some discussion, Ms.
Rowland and Ms. Barney asked that their opposition to dinghy docks be noted in the record along
with the Corey family. The Commission thanked them for coming and indicated that they would
take their concerns under advisement.
Ms. Barney, and Ms. Rowland, departed the meeting at 5:40 p.m.
F. REGULAR BUSINESS:
1. Wannacomet Water Company — Hospital Relocation Discussion: Mr. Savetsky stated it
had come to his attention that an Annual Town Meeting Vote from 1987 that enabled Wannacomet
Water Company's acquisition of Wyers Valley, included language authorizing them to convey
portions of that property to the State or the Nantucket Land Bank. Commissioner Gardner, speaking
as the General Manager of Wannacomet Water Company, presented an opinion letter from Town
Counsel that the 1987 Town Meeting vote does not obligate the Wannacomet Water Company to
transfer the property to any agency. Further, he explained that the Water Commission had been
approached many times over the years and this is the first offer they haven't rejected. He
summarized where the new hospital would be located, the planned reconfigurations of intersections
to correct traffic patterns and where the water company building and wells would be relocated.
After much discussion, the consensus of the Commission was to take no position at this time.
Commissioner Stackpole departed the meeting at 6: 00 p.m.
Land Bank Commission
July 22, 2014
G. TRANSFER BUSINESS: None.
H. FINANCIAL BUSINESS:
Page 4
1. Monthly Financial Report: Monthly Financial Report: The Commission accepted the
June 2014 financial report including the balance sheet and income statement previously provided by
electronic correspondence.
2. MGC Financial — Discussion: Commissioner Bartlett voiced concern over how the new
clubhouse would be paid for, since a five -year comparison of profit and loss statements for MGC
showed consistent losses. Chairman Reinhard reminded the Commissioners that approval for design
and expenditure was solely the responsibility of the Commission.
3. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was unanimously VOTED to execute the July 22, 2014 warrant document in the amount of
$212,492.89 to be provided to the county treasurer.
4. Warrant Authorization — 2012 Series A Bond Semi -Annual Payment: Upon a motion
made and duly seconded, it was unanimously VOTED to approve payment and authorize staff to
wire the 2012 Series A semi - annual bond payment of interest and principal in the total amount of
$78,881.25 from the Land Bank's Collection Account to the Bond Trustee at U.S. Bank.
I. PROPERTY MANAGEMENT:
1. 40th Pole — Management Update: Mr. Savetsky reported on a reoccurring problem at the
Eel Point location that abuts property owned by NFI Realty Trust. Mr. Savetsky explained that NFI
Realty Trust has a license agreement with the TON for additional beach vehicle access and the Land
Bank has a 300' easement with them for beach use with no cars allowed. Mr. Savetsky explained
that since the beginning of July, on a daily basis someone has been tearing down and vandalizing
the signs as well as cutting the ropes that delineate the no vehicle area. Mr. Savetsky has been in
continued contact with the attorney for the property owner and they are aware of the Land Bank's
efforts to keep in compliance with the agreement. Further, Mr. Savetsky has reached out to the
Nantucket Police Department to increase their patrols of the property. The Board of Selectmen will
sign the annual renewal of the license on July 23, 2014, and it will include a week of no vehicle
access on the licensed area from August 20, 2014 through August 27, 2014 for the property owners
wedding. Mr. Savetsky will keep the Commission updated on the situation.
2. Codfish Park Playground/4 Codfish Park Road — Update: Mr. Savetsky reported that the
Zoning Board of Appeals had continued their decision on the appeal of the Zoning Officer's
decision allowing the playground in order to get an opinion from Town Counsel as to whether the
Land Bank was municipal and therefore exempt from zoning special permits. Mr. Savetsky also
reported the Land Bank's attorney Jonathan Fitch made a motion for summary judgment based on
the abutters' lack of standing on the Superior Court appeal of the Conservation Commission's Order
of Conditions. It is expected that the Court will render its decision in the next few weeks. Further,
Mr. Silverman requested a meeting with Mr. Savetsky so they can sit down and talk about
Land Bank Commission
July 22, 2014
Page 5
compromises on the design. The Commission agreed along with Land Bank counsel, Arthur Reade,
that no attorney should be present at the meeting.
3. Bachman /158 Orange Street - Update: Mr. Savetsky told the Commission that the
Conservation Commission permit for the House move was in place. He then discussed his meeting
with the neighbor, Kenneth Goldberg, Chairman Reinhard and Commissioner Stackpole, where Mr.
Goldberg offered to move part of the walkway to the dock over 3 feet onto his property if the Land
Bank cut their half of the dock off and installed a new dock further over on Land Bank property.
After the house move is complete, Mr. Savetsky stated that if permits are not in place for a relocated
dock we would need to fence off that area of the property to keep the public from using the dock.
Mr. Savetsky suggested and the Commission agreed that if the walkway was being moved off Land
Bank property then the stairs should also be moved so the Land Bank would not be permanently
fencing off its own property from visitors.
4. Ladies Beach Clambake Request — July 27, 2014: Ms. Bell presented a request from
caterer Susan Warner for a clambake on Ladies Beach for 35 people and five staff members on
Sunday July 27, 2014 from 5:00 to 9:00 p.m. Ms. Bell stated that Ms. Warner was previously
approved for the Town -owned portion of Miacomet beach but needed to relocate the event due to
the nesting plovers. Upon a motion made and duly seconded, it was unanimously VOTED to
approve the request as presented.
5. Ladies Beach Clambake Request — August 6, 2014: Ms. Bell presented a request from
caterer Eithne Yelle for a staff clambake for Ernst Land Design on Wednesday, August 16, 2014
with a 5:00 p.m. set -up and 6:30 p.m. start for 50 people. Upon a motion made and duly seconded, it
was unanimously VOTED to approve the request as presented.
J. PERSONNEL MANAGEMENT
1. Property Management Supervisor — Annual Review: Based on a favorable review and
recommendation from the Executive Director, upon a motion made and duly seconded, it was
unanimously VOTED to approve a 5% base wage increase for Mr. Pollock, which brings his base
annual salary from $93,538 per year to $98,215. The Commission authorized Mr. Savetsky to
execute a Personnel Change Form to be provided to the County Treasurer.
2. Executive Director — Annual Review: Mr. Savetsky reminded the Commissioners that it
was time for his annual review and that for the last three years he had received a lump sum
longevity payment of 4% that did not count towards his retirement basis as they felt his base salary
was at the upper limit for the position. He asked that the Commission reconsider the salary range of
the position and provided the salaries of some other local nonprofit Executive Directors for
comparison. The consensus of the Commission was to have Chairman Reinhard meet with Mr.
Savetsky for a review and to continue the item until a future meeting when all Commissioners were
present.
ADJOURNMENT: Upon a motion made and duly seconded, it was unanimously VOTED to
Land Bank Commission
July 22, 2014
adjourn at 6:47 p.m.
Attested to:
Neil Paterson, Secretary
Accepfed Approved, s
and Released by the VOTE
of t e q issjn th � 2th day of August, 2014.
Chairman
Page 6
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of July 22, 2014
1. SGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card
Statement for June 2014
2. MGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card
Statement for June 2014
3. MGC — Five Year Profit and Loss Summary (2009 — 2013)
4. MGC — Departmental Profit and Loss Summary — June 2014
5. MGC Membership Meeting — Draft Agenda
6. Petrel Landing — Surface plan
7. Commercial Street/Wharf Plan
8. Town Council Opinion letter re: Wannacomet Water Company conveyance of land
9. Land Bank Financial Reports — June 2014
10. Check Warrant Summary dated July 22, 2014
11. 2012 Series A Semi - Annual Bond Payment - Warrant
12. 40th Pole aerials
13. Bachman aerials
14. Land Bank Salary information sheet