HomeMy WebLinkAbout2014-6-24AGENDA
Nantucket Land Bank Commission
Regular Meeting of June 24, 2014
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts R E C E f V LED
n?i4 J(�
9
Pr?sar`J i JCt
L T
T0'ry
LE? ;
CALL TO ORDER: 4:00 P.M.
A. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION
1. Approval of Executive Session Minutes of May 27, 2014 and June 10, 2014
2. Contract Negotiations - LPGA
3. Real Estate Acquisition
C. MINUTES OF THE REGULAR MEETING OF JUNE 10, 2014
D. GOLF BUSINESS
1. Miacomet and Sconset Golf Courses — Manager's Monthly Report
2. Sconset Golf Clubhouse - HDC Update
E. TRANSFER BUSINESS
F. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization — Cash Disbursements
G. PROPERTY MANAGEMENT
1. 40th Pole — Beach Cleaning Discussion
2. Property/Trailhead Name — Discussion
3. Ladies Beach - Wedding Ceremony Request
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of June 24, 2014
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 p.m.
PRESENT: Bartlett, Gardner, Reinhard, Stackpole. ABSENT: Paterson.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager; Doris Strang, Assistant Administrator.
Megan Perry, Richard Turer, William Cooper, David Callahan and Bunny Wullschleger were also
present at call to order.
A. CITIZEN BUSINESS /ANNOUNCEMENTS:
1. Gardner Trails — Discussion: Ms. Perry asked if she could disregard the sign banning
horses at the driveway entrance across from the Powers fields. She said the hard- packed surface on
the driveway was better for riding than the equestrian trail next to it. Chairman Reinhard explained
that the driveway was an easement to Massachusetts Audubon land and we could not give riders
permission to use it, but pointed out the parallel equestrian trail was created at local equestrians
request and the trail led all the way to the Nicolaci property on Millbrook Road. Mr. Savetsky
reminded Ms. Perry that all Land Bank properties are open to horseback riders.
2. LPGA — Discussion: Mr. Turer of Nantucket & Company and Mr. Cooper, Ms.
Wullschleger and Mr. Callahan each spoke briefly about the merits of holding the LPGA
tournament at Miacomet Golf and how it would be beneficial to Miacomet Golf, local charities and
the islands economy. Further, they wanted to acknowledge and thank the Commissioners for all
their time and hard work in trying to bring the tournament to Nantucket.
Mr. Turer, Mr. Cooper, Ms. Wullschleger, Mr. Callahan and Ms. Perry departed the meeting at
4:15 p. m.
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property, contract negotiations and review and approve executive session minutes. Each member
was polled individually. All members voted yes. The Chairman declared that discussion of these
matters in open session may be detrimental to the Land Bank's negotiating position and that the
Commission would reconvene in regular session following executive session.
RETURN TO OPEN SESSION
Ms. Perry; Miacomet Golf General Manager, Alan Costa; Miacomet Golf Course Superintendent,
Land Bank Commission Page 2
June 24, 2014
Sean Oberly entered the meeting at 4:50 p. m.
C. GOLF BUSINESS:
1. `Sconset Golf Course ( "SGC ") — Manager's Monthly Review:
a. Financial Report: The Commission reviewed the balance sheet and profit and loss
through May 31, 2014, as well as check register for May 2014. Mr. Costa reported that the season
was off to a good start with higher golf and pro -shop sales than May 2013. Further, all locks,
combinations and the safe had been changed and a security camera was installed to deter any further
thefts.
b. Irrigation Installation - Update: Mr. Oberly reported the contractor had started
digging and pulling pipes using a vibratory plow this morning and was expected to be done in five
or six days.
2. Miacomet Golf Course ( "MGC ") — Manager's Monthly Review:
a. Financial Report: The Commission reviewed the balance sheet and profit and loss
comparison through May 31, 2014, as well as the credit card statement and check register for May
2014. Mr. Costa reported cash was up slightly over last year. Restaurant sales were significantly
higher than last year but golf rounds and pro -shop income was down due to unfavorable weather.
Mr. Costa answered various questions from the Commission pertaining to the check register.
b. Restaurant — Correspondence: Mr. Savetsky read a letter from Elizabeth Shannon
praising the restaurant staff and Restaurant Manager, Kate O'Connor for the wonderful job they did
making her daughter's high school graduation celebratory brunch so special.
3. Sconset Golf Clubhouse — Renovation Update: Ms. Bell reported the Historic District
Commission (HDC) application had passed at the second meeting after Ms. Bell met with several
HDC members individually to discuss their concerns prior to presenting a revised plan. Ms. Bell
told the Commission she would be presenting the hardscape plan to the HDC this evening and
showed a grass paver product that could be used for the handicap access from the parking lot to the
clubhouse that would maintain the existing look yet be functional. Further, she informed the
Commission that the structural engineer said the chimney could not be moved as is and she
recommended they abandon the second flew and firebox in the kitchen and rebuild the chimney
with new materials, but use the old brick on the firebox and above the roof. The Commission
agreed with Ms. Bell's recommendations and commended her on her diligent work on the project.
4. MGC Cart Barn — Update: Mr. Savetsky reported the plans drawn by Steve Roethke for
the cart barn were basically approved subject to changing two windows to doors and adding two
cupolas to the roof.
Financial report prepared by Burke & Lamb, P. C. were distributed for the Commission to review,
representing the financial position of Miacomet Golf and Sconset Golf as of December 31, 2013
Land Bank Commission Page 3
June 24, 2014
and 2012.
Mr. Costa and Mr. Oberly departed the meeting at 5:3 7 p. m.
D. PROPERTY MANAGEMENT:
1. Ladies Beach — Wedding Ceremony Request: Ms. Bell presented a request for a wedding
ceremony for 75 to 100 people on Saturday, September 6, 2014 from 3:30 to 5:15 p.m. with no tent
or chairs with guests transported to the wedding by Cranberry Transportation. Upon a motion made
and duly seconded, it was unanimously VOTED to approve the request.
F. TRANSFER BUSINESS:
1. "M" Exemption Updates:
a. Five -Year Domicile and Ownership Compliance — Release of Lien Reissue: Upon
a motion made and duly seconded, it was unanimously VOTED to execute and authorize the
issuance of a Release of Lien for each of the following transfers as a result of the purchasers
fulfilling all of the requirements of Section 12, subsection ( -m -):
No. 13460 David M. Breault and Diane M. Breault
Ms. Bell departed the meeting at 5:43 p. m.
G. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the May 2014 financial report
including the balance sheet and income statement previously provided by electronic
correspondence.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was unanimously VOTED to execute the June 24, 2014 warrant document in the amount of
$53,720.73 to be provided to the county treasurer.
H. PROPERTY MANAGEMENT:
1. Property /Trailhead Name — Discussion: Chairman Reinhard reminded the Commission
they decided to choose a few names for properties and trailheads at each meeting. After some
discussion upon a motion made and duly seconded, it was unanimously VOTED to approve the
following names:
Address Name
117 Polpis Road (Rodts) Shawkemo Hills Reservation
169 & 169R Polpis Road (Eilert) Folger Marsh Overlook
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of June 24, 2014
1. SGC — Balance Sheet, Profit and Loss Comparison and Check Register for May 2014
2. SGC — Irrigation project pictures
3. MGC — Balance Sheet, Profit and Loss Comparison and Check Register for May
2014
4. MGC Financial Summary Report
5. MGC Restaurant — Thank you letter
6. Sconset Golf Clubhouse — Revised plans
7. Sconset Golf Clubhouse — Grass Paver info
8. Ruddick Commons - Invitation
9. MGC Financial Report prepared by Burke & Lamb for December 31, 2013 & 2012
10. MGC Financial Report prepared by Burke & Lamb for December 31, 2013 & 2012
11. Ladies Beach — Wedding Ceremony request
12. "M" Exemption Five -Year Compliance — Release of Lien (see transfer business for
no.)
13. Land Bank Financial Reports — May 2014
14. Check Warrant Summary dated June 24, 2014
J
r
- O
N
) M
CLC
r C
p
c
i�
�a
W
1 V
1 z
I
0
W
I ~
I
Z
r O O M
N V r m
fA M I� f9
o v�
le n � M �
T 00 n (D
N o r
m u� rn
Vi a0 h 69
O �
o 7 L! o 7 a O Ou m rn N 7
In r 01 7 V1 n C O N N
�.. N
N 1 vi n O MW (D O M o (o
M M r O 'V N V
r N M O N N O 00 m
(") v N m CO w 00 N O (O O fA
M
L OD N fA fA fA N EA fA N
N lA N Vi V3 b9
N q O 00 O N V' w 00 V M V
n r O) OD 7 Lq N O O N I� N
e O
O N N O E9 O N N V M m o N n O
a m M u? 0 o co (n v v_
O (+j M N O (A N tD N a
m C7
tp -c ' f61) 6A 04 N O M X N O 61 R
N
A N
7
O
0
h
LO N
OO � :
co x
OD C Lo
X I co
a O X
LL Q ❑ U)
MaUrn U)
Q) O
f6 U .O X Z
N U C LL
CL o a Z3
0 U) o w
U U
Y
C C � C `1 Q
O-'
L6 (9 (9 ) 0)
m m m m W
z
U U U �
C C C F
(6 (9 N � O
Z Z Z
C N
o'
N
r
N
M
a
w
001
n
M
a
w
I*
U)
co
O
O
N
�i
N
O
0
O
CF) :
M
O
N
EA
0
0
N LO
LO
0
o
O
W 0 0
W
D M 0 0 n 0 0 0 0 0
} o v o
Y
N o o (n n m v v v v
} o o (n o
}
0 0 0 0 0 0 0 0 0 0 0
Q o
Q
O
p x vi O LU
U a � 0) o
N
O
O) C (o OJ ^ C
Z LL h Dl p � .�
x
❑
❑
Co
J
W 0 0 0
J
W
N
M O O 00 LO 0 a 0 0 �
} O 7 Uf
a o 0 0 0
}
a
O O O N (D 7 'C I
m O o o O O O O O O O
W C o X O O W� m E
Q
O
Q
LY❑ cj U- 0ULj
U w C ❑ o—
c
E
7
O
0
h
LO N
OO � :
co x
OD C Lo
X I co
a O X
LL Q ❑ U)
MaUrn U)
Q) O
f6 U .O X Z
N U C LL
CL o a Z3
0 U) o w
U U
Y
C C � C `1 Q
O-'
L6 (9 (9 ) 0)
m m m m W
z
U U U �
C C C F
(6 (9 N � O
Z Z Z
C N
o'
N
r
N
M
a
w
001
n
M
a
w
I*
U)
co
O
O
N
�i
N
O
0
O
CF) :
M
O
N
EA
0
0
N LO
LO
0
o
O
x o
0
3 0
Q
m U N�
� N
O
O
O N d Lu E p
C
k O O U
N N C N
O
p x vi O LU
U a � 0) o
N
O
O) C (o OJ ^ C
Z LL h Dl p � .�
x
R
N .�.. N N to
00 3� - -5
Co
ZI L) OD
Z
M U x E
O
Q
U) r- x x N w O N
O
W C o X O O W� m E
O
U O
❑ -aLO
(ND
P-
LY❑ cj U- 0ULj
U w C ❑ o—
c
E
U) Ln
v v — w W, U U) U x
O
C C LL .0 U LL C m N
U N U
O
m 000 O a) < - cn
0 ❑_ 2 LL U) O co B U J
z
M
QQ:_wC/)zUC)z Cu
r
— — — — — — — Of
(n U) C)
T
.fn
W
N N U (D N f6 (6 (6 L9 N � �
U ❑
U)U)<cOCn000ococom L9
@
N N❑ N N N N m
LL
�G 1,
C C C U U U U U U U U
LLu
J
m m m� O 2 J 7 7 Q a)
J Q
CD
Q
DDDZZZZZZZ20
I- H
w ❑
� C
} LU
a E
p T
Z m
o a.
m
Q
7
Z
z
Q
J
O
W z
2 W
u a
� a
z I-
J m
w
Z
n a J
C J
a o z
L_ z
Q
J
Q
H
O
81
0
0
0
o
O
o
0
o
Q
a
� N
O
O
N
C
7
O
a
O
Z
R
O
Co
a.
Z
ti
O
r
O
C
E
O
N
(ND
P-
N
M
c
E
O
O
O
O
Q
Q
to
o
r
'V
T
M
O
M
le
"'
�
a°°
a.
c
CD
m a)
a.
U
U
O
y
U
00
O
_
tl�
a
O
�
a
3
7
M
C
C
M
C
C
a
a
w ❑
� C
} LU
a E
p T
Z m
o a.
m
Q
7
Z
z
Q
J
O
W z
2 W
u a
� a
z I-
J m
w
Z
n a J
C J
a o z
L_ z
Q
J
Q
H
O
81
0
0
0
o
O
o
0
o
Q
a
� N
O
O
O
E
a
a
O
O
Z
R
O
N
a.
Z
O
O
O
O
C
O
R c
Lo
m
C
C
O
N
W
Q
Q
� a
o
U
C
U
a �
m
a
o
It
a
c
CD
m a)
7
U
U
O
y
U
00
O
C QT
a
O
w ❑
� C
} LU
a E
p T
Z m
o a.
m
Q
7
Z
z
Q
J
O
W z
2 W
u a
� a
z I-
J m
w
Z
n a J
C J
a o z
L_ z
Q
J
Q
H
O
81
0
0
0
o
O
o
0
o
Q
C
o
O
O
O
C
O
O
O
O
Z
O
O
O
O
Z
O
O
O
O
C
O
N m
Lo
m
U)
C
O
O
O
Q
LLS
m
o
_
m
n
o
It
Ln
7
00
O
O
�
a
Q.
C
C
a`.
a`
Fl N
N O
Q a Q Q Q a rn
,a o N o z
0 U) '� (n c U) m
Z p qO m
CO c c c
m N .�.. N ` N `.
m
M
Z
p
O
Ln
Z
z
J
LLI O
�
F
{-
0
E
O
z
3
o
z
.
m
aci
Q
J
r
3
IQ
Land Bank Commission
June 24, 2014
Page 4
2. 401h Pole — Beach Cleaning Discussion: Mr. Savetsky reminded the Commission that Mr.
Powers who usually did the beach cleaning at 40th pole had retired and he has still not found out
who was offering the service this summer. He would get in touch with the town officials and
report back at a future meeting.
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 5:52 p.m.
Attested to:
Neil Paterson, Secretary
ted, Approved, and Released by the VOTE
CommissipnIhis 8th day of July, 2014.
h
B. Reinhard, Chairman
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of June 24, 2014
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien: Reissue
No. 13460 David M. Breault and Diane M. Breault