HomeMy WebLinkAbout2014-6-10AGENDA
Nantucket Land Bank Commission
Regular Meeting of June 10, 2014
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts -
CALL TO ORDER: 4:00 P.M.
A. CITIZEN BUSINESS /ANNOUNCEMENTS
1. Filming Request - HGTV "Island Life" Episode
2. Donation Received — John and Susan Trudel
B. PROPERTY MANAGEMENT
1. Ladies Beach - Event Request
2. Sconset Golf Course - Clubhouse Update
C. EXECUTIVE SESSION
1. Approval of Executive Session Minutes of May 27, 2014
2. Real Estate Acquisition
3. Contract Negotiations
D. MINUTES OF THE REGULAR MEETING OF MAY 27, 2014 AND SPECIAL
MEETING OF MAY 28, 2014
E. TRANSFER BUSINESS
F. FINANCIAL BUSINESS
1. Monthly Transfer Statistics
2. Warrant Authorization — Cash Disbursements
3. Warrant Authorization — 2009 Series A Semi - Annual Bond Payment
G. PROPERTY MANAGEMENT
1. Property Management Supervisor's Monthly Report
2. 40th Pole — Beach Cleaning Discussion
3. Andrews /22 Cathcart Road - Parking Discussion
H. PERSONNEL MANAGEMENT
1. Property Manager (Robert Earley) — Annual Review
2. Part-Time Environmental Coordinator — Position Discussion
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of June 10, 2014
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 p.m.
PRESENT: Bartlett, Paterson, Reinhard, Stackpole. ABSENT: Gardner
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator /Finance Manager; Doris Strang, Assistant Administrator.
Citizen, Megan Perry was also present at call to order.
A. CITIZEN BUSINESS /ANNOUNCEMENTS:
1. Mt. Vernon Farm — Discussion: Ms. Perry asked the Commission about future plans for
the property since she had heard rumors that equestrian activities were not going to be allowed.
Chairman Reinhard explained that former lessee, Karen Alence had exclusive use of the property
until October 1, 2014 and that no decisions had been made yet, but he did not expect to ban horses
from the property. Mr. Savetsky relayed some requests that were currently under consideration for
portions of the property and suggested a group from the equestrian community put together a formal
proposal for use. Ms. Perry told the Commission that the front field had historically been mowed
by Memorial Day and was quite overgrown. Mr. Savetsky explained that the mowing of the field
had been overlooked and would be rectified very soon. Additionally, Ms. Perry asked if it was
possible to open an entrance to the field from the Hummock Pond Road bike path, since she felt it
would be safer than crossing Bartlett Farm Road to access the property. The Commissioners said
they would take it under advisement and Mr. Savetsky stated it would be helpful if the equestrian
community could advise them on such things as there were no horse owners on staff or on the
Commission.
2. Filming Request — HGTV "Island Life" Episode: Ms. Bell presented a request from
HGTV to film scenic locations for a new TV show that follows couples moving to islands all over
the country. The filming would take about two hours on June 19, 2014 at Cisco Beach with a crew
of seven with two handheld cameras and audio equipment and no lighting or large structures. Upon
a motion made and duly seconded, it was unanimously VOTED to approve the request subject to
the payment of the $250 permit fee.
3. Donation Received — John and Susan Trudel: Upon a motion made and duly seconded, it
was unanimously VOTED to accept a $5,000 donation from John and Susan Trudel.
B. PROPERTY MANAGEMENT:
1. Ladies Beach — Event Request: Ms. Bell presented a request from Caterer, Michael
Caffney for a picnic dinner for 20 guests with two tables and a few chairs at Ladies Beach, on July 5,
Land Bank Commission
June 10, 2014
Page 2
2014 from 5:30 to 8:30 p.m. Upon a motion made and duly seconded, it was unanimously VOTED
to approve the request subject to the payment of the $100 permit fee.
2. Sconset Golf Course — Clubhouse Update: Ms. Bell explained that in order to meet the
Historic District Commission (HDC) application deadline, she made some decisions for the
Commission regarding design elements. The changes consist of primarily having the architect
change the shiny galvanized corrugated porch roof to a raised seam style in evergreen and wood
shingles for the clubhouse roof.
Ms. Perry departed the meeting at 4:28 p. m.
C. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property and contract negotiations. Each member was polled individually. All members voted yes.
The Chairman declared that discussion of these matters in open session may be detrimental to the
Land Bank's negotiating position and that the Commission would reconvene in regular session
following executive session.
RETURN TO OPEN SESSION
Ms. Bell departed the meeting at 5: 20 p. m.
Property Management Supervisor, Jeffrey Pollock entered the meeting at 5:20p. m.
D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of May 27, 2014 and the special
meeting minutes of May 28, 2014, as written.
E. TRANSFER BUSINESS:
1. May 2014 Transfers — Record Nos. 35142 through 35221: The Commission reviewed
transfers for the period of May 1, 2014 through May 31, 2014.
a. Current "M" Exemptions and Liens: The Commission authorized the placing of
liens against the following properties as a result of the purchasers claiming the "M" exemption as
first -time buyers of real property:
No. 35161 John E. Mynttinen and Suzanne M. Mynttinen
No. 35172 Sean M. Dyer and Sharon P. Dyer
No. 35203 James M. Storey
No. 35215 Alan Burney and Tina L. Hoskins - Burney
F. FINANCIAL BUSINESS:
Land Bank Commission
June 10, 2014
Page 3
1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing fiscal years
2013 and 2014 through May 2014 were presented to the Commission.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was VOTED to execute the June 10, 2014 warrant document in the amount of $131,893.12 to be
provided to the county treasurer.
3. Warrant Authorization — 2009 Series A Bond Semi - Annual Payment: Upon a motion
made and duly seconded, it was unanimously VOTED to approve payment and authorize staff to
wire the 2009 Series A semi - annual bond payment of interest and principal in the total amount of
$1,208,811.25 from the Land Bank's Collection Account to the Bond Trustee at U.S. Bank.
4. Special Certificate of Deposit (CD) x2733 — Maturity: Ms. Campese reported the CD
would mature on June 15, 2014 and based on the Commissions vote on November 26, 2013 she had
instructed the bank to close the CD and transfer the monies into the Clubhouse Reserve Fund
money market account.
G. PROPERTY MANAGEMENT:
1. Property Management Supervisor's Monthly Report: Mr. Pollock updated the
Commission on the work accomplished by property management staff over the last month,
including completion of a viewing deck at Crocker /Latici; installation of storm windows and
various repairs at Sconset Golf clubhouse; working with Kelly Omand of Nantucket Conservation
Foundation to identify and remove invasive species on Land Bank properties; view shed
maintenance at Keane and Sharp; completion of the Sanguinetti boardwalk project and general trail
maintenance and mowing in preparation for the summer. Further, Mr. Pollock reported the dock
and floating pier at the Sharp property had been installed, the parking lots at Nobadeer and
Madaquecham Beaches were now open and Petrel Landing has been blocked off with boulders to
prevent parking there for the summer. Mr. Pollock informed the Commission that the new part-
time summer staff member (George Applegate) had been hired and was working hard. He and Ed
Boynton would start off each day patrolling and cleaning properties, making dump runs and fill in
on other projects as needed. Further, the Land Bank would be providing and emptying trash and
recycling barrels at Cisco Beach in order to avoid last year's trash problems.
2. Munson/Massasoit Bridge Road — Pier Project Discussion: Commissioner Stackpole
asked where the project stands to create a pier on the property. Mr. Savetsky reminded the
Commission it was a long process including chapter 91 licensing and recommended hiring a
consultant for the permitting work.
3. 40th Pole — Beach Cleaning Discussion: Mr. Savetsky informed the Commission that
Frank Powers who raked the beaches for the Town and Land Bank had retired and inquired if the
Commission wanted to continue the cleaning the beach at 40th pole. Commissioner Stackpole
stated it was necessary to continue and further to have the beach in front of Crocker /Latici cleaned
on a regular basis. Mr. Savetsky said he will look into various options and report back at a future
meeting.
Land Bank Commission
June 10, 2014
Page 4
4. Andrews /22 Cathcart Road — Parking Discussion: Mr. Savetsky explained that the
neighbor on the north side of the road had closed off the beach in front of his house to driving due
to safety concerns. Subsequently, Mr. Savetsky has received several complaints from people who
moor their boats in front of the Andrews property that have parking concerns. The consensus of
the Commission was to look into expanding the parking lot to help alleviate the situation.
5. Property /Trailhead Name — Discussion: Chairman Reinhard suggest rather than taking on
the task of choosing names for all of the properties and trailheads at one meeting, they should name
a few at a time. After some discussion upon a motion made and duly seconded, it was unanimously
VOTED to approve the following names:
Address Name
181 Hummock Pond Road (Gardner) Gardner Farm
Appleton Road /Mizzenmast Ext. ( Burchell) Burchell Farm
27 Quaise Road (Carter) Quaise Landing
50 Old South Road (Holdgate) Hinsdale Park
27 & 29 N. Cambridge St (Crocker & Latici) Settlers Landing
4 Polpis Harbor Road (Craig) Holly Farm
H. PERSONNEL MATTERS:
1. Property Manager (Robert Earley) — Annual Review: Based on a favorable
recommendation from the Property Management Supervisor and the Executive Director, upon a
motion made and duly seconded, it was unanimously VOTED to approve a 5% raise for Robert
Earley, which brings his base annual salary to $84,190 per year. The Commission authorized Mr.
Savetsky to execute a Personnel Change Form to be provided to the County Treasurer.
2. Part-Time Environmental Coordinator — Position Discussion: Mr. Savetsky suggested
hiring a part-time environmental coordinator for 20 hours per week with health benefits to work on
permitting, invasive species and other projects that were currently being farmed out to a consultant.
Further, he thought the position would require an advanced degree and therefore he would expect a
fairly high starting salary. The consensus of the Commission was they agreed with the concept, but
to have Mr. Savetsky come back with a completed draft job description and salary recommendation.
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:17 p.m.
Attested to:
John J. to k o e, Vic ecretary
Accepted, Approved, and Released by the VOTE
of the Commission this 24th day of June, 2014.
Land Bank Commission
June 10, 2014
Alle Reinhard, Chairman
Page 5
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of June 10, 2014
1. Cisco Beach - Filming Request (HGTV) email
2. Ladies Beach — Event Request
3. Sconset Clubhouse — Porch Roof handout
4. "M" Exemption Liens (see transfer business for record nos.)
5. Monthly Transfer Report — May 12014
6. Transfer Statistics and Graphs — May 2014
7. Check Warrant Summary dated June 10, 2014
8. LB Staff salary worksheet
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of June 10, 2014
1. May 2014 Transfers — Record Nos. 35142 through 35221:
a. Current "M" Exemptions and Liens:
No. 35161 John E. Mynttinen and Suzanne M. Mynttinen
No. 35172 Sean M. Dyer and Sharon P. Dyer
No. 35203 James M. Storey
No. 35215 Alan Burney and Tina L. Hoskins - Burney
MONTHLY TRANSFER STATISTICS FISCAL YEAR 2013
FY13 Total Exempt Taxable Total Gross Gross Revenue
Month Transfers Transfers Transfers Value Value Taxable Received
MONTHLY (UNAUDITED)
Jul -12
73
43
30
$46,009,291
$38,341,764i $766,835
Aug -12
77
43
34
$103,153,543
$100,982,645 $2,035,553
Sep -12
107
44
63
$75,433,577
$72,371,463! $1,447,429
Oct -12
122
53
69
$108,499,596
$105,177,368;
$2,103,547
Nov -12
120
54
66
$98,208,732
$95,569,7311
$1,921,313
Dec -12
448
370
78
$143,154,855
$117,472,2871
$2,349,446
Jan -13
63
44
19
$34,484,687
$34,484,6871
$689,694
Feb -13
82
47
35
$30,549,050
$30,549,050'
$610,981
Mar -13
86
59
27
$28,375,401
$19,594,108
$391,882
Apr -13
May-1 3
99
82
72
41
27
41
$30,184,310
$67,451,345
$27,531,512
$63,327,499
$550,630
$1,259,850
Jun -13
80
33
47
$83,041,129
$81,393,629'
$1,627,873
THRU MAY' 13
Average
1,359
120
870
75
489
45
$765,504,388
$70,712,126
$705,402,114
$65,566,312,
$14,127,160
$1,312,919
Low
63
33
19
$28,375,401
$19,594,108'i
$391,882
High
448
370
78
$143,154,855
$117,472,287' $2,349,446
MONTHLY
TRANSFER STATISTICS FISCAL YEAR 2014
FY14
Total
Exempt
Taxable
Total Gross
Gross
Revenue
Month
Transfers
Transfers
Transfers
Value
Value Taxable
Received
Jul -13
81
45
36
$39,269,537
$36,279,537.
$735,021
Aug -13
78
26
52
$103,362,429
$100,769,700
$2,023,394
Sep -13
107
31
76
$99,058,451
$97,612,951
$1,952,259
Oct -13
128
44
84
$148,561,985
$146,714,985
$2,934,300
Nov -13
88
48
40
$59,407,600
$56,541,850;
$1,130,837
Dec -13
108
54
54
$77,487,991
$72,594,4251
$1,451,889
Jan -14
83
54
29
$63,272,803
$61,129,3031
$1,222,586
Feb -14
Mar -14
65
71
30
32
35
39
$63,662,993
4i50,612,071
$61,093,626,,
$45,933,1781
$1,227,863
$925,427
Apr -14
May-14
75
75
40
35
35
40
$50,709,873
$67,830,595
$47,284,873'
$62,968,987
$945,697
$1,259,380
THRU MAY 14
Average
959
87
439
40
520
47
$823,236,327
$74,839,666
$788,923,4141 $15,808,652
$71,720,3101 $1,437,150
Low
65
26
29
$39,269,537
$36,279,5371 $735,021
High
128
54
84
$148,561,985
$146,714,985! $2,934,300
MONTHLY (UNAUDITED)