HomeMy WebLinkAbout2014-5-27AGENDA
Nantucket Land Bank Commission
Regular Meeting of May 27, 2014
Land Bank Meeting Room, 22 Broad Street � —WED
Nantucket, Massachusetts �'• _ -
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CALL TO ORDER: 3:30 P.M.
A. CITIZEN BUSINESS /ANNOUNCEMENTS
B. GOLF BUSINESS
I. Sconset Golf Course - Clubhouse Plan Review
C. PROPERTY MANAGEMENT
1. Mt. Vernon Farm - Sustainable Nantucket Community Fanning Proposal
2. Cisco, Miacomet & Ladies Beaches - Mobile Vending Request (Pirate Pops)
3. Cisco Beach - Mobile Vending Request (Nantucket Beach Dogs)
D. GOLF BUSINESS
1. Sconset Golf Course - Manager's Monthly Report
2. Miacomet Golf Course - Manager's Monthly Report
E. EXECUTIVE SESSION
1. Approval of Executive Session Minutes of April 24, 2014 and May 13, 2014
2. Contract Negotiation
3. Real Estate Acquisition
F. MINUTES OF THE REGULAR MEETING OF MAY 13, 2014
G. PROPERTY MANAGEMENT
1. 40th Pole - Porta- Potties Contract Award
2. 12 Gardner Road/Pippens Way - Execution of Modified Conservation Restriction
3. Fair Street Park/Use Request - Nantucket Garden Festival Plant Container Display
4. Codfish Park Playground - ZBA Appeal
H. TRANSFER BUSINESS
1. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization - Cash Disbursements
J. REGULARBUSINESS
1. Equipment Purchase Request - Lawn Mower
K. PERSONNEL MANAGEMENT
L Property Manager (Rob Earley) - Annual Review
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of May 27, 2014
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 3:32 p.m.
PRESENT: Bartlett, Gardner, Paterson, Reinhard. ABSENT: Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager.
Architect, Stewart Marshall was also present at call to order.
A. CITIZEN BUSINESS /ANNOUNCEMENTS: None.
B. GOLF BUSINESS:
1. Sconset Golf Course — Clubhouse Plan Review: Mr. Marshall presented updated plans for
the Sconset Golf Clubhouse restoration which eliminated the stone walls and replaced the retaining
wall with railings atop wooden skirting to match the skirt below the front porch. Further, he
explained the dilemma of adding a ramp to the front porch and explained to the Commission they
could either ask from relief from the Accessibility Board or remove the stairs on the front porch
since the main entrance to the clubhouse was in the back and the porch would then only be
accessible from inside the building. After some discussion, the consensus was to eliminate the porch
stairs.
Commissioner Stackpole entered the meeting at 3:50p. m.
Additional discussion ensued regarding the stone foundation and options for the walkway from the
parking lot. Mr. Marshall pointed out that he tweaked the gingerbread design to mimic the old
photographs. Upon a motion made and duly seconded, it was unanimously VOTED to submit the
plan with the agreed upon modifications to the Historic District Commission (HDC) for approval.
Michelle Whelan, Peggy Turco, John Kuszpa and Amy Zelinski of Sustainable Nantucket and Rob
Donohue of Pirate Pops entered the meeting at 4: 00 p. m.
Mr. Marshall departed the meeting at 4.04 p.m.
Doris Strang, Assistant Administrator entered the meeting at 4:05 p.m.
C: PROPERTY MANAGEMENT:
1. Mt. Vernon Farm — Sustainable Nantucket Community Farming Proposal: Ms. Whelan
presented a request to use part of the Mt. Vernon Farm field to start an educational community farm
Land Bank Commission
May 27, 2014
Page 2
program. The proposal was to fence off 1.75 acres for new farm incubator sites for intern growers,
who would sell their products at the Farmers Market. The proposal called for a five -year lease with
the potential of expanding the lease area in the future. Sustainable Nantucket would dig a well, add
fencing, erect a hoop house for seedling and equipment storage and provide electricity to the site
either by tying into the existing grid or through solar and small wind turbine technology. Chairman
Reinhard stated that the Commission would take the proposal under advisement.
Ms. Whelan, Ms. Turco, Mr. Kuszpa and Ms. Zelinski departed the meeting at 4: 30 p. m.
2. Cisco, Miacomet & Ladies Beaches — Mobile Vending Request (Pirate Pops): Mr.
Donohue explained that he had taken over his sister's business (Pedal Pops) that operated at the
Land Bank beaches last summer. He intended to produce the same organic pops for sale, but would
transport his hand cart in the back of his pick -up truck to the beaches. He may also sell bottled
water in addition to the frozen pops and would provide a trash receptacle and recycling container
for his customers. Upon a motion made and duly seconded, it was unanimously VOTED to approve
the request to visit Cisco, Miacomet and Ladies beaches seven days a week for a maximum of two
hours per day with the condition that a garbage receptacle is provided and the properties are always
left clean of any trash or debris that might be caused by such use and subject to payment of the $250
permit fee.
Mr. Donohue departed the meeting at 4: 38 p. m.
Nantucket Beach Dogs Operator, Jack Decker entered the meeting at 4:38 p. m.
3. Cisco Beach — Mobile Vending Request (Nantucket Beach Dogs): Mr. Decker of
"Nantucket Beach Dogs" requested permission to sell hot dogs, chips and non - alcoholic beverages
from his mobile vending station at Cisco Beach for the 2014 summer season. Upon a motion made
and duly seconded, it was unanimously VOTED to approve the request, to allow "Nantucket Beach
Dogs" to visit Cisco Beach seven days a week for a maximum of two hours per day with the
condition that a garbage receptacle is provided and the properties are always left clean of any trash
or debris that might be caused by such use, and subject to the payment of the $100 student
discounted permit fee.
Miacomet Go6fGeneral Manager, Alan Costa, Miacomet GoljCourse Superintendent, Sean Oberly
entered the meeting at 4:43 p. m.
Mr. Decker departed the meeting at 4:50p. m.
D. GOLF BUSINESS:
1. Sconset Golf Course (SGC) — Manager's Monthly Report: Mr. Costa told the
Commission there was no activity in April, therefore he did not provide financial statements.
2. Miacomet Golf Course (MGC) — Manager's Monthly Report:
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May 27, 2014
a. MGC — April Financial Reports: The Commission reviewed the balance
sheet and profit and loss comparison through April 30, 2014, as well as the check register for April
2014. Mr. Costa explained that the financial statements were created on the new C1ubSoft software
and that the staff was still learning the system and were working with Ms. Campese to fine tune the
reports for future meetings. The reports showed a healthy balance sheet that was similar to April of
2013. The profit and loss statement compared to 2013 had much higher restaurant sales owing to the
increased popularity of the restaurant; however the pro shop sales were down because of inclement
weather in April. Overall the net profit was down from 2013 due in part to the new equipment lease,
initiation fees that are now dedicated to the clubhouse reserve fund and higher general expenses.
b. MGC Membership — Temporary Expanded Membership Request: Mr.
Costa presented demographic figures showing that 31 members never play and many of the elderly
players don't play or only play once per week. He suggested this would allow for the temporary
expansion of the membership from 400 to 410, which in turn would provide income to the course
and clubhouse fund but not affect the tee titres offered to the members. Due to attrition he expects
to lose 5 to 8 members every year and therefore the membership could easily be brought back down
to 400 or lower when needed. Further, he explained how the tee times were offered at 50% to
members and 50% to non - members in the system. After some discussion, upon a motion made and
duly seconded, it was VOTED to allow the temporary increase of membership to 412 with
Commissioner Bartlett opposed
c. Pro Shop — Equipment Request: Mr. Costa presented a request from Golf
Professional Phil Truono to purchase a Flight Scope Xi plus Launch Monitor. The equipment will
be used to properly fit clubs, identify adjustments needed in customers clubs, as well as for lessons
and clinics. Mr. Costa explained that not only does he expect the equipment to pay for itself with
increased club sales and repairs, but MGC could charge $50 per use to golfers to diagnosis
technique issues and could be used for indoor winter lessons which are currently not offered. Upon
a motion made and duly seconded, it was unanimously VOTED to approve the request to purchase
the equipment and to have Mr. Costa come back to a future meeting with a comprehensive fee
recommendation.
d. Driving Range — Improvement Request: Mr. Costa explained that the
driving range was not properly built and the bumpy surface has taken its toll on the ball picker and
increased labor costs. Mr. Oberly suggested renovating the range by with proper grading and replant
and adding artificial turf greens as targets. Further, he has solicited several prices but as of yet, had
only received one back from NMP Golf Construction Corp for $217,412.00. The consensus of the
Commission was to have Mr. Oberly represent his proposal once he had more information.
Mr. Costa and Mr. Oberly departed the meeting at 5:35 p. m.
E. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property, contract negotiations and review and approve executive session minutes. Each member
was polled individually. All members voted yes. The Chairman declared that discussion of these
matters in open session may be detrimental to the Land Bank's negotiating position and that the
Land Bank Commission Page 4
May 27, 2014
Commission would reconvene in regular session following executive session.
RETURN TO OPEN SESSION
F. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of May 13, 2014, as written.
G. PROPERTY MANAGEMENT:
1. 40a' Pole — Porta- Potties Contract Award: Ms. Bell solicited prices from three companies
to rent and service three porta - potties for the summer at 401h Pole with two additional units for the
July 4" weekend. The prices were as follows:
Visco Pumping $6,300
Nantucket Septic, Inc. $7,325
Hughes Septic Service, Inc. $8,125
Upon a motion made and duly seconded, it was unanimously VOTED to award the contract to
Visco Pumping for the not to exceed price of $6,300.
2. 12 Gardner Road/Pippens Way — Execution of Modified Conservation Restriction: Mr.
Savetsky explained that some minor language revisions were made. Upon a motion made and duly
seconded, it was unanimously VOTED to execute the modified Conservation Restriction.
3. Fair Street Park/Use Requested — Nantucket Garden Festival Plant Container Display:
Mr. Savetsky presented a requested from the Nantucket Garden Festival to place professionally
Planted pots for the two weeks leading up to the festival on July 23 — 24, 2014. Mr. Savetsky
reported that money raised at the event will benefit the Nantucket Lighthouse School. Upon a
motion made and duly seconded, it was unanimously VOTED to approve the request.
4. Codfish Park Playground — ZBA Appeal: Ms. Bell informed the Commission that the
opponents of the Codfish Park Playground have appealed the Zoning Officer's interpretation of the
bylaw. Attorney Arthur Reade will represent the Land Bank at the July 10, 2014 appeal at the
Nantucket Zoning Board of Appeals.
H. TRANSFER BUSINESS:
1. "M" Exemption Update:
a. Five -Year Non - Ownership Compliance/Waiver Request — No. 34444 Amilcar S.
Chacon and Jorge A. Chacon: Ms. Campese explained that brothers Amilcar and Jorge Chacon had
purchased a home September 11, 2013 and claimed the "M" exemption. Since then Mr. Amilcar
Charon's girlfriend is expecting a child and the home is not big enough for the family, so they were
selling the house and buying a larger house with the intent of staying long -term in the new house.
After some discussion, upon a motion made and duly seconded, it was unanimously VOTED, based
Land Bank Commission
May 27, 2014
Page 5
on family hardship to waive the penalty of $1,937.50 and further to authorize the issuance of a
Release of Lien upon payment of the outstanding Land Bank fee of $8,000.00 and accrued interest
of $795.67.
b. Five -Year Domicle Non- Compliance/Release of Lien — No. 27997 Mikalai
Mardakhayeu and Valeryia Stashkevich: Ms. Campese informed the Commission that
Ms.Stashkevich had a contract to sell the house that the Land Bank had an unsubordinated lien on
for the $8,000 fee in accordance with the Determination and Decision of the June 25, 2013 transfer
hearing. Upon a motion made and duly seconded, it was unanimously VOTED to authorize the
issuance of a Release of Lien upon payment of the outstanding Land Bank fee of $8,000.00.
I. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the April 2014 financial report
including the balance sheet and income statement previously provided by electronic
correspondence.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was unanimously VOTED to execute the May 27, 2014 warrant document in the amount of
$44,073.44 to be provided to the county treasurer.
J. REGULAR BUSINESS:
1. Equipment Purchase Request — Lawn Mower: Mr. Savetsky presented a request from
Property Manager, Robert Early to purchase a new 52" walk behind mower to replace the twelve
year old 52" John Deere walk behind mower. Mr. Earley received a state contract price of $7,014
with all necessary attachments plus shipping. Further, Mr. Earley suggested keeping the old mower,
since the trade in offered was only $200. Upon a motion made and duly seconded, it was
unanimously VOTED to approve the request with a price not to exceed $7,500.
K. PERSONNEL MATTERS:
1. Property Manager — Annual Review: Mr. Savetsky asked to table the discussion until the
next meeting.
L. PROPERTY MANAGEMENT:
1. Property Names: Chairman Reinhard reminded the Commissioners to look over the
Property and trail head names and bring back changes and suggestions to the next meeting.
2. Mt. Vernon Farm — Sustainable Nantucket Community Farming Proposal: After some
discussion, it was the consensus of the Commission that they conceptually approved of the proposal
but needed more details at a future meeting.
Land Bank Commission
May 27, 2014
Page 6
ADJOURNMENT: Upon a�mootion made and duly seconded, it was VOTED to adjourn at 6:47 p.m.
Attested to:
Neil Paterson, Secretary
Accepted, Approved, and Released by the VOTE
Commissio is 1 day of June, 2014.
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of May 27, 2014
1. Sconset Golf Clubhouse — Revised plans
2. Mt. Vernon Farm — Sustainable Nantucket Use request Powerpoint
3. Mobile Vending Request — Pirate Pops
4. Mobile Vending Request — Nantucket Beach Dogs
5. MGC — Balance Sheet, Profit and Loss Comparison and Check Register for April
2014
6. MGC Screen Shot of Tee Times
7. MGC ProShop — Equipment Request/Flight Scope Xi
8. MGC Driving Range — Estimate and plans
9. 40th Pole - Porta- Potties Quotes (3)
10. Gardner Rd/Pippens Way Modified Conservation Restriction
11. °M" Exemption Five -Year Non - Compliance — Release of Liens (see transfer business
for nos.)
12. Land Bank Financial Reports — April 2014
13. Check Warrant Summary dated May 27, 2014
14. Property Supervisor Request for Equipment — Lawn Mower & Quote
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of May 27, 2014
1. "M" Exemption Update:
a. Five -Year Ownership Non - Compliance — Waiver Request:
No. 34444 Amilcar S. Chacon and Jorge A. Chacon
b. Five -Year Domicile Non - Compliance — Release of Liens:
No. 27997 Mikalai Mardakhayeu and Valeryia Stashkevich