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Home My WebLink About2014-4-24MINUTES Nantucket Land Bank Commission Regular Meeting of April 24, 2014 Land Bank Meeting Room, 22 Broad Street y Nantucket, Massachusetts v L CALL TO ORDER: 4:03 p.m. PRESENT: Bartlett, Gardner, Petersen, Reinhard, Stackpole. o O STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Suss Campese, Administrator /Finance Manager; Doris Strang, Assistant Administrator. (5) F A. CrIUEN BUSINESS/ANNOUNCEMENTS: None. g B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property, and review and approve executive session minutes. Each member was polled individually. All members voted yes. The Chairman declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would reconvene in regular session following executive session. RETURN TO OPEN SESSION Miacomet GoljGeneral Manager, Alan Costa; Miacomet Go jCoarse Superintendent, Sean Oberly; Citizen, Bruce Perry entered the meeting at 4:56 p.m. C. APPROVAL OF MINUTES': Upon a motion made and duly seconded, it was unanimously VOTED to accept, approve and release the regular session minutes of April 7, 2014, as written. D. TRANSFER BUSINESS: 1. "M" Exemption Update: a. Five -Year Domicile and Ownership Compliance/Releme of Lien — No. 29808 Christopher P. Connolly and Jurgita Budaite: Upon a motion made and duly seconded, it was unanimously VOTED to authorize the issuance of a Release of Lien for the above- referenced transfer as a result of the purchaser fulfilling all of the requirements of Section 12, subsection ( -m -). E. FINANCIAL BUSINESS: 1. Monthly Financial Report: The Commission accepted the March 2014 financial report including the balance sheet and income statement previously provided by electronic correspondence. 2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it Land Bank Commission Page 2 April 24, 2014 was unanimously VOTED to execute the April 24, 2014 warrant document in the amount of $37,990.62 to be provided to the county treasurer. F. GOLF BUSINESS: 1. Sconset Golf Club ("SGC ") — Monthly Manager's Update: Mr. Costa reported all was on schedule to open the course Memorial Day weekend. Mr. Savetsky stated the Order of Conditions from the Conservation Commission ("Con Corn") had been issued and recorded, so work on the waterline and irrigation system could commence. Commissioner Gardner offered to help coordinate the work to connect to municipal water and Mr. Oberly said the irrigation contractor was slated to begin in May and that the installation was expected to take approximately one week. 2. Miacomet Golf Club ("MGC ") — Monthly Manager's Update: a. Financial Report: The Commission reviewed the balance sheet and profit and loss comparison through March 31, 2014, as well as the check register and corresponding credit card statement for March 2014. Mr. Costa reported restaurant sales were up, golf shop income was down and overall expenses up, resulting in a lower net profit compared to the first three months of 2013. Mr. Costa answered various questions from the Commission pertaining to the check register and credit card statement. b. Clubhouse Repairs: Mr. Costa reported the painter's had started to scrape and prep the building today and the mof replacement was scheduled to start tomorrow and be completed by Monday or Tuesday. c. New Software — Update: Mr. Costa said the new POS software system ClubSoft was tip and running as of April 0 and seemed to be easier to use and had better reporting functions than the old system. d. Membership Update: Mr. Costa indicated that the MGC membership was full at 400 people with seven on the waiting list. He reported that there were still 15 members who had not paid their annual dues, and that their memberships would be forfeited if payment was not received by the end of May. Further, Mr. Costa informed the Commission there were several members who rarely or never golfed and he recommended increasing the membership limit by that amount in order to augment income and initiation fees for the clubhouse fund. The consensus of the Commission was to have Mr. Costa research the matter and report back with a recommendation. e. MGC — Course Update: Mr. Oberly stated the ground temperature was still too low for growing, but soon the step cut on the greens would be apparent. Additionally, his crew was scheduled to take down the split mil fence around the practice area, as Mr. Savetsky confirmed the fence was installed as a limit of work and not required by the Natural Heritage permit. f Sconset Golf Clubhouse - Plan Review and Discussion: Ms. Bell presented a conceptual plan of the clubhouse produced by architect, Larry Bauer. She reviewed and explained some of the design decisions that were made and answered various questions from Commissioners. Land Bank Commission April 24, 2014 Page 3 Further, after some discussion, it was the consensus of the Commission to install the infrastructure for a bar including the counter and cabinetry during construction, rather than adding it later in the event the Commission decided to offer bar service in the future. Mr. Costa and Mr. Oberly departed the reeling at 5:45 p.m. G. PROPERTY MANAGEMENT: 1. Fair Street Park — Remain/Nantucket & Company Sununer Use Request: Ms. Bell presented a request from Rich Turer of Nantucket & Company to hold weekly acoustic music conceits from May to September on Fridays from 4 -5 p.m.. and children's book readings from May to September on Saturdays firm 10 -11 a.m, at the Fair Street Park. The events would be free to the public and no cost to the Land Bank. After some discussion, upon a motion made and duly seconded, it was unanimously VOTED to approve the request. 2. Nantucket Paddle Tennis Association ( "NPTA ") — License Renewal: Mr. Savetsky informed the Commission that the license with NPTA had expired and a renewal of the license for an additional five yews had been drafted for signatures, with the new document having the same controls as were outlined in the original agreement. Upon a motion made and duly seconded, it was unanimously VOTED to execute the license renewal with NPTA. 3. Eaglebrook/8 Ocean Avenue — Summer House Encroachment Update: Ms. Bell informed the Commission that she had written a letter to the owners of the Summer House restaurant, giving them 30 days to clean up the garbage and debris they had dumped on abutting Land Bank property. The letter was carbon copied to the neighbor's attorney, Rhoda Weinman, Nantucket Police Detective Jerry Adams and Environmental Police Officer Keith Robinson. Since there had been no sign or recognition of intent to clean up the properly, upon a motion made and duly seconded, the Commission unanimously VOTED to inform the Selectman's office of the encroachment as a protest in regards to their issuance of a liquor license renewal to the Summer House. 4. Bachman/158 Orange Street — Abutter Requests: Mr. Savetsky presented a list of requests from neighbor Ken Goldberg, including: (1) to have his carpenter repair the dock for one boat and one year's use; (2) to remove the encroaching patio stones; (3) to remove or treat the Land Bank's privet hedge for Anthracnose; (4) to abandon the utility easement; and (5) to gate the driveway. After much discussion, the consensus of the Commission was to have the Land Bank staff repair the dock, survey the encroachment issue and cut any patio stones that are over the property line, have the privet hedge treated, and to gate the driveway. The Commission declined to abandon the utility easement. 5. Baclunan/158 Orange Street — Directors Occupancy Discussion: Mr. Savetsky informed the Commission that he would be moving into the house on May 1st and expected to stay through the end of July. He stated that he would pay all the expenses to open up the house, including utilities and repairs so there would be no cost to the Land Bank. Mr. Savetsky made the additional point that he bad never received any housing benefit from the Land Bank, nor had he asked for reimbursement for the use of his car or phone in his 17 plus years of his employment. The Commission expressed a Land Bank Commission April 24, 2014 Page 4 Preference for someone to live in the house during the summer months to keep the properly safe and avoid a costly vacant building insurance policy to the Land Bank. It was determined to table the discussion of rent until the Commission had a better understanding of the expenses. 6. Petrel Landing/17 Commercial Street — Figawi V.I.P. Tent: Commissioner Stackpole presented a request from Figawi, Inc. to have their VIP tent set up at Petrel Lending from Friday evening May 23, 2014 through Monday morning May 26, 2014 to be used for meetings, award ceremonies and sponsor receptions. Upon a motion made and duly seconded, it was unanimously VOTED to approve the request as presented and further, to allow them to install a security camera on the front of the tent looking down Whale Street. Further, it was the consensus of the Commission to add gravel and loam to the property prior to the event for public safety. 7. Barrett Farm Road — House Move/Access Request: Mr. Savetsky presented a request from Barrett Enterprises to move three large pieces of a house over Land Bank property on April 29, 2014, as they didn't want to move the pieces along Barrett Farm Road which would require significant tree cutting. The move was estimated to take an hour and would require cutting an entrance from Massasoit Bridge Road, along with some minor cutting of branches along the route. After much discussion, upon a motion made and duly seconded, it was unanimously VOTED to allow the request upon the conditions that Barrett Enterprises was properly insured; they move back onto the Barrett Farm Road from the Land Bank road as soon as practical; and the entrance cut would be replanted and all debris caused by the move removed. Further, Barrett Enterprises would be required to leave a $10,000 deposit in the event the conditions stated above were not met midlor additional expenses due to damage from the move were incurred. 8.2014 Work Plan Amendment— Weweeder Valley Trail: Commissioner Paterson requested that the planning of the Weweeder Valley Trail property be moved up on the work plan as a high priority project as the abutter encroachments were significant. After some discussion, it was the consensus of the Commission to make the planning for this property a top priority and have enemachment areas surveyed so as to address the problem sooner rather than later. H. PERSONNEL MANAGEMENT: 1. Seasonal Property Management Position — Hiring Discussion: Mr. Savetsky presented a request from Property Management Supervisor, Jeffrey Pollock, to hire an additional part-time summer employee for three days per week and one weekend per month to assist in cleaning up the beaches and parking areas. Upon a motion made and duly seconded, it was unanimously VOTED to advertise the new seasonal part -time position at a rate of $20 per hour. I. REGULAR BUSINESS: 1. Annual Election of Officers: a. Chairman: Upon a motion made and duly seconded, the Commission unanimously VOTED to elect Allen B. Reinhard as Chairman. Land Bank Commission April 24, 2014 Page 5 b. Secretary: Upon a motion made and duly seconded, it was unanimously VOTED to elect Neil Paterson as Secretary. c. Vice Chairman: Upon a motion made and duly seconded, it was unanimously VOTED to elect Robert L. Gardner as Vice Chairman. d. Treasurer: Upon a motion made and duly seconded, it was unanimously VOTED to elect Philip D. Bartlett as Treasurer. e. Vice Secretary /Vice Treasurer: Upon a motion made and duly seconded, it was unanimously VOTED to elect John J. Stackpole as Vice SecretaryfVice Treasurer. ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:34 p.m. Attested to: % 4�.. Neil Paterson, gecrefary tBApp v d Released by the VOTE in ionhis 13th day fMay, 2014. i , Chairm an ra w� W° = N OL 3� z O `o N 0 O O U W ' z 0 aJ 0 U Z Q ruw Z Q Z ' SEY n Rn °S KFoS 4 DR „ ` N 9 F$An � aaos° "does 9 � � godd � oeedd�ddddo „ mqom y aOo�g�pWy u7 ` y k � U 'Sig KNIEL� L o0mm � G a <yp'N zoo ° m,212` 'rem A �idm " "oi aE 5iwa� � S see vu" mom � u. m wm�ii f maw F 0 mmm�v3 mm ° mm ry o � O 2ZZ� � N D J JZ22Z22ZnU � 1- m p i s z 2 a 2 gm ° 2 m O � d S ry pp M ce M 3 a e ET ° E W > $ 4 F m Z z m p i s z 2 a 2 gm ° 2 m O 3 a m p i s z 2 a 2 gm ° 2 m O DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of April 24, 2014 1. "M" Exemption Five -Year Non - Compliance — Release of Lien (see transfer business for no.) 2. Land Bank Financial Reports — March 2014 3. Check Warrant Summary dated April 24, 2014 4. -MGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card Statement for March 2014 5. Sconset Golf Clubhouse— Preliminary Plans 6. Fair Sheet Park — Use Request (Nantucket & Company) 7. Bachman — Dock Aerial 8. Barrett Farm Road - Aerial 9. Weweeder Valley Trail Aerial TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of April 24, 2014 1. "M" Exemption Update: a. Five -Year Domicile and Ownership Compliance — Release of Lien: No. 29808 Christopher P. Connolly and Jurgita Budaite AGENDA Nantucket Land Bank Commission Regular Meeting of April 24, 2014 r Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 P.M. A. CITIZEN BUSINESS/ANNOUNCEMENTS Z N B. EXECUTIVE SESSION z r 1. Approval of Executive Session Minutes of April 7, 2014 s A 2. Real Estate Acquisition ° rn � N n � s m C. MINUTES OF THE REGULAR MEETING OF APRIL 7, 2014 0 f � o D. TRANSFERBUSINESS z c. E. FINANCIAL BUSINESS m 1. Monthly Financial Report 2. Warrant Authorization— Cash Disbursements F. GOLF BUSINESS 1. Sconset Golf Course —March 2014 Financials 2. Miacomet Golf Course — March 2014 Financials 3. Sconset Golf Clubhouse - Plan Review and Discussion G. PROPERTY MANAGEMENT 1. Fair Street Park - Remain/Nantucket & Company Summer Use Requests a. Acoustic Music - May through September, Fridays 4 -5 p.m. b. Book Readings -May through September, Saturdays 10-11 a.m. 2. Nantucket Paddle Tennis Association - License Renewal 3. Eaglebrook/8 Ocean Avenue - Summer House Encroachment Update 4. Bachman/158 Orange Street - Abutter Requests 5. Petrel Landing117 Commercial Street - Figawi V.I.P. Tent 6. Barrett Farm Road - House Move /Access Request 7. 2014 Work Plan Amendment - Weweeder Valley Trail H. PERSONNEL MANAGEMENT 1. Seasonal Property Management Position —Hiring Discussion I. REGULARBUSINESS 1. Annual Election of Officers ADJOURNMENT