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HomeMy WebLinkAbout2014-3-25'TC AGENDA Nantucket Land Bank Commission Regular Meeting of March 25, 2014 Land Bank Meeting Room, 22 Broad Street RECEIVED Nantucket, Massachusetts 2014 APR 8 PPI 3 37 CALL TO ORDER: 4:00 P.M. NANTUCKET TOWN CLERK A. CITIZEN BUSINESS /ANNOUNCEMENTS B. EXECUTIVE SESSION 1. Approval of Executive Session Minutes of February 11, 2014, March 11, 2014 and Special Meeting Minutes of March 20, 2014 2. Potential Litigation 3. Contract Negoliations 4. Real Estate Acquisition C. GOLF BUSINESS - - _ 1. - SconsettGtilf Course February 2014 Financials 2. Miacomet Golf Course — February 2014 Financials 3. Manager's Monthly Report D. MINUTES OF THE REGULAR MEETING OF MARCH 11, 2014 AND SPECIAL MEETING OF MARCH 20, 2014 E. TRANSFER BUSINESS F. FINANCIAL BUSINESS 1. Monthly Financial Report 2. Warrant Authorization— Cash Disbursements G. REGULAR BUSINESS 1. Land Bank Logo — Discussion H. PROPERTY MANAGEMENT 1. 2014 Work Plan - Review and Adoption ADJOURNMENT MINUTES Nantucket Land Bank Commission Regular Meeting of March 25, 2014 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 P.M. PRESENT: Gardner, Paterson, Reinhard, Stackpole. ABSENT: Bartlett STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan Campese, Administrator/Finance Manager; Doris Strang, Assistant Administrator. Nantucket & Company principal, Richard Turer was also present at call to order. A. CITIZEN BUSINESS /ANNOUNCEMENTS: None. B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property, potential litigation and contract negotiation. Each member was polled individually. All members voted yes. The Chairman declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would reconvene in regular session following executive session. RETURN TO OPEN SESSION Miacomet Golf General Manager, Alan Costa; Miacomet Golf Course Superintendent, Sean Oberly; Miacomet Golf Membership Committee President, John Daniels; Nantucket & Company principal, Richard Turer; Nantucket Land Bank Commission candidates, Jeanne Miller and Bruce Perry entered the meeting at 5:10 p.m. C. GOLF BUSINESS: 1. Sconset Golf Course Sconset Golf Course — Financial Report: The Commission reviewed the balance sheet and profit and loss comparison through February 28, 2014, as well as the check register for February. 2. Miacomet Golf Course - Financial Report: The Commission reviewed the balance sheet, consolidated and departmental profit and loss comparisons through February 28, 2014, as well as the check register and credit card statement for February. Mr. Costa said he had reviewed the reports with Ms. Campese and explained a few of the line items they had discussed and answered questions about the check register. Commissioner Paterson stated he had dinner at the restaurant and the service and food were excellent. Mr. Costa reported that the interior of the clubhouse was being painted and new curtains were on order to freshen up the restaurant for the upcoming season. Land Bank Commission March 25, 2014 Page 2 3. Miacomet Golf Club — Membership Update: Mr. Costa informed the Commission there were currently three people on the waiting list for membership and twenty members who had still not paid their dues, which was a normal amount for this time of year. 4. Golf Week Course Rating — Discussion: Mr. Costa reported Golf Week Magazine had published its list of the top ten public golf courses and Miacomet was not on the list, so he contacted the magazine and sent them the video of the course. After viewing the video, the Golf Weekly representative was very enthusiastic about the course and shared the video with his staff and sent it to Gene Mahon for his electronic newsletter "Mahon about Town ". Mr. Costa said he fully expected to be part of the top ten list for 2015. 5. Clubhouse Roof — Update: Mr. Costa explained that the roofer that was previously chosen to reroof the clubhouse did not have worker's compensation insurance, therefore they moved on to the company with the next lowest estimate which had the required insurance and hired them to do the work. 6. Cart Barn — Update: Mr. Costa met with Joe Topham, who was hired to draw up specifications for the new cart barn and provided him with information from the cart manufacturer (Club Car) and the electrician. 7. Sconset Clubhouse — Commercial Use Request: Mr. Costa presented a request from Michael Daily to have morning yoga classes in the clubhouse. Mr. Costa was opposed to the request since there was lead paint in the clubhouse that needed to be remediated and further, classes were to be held prior to the clubhouse normal opening time, which would require expanded hours for golf course staff. Mr. Savetsky pointed out that the classes were not an amenity to golf and if the Commission were to allow a commercial use of the space, it would need to be put out to public bid. Upon a motion made and duly seconded, it was unanimously VOTED to deny the request. 8. MGC Tee Elevation and Tee Additions Discussion: Mr. Oberly reminded the Commission that the plant surveys were complete and he was looking for direction on the project. Commissioner Gardner suggested that the Golf Capital Planning Committee consider it at their next meeting and bring back a recommendation for the Commission. The Commission approved Mr. Gardner's request to take up the matter at the next Golf Capital Planning Committee meeting, which was scheduled for April 10, 2014 at 3:00 p.m. in the Wannacomet Water Company conference room. 9. Practice Facility Fence Removal — Discussion: Mr. Oberly asked the Commission for permission to remove the split rail fence by the practice facility. Mr. Savetsky said he would look into why the fence was installed initially and if it was a requirement of the Natural Heritage permit. Mr. Costa, Mr. Oberly and Mr. Daniels departed the meeting at 5:43 p.m. D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously VOTED to accept, approve and release the regular session minutes of March 11, 2013 and the special meeting minutes of March 20, 2014, as written. Land Bank Commission Page 3 March 25, 2014 E. TRANSFER BUSINESS: 1. "M" Exemption Update: a. Five -Year Non - Ownership Compliance — No. 32083 Jill M. Yeagy: Ms. Campese read a letter from Ms. Yeagy requesting a waiver of the penalty and interest accrued due to her non- compliance with the five -year ownership requirement of the °M" exemption, given the anticipated sale of her house coming up soon. Ms. Yeagy explained she was a longtime year -round resident of the island and her family had expanded, rendering the home unsuitable for their needs, therefore she was selling the house and purchasing another and intended to continue to live on island. After some discussion, upon a motion made and duly seconded, it was unanimously VOTED to waive the penalty of $1,690.00 and further to authorize the issuance of a Release of Lien upon payment of the Land Bank fee of $6,760.00 and accrued interest of $2,323.94. F. FINANCIAL BUSINESS 1. Monthly Financial Report: The Commission accepted the February 2014 financial report including the balance sheet and income statement previously provided by electronic correspondence. 2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it was unanimously VOTED to execute the March 25, 2014 warrant document in the amount of $40,936.57 to be provided to the county treasurer. G. REGULAR BUSINESS: 1. Land Bank Logo Update Discussion: Mr. Savetsky presented the four revised logo designs for consideration. Upon a motion made and duly seconded, it was unanimously VOTED to adopt the logo design with white background and a green border. H. PROPERTY MANAGEMENT 1. 2014 Work Plan — Review and Adoption: Mr. Savetsky presented the 2014 Property Management Work Plan which itemized and prioritized projects and goals for Land Bank properties. After some discussion, upon a motion made and duly seconded, it was unanimously VOTED to approve the 2014 Work Plan, as proposed. 2. Crocker Property — Use Request: Commissioner Stackpole presented a verbal request from Paul and Tina Smith to hold their daughter's wedding ceremony and reception on the Crocker property of Thursday August 7, 2014 from 6:00 to 9:00 p.m. for 35 people. Mr. Savetsky stated the Smiths should send the office staff a more detailed request to be reviewed at a future meeting. 3. Mobile Food Vending Requests — Discussion: In anticipation of the influx of various mobile vending requests, Commissioner Paterson asked if the Land Bank could require the vendors Land Bank Commission Page 4 March 25, 2014 to present their case personally to the Commission rather than by email or by attorney. Mr. Savetsky said staff would encourage prospective vendors to present their requests in person. ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:05 P.M Attested to: wi V"v Neil Paterson, Secretary Acce ted, Approved, and Released by the VOTE of a mmission ' 7th day of April, 2014. A . Re d, Chairman )� 2\ kn B§ /LU §\ o k ,\ / \\ wo m§\ \ \\ \ �_� « \\ :• w!7 § \)f ~ | \° / \ \ \ } } \\ q \ }\ §. \ ( ) !t!\!\ § Ct /2! \ i E :IE} f / : } - (/I . { ) 0 ) ) » ) \ ( ) !t!\!\ § Ct /2! 232 :IE} \ ( ) !t!\!\ § DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of March 25, 2014 1. SGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card Statement for February 2014 2. MGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card Statement for February 2014 3. MGC — Departmental Profit and Loss Comparison — February 2014 4. MGC Practice Area Fence - Pictures 5. "M" Exemption Five -Year Non - Compliance — request for waiver of interest and penalty 6. "M" Exemption Five -Year Non- Compliance — Release of Lien (see transfer business for no.) 7. Land Bank Financial Reports — February 2014 8. Check Warrant Summary dated March 25, 2014 9. Land Bank Revised Logo options 10. Property Management — 2014 Work Plan TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of March 25, 2014 1. "M" Exemption Update: a. Five -Year Ownership Non - Compliance — Discussion: No. 32083 Jill M. Yeagy b. Five -Year Ownership Non- Compliance Payment — Release of Lien No. 32083 Jill M. Yeagy