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AGENDA
Nantucket Land Bank Commission
Regular Meeting of March 25, 2014
Land Bank Meeting Room, 22 Broad Street RECEIVED
Nantucket, Massachusetts
2014 APR 8 PPI 3 37
CALL TO ORDER: 4:00 P.M. NANTUCKET TOWN CLERK
A. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION
1. Approval of Executive Session Minutes of February 11, 2014, March 11, 2014
and Special Meeting Minutes of March 20, 2014
2. Potential Litigation
3. Contract Negoliations
4. Real Estate Acquisition
C. GOLF BUSINESS -
- _ 1. - SconsettGtilf Course February 2014 Financials
2. Miacomet Golf Course — February 2014 Financials
3. Manager's Monthly Report
D. MINUTES OF THE REGULAR MEETING OF MARCH 11, 2014 AND SPECIAL
MEETING OF MARCH 20, 2014
E. TRANSFER BUSINESS
F. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization— Cash Disbursements
G. REGULAR BUSINESS
1. Land Bank Logo — Discussion
H. PROPERTY MANAGEMENT
1. 2014 Work Plan - Review and Adoption
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of March 25, 2014
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
PRESENT: Gardner, Paterson, Reinhard, Stackpole. ABSENT: Bartlett
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager; Doris Strang, Assistant Administrator.
Nantucket & Company principal, Richard Turer was also present at call to order.
A. CITIZEN BUSINESS /ANNOUNCEMENTS: None.
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property, potential litigation and contract negotiation. Each member was polled individually. All
members voted yes. The Chairman declared that discussion of these matters in open session may be
detrimental to the Land Bank's negotiating position and that the Commission would reconvene in
regular session following executive session.
RETURN TO OPEN SESSION
Miacomet Golf General Manager, Alan Costa; Miacomet Golf Course Superintendent, Sean
Oberly; Miacomet Golf Membership Committee President, John Daniels; Nantucket & Company
principal, Richard Turer; Nantucket Land Bank Commission candidates, Jeanne Miller and Bruce
Perry entered the meeting at 5:10 p.m.
C. GOLF BUSINESS:
1. Sconset Golf Course Sconset Golf Course — Financial Report: The Commission reviewed
the balance sheet and profit and loss comparison through February 28, 2014, as well as the check
register for February.
2. Miacomet Golf Course - Financial Report: The Commission reviewed the balance sheet,
consolidated and departmental profit and loss comparisons through February 28, 2014, as well as
the check register and credit card statement for February. Mr. Costa said he had reviewed the
reports with Ms. Campese and explained a few of the line items they had discussed and answered
questions about the check register. Commissioner Paterson stated he had dinner at the restaurant and
the service and food were excellent. Mr. Costa reported that the interior of the clubhouse was being
painted and new curtains were on order to freshen up the restaurant for the upcoming season.
Land Bank Commission
March 25, 2014
Page 2
3. Miacomet Golf Club — Membership Update: Mr. Costa informed the Commission there
were currently three people on the waiting list for membership and twenty members who had still
not paid their dues, which was a normal amount for this time of year.
4. Golf Week Course Rating — Discussion: Mr. Costa reported Golf Week Magazine had
published its list of the top ten public golf courses and Miacomet was not on the list, so he contacted
the magazine and sent them the video of the course. After viewing the video, the Golf Weekly
representative was very enthusiastic about the course and shared the video with his staff and sent it
to Gene Mahon for his electronic newsletter "Mahon about Town ". Mr. Costa said he fully
expected to be part of the top ten list for 2015.
5. Clubhouse Roof — Update: Mr. Costa explained that the roofer that was previously chosen
to reroof the clubhouse did not have worker's compensation insurance, therefore they moved on to
the company with the next lowest estimate which had the required insurance and hired them to do
the work.
6. Cart Barn — Update: Mr. Costa met with Joe Topham, who was hired to draw up
specifications for the new cart barn and provided him with information from the cart manufacturer
(Club Car) and the electrician.
7. Sconset Clubhouse — Commercial Use Request: Mr. Costa presented a request from
Michael Daily to have morning yoga classes in the clubhouse. Mr. Costa was opposed to the request
since there was lead paint in the clubhouse that needed to be remediated and further, classes were to
be held prior to the clubhouse normal opening time, which would require expanded hours for golf
course staff. Mr. Savetsky pointed out that the classes were not an amenity to golf and if the
Commission were to allow a commercial use of the space, it would need to be put out to public bid.
Upon a motion made and duly seconded, it was unanimously VOTED to deny the request.
8. MGC Tee Elevation and Tee Additions Discussion: Mr. Oberly reminded the
Commission that the plant surveys were complete and he was looking for direction on the project.
Commissioner Gardner suggested that the Golf Capital Planning Committee consider it at their next
meeting and bring back a recommendation for the Commission. The Commission approved Mr.
Gardner's request to take up the matter at the next Golf Capital Planning Committee meeting, which
was scheduled for April 10, 2014 at 3:00 p.m. in the Wannacomet Water Company conference
room.
9. Practice Facility Fence Removal — Discussion: Mr. Oberly asked the Commission for
permission to remove the split rail fence by the practice facility. Mr. Savetsky said he would look
into why the fence was installed initially and if it was a requirement of the Natural Heritage permit.
Mr. Costa, Mr. Oberly and Mr. Daniels departed the meeting at 5:43 p.m.
D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of March 11, 2013 and the
special meeting minutes of March 20, 2014, as written.
Land Bank Commission Page 3
March 25, 2014
E. TRANSFER BUSINESS:
1. "M" Exemption Update:
a. Five -Year Non - Ownership Compliance — No. 32083 Jill M. Yeagy: Ms. Campese
read a letter from Ms. Yeagy requesting a waiver of the penalty and interest accrued due to her non-
compliance with the five -year ownership requirement of the °M" exemption, given the anticipated
sale of her house coming up soon. Ms. Yeagy explained she was a longtime year -round resident of
the island and her family had expanded, rendering the home unsuitable for their needs, therefore she
was selling the house and purchasing another and intended to continue to live on island. After some
discussion, upon a motion made and duly seconded, it was unanimously VOTED to waive the
penalty of $1,690.00 and further to authorize the issuance of a Release of Lien upon payment of the
Land Bank fee of $6,760.00 and accrued interest of $2,323.94.
F. FINANCIAL BUSINESS
1. Monthly Financial Report: The Commission accepted the February 2014 financial report
including the balance sheet and income statement previously provided by electronic
correspondence.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was unanimously VOTED to execute the March 25, 2014 warrant document in the amount of
$40,936.57 to be provided to the county treasurer.
G. REGULAR BUSINESS:
1. Land Bank Logo Update Discussion: Mr. Savetsky presented the four revised logo designs
for consideration. Upon a motion made and duly seconded, it was unanimously VOTED to adopt
the logo design with white background and a green border.
H. PROPERTY MANAGEMENT
1. 2014 Work Plan — Review and Adoption: Mr. Savetsky presented the 2014 Property
Management Work Plan which itemized and prioritized projects and goals for Land Bank
properties. After some discussion, upon a motion made and duly seconded, it was unanimously
VOTED to approve the 2014 Work Plan, as proposed.
2. Crocker Property — Use Request: Commissioner Stackpole presented a verbal request
from Paul and Tina Smith to hold their daughter's wedding ceremony and reception on the Crocker
property of Thursday August 7, 2014 from 6:00 to 9:00 p.m. for 35 people. Mr. Savetsky stated the
Smiths should send the office staff a more detailed request to be reviewed at a future meeting.
3. Mobile Food Vending Requests — Discussion: In anticipation of the influx of various
mobile vending requests, Commissioner Paterson asked if the Land Bank could require the vendors
Land Bank Commission Page 4
March 25, 2014
to present their case personally to the Commission rather than by email or by attorney. Mr.
Savetsky said staff would encourage prospective vendors to present their requests in person.
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:05 P.M
Attested to: wi V"v
Neil Paterson, Secretary
Acce ted, Approved, and Released by the VOTE
of a mmission ' 7th day of April, 2014.
A . Re d, Chairman
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of March 25, 2014
1. SGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card
Statement for February 2014
2. MGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card
Statement for February 2014
3. MGC — Departmental Profit and Loss Comparison — February 2014
4. MGC Practice Area Fence - Pictures
5. "M" Exemption Five -Year Non - Compliance — request for waiver of interest and
penalty
6. "M" Exemption Five -Year Non- Compliance — Release of Lien (see transfer business
for no.)
7. Land Bank Financial Reports — February 2014
8. Check Warrant Summary dated March 25, 2014
9. Land Bank Revised Logo options
10. Property Management — 2014 Work Plan
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of March 25, 2014
1. "M" Exemption Update:
a. Five -Year Ownership Non - Compliance — Discussion:
No. 32083 Jill M. Yeagy
b. Five -Year Ownership Non- Compliance Payment — Release of Lien
No. 32083 Jill M. Yeagy