HomeMy WebLinkAbout2014-3-11T, C.
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Nantucket Land Bank Commission
Regular Meeting of Much 11, 2014
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M. RE C E I V E D
A. CITIZEN BUSINESS /ANNOUNCEMENTS [''Ti I'i31 28 Rn TO 37
B. EXECUTIVE SESSION �Idf;'_! C'H( T TO'M4 CLERK
1. Approval of Executive Session Minutes of January 14, 2014 and January 28, 2014
2. Potential Litigation
3. Real Estate Acquisition
C. MINUTES OF THE REGULAR MEETING OF FEBRUARY 11, 2014
D. TRANSFER BUSINESS
E. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Monthly Transfer Statistics
3. Warrant Authorization — Cash Disbursements
4. Warrant Authorization — Cash Disbursement (Ratify and Confirm)
F. REGULAR BUSINESS
1. Land Bank Logo — Discussion
2. Regular Meeting of April 8, 2014 -Rescheduling Request
G. GOLF BUSINESS
1.
Sconset Golf Course —January 2014 Financials
2.
Miacomet Golf Course — January 2014 Financials
H. PROPERTY MANAGEMENT
1.
Property Supervisor's Monthly Review
2.
27 Quaise Road/Carter - Coastal Bank Erosion
3.
Backus Lane - Dog Park Project Update
4.
Codfish Park - Playground Project Update
5.
30A Washington Street — Discussion
6.
Gardner Property Boardwalk — Update
7.
Sconset Golf Clubhouse Painting— Discussion
8.
Equipment Purchase Request
I. PERSONNEL MANAGEMENT
1. Building Maintenance Specialist (Peter Halik) - Annual Review
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of March 11, 2014
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 p.m.
PRESENT: Gardner, Paterson, Reinhard, ABSENT: Bartlett, Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager; Doris Strang, Assistant Administrator.
A. CITIZEN BUSINESS /ANNOUNCEMENTS: None.
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property, potential litigation and review and approve executive session minutes. Each member was
polled individually. All members voted yes. The Chairman declared that discussion of these matters
in open session may be detrimental to the Land Bank's negotiating position and that the
Commission would reconvene in regular session following executive session.
RETURN TO OPEN SESSION
Property Management Supervisor, Jeffrey Pollock; Property Manager, Robert Earley; Candidates
for Land Bank Commission, Jeanne Miller and Bruce Perry entered the meeting at 5:13 p.m.
C. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of February 11, 2014, as written.
D. TRANSFER BUSINESS:
1. February 2014 Transfers — Record Nos. 34930 through 34994: The Commission reviewed
transfers for the period of February 1, 2014 through February 28, 2014.
a. Current "M" Exemptions and Liens: The Commission authorized the placing of
liens against the following properties as a result of the purchasers claiming the "M" exemption as
first -time buyers of real property:
No. 34947 Bertyl V. Johnson, Jr., Trustee of the 10 Miller Lane Realty Trust
No. 34960 Julie Biondi and Gerald S. Biondi
Land Bank Commission
March 11, 2014
E. FINANCIAL BUSINESS:
Page 2
1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing fiscal years
2013 and 2014 through February 2014 were presented to the Commission.
2. Monthly Financial Report: The Commission accepted the January 2014 financial report
including the balance sheet and income statement previously provided by electronic
correspondence.
3. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was unanimously VOTED to execute the March 11, 2014 warrant document in the amount of
$91,677.08 to be provided to the county treasurer.
4. Ratify Warrant Authorization — Cash Disbursement: Upon a motion made and duly
seconded, it was unanimously VOTED to ratify and confirm the warrant document previously
executed on March 4, 2014 in the amount of $25,768.60 for payment of the Marble Note #19 which
was left off the warrant of February 11, 2014 in error.
F. REGULAR BUSINESS:
1. Land Bank Logo — Discussion: Mr. Savetsky explained that although the Commissioners
had previously voted on a logo, it was apparent that no one was enthused with the choice; therefore,
Chairman Reinhard authorized the redesign of the logo. Mr. Savetsky presented several new
versions for the Commissioners to consider for a vote at a future meeting.
2. Regular Meeting of April 8, 2014 — Rescheduling Request: Ms. Bell presented a request
from Commissioner Bartlett to move the regular meeting of April 8, 2014 to Monday, April 7,
2014. After some discussion, upon a motion made and duly seconded, it was unanimously VOTED
to move the meeting to April 7, 2014 and change the start time from 4:00 p.m. to 3:00 p.m.
3. Special Golf Meeting — Scheduling Discussion: Ms. Campese reminded everyone that a
special golf meeting had been tentatively scheduled for Thursday, March 20, 2014 and the
Commission requested that staff post the meeting for 11 a.m. that day.
G. GOLF BUSINESS:
1. Sconset Golf Course — Financial Report: The Commission reviewed the balance sheet and
profit and loss comparison through January 31, 2014, as well as the check register for January.
2. Miacomet Golf Course - Financial Report: The Commission reviewed the balance sheet,
profit and loss comparison through January 31, 2014, as well as the check register and credit card
statement for January. Ms. Campese said she had reviewed the reports and discussed them with Mr.
Costa, who wished to point out that restaurant sales were improved primarily due to additional
offerings and adding an extra night of service. Commissioner Gardner stated the restaurant service,
food and overall atmosphere had greatly improved since hiring Kate O'Connor as the restaurant
Land Bank Commission
March 11, 2014
Page 3
manager. Ms. Campese answered additional questions regarding the point of sale software expense
and other various topics. Commissioner Paterson pointed out that in the approximately three years
he has been a Commissioner, the transparency and information provided to the Commission has
increased significantly due in part to the efforts of Ms. Campese.
H. PROPERTY MANAGEMENT:
1. Property Supervisor's Monthly Review: Mr. Pollock provided an overview of work
performed by property management staff in February including routine land management tasks such
as mowing areas at Head of Plains, Smooth Hummocks and Sanford Farm, as well as view shed
maintenance at various properties. Staff continued efforts at the Trimpi property, with additional
clean-up, expansion of the parking lot and the creation of an additional pedestrian access point. Mr.
Pollock said he was currently planning for the rebuild and expansion of the Lily Pond boardwalk
this spring upon completion of the permitting process. Further, staff was working on mitigation for
the Industrial Park, specifically frost pocket mowing and moth habitat management, with plant
biologist, Rachel Freeman overseeing the creation of open scrub oak stands. Additionally, staff has
been working on improvements to the third floor apartment at 22 Broad Street, which includes some
painting work plus replacing the carpet and bathroom floor. Property staff continues to work on the
Sanguinetti boardwalk project and were gearing up for the prescribed bum season.
2.27 Quaise Road/Carter — Coastal Bank Erosion: Mr. Savetsky explained that several large
storms in the past two years had accelerated the coastal bank erosion and were undermining the
bulkhead. He discussed the situation with Professional Engineer Art Gasbano who was
representing the neighbor to the north to coordinate efforts with the Land Bank for beach
nourishment. In Mr. Gasbarro's estimation there were two options for the Land Bank: (1) add stones
to the top of the bulkhead which would slow down the wave energy and catch eroding material from
the bank, or (2) do nothing and let the bank erode to a place of repose. After some discussion, the
consensus of the Commission was to let the bank reach its point of repose, at which time they would
plant beach grass to help stabilize it.
3. Backus Lane — Dog Park Project Update: Ms. Bell reviewed the plan of action for the dog
park project, which would begin with Mr. Savetsky and Mr. Pollock setting the boundaries. Next,
Julie Jordin had recommended getting a topographic survey of the site. Next, a consultant from
Boston and the founder of the award- winning Provincetown dog park, both of which have offered
their services free of charge, would work with landscape designer Julie Jordin on a plan. Once a
survey and a sketch plan are complete the Land Bank would hold a public input session and invite
the neighbors to attend. Mr. Savetsky estimated the project to cost approximately $100,000, but
expected that cost would be significantly offset by several large private donations.
4. Codfish Park — Playground Project Update: Mr. Savetsky informed the Commission that
abutters to the playground, namely Silverman, Werner and Pinson, had appealed the Conservation
Commission decision to the Department of Environmental Protection (DEP). Attorney Arthur
Reade along with Coastal Geologist Stan Humphries will represent the Land Bank in the DEP
appeal, but assuming an appeal will also be filed in Superior Court, Mr. Reade will recommend a
litigator to represent the Land Bank in that matter.
Land Bank Commission
March 11, 2014
Page 4
5. 30A Washington Street — Discussion: Mr. Pollock told the Commission the house had
been removed and some fill was added and grass seed would be planted when the ground thawed.
Further, Mr. Pollock recommended leaving the property as is until the Maria Mitchell aquarium
building at 28 Washington Street is removed.
6. Gardner Property Boardwalk — Update: Mr. Pollock explained that since sections of the
boardwalk were frozen under the ice, the project would be delayed until the second week of April.
7. Sconset Golf Clubhouse:
a. Painting Discussion: Mr. Pollock presented the following three estimates received
for the lead paint removal and painting the exterior of the Sconset Golf Clubhouse:
Chacon Painting $ 18,200
Mauer Painting Company $ 15,400
Heritage Painting $ 13,200
Mr. Pollock along with Building Maintenance Specialist, Peter Halik recommended hiring Chacon
Painting as he comes highly recommended and is properly licensed by the Commonwealth of
Massachusetts for lead paint removal. Further, the next lowest bidder did not have a full license and
the lowest bidder indicated he was extremely busy and there is concem as to whether he would be
able to complete the work on time. Upon a motion made and duly seconded, it was unanimously
VOTED to award the work to the Chacon Painting.
b. Irrigation and Town Water Connection — Update: Mr. Savetsky reported the
applications for the irrigation system upgrade and municipal water connection to the Town had been
filed with the Conservation Commission.
c. Design Services — Update: Ms. Bell informed the Commission that the architect,
project manager, structural engineer and architectural historian arrived on -island that day and were
spending two full days at the Clubhouse measuring and assessing the project.
d. Clubhouse -- Request for Historic Status: Ms. Bell told the Commission that the
architect had been in communication with Building Commissioner Steve Butler who had
recommended that the Land Bank seek a formal determination of the building's historic status from
the Historic District Commission ( "HDC "), as it would exempt us from the energy code and
additional portions of the Massachusetts building code. Therefore, Ms. Bell was planning on filing
with the HDC this week to get that established as we begin to move into the planning phase of the
project.
Mr. Earley departed the meeting at 6:15 p.m.
8. Equipment Purchase Request: Mr. Pollock explained he did not feel the Land Bank's
hydro ax was the right tool for brush clearing and he was researching other equipment that would be
Land Bank Commission
Much 11.2014
Page 5
better suited for the job and improve efficiency. Mr. Savetsky presented a video of a SS Eco
Mulcher and suggested sending Mr. Pollock to demo it as it was a large purchase. The Consensus of
the Commission was to authorize Mr. Pollock to research options and to travel off -island to test the
equipment if needed.
I. PERSONNEL MANAGEMENT:
1. Building Maintenance Specialist — Annual Review: Based on a recommendation from the
Property Management Supervisor and the Executive Director, upon a motion made and duly
seconded, it was unanimously VOTED to approve a base wage increase of $3,000 for Peter Halik,
which brings his base annual salary to $68,000 per year. The Commission authorized Mr. Savetsky
to execute a Personnel Change Form to be provided to the County Treasurer.
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:30 p.m.
Attested to: /-011 11 s /
Neil Paterson, Sbcretiry
Ac p d, Approved, and Released by the VOTE
o ion s 25 day o�arch, 2014.
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MONTHLY TRANSFER STATISTICS FISCAL YEAR 2013
FYI Total Exempt Taxable Total Gross Gross Revenue
Month
Transfers
Transfers
Transfers
Value
Value Taxable
I Received
Jul
-12
73
43
30
$46,009,291
$38,341,764
$766,835
Au -12
77
43
34
$103,153,543
$100,982,645
$2,035,553
Sep -12
107
44
63
$75,433,577
$72,371,463
$1,447,429
Oct -12
122
53
69
$108,499,596
$105,177,368
$2,103,547
Nov -12
120
54
66
$98,208,732
$95,569,731
$1,921,313
Dec -12
448
370
78
$143,154,855
$117,472,287
$2,349,446
Jan -13
Feb -13
63
82
44
47
19
35
$34,484,687
$30,549,050
$34,484,687
$30.549.050
$689,694
$610,981
Mar -13
86
59
27
$28,375,401
$19,594,108
$391,882
Apr-13
99
72
27
$30,184,310
$27,531,512
$550,630
May-13
82
41
41
$67,451,345
$63,327,499
$1,259,850
Jun -13
80
33
47
$83,041,129
$81,393,629
$1,627,873
THRU FES'13
Averacie
1,092
120
698 394
75 45
$639,493,331
$70,712,126
$594,948,995
$65,566,312
$11,924,798
$1,312,919
Low
63
33 19
$28,375,401
$19,594,108
$391,882
Hi h
448
37071
$143,154,855
$117,472,287
$2,349,446
MONTHLY TRANSFER
STATISTICS FISCAL
YEAR 2014
FY 14
Total
Exem t
Taxable
Total Gross
Gross
Revenue
Month
Transfers
Transfers
Transfers
Value
I Value Taxable
Received
36
$39,269,537
$36,279,537
$735,021
26
52
$103,362,429
$100,769,700
$2,023,394
7
W10845
31
76
$99,058,451
$97,612,951
$1,952,259
44
84
$148,561,985
$146,714,985
$2,934,300
8
48
54
40
54
$59,407,600
$77,487,991
$56,541,850
$72594425
$1,130,837
$1,451,889
54
29
$63,272,803
$61,129,3031
$1,222,586
Feb -14
65
30
35
$63,662 993
$61,093,626
$1 227 863
THRU FEB 14
Avera a
738
92
332
42
406
51
$654,083,789
$81,760,474
$632,736,377
$79,092,047
$12,678,148
$1,584,769
Low
65
26
29
$39,269,537
$36,279,537
$735,021
High
128
54
84
$148,561,985
$146,714,985
$2,934,300
MON LY(UNAUDITED)
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Comnussion
Regular Meeting of March 11, 2014
1. Monthly Transfer Report — February 2014
2. "M" Exemption Liens (see transfer business for record nos.)
3. Transfer Statistics and Graphs — February 2014
4. Financial Statements — January 2014
5. Check Warrant Summary dated March 11, 2014
6. Check Warrant Summary dated March 4, 2014
7. Draft — Logo Designs
8. Sconset Golf Course — January Financials
9. Miacomet Golf Course — January Financials
10. Sconset Golf Clubhouse —Painting Estimates
11. SS ECO Matcher Video (https: / /www.youtube .com/watch ?v— jJSIhntGVCw)
12. Current Base wage rates — Information Sheet
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of March 11, 2014
1. February 2014 Transfers — Record Nos. 34930 through 34994 :
a. Current "M" Exemptions and Liens:
No. 34947 Bertyl V. Johnson, Jr., Trustee of the 10 Miller Lane Realty Trust
No. 34960 Julie Biondi and Gerald S. Biondi