HomeMy WebLinkAbout2014-1-28�C.
AGENDA
Nantucket Land Bank Commission
Regular Meeting of January 28, 2014
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts RECEIVED
2'JA FES 19 Phi 11 39
CALL TO ORDER: 4:00 P.M.
NANTUCKET TWIN CLERK
A. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION
1. Approval of Executive Session Minutes of January 14, 2014
2. Potential Litigation
3. Contract Negotiations
4. Real Estate Acquisition
C. GOLF BUSINESS
1. Sconset Golf Course — December 2013 Financials
2. Miacomet Golf Course — December 2013 Financials
3. Manager's Monthly Report
D. PROPERTY MANAGEMENT
1. Ram Pasture/Head of Plains Event Request - 2014 Dirty Thirty Bicycle Race
2. Lily Pond - Wedding Ceremony Request
3. Sconset Playground Update
E. APPROVAL OF MINUTES
1. Regular Meeting of January 14, 2013
F. TRANSFER BUSINESS
G. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization - Cash Disbursements
3. Warrant Authorization - 2012 Series A Semi - Annual Bond Payment
H. REGULAR BUSINESS
1. Request to Hold Conservation Restriction - Pippens Way Subdivision
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of January 28, 2014
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:03 P.M.
PRESENT: Gardner, Paterson, Reinhard, Stackpole. ABSENT: Bartlett
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Admimstramr/Finance Manager; Doris Strang, Assistant Administrator.
A. CITIZEN BUSINESS /ANNOUNCEMENTS: None.
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property, contract negotiations, potential litigation and review and approve executive session
minutes. Each member was polled individually. All members voted yes. The Chairman declared
that discussion of these matters in open session may be detrimental to the Land Bank's negotiating
position and that the Commission would reconvene in regular session following executive session.
RETURN TO OPEN SESSION
Ms. Bell departed the meeting at 4:05p. m.
Attorney, Marianne Hanley; Miacomet Golf General Manager, Tyler Levine of Nantucket
Triathlon, LLC; Alan Costa; Miacomet Golf Course Superintendent, Sean Oberly entered the
meeting at 5: 05 p. m.
C. REGULAR BUSINESS
1. Request to Hold Conservation Restriction — Pippens Way Subdivision: Ms. Hanley
presented a request from her client who was purchasing the Sea Terrier Farm property and
subdividing it into eight building lots. As a requirement of their Natural Heritage permit they must
put a conservation restriction on a total of 6.81 acres in three separate areas. According to the
permit, the areas are to be left in their natural states, but allows for management of invasive species
and for the property owners' (only) use of the existing trails, plus the addition of new trails, subject
to Conservation Commission and Natural Heritage approval. Mr. Savetsky suggested the property
lines be permanently delineated in order for property staff to identify any future encroachments,
further suggesting he work out an agreement with the Homeowners Association to fund expenses
incurred by the Land Bank. Upon a motion made and duly seconded, it was unanimously VOTED
to accept the Conservation Restriction.
Ms. Hanley departed the meeting at 5:18p. m
Land Bank Commission
January 28, 2014
D. PROPERTY MANAGEMENT:
Page 2
1. Ram Pasture/Head of Plains Event Request — 2014 Dirty Thirty Bicycle Race: Tyler
Levine of Nantucket Triathlon, LLC presented a request to hold a "mountain bike" race that looped
through Land Bank, Nantucket Conservation Foundation and Town of Nantucket properties on
Saturday, August 2, 2014 at 8 a.m. with no puking on the road or course with the event to take
approximately three hours with a maximum of 75 participants. Nantucket Triathlon would provide
insurance and all participants would sign waivers indemnifying the Land Bank of all claims. Upon a
motion made and duly seconded, it was unanimously VOTED to allow the request.
Mr. Levine departed the meeting at 5:20p. m
E. GOLF BUSINESS:
Commissioner Bartlett entered the meeting remotely via speakerphone at 5:21 p.m., after the
Chairman determined that his physical attendance at the meeting was unreasonably dif�eult due to
the factor ofgeographic distance.
1. Sconset Golf Course — Financial: The Commission reviewed the year -end balance sheet
and profit and loss comparison.
2. Miacomet Golf Club — Monthly Manager's Update:
a. Financial Report: The Commission reviewed the balance sheet, profit and loss
comparison through December 31, 2013, as well as the check register and credit card statement for
December. Mr. Costa pointed out the overall improvement over 2012 in income. Additionally, Mr.
Costa provided profit and loss reports by department as requested by the Commission. Ms.
Campese explained due to the way expenses were assigned to department, the reports, with the
exception of the food and beverage department were currently not particularly helpful for planning
purposes. Further, Ms. Campese stated she would work with Mr. Costa to realign some of the
accounts within the new software and she would create a summary of the reports for ease of review.
b. Proposed 2013 Tournament Schedule — Discussion: Mr. Costa distributed a
proposed 2014 tournament schedule with the recommendation of adopting the schedule. After some
discussion, upon a motion made and duly seconded, it was VOTED to adopt the schedule as written.
c. Food and Beverage Manager — Discussion: Commissioner Gardner commended
Mr. Costa on the work Kate O'Connor was doing as the Food and Beverage Manager. Through his
own observations and comments from others he stated the service was excellent and the food and
atmosphere much improved.
d. Clubhouse Roof and Painting — Update: Mr. Costa reported he had received two
estimates for each project and was awaiting additional ones. So far all estimates were below the not-
to- exceed amounts voted at the January 14, 2014 meeting. Upon a motion made and duly seconded,
Land Bank Commission Page 3
January 28, 2014
it was unanimously VOTED to authorize Mr. Savetsky and Mr. Costa to award to the lowest
responsible bidders the painting and reroofing projects.
e. Cart Barn — Update: Mr. Savetsky presented a design for a cart barn from A &B
Lumber Company and updated the Commission on the status of the planning for the project. Mr.
Savetsky recommended using SM Roethke to get the cart bum through the permitting process as his
firm has recently permitted several other A &B Lumber Company buildings on Nantucket. Upon a
motion made and duly seconded, it was unanimously VOTED to authorize Mr. Savetsky to hive SM
Roethke, subject to reaching acceptable terms, for permitting of the cart barn.
f. Employee housing — Update: Mr. Oberly asked the Commission if 158 Orange
Street was going to be moved this spring as he still needed it for housing and would have to start
looking elsewhere soon. The consensus of the Commission was to plan on moving the building in
the fall at the same time as the back building and thereby having it available for golf housing for
one more season.
g. Outer Rough — Work Schedule: Mr. Oberly presented pictures and aerials of the
course outlining areas he would like to bum, cut or clear of dead, dying or fallen trees. He reported
on meetings with Mr. Savetsky, Mr. Pollock and Environmental Consultant, Rachael Freeman to aid
in creating the plan and to decide the best method for each area. He stated the goal is to bring the
environment of Smooth Hummocks into the course. Mr. Savetsky recommended the Commissioners
tour the course with Mr. Oberly to see exactly what he plans for each area. Further, Mr. Oberly
stated he planned on tagging trees he wanted to remove for the Commission to approve.
Commissioner Bartlett stated he was concerned too much vegetation would be cleared from the
course.
h. Capital Equipment Lease — Discussion: In order to control costs and to accurately
budget for equipment, Mr. Oberly recommended leasing equipment for the course. He presented a
list of MGC's equipment with current hours and a quote from Toro with state contract pricing for
four years for new equipment and three years for used with a $1 buy -out at the end of each lease.
The annual cost for the new equipment lease was $64,478.97 for four years and $5,504.97 for three
years on the used equipment. After some discussion upon a motion made and duly seconded, it was
unanimously VOTED to authorize Miacomet Golf Course to enter into a lease with Toro for new
and used equipment with a total cost of $274,430.79, payable over four years (as shown in the
Lease Funding Proposal).
Mr. Costa and Mr. Oberly departed the meeting at 6:23 p, m.
Commissioner Bartlett departed the meeting (via speakerphone) at 6 :24 p. m.
F. PROPERTY MANAGEMENT:
1. Lily Pond — Wedding Ceremony Request: Mr. Savetsky presented a request from Katie
Cech to have her wedding ceremony at the Lily Pond property on September 6, 2014 from 5:30 to
6:00 pm with set -up at 4:45 p.m. for 50 people with folding chairs, flower arrangements and a
violinist or cellist. Upon a motion made and duly seconded, it was unanimously VOTED to
Land Bank Commission Page 4
January 28, 2014
approve the request, subject to receipt of a parking/carpooling plan.
2. Scwnset Playground — Discussion: Mr. Savetsky reported a few neighbors would likely
appeal a Conservation Commission approval of the project, therefore the Land Bank hired a coastal
geologist to bolster the record at the local level in the event of an appeal.
3. Eaglebrook/8 Ocean Avenue Encroachment — Discussion: Commissioner Stackpole
relayed several complaints about the Summer House dumping garbage and junk on the Eaglebrook
property. The consensus of the Commission was to have Mr. Pollock inspect the area and report
back on a solution.
G. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of January 14, 2014, as written.
E. TRANSFER BUSINESS:
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a
motion made and duly seconded, it was unanimously VOTED to authorize the issuance of a Release
of Lien for each of the following transfers as a result of the purchasers fulfilling all of the
requirements of Section 12, subsection ( -m -):
No. 29649 Mary Ellen Castle and Mark Castle
No. 29664 Virginia I. Kostadinova and Borislav G. Nikolov
b. Two -Year Ownership Non- Compliance/Payment and Release of Lien — No. 32207
Brett Sousa: Ms. Campese reported receiving a request from Mr. Sousa's attorney, Peter Kyburg for
the payoff amount of the fee, interest and penalty on the above - referenced transfer as the property
was being sold prior to the requirements of the exemption being met. Upon a motion made and duly
seconded, it was unanimously VOTED to approve and execute a Release of Lien which will be
provided to Mr. Kyburg upon full payment of the fee, penalty and accrued interest.
F. FINANCIAL BUSINESS
1. Monthly Financial Report: The Commission accepted the December 2013 financial
report including the balance sheet and income statement previously provided by electronic
correspondence.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was unanimously VOTED to execute the January 28, 2013 warrant document in the amount of
$12,206.70 to be provided to the county treasurer.
3. Warrant Authorization — 2012 Series A Bond Semi -Animal Payment: Upon a motion made
and duly seconded, it was unanimously VOTED to approve payment and authorize staff to wire the
Land Bank Commission Page 5
January 28, 2014
2012 Series A semi -annual bond payment of interest and principal in the total amount of
$346,531.25 from the Land Bank's Collection Account to the Bond Trustee at U.S. Bank,
G. GOLF BUSINESS:
1. LPGA — Steering Committee: Commissioners Paterson and Gardner reported receiving
emails from Richard Turer of Nantucket & Company asking for one of them to be part of a steering
committee for the proposed 2015 LPGA tournament. Both Commissioners stated sitting on the
committee would be a conflict and upon a motion made and duly seconded, it was unanimously
VOTED to designate Mr. Savetsky as the Land Bank representative on the LPGA Steering
Committee.
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:46 P.M.
Attested to: aK�K -
John 1. S taikjlble, Mce ecretaryNice Treasurer
o ed, Approved, and Released by the VOTE
o th minis ' n this 11th da of Fe wary, 2014.
i
n . Reinhard, C airman .
M
O
� N
W
W M
O w
30
Z
0 O
N A
2 0
20
O a
U
Y x
Z J
W U
p Z
Z Q
5Q
Y W
r
Z Q
Z D
n o
«» w w » o
N
s�s ug W m> Owi m
m
w �
i E; °.9
r� p o00 � o 0 00° ° 0000
0 0
w �
i 828.9
0 0 0 0 o a o 0 o p 6
z a
W $ N
VVV O C O
O@ X
Z m E ° w
z w o
� LL
N m� C a -gym gTn
m `8x m os 8j� 33 �0 �E
r LLQpai r wu 0
Z °ieUrn .. Z ttp cU"u
U c a"iWO-
U v m a o oLLaQK�m m ZL o
M O p- 0 U m m O O. S LL f/1 O Ia0 d r LL
Q OUm � w Q Q Q:�mmz\\z y v
O CCCQ O ON Y�YYYY y� f m
Z mmm m w Z mlpQmmmmmm `q ¢ Z
f >> Ur J F N N U>>>>>r C K J
'p a
m m m � ��- p v Q
r m `m `� p f maim mmm`m m� p 0
N Z Z Z m 7» Z Z Z Z Z Z U r
C
a
a
g
L
°
�
p
o
a
w
2
a
m
C
a
d
aa
w
B
o
r
W
a
z
a
F
W
> Z
a
m
o
J
z
Q
O
r
LL
w
a
w
v
R
C
w
w
5
w
C
�
C
0
0
Q
Q
A.
J^
A
E
a
a
g
L
°
g
=
..
^
4
p
o
a
w
2
a
m
p
E
a
d
aa
w
B
o
r
W
a
z
a
F
W
> Z
a
m
o
J
z
Q
O
r
c
$
8
$
c
5
5
0
0
A.
i
a`
a`
C
a ^ a
N C uwi C
Q g ¢ g a g
tii `v d m $ C
m
m �
i[ m�
:! u
0
w a Z
r n a
O `m
E
Z m J
;e
W W
z O
2 J
¢
O F
r O
r
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of January 28, 2014
1. Pippens Way Subdivision Plan
2. SGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card
Statement for December 2013
3. MGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card
Statement for December 2013
4. MGC — Departmental Profit and Loss Comparison — December 2013
5. MGC — 2014 Tournament Schedule
6. Cart Barn Design
7. MGC — Outer Rough proposed work (aerials and pictures)
8. MGC — Capital Equipment Lease information
9. "M" Exemption — Release of Lien (see transfer business for nos.)
10. "M" Exemption — Two -Year Non - Compliance Release (see transfer business for no.)
11. Land Bank Financial Reports - December 2013
12. Check Warrant Summary dated January 28, 2014
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of January 28, 2014
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien:
No. 29649 Mary Ellen Castle and Mark Castle
No. 29664 Virginia I. Kostadinova and Borislav G. Nikolov
b. Two -Year Ownership Non - Compliance — Payment and Release of Lien:
Nos. 32207 Brett C. Sousa