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HomeMy WebLinkAbout2013-4-16D � Z L � L C � POSTING & MEETING MINUTES z m COMMUNITY PRESERVATION COMMITTEE M o m Tuesday April 16, 2013 3:15PM o Community Room of the Public Safety Building, 2 , Floor rn 4 Fairgrounds Road Conference Room o Nantucket, Massachusetts r- a ca Present: Ken Beaugrand, Richard Brannigan, David Larivee, Bob DeCosta, Barmy Rector, Carol Dunton; Michael Glowacki (3:53 PM) Administrator: Neville Richen Call to Order: Mr. Beaugrand at 3:15PM Approval of Agenda: Mr. Beaugrand added the bond issue under new business on the agenda and everyone agreed. Mr. Larivee made a motion to approve the agenda, seconded by Mrs. Donlon; a positive vote followed. Approval of Minutes: As a result of the discussion by Mrs. Donlon and Mr. DeCosta on the proper posting of the meeting agendas & minutes and the inclusion of this discussion in the minutes of March 19. Mr. Beaugrand stated all fund request should get to the office prior to the posting of the agenda; if it comes after the posting those items will not be included in that month's meeting. Those items will be added to the following month's agenda. Mr. Rector made a motion to table the minutes until the next meeting. Correspondence: None Fund Requisitions: Prior to the vote for approval to pay the fund requisitions, Mr. Brannigan stated that there were some projects that were not signed by the project managers, (items A, D, & E), and that they would need to sign them prior to the payment. A motion was made to pay the fund requisition A -F by Mr. Rector, seconded by Mr. DeCosta. Positive vote followed (Mr. Glowacki absent). a. Nantucket Land Council/ Williams/ $23,262 FY' 12 b. Sachem's Path/ Larivee/ $5,199.76 FY'l2 c. Nantucket Rental Assistance/ Beaugrand/ $8,848.99 FY' 13 d. Open Space I" Round/ DeCosta/ $2,877.50 FY' 10 e. Open Space 1" Round/ DeCosta/ $2,110.50 FY' 10 f. Habitat for Humanity/ Beaugrand/ $38,514.94 FY'12 Old Business: The committee's review of the community preservation act contract. Under section 2 Conditions a) Work on the Project must commence within two years from the date this Grant agreement is signed by the parties. "This statement" should only appear in the contract started in FY' 13 going forward. In the two previous years contract that section 2 Conditions a) will be eliminated. With this change a motion was made by Mr. DeCosta and seconded by Mr. Rector and positive vote followed. Mr. Beaugrand stated that we would make changes on the RFP and get it circulated at the next meeting. Mr. DeCosta asked when in the minutes a vote was taken to hire Mr. DeRensis to do legal work on the bond issue, and was told there was no vote taken, because Mr. DeRensis had volunteered his services in helping us in achieving this home rule petition so that we may be able to proceed with the artificial turf. He then talked about the bills we eventually received from Mr. DeRensis and a discussion ensued on the validity of these bills especially since Mr. DeRensis was volunteering his services. So that Mr. DeCosta remembered making a statement at one of previous meeting that Mr. DeRensis is not our counsel and should not be used. Mr. Beaugrand again stated it was his understanding that Mr. DeRensis stated that he may be able to help pro bono in working in getting this bill passed. Mr. Brannigan also stated that in speaking with Mr. DeRensis in following this bill through the House and the Senate etc. he believed that this was all pro bono work. He I did not retain Mr. DeRensis; he simply called him for advice on this issue. Mr. Larivee then asked Mr. Brannigan was he ever advised that there was going to be a cost for this action, and Mr. Brannigan answered no. Mr. DeCosta then pointed out the bills to Mr. Brannigan, stating that Mr. DeRensis was obviously not forthcoming in his discussions with Mr. Brannigan. Mr. DeCosta stated that the bills which stated that they were for staff work, telephone conversations and other people around the office were not for these people but for Mr. DeRensis, himself. Which comes in at about $250 an hour and suggested that if he said he was going to do it pro bono then we should send him a letter stating that we want our $5,000 back. Mr. Beaugand stated that as the Chairman of the CPC he will draft a letter to Mr. DeRensis requesting our money back. New Business: A vote was taken for the request for the 1.1 million for the bonds for the new year. Motion made by Mr. DeCosta, seconded by Mr. Rector, it passed unanimously with Mr. Larivee abstaining. Mr. DeCosta then mentioned that this may be his last meeting depending on who the representative is from the BOS to the CPC going forward. Other Business: Adjournment: Mr. DeCosta made a motion to adjourn at 4:15 pm and seconded by Ms. Rector, positive vote followed. The next regular meeting will be held on Tuesday, May 21, 2013 in the Training Room of the Public Safety Building at 3:15pm located on 2 I floor at 4 Fairgrounds Road, Nantucket, MA.