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HomeMy WebLinkAbout2013-7-16POSTING & MEETING MINUTES n ° s COMMUNITY PRESERVATION COMMITTEE Tuesday, July 16, 2013 3:15PM z Community Room of the Public Safety Building, 2 ", Floorm w 4 Fairgrounds Road Conference Room ° rn Nantucket, Massachusetts o < rn z N v Call to Order: Mr. Beaugrand at 3:15PM ter' ca Approval of Agenda: Ms. Williams made a motion to approve the agenda, seccaded by Mr. Brannigan. A positive vote followed 5 -0. Approval of Minutes: Ms. Williams made a motion to approve the minutes, seconded by Mr. Brannigan. A positive vote followed 5 -0. Ratification of Fund Requisitions: Ms. Damon made a motion to pay the fund requisition A -G, seconded by Ms. Damon. A positive vote followed 5 -0. a. Nobadeer Farm Road Field House/ Williams/ $3,600.00 FY' l 1 b. Nantucket Rental Assistance Program / Beaugrand/ $3,291.99 FY' 13 c. St. Paul's Church/ Williams/ $61,634.24 FY' 10 d. 2m Round Public Access/ DeCosta / $980.00 FY' I 1 e. 3m Round Public Access/ DeCosta / $4,000.00 FY 12 f. Sachem's Path/ Larivee/ $7,394.00 FY' 12 g. Nantucket Historical Association/ $19,261.70 FY' 11 Correspondence: Letter from John Belash — Two Center Street — Reference to preservation restriction as it appears in the contract. Mr. Belash wanted to know if he could use the restriction that's already in place since we first awarded them monies in 2002. After discussion, Ms. Williams made a motion, seconded by Mrs. Denton to approve this subject to review by town council. Mr. Beaugmnd said he will take this issue to town council and get their opinion. The vote was positive 5 -0. Memo from Diane O'Neil/Chief Procurement Officer — Nobadeer Farm Playing Field — Request for combining funding from FY'll, FY112, FY'13 to create one lump sum for the construction of the building on Nobadeer Farm Road ($669,885.02). After a brief discussion on whether this amount was going to be used for the Field House exclusively ended with no determination, a motion was made by Ms. Williams, seconded by Mrs. Denton to table this item until the next meeting so the committee can get information on the purpose of these monies and also to find out exactly wht the monies from FY' 11 and FY' 12 were to be used for. Email from Susan Campese — CPC Representative — Ken Beaugrand — mr. B eaugrand read the email from Susan Campese which informed the cwmmiotte the Mr. Beaugrand was appointed by the Land Bank to be their representive from the Land Bank term ending 2016. I. Guest: None H. Fund Requisitions: Ms. Williams made a motion to pay the fund requisition A -H, seconded by Mr. Brannigan. A positive vote followed 4 -0. Mr. Beaugrand abstained. a. Siasconset Union Chapel - Restoration of Exterior &Interior —Phase I/ Beaugrand/ $2,736.97 FY' 12 b. Old North Vestry - Restoration/ Koester/ $ 80,549.11 FY' 14 c. Nantucket Rental Assistance Program — Rental Payments & Payroll Costs/ Beaugrand/ $5,544.31 FY'14 d. St. Paul's Church — Preservation and Restoration of Stained Glass/ Williams/ $1,961.00 FY' 10 e. Housing Nantucket Affordable Rental Housing — Capital & Routine Maintenance/ Larlvee/ $25,093.76 FY'13 f African Meeting House —Nantucket Repair Project/ Damon/ $16,328.19 FY' 10 g. BostonfHigginbotham House — Rehab Project/ Dumon/ $5,400.00 FY'06 h. Sachem's Path — Consulting/ Larivee /$11,769.56 FY' 12 III. Old Business: Requests for Proposal (RFP) — Change on Page 8 — V. RULES FOR AWARD. Each project submitted to the Community Preservation Committee (CPC) will be reviewed between the application deadline and approximately November 4, 2013. Projects accepted for funding by the Community Preservation Committee will be notified during December 2013. The Community Preservation Committee will then draft a Citizens Warrant Article (herein referred to as the Article) for Annual Town Meeting 2014 (ATM14). Upon successful passage of the Article at ATM14, applicants will receive a letter of confirmation informing then of the amount awarded to them at the ATM with a contract which they will sign along with the CPC Chairman and the Town Manager, they will also be assigned a liaison (herein referred to as the Project Manager) from the CPC. Work on the project must commence within two years from the date this Grant agreement is signed by the parties, otherwise the Grant shall be rescinded. The Project Manager and Applicant will be required to oversee the project. Physical work may commence on a project after the ratification of the Article at ATM (ratification is general performed at the close of ATM). Any project expenses incurred prior to the ratification of the Article at ATM are the sole responsibility of the applicant. Disbursements for funding of projects will initially be available at the end of July 1, 2014. In order for funding to be distributed all Applicants must have filed with the CPC a copy of either an appropriate historic preservation restriction, community housing restriction or conservation restriction running in favor of an entity authorized by the Commonwealth to hold such restrictions, meeting the requirements of Chapter 184 of the General Laws pursuant to section 12 of the Community Preservation Act. Funds for creating, implementing and monitoring the deed restriction may not be derived from CPC funds. The deed restriction must be completed by no later than the time that up to 50% of allocated funds have been utilized. In a case whereby a project is believed to be exempt from such a deed restriction, the Applicant must provide proper documentation supporting this exemption. It is the ultimate decision of the Committee to accept or reject this exemption from the deed restriction. For disbursements from the Project funds, the Applicant in conjunction with the CPC Project Manager must complete a Project Status Report (PSR — see attachment). The Project Manager will then be required to present all pertinent information to the CPC at a regularly scheduled meeting. During this meeting, the Commissioners of the CPC will review the PSR and make a determination of eligibility for fund distribution to the Applicant. The Request for Payment — Guidelines is attached for your information. IV. New Business: Playing Fields - The Playing Fields Bond is in for the turf field. Ms. Williams asked about the Hunting Association. Annual Public Forum — Mr. Branningan spoke about the Annual Public Forum which will be held at the Dreamland Theatre in the "Harbor View Room ". V. Other Business: Adjournment: Mr. Rector made a motion to adjourn at 4:30 pm and seconded by Ms. Williams, positive vote followed 5 -0.