The URL can be used to link to this page

Home My WebLink About2014-1-14iG AGENDA Nantucket Land Bank Commission Regular Meeting of January 14, 2014 Land Bank Conference Room, 22 Broad Street Nantucket, Massachusetts z CALL TO ORDER: 4:00 P.M. H � n z rn �= m m N A. CITIZEN BUSINESS /ANNOUNCEMENTS -, B. EXECUTIVE SESSION .-. 1. Approval of Executive Session Minutes of December 10, 201X .r 2. Potential Litigation �^ 3. Real Estate Acquisition C. GOLF BUSINESS 1. Sconset Golf Course -November 2013 Financials 2. Miacomet Golf Course -November 2013 Financials 3. Miacomet Golf Clubhouse - Reserve Account 4. 2014 Annual Management Fee - Clarification and Approval D. PROPERTY MANAGEMENT 1. Property Management Supervisor's Monthly Review 2. Sconset Clubhouse Project - Discussion E. APPROVAL OF MINUTES 1. Special Meeting of December 9, 2013 2. Regular Meeting of December 10, 2013 F. TRANSFER BUSINESS G. FINANCIAL BUSINESS 1. Monthly Financial Report 2. Monthly Transfer Statistics 3. Warrant Authorization - Cash Disbursements H. REGULAR BUSINESS 1. Bachman Escrow Termination Agreement 2. Industrial Park Mitigation CR #127 - Town to Land Bank 3. Industrial Park Mitigation CR #128 - Land Bank to Town 4. Regular Meeting of February 25, 2014 - Cancellation? ADJOURNMENT MINUTES Nantucket Land Bank Commission Regular Meeting of January 14, 2014 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:02 p.m. PRESENT: Gardner, Paterson, Reinhard. ABSENT: Bartlett, Stackpole STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan Campese, Administrator/Finance Manager. A. CITIZEN BUSINESS /ANNOUNCEMENTS: None. B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property, potential litigation and review and approve executive session minutes. Each member was polled individually. All members voted yes. The Chairman declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would reconvene in regular session following executive session. Jeffrey Pollock Property Management Supervisor entered the meeting at 5:22 p.m RETURN TO OPEN SESSION C. PROPERTY MANAGEMENT 1. Property Supervisor's Monthly Review: Mr. Pollock provided an overview of work performed by property management staff in December, including work on the Trimpi property to clean up debris, clear trails, delineate property lines, close off the driveway and install fencing and gates. Staff worked on view shed maintenance on the Sharp property and began planning for the removal of some pine trees at Trotts Hills and the Namaro property. Further, the annual wetland mowing of the Peter Miller and the Skating Pond properties has been completed and staff was working with Sconset Trust to clear a trail at Riddick Commons. 2. Maintenance Shop Roof Replacement — Discussion: Mr. Pollock presented the following four prices solicited by Building Maintenance Specialist, Peter Halik to reroof the old portion of the maintenance shop: John Rex $18,940 T & T Roofing $24,300 Trudel Property Management $20,568 Clean Lines, Inc. $22,275 Land Bank Commission January 14, 2014 Page 2 Upon a motion made and duly seconded, it was unanimously VOTED to award the work to John Rex based on both the price and favorable recommendations from Mr. Pollock and Mr. Halik, 3. Gardner Boardwalk Replacement — Discussion: Mr. Pollock presented the following three prices (including time, material and equipment) to install 40 helical piers and 10 braces for the Gardner boardwalk: Solid Earth Technologies $38,250 Helical Drilling $39,000 Atlas Systems of NE $26,500 Based on Mr. Pollock's recommendation, upon a motion made and duly seconded, it was unanimously VOTED to award the work to Atlas Systems of NE, with work to commence in March and travel and lodging to be arranged and paid for by the Land Bank. 4. Proposed Dog Park — Discussion: Commissioner Paterson relayed a request from a neighbor asking the Land Bank to avoid cutting down trees on the property, as they act as a noise buffer from the Muse nightclub to the neighborhood. The consensus of the Commission was to have the Dog Park Committee keep that concern in mind while designing the park. 5. Proposed Trail Head Signs — Update: Mr. Pollock presented a few examples of trail head signs that he and Chairman Reinhard had been working on. The concept is to have the signs provide more information about the property, such as rules, trail connections, website info, etc. D. GOLF BUSINESS: 1. `Sconset Golf Course ( "SGC') and Miacomet Golf Course - Financial Reports: The Commission reviewed the balance sheet and profit and loss comparison through November 30, 2013, as well as the November 2013 check register. Ms. Campese reported she had carefully reviewed the reports and had clarified some points with Mr. Costa, including the policy for employee meals, which she relayed to the Commission. Further, Ms. Campese recommended that the Commission request departmental profit and loss statements from MGC on a quarterly basis to aid in the planning of a new clubhouse. After some discussion, it was the consensus of the Commission to receive departmental profit and loss statements on a monthly basis. 2. Miacomet Golf Clubhouse ( "MGC ") — Reserve Account: Ms. Campese asked for clarification on a prior vote from the meeting of November 26, 2013 as to whether the Commission intended to open a clubhouse reserve account with $1,000,000 or to open the account with the approximately $1,180,000 that is currently in the Nantucket Bank #2733 Certificate of Deposit (CD). The Commission instructed Ms. Campese to open a money market account with initiation fee money when received from MGC and upon maturity of the CD in May to transfer the entire balance into the money market account. 3. Golf Capital Committee — Report: Land Bank Commission Page 3 January 14, 2014 a. Commissioner Gardner informed the Commission that Mr. Costa had requested an expenditure of $13,000 to convert the point of sale system/accounting system from Jonas to C1ubSoft, which was easier to use and had superior reporting functions. Further, the exterior of the clubhouse needed painting and the roof replaced. Upon a motion made and duly seconded, it was unanimously VOTED to approve the expenditure to purchase and install ClubSoft and further to approve the expenditure of a price not to exceed $8,000 for painting and $25,000 to reroof the clubhouse. b. SGC Maintenance Facility — Discussion: Commissioner Paterson reported on touring the maintenance facility with Commissioner Gardner and their subsequent meeting with SGC Superintendent, Sean Oberly and their request on behalf of the Commission to clean up the facility. c. Cart Barn — Discussion: Mr. Costa requested permission to work on the cart bam project. After some discussion, there was consensus to allow Mr. Costa to work on the planning of the cart barn building, with project oversight by Mr. Savetsky and Ms. Bell assisting on the procurement side. 4. 2014 Annual Management Fee — Clarification and Approval: Ms. Campese asked for a vote in open session with a clarification of the increase of the MGC and SGC management fees for the upcoming year which had not yet been established. Based on the latest consumer price index, the cost of living data for December 2013 and a Nantucket factor of I%, upon a motion made and duly seconded, the Commission unanimously VOTED to increase MGC management's current fee by an additional 2.5% for the coming year, bringing the total annual amount to $158,977.50, with the SGC management fee for the coming year remaining the same ($15,000). 5. MGC Clubhouse — Discussion: Mr. Savetsky reported he had spoken to two local architects regarding conceptual sketches of a new clubhouse. Mr. Savetsky said Steven Roethke seemed very interested in the project and was available to start work right away. The other architect, Rob Newman, while interested, was non - committal on when he could work on the project. Mr. Savetsky would continue discussions, get prices and report back. 6. SGC Clubhouse — Discussion: a. Immediate Repairs: In response to Commissioner concerns about the appearance of the clubhouse going into another summer season, Mr. Pollock reported that he and Mr. Halik had evaluated what could be done to improve the building in the short-term, keeping in mind the work that was to be done in the fall. Their recommendation was to replace the non - historic windows and restore the historic ones, remove or encapsulate the lead paint on the exterior, repair /replace any rotted trim/comerboards and fully repaint the entire exterior of the building. Further, Mr. Pollock and Ms. Bell had met with Linda Williams, Chaimman of the Historic District Commission ( "HDC ") and came up with a plan to replace all the 12 over 12 windows with Boston Sash and to restore the historic 6 over 6 windows and front door, with all exterior trim to be painted in white and the front door itself to be painted in its original chrome green color. The Commission approved of this plan and instructed staff to submit the application to the HDC and begin the process of soliciting bids for Land Bank Commission January 14, 2014 painting. Page 4 b. Design Services Contract — Recommendation: After fully evaluating and interviewing all three respondents, Ms. Bell recommended hiring the firm Solomon, Bauer and Giambastiani. Ms. Bell explained why this firm was her top-ranked candidate, which was not only based on outstanding credentials and recommendations, but also their experience with similar projects. After some discussion, upon a motion made and duly seconded, it was unanimously VOTED to hire Solomon, Bauer and Giambastiani, as recommended. c. Clubhouse — Budget Discussion: Ms. Bell asked the Commission to begin thinking about an overall budget for the project, indicating that depending on the choices that are made, it could potentially get very costly. Mr. Pollock stated that a full restoration could easily cost up to $800,000 or more. There was consensus that given the widespread community support for the project, the Commission was comfortable with estimates in that range. Ms. Bell indicated that this topic would be revisited throughout the planning process. E. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously VOTED to accept, approve and release the special meeting minutes of December 9, 2013 and the regular meeting minutes of December 10, 2013, as written. F. TRANSFER BUSINESS: 1. December 2013 Transfers — Record Nos. 34739 through 34846: The Commission reviewed transfers for the period of December 1, 2013 through December 31, 2013. a. Current "M" Exemptions and Liens: The Commission authorized the placing of liens against the following properties as a result of the purchasers claiming the "M" exemption as fist -time buyers of real property: No. 34756 Renee M. Barrett and Scott R. Barrett No. 34766 Action Sparks No. 34768 Leonie White and Sanique Levy No. 34789 Sarah Maneikis No. 34791 PAC Realty Trust. Eric Schrum, Trustee No. 34795 Michael J. Gault and Darya M. Afshari G. FINANCIAL BUSINESS: 1. Monthly Financial Report: The Commission accepted the November 2013 financial report including the balance sheet and income statement previously provided by electronic correspondence. 2. Monthly Transfer Statistics: Monthly transfer statistics reports comparing calendar years 2012 and 2013 and fiscal years 2013 and 2014 through December 2013 were presented. Land Bank Commission January 14, 2014 Page 5 3. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it was VOTED to execute the January 14, 2014 warrant document in the amount of $145,843.75 to be provided to the county treasurer. H. REGULAR BUSINESS: 1. Bachman Escrow Termination Agreement: Mr. Savetsky explained that money had been held in escrow upon the signing of the lease with Mr. Bachman to insure that all personal property was removed at the end of the lease, which Mr. Bachman had complied with. Upon a motion made and duly seconded, it was unanimously VOTED to authorize Mr. Savetsky to execute the escrow termination agreement. 2. Industrial Park Mitigation CR #127 — Town to Land Bank: Upon a motion made and duly seconded, it was unanimously VOTED to execute the conservation restriction which was required by Natural Heritage for the permitting of the industrial park. 3. Industrial Park Mitigation CR #128 —Land Bank to Town: Upon a motion made and duly seconded, it was unanimously VOTED to execute the conservation restriction which was required by Natural Heritage for the permitting of the industrial park. 4. Regular Meeting of February 25, 2014 — Cancellation: Due to the anticipated lack of quorum, the regular scheduled meeting of February 25, 2014 was cancelled. ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 7:28 p.m. Attested to: '11� Neil Paterson, Secretary Acce led, Approved, and Released by the VOTE of gommissio 's 8th day o f January, 2014. Al ar , Chairman Lu \/ k/ /L (\ ) � (. { ){ ) �\ { wc §k! T §\)f \)) /\\2) {} - - _) §)k!!;!(1!!!! ■ \)}m §ff!£);)!!)§ § \)j /� \ /� }\j / \�\ \ j T )z ) .� {))t- } ; ;.,. �\ < \ §} k z2-9 zo r 0 ; !i\::;\ T )z ) {))t- } \!| §)! �\ < \ §} k z2-9 zo r !} !} !} 3\;! |!. !!!!!!! §(L (\ \{/ \ §} k z2-9 zo r 0 ; !i\::;\ !} !} !} 3\;! |!. !!!!!!! §(L (\ \{/ \ §} k z2-9 zo r MONTHLY TRANSFER STATISTICS FISCAL YEAR 2013 FY13 Total - Ezem t Taxable Total Gross Gross Revenue Month Transfers I Transfers Transfers Value Value Taxable Received Jul -12 73 $46,009,291 $38,341,764 $766,835 Aug-12 77 $103,153,543 $100,982,645 $2,035,553 Sep -12 107 &37078 $75,433,577 $72,371,463 $1,447,429 Oct -12 122 $108,499,596 $105,177,368 $2,103,547 Nov -12 120 $98,208,732 $95,569,731 $1,921,313 Dee -12 448 $143,164,855 $117,472,287 $2 349,446 Jan -13 63 19 $34,484,687 $34,464,687 $689,694 Feb-13 82 35 $30,549,050 $30,549,050 $610,981 Mar -13 86 27 $28,375,401 $19,594,108 $391,882 Apr-13 99 741 27 $30,184,310 $27,531,512 $550,630 May-13 82 41 $67,451,345 $63,327,499 $1,259,850 Jun -13 80 47 $83,041,129 $81,393,629 $1,627,873 THRU DEC 12 Average 947 120 607 75 340 45 $574,459,594 $70,712,126 $529,915,258 $65,566,312 $10,624,123 $1,312,919 Low 63 33 19 $28,375,401 $19,594,108 $391,882 High 448 370 78 $143,154,855 $117,472,287 $2,349,446 MONTHLY TRANSFER STATISTICS FISCAL YEAR 2014 FY14 Total Exem t Taxable Total Gross Gross I Revenue Month Transfers Transfers Transferal Value I Value Taxable I Received Jul -13 81 45 36 $39,269,537 $36,279,537 $735,021 Aug-13 78 26 52 $103,362,429 $100,769,700 $2,023,394 Sep-13 107 31 76 $99,058,451 $97,612,951 $1,952,259 Oct -13 128 44 84 $148,561,985 $146,714,985 $2,934,300 Nov -13 88 48 40 $59,407,600 $56,541,850 $1,130,837 Dec -13 108 64 64 $77,487,991 $72,594,425 $1,451,889 THRU DEC 13 Avera a 590 98 248 41 342 57 $527,147,993 $87,857,999 $510,513,448 $85,085,575 $10,227,699 $1,704,617 Low 78 26 36 $39.2t39,6371 $36,279,537 $735,021 High 128 54 84 5146,561,985 $146,714,985 $2,934,300 MONTHLY (UNAUDITED) MONTHI Y TRANSFER STATISTICS CALENDAR 2012 CAL12 Total Exempt Taxable Total Gross Gross Revenue Month I Transfers I Transfers Transfers Value Value Taxable Received Jan -12 63 40 23 $22,737,132 $22,395,132 $447,903 Feb-12 71 35 36 $43,728,802 $43,055,537 $861,111 Mar -12 79 47 32 $34,458,370 $30,543,200 $610,864 Apr-12 171 44 127 $50,851,251 $47,713,751 $954,275 May-12 95 47 48 $85,339,814 $64,058,031 $1,281,161 Jun -12 93 51 42 $52,998,896 $51,109,793 $1,022,196 Jul -12 73 43 30 $46,009,291 $38,341,764 $766,835 Aug-12 1 77 43 34 1 $103,153,543 $100,982,645 $2,035,553 Se 12 107 44 63 $75,433,577 $72,371,463 $1,447,429 Oct -12 122 53 69 $108,499,596 $105,177,368 $2,103,547 Nov -12 120 54 66 $98,208,732 $95,569,731 $1,921,313 Dec -12 448 370 78 $143,154,855, $117,4721287 $2,349,446 THRU DEC 12 Averse 1519 127 871 73 648 54 $864,573,860 $72,047,822 $788,790,702 $65,732,558 $15,801,632 $1,316,803 Low 63 35 23 $22,737,132 $22,395,132 $447,903 High 448 370 127 $143,154,855 $117,472,287 $2,349,446 MONTHLY TRANSFER STATISTICS CALENDAR 2013 CAL13 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers I Value Value Taxable Received Jan -13 63 44 19 $34,484,687 $34,484,687 $689,694 Feb -13 82 47 35 $30,549,050 $30,549,050 $610,981 Mar -13 86 59 27 $28,375,401 $19,594,108 $391,882 Apr-13 99 72 27 $30,184,310 $27,531,512 $550,630 May-1 3 82 41 41 $67,451,345 $63,327,499 $1,259,850 Jun -13 80 33 47 $83,041,129 $81,393,629 $1,627,873 Jul -13 81 45 36 $39,269,537 $36,279,537 $735,021 Au -13 78 26 52 $103,362,429 $100,769,700 $2,023,394 Se -13 107 31 76 $99,058,451 $97,612,951 $1,952,259 Oct -13 128 44 84 $148,561,985 $146,714,985 $2,934,300 Nov -13 88 44 !N $59,407,600 $56,541,850 $1,130,837 Dec -13 108 54 54 5,77,487,991 $72,594,425 $1,451,889 Total Averse 1082 90 540 48 542 40 $801,233,916 $66,769,493 $767,393,934 $63,949,494 $15,358,609 $1,279,884 Low 63 26 19 $28,375,401 $19,594,108 $391,882 High 128 72 84 1 $148,561,985 $146,714,985 1 $2,934,300 MONTHLY (UNAUDITED) DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of January 14, 2014 1. NLB Maintenance Shop —Roof estimates 2. Gardner Boardwalk— Estimates 3. Trail Head Signs 4. SGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card Statement for November 2013 5. MGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card Statement for November 2013 6. Monthly Transfer Report — December 2013 7. "M" Exemption Lien (see transfer business for record no.) 8. Land Bank Financial Reports — November 2013 9. Transfer Statistics and Graphs — December 2013 10. Check Warrant Summary dated January 14, 2014 11, Industrial Park Mitigation — CR # 127 12. Industrial Park Mitigation — CR # 128 TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of January 14, 2014 1. December 2013 Transfers — Record Nos. 34739 through 34846 : a. Current "M" Exemptions and Liens: No. 34756 Renee M. Barrett and Scott R. Barrett No. 34766 Action Sparks No. 34768 Leonie White and Sanique Levy No. 34789 Sarah Maneikis No. 34791 PAC Realty Trust, Eric Schram, Trustee No. 34795 Michael J. Gault and Darya M. Afshari