HomeMy WebLinkAbout2013-12-10AGENDA
Nantucket Land Bank Commission
Regular Meeting of December 10, 2013
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts RECEIVED
2;14 JtiN 16 Pal 1 34
CALL TO ORDER: 4:00 P.M. NANTUCKET TOWN CLERK
A. CITIZEN BUSINESS /ANNOUNCEMENTS
1. Receipt of Dog Park Donation
B. EXECUTIVE SESSION
1. Approval of Executive Session Minutes of November 12, 2013 and November 26,
2013
2. Potential Litigation
3. Real Estate Acquisition
C. GOLF BUSINESS
1. Sconset Golf Course —2014 Rates and Budget
2. Miacomet Golf Course — 2014 Rates and Budget
D. PROPERTY MANAGEMENT
1. Property Management Supervisor's Monthly Review
2. Bachman/158 Orange Street -Abutter Proposal
E. APPROVAL OF MINUTES
1. Special Meeting of November 26, 2013
2. Regular Meeting of November 26, 2013
F. TRANSFER BUSINESS
G. FINANCIAL BUSINESS
1. Monthly Transfer Statistics
2. Warrant Authorization - Cash Disbursements
3. Warrant Authorization— 2009A Semi - Annual Bond Payment
H. REGULAR BUSINESS
1. Annual "M" Exemption Amount — Adoption
2. 2014 Meeting Schedule
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of December 10, 2013
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:04 P.M.
PRESENT: Bartlett, Gardner, Paterson, Reinhard, Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager, Doris Strang, Assistant Administrator.
A. CITIZEN BUSINESS /ANNOUNCEMENTS:
1. Receipt of Dog Park Donation: Ms. Bell announced that the Land Bank had received a
donation of $10,000 from Debby Belichick to be used towards the creation of a dog park on the
Backus property. Mr. Savetsky and Ms. Bell updated the Commission on the status of the project.
The Commission asked Ms. Bell to send a letter to Ms. Belichick, thanking her for the donation.
2. Daffodil Garden — Correspondence: Mr. Savetsky informed the Commission he and the
property staff had received a letter and gift of daffodil bulbs from Sally Nash in gratitude for
volunteering their time to plant the large daffodil collection she donated on the Sevrens property.
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property, potential litigation and review and approve executive session minutes. Each member was
polled individually. All members voted yes. The Chairman declared that discussion of these matters
in open session may be detrimental to the Land Bank's negotiating position and that the
Commission would reconvene in regular session following executive session.
RETURN TO OPEN SESSION
Property Management Supervisor, Jeffrey Pollock; Property Manager, Robert Earley entered the
meeting at 5:10 p.m.
C. GOLF BUSINESS:
1. Sconset Golf Course — 2014 Rates and Budget:
a. Sconset Golf Course — Fees: At the special meeting of December 9, 2013, Mr.
Costa recommended no change in the fee schedule.
Commissioners Stackpole and Bartlett abstained as members ofMiacomet Golf Club, and
Commissioner Gardner abstained due to his spouse being a member ofMiacomet Golf Club.
Land Bank Commission Page 2
December 10, 2013
At this time, the Rule of Necessity was invoked based on the fact that the Commission was unable to
obtain a quorum due to disqualification of Commissioners as members (or due to close association
with a member) ofMiacomet Golf Course and, as a last resort, those disqualfed participated
under the authority ofthe Rule of Necessity.
Upon a motion made and duly seconded, it was unanimously VOTED to ratify and confirm the
previous vote of December 9, 2013 to keep the rates the same as 2013.
b. Sconset Golf Course — 2014 Budget: Upon a motion made and duly seconded, it
was unanimously VOTED to ratify and confirm the previous vote of December 9, 2013 to approve
the budget as presented.
2. Miacomet Golf Course — 2014 Rates and Budget:
a. Miacomet Golf Course — Fees: Ms. Campese presented a fee schedule with the
changes voted by the Commission on December 9, 2013. .
Commissioners Stackpole and Bartlett abstained as members ofMiacomet Golf Club, and
Commissioner Gardner abstained due to his spouse being a member ofMiacomet Golf Club.
At this time, the Rule of Necessity was invoked based on the fact that the Commission was unable to
obtain a quorum due to disqualification of Commissioners as members (or due to close association
with a member) ofMiacomet Golf Course and as a last resort, those disqualified participated
under the authority ofthe Rule of Necessity.
Upon a motion made and duly seconded, it was unanimously VOTED to ratify and confirm the
previous vote of December 9, 2013 to approve the proposed membership rates as presented.
b. Miacomet Golf Course — 2014 Budget: Upon a motion made and duly seconded, it
was unanimously VOTED to ratify and confirm the vote of December 9, 2013 to approve the
budget with the above - modified income, corrected line item (Operations Manager Payroll) and
Management Fee increase.
Ms. Campese departed the meeting at 5:16p. m.
D. PROPERTY MANAGEMENT:
1. Property Management Supervisor's Monthly Review: Property Management Supervisor,
Mr. Pollock updated the Commission on recent work performed by property management staff. He
expressed that routine property maintenance, including trash clean-up and mowing, was rolling
along nicely. At the Sevrens property, the daffodil planting was complete and Mr. Pollock
recommended adding some benches in the spring. The Nobadeer and Madaquecham parking lots
were closed off for the season and the Andrews dingy racks have been put to bed for the winter. Mr.
Pollock stated that shot gun season was almost over and it had gone smoothly this year with no real
Land Bank Commission Page 3
December 10, 2013
complaints. He presented a narrative and aerial plan for the Trimpi property, explaining that they
had removed four truck loads of rubbish in the first cleaning, with much more cleaning yet to do.
Some nice grass sections have been opened up and a trail pruned to allow access for the UTV. Mr.
Pollock reported that he had spoken to some neighbors who were concerned about public access, so
he was recommending the installation of split rail fencing along the property line in order to
delineate the property, plus the addition of two gates (Cato Lane and Bartlett Road) for the mowers
and UTV access that would remain locked at all other times. Since the Commission expressed
interest in a parking area, W. Savetsky suggested the creation of a minimum of three car parking
area on the Bartlett Road/Cato Lane end of the property for the public. Mr. Pollock had met with
Mr. Oberly regarding the'Sconset Golf Course parking lot and formulated a simple plan to
accommodate an additional 8 to 12 cars. Mr. Pollock stated that the Gardner boardwalk project was
delayed due to the contractor being unresponsive, so he was in the process of finding a new certified
installer for the piers. Additionally, Mr. Pollock and Mr. Savetsky walked the Weweeder Railroad
Bed property and identified several areas of encroachment that needed to be addressed. Further, Mr.
Savetsky reported there had been several complaints that someone had posted no hunting signs just
beyond the end of the Burchell trail across the street from Miacomet Pond on Land Bank property.
Mr. Savetsky stated he would inquire with the neighbors as to who posted the signs.
Mr. Pollock and Mr. Earley departed the meeting at 5:42 p. m.
2. Bachman/l58 Orange Street — Abutter Proposal: Commissioners Reinhard and Stackpole
reported on a meeting with Mr. Goldberg regarding several major issues:
a. Privet Hedge: Mr. Goldberg would like the privet hedge along Orange Street to be
removed. The Commissioners felt it should be removed at the time of building removal.
b. Driveway: The Commission agreed it should be chained to prevent the public
from accessing the property until it was ready for public use.
c. Dock situation: The consensus was to work with the Conservation Commission on
an acceptable solution for the dock situation.
d. Permits: Mr. Savetsky stated that the permits for house moves are in process, with
Nantucket Surveyors doing the work. The Commission questioned if the front house should go to
the Gardner or Burchell properties.
E. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session and special minutes of November 26,
2013, as written.
F. TRANSFER BUSINESS:
1. November 2013 Transfers — Record Nos. 34651 through 34738: The Commission
reviewed transfers for the period of November 1, 2013 through November 30, 2013.
Land Bank Commission
December 10, 2013
Page 4
a. Current "M" Exemptions and Liens: The Commission authorized the placing of
liens against the following properties as a result of the purchasers claiming the "M" exemption as
first -time buyers of real property:
No. 34653 Silvia Ganeva and Boyan Tsenkov
No. 34713 James Donahue and Viktorija Donahue
2. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien: Upon a
motion made and duly seconded, it was VOTED to authorize the issuance of a Release of Lien for
the following transfer as a result of the purchasers fulfilling all of the requirements of Section 12,
subsection ( -m -):
No. 29560 Donna Barnett
G. FINANCIAL BUSINESS:
1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing calendar years
2012 and 2013 through November 2013 were presented.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was unanimously VOTED to execute the December 10, 2013 warrant document in the amount of
$101,387.43 to be provided to the county treasurer.
3. Warrant Authorization — 2009 Series A Bond Semi - Annual Payment: Upon a motion
made and duly seconded, it was unanimously VOTED to approve payment and authorize staff to
wire the 2009 Series A Semi - Annual Bond Interest Payment in the amount of $118,811.25 from the
Land Bank's Collection Account to the Bond Trustee at U.S. Bank.
H. REGULAR BUSINESS:
1. Annual "M" Exemption Amount Adoption: Based upon the current prices for residential
real property in the Town and County of Nantucket, upon a motion made and duly seconded, it was
unanimously VOTED that the value of the "M" exemption shall remain $400,000 for the calendar
year 2014.
2. 2014 Meeting Schedule: Upon a motion made and duly seconded, it was unanimously
VOTED to accept and confirm the regularly scheduled Land Bank meeting dates for 2014.
Land Bank Commission
December 10, 2013
Page 5
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:13 P.M.
Attested to:
Neil Paterson, Secretary
Acce ted, Approved, and Released by the VOTE
of a 'ssion this 1 m day of January, 2014.
A einhar , Chairman
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of December 10, 2013
1. SGC 2014 Budget
2. MGC 2014 Rates
3. MGC 2014 Budget
4. Trimpi Aerial
5. Trimpi Narrative
6. SGC Parking Lot Aerial
7. "M" Exemption — Release of Lien (see transfer business for no.)
8. "M" Exemption Liens (see transfer business for record nos.)
9. Transfer Report — November 2013
10. Transfer Statistics and Graph — November 2013
11. Check Warrant Summary dated December 10, 2013
12. Warrant — 2009 Series A Bond
13. Land Bank 2014 Meeting Schedule
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of December 10, 2013
1. November 2013 Transfers — Record Nos. 34651 through 34738 :
a. Current °M" Exemptions and Liens:
No. 34653 Silvia Ganeva and Boyan Tsenkov
No. 34713 James Donahue and Viktorija Donahue
2. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien:
No. 29560 Donna Barnett
MONTHLY TRANSFER
CAL12
STATISTICS CALENDAR 2012 -
Total � Exempt Taxable 1 Total Gross Gross Revenue
Transfers I Transfers Transfers Value Value Taxable Received
Month
Jan -12
Feb 12
63 40
$22,395,1321 $447,903
$43,055,5371 $861,111
23 $22737132
I 71 35
36
32
$43,728,802
$34,458,370
Mar-12
_ Apr -12
May-12
_. 79 47.
171 _ 44
95 47
_
$30,543,200 $610,864
127
1 $50,851,251
$47,713,751 j $954,275
$64,058,0311 $1,281,161
$51,1097931 $1,022,196
I 48
42
30
$85,339,814
$52,998,896'
Jun -12
93 51
73 43
Jul -12
$46,009,291
$38,341,764
$766,835
Aug -12
Se -12
_
77 43
34
1 $103,153,543
$100,982,645
$72,371,4631
$105,177,3681
$2,035,553
$1,447,429
$2,103,547
1 107 1 44
122 1 53
120 54
63
69
I 66
$75,433,577
$108,499,596
$98,208732
Oct -12
—.. _
Nov -12
$95,569,731
$1,921,313
Dao-12 448 370_ !,
78
I_- _$143,154,8551..
$117,472,2871 $2,349,446
$671,318,415 $13,452,186
$65,732,558 $1,316,803
$22,395,132 $447,903
$117,472,287! $2,349,446
THRU NOV 12 1071 501 570 $721,419,005
Average 127 73 1 54 $72,047822
Low 63
High 448
1 35
1 370
23 $22,737132
127 $143,154855
MONTHLY TRANSFER STATISTICS CALENDAR
2013
CAL13 Total Exempt
Taxable
Total Gross
Gross _.., Revenue
Value Value Taxable Received
Month Transfers Transfers
Transfers
—
--
Jan-13 63 44 1
19
$34,484,687
$34,484,68;7j
Feb-13 82 1 47
Mar -13 _ 86 1 .. 59
_
35
27
$30,549,050
$28,375,401
$30,549,0501 $610,981
$19,594,108 $391,882
Apr-1 3 99 72 1
27
$30,184,310
$27,531,5121 $550,630
May -13 82 41
Jun -13 80 33
41
47
$67,451,345
$83,041,129
$63,327,499, $1,259,850
$81,393,629 $1,627,873
Jul -13 81 45
36
$39,269,537
$36,279537 $735,021
A_ug -13 78 26
Sep -13 107 31 1
52
76
$103,362,4291
$99,058,451
$100,768,700 $2,023,394
$97,612,951 $1,952,259
Oct -13 - 1281 44
84
$148, 61,9851
$146,714,985; $2,934,300
Nov -13 88 i
44
44 1
$59407600
$56541850'1 $1,130,837
Dec -13
THRU NOV 13 974
Average 89
486 488 $723,745,9251 $694,799,509 $13,906,721
48 40___ j $65,795,084 $63,163,592 $1,264,247
Low 1
_ __.
63 26 19 $28,375,401 _ $19,594,108 1
$391,882
High
,128 „ 72 84 $148,561,985 - $146,714,985
$2,934,300
MOWHLV (UNAUDITED)
AGENDA
Nantucket Land Bank Commission
Special Meeting of December 9, 2013
Land Bank Conference Room, 22 Broad Street RECEIVED
Nantucket, Massachusetts 2014 JM 16 PM 1 33
CALL TO ORDER: 2:OOP.M. NANTLCKET TOWN CLERK
A. GOLF BUSINESS
1. Siasconset Golf Course — Proposed 2014 Budget Discussion
2. Miacomet Golf Course — Proposed 2014 Budget Discussion
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Special Meeting of December 9, 2013
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 2:03 P.M.
PRESENT: Bartlett, Gardner, Paterson, Reinhard. ABSENT: Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager.
Also present at call to order: Nantucket GoljManagement (NGM) President, Alan Costa; Miacomet
GoljCourse (MGQ Superintendent, Sean Oberly, MGC Director of Operations, Allyson
McConnell.
A. GOLF BUSINESS
1. Sconset Golf Course — Proposed 2014 Budget Discussion: Mr. Costa presented the draft
2014 budget which reflected increase income based on 2013 numbers with no increase in rates. The
expenses were also projected to increase due in part to higher payroll, insurance, supplies and fuel.
After some discussion, upon a motion made and duly seconded, it was unanimously VOTED to
approve the budget as presented with operating expenses of $211,878.
2. Miacomet Golf Course — Proposed 2014 Budget Discussion:
a. 2014 Proposed Rate — Discussion: Mr. Costa provided three different rate options
for 2014, and recommended that all additional money generated by the new rates be transferred to
the designated fund for a new clubhouse. After much discussion, the Commission modified the
proposed rates as follows:
Upon a motion made and duly seconded, it was VOTED to approve the modified rates with the
increased income created by the new rates designated for the new clubhouse. Commissioner
2013
2014
18 Hole Cart
$
22.00
$
25.00
9 Hole Cart
$
13.00
$
15.00
Green Fees — Non - Resident 18 Hole
$
119.00
$
125.00
Green Fees — Non - Resident 9 Hole
$
75.00
$
80.00
Resident Green Fee — 18 Hole
$
85.00
$
85.00
Resident Green Fee — 9 Hole
$
50.00
$
55.00
Single Membership Dues — Legacy
$
1,386.00
$
1,456.00
Family Membership Dues — Legacy
$
2,646.00
$
2,779.00
Single Membership Due— Regular
$
3,050.00
$
3,120.00
Family Membership Dues — new
$
5,830.00
$
5,830.00
Upon a motion made and duly seconded, it was VOTED to approve the modified rates with the
increased income created by the new rates designated for the new clubhouse. Commissioner
Land Bank Commission
December 9, 2013
Bartlett was opposed.
Page 2
b. Initiation Fees — Discussion: Mr. Savetsky asked for a formal vote to adopt a
policy to set aside all new initiation fees to the designated fund for a new clubhouse. Upon a
motion made and duly seconded, it was unanimously VOTED to transfer all new initiation fees to
the designated fund.
c. MGC — 2014 Proposed Budget: Mr. Costa presented a draft of the 2014 Miacomet
Golf Course budget previously provided by electronic correspondence and answered questions
about notable line -items and changes. After much discussion, upon a motion made and duly
seconded it was unanimously VOTED to approve the 2014 budget as presented.
ADJOURNMENT: Upon a moti on de and duly seconded, it was VOTED to adjoum at 4:03 P.M.
Attested to:
Neil Paterson, Secretary
Accepted, Approved, and Released by VOTE
K'onL14"'dayof.lanuary,2014.
Chairman
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Special Meeting of December 9, 2013
1. MGC— Proposed fee increases Options
2. SGC —Proposed 2014 Budget
3. MGC — Proposed 2014 Budget
4. Toro Lease Info
5. MGC Salaried Employee Info