Loading...
HomeMy WebLinkAbout2013-11-26-7-1- MINUTES Nantucket Land Bank Commission z Special Meeting of November 26, 2013 Sconset Golf Clubhouse, 260 Milestone Road c� Nantucket, Massachusetts M i r w n m CALL TO ORDER: 12:10 p.m. � o < PRESENT: Bartlett, Gardner, Paterson Reinhard Stackpole g -- 3 rrt o r STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Diijctorr�)elhrey Pollock, Property Management Supervisor. A. GOLF BUSINESS: 1. Sconset Golf Course - Clubhouse Viewing and Project Discussion: Ms. Bell presented sketches (drawn to scale) of the existing first floor plan versus a proposed reconfiguration in order to improve functionality, create a bar area and provide handicap accessibility to all spaces that are open to the public. Ms. Bell explained that the proposal was the product of much research and conversations with various people to determine was required and also what was feasible. Many options were presented for the Commission to think about, with Ms. Bell indicating that the only vote she was seeking at the regular meeting later that day was a not -to- exceed amount for architectural services. In general, the Commission responded positively to the layout concept at this initial stage and gave feedback on specific items, all to be compiled in a list by Ms. Bell and brought for a formal vote at a future meeting. ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 12:45 p.m. Attested to: Z J Neil Paterson, Secretary Ac ted, Approved, and Released by the VOTE o th mmission thi 0th day of December, 2013. 11n `B- Reinhard, Chairman �3� aa� MINUTES �" �D jar 7 Nantucket Land Bank Commission / Regular Meeting of November 26, 2013 ®'{ Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:03 P.M. PRESENT: Bartlett, Gardner, Paterson, Reinhard, Stackpole. STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan Campese, Administrator/Finance Manager; Doris Strang, Assistant Administrator. Also present at call to order: Richard Turer ofAcktown, and realtor Michael Glowacki. A. CITIZENS BUSINESS /ANNOUNCEMENTS: 1. LPGA — Update: Mr. Turer updated the Commission on the status of the proposed LPGA tournament, including the fundraising goals needed to secure the dates of September 22 -27, 2014, the new company that would coordinate the event, Nantucket & Company, and the new marketing company for securing underwriting, Eiger Marketing Group. Additionally, the LPGA indicated they had plans for a match play Pro Am tournament that would guarantee the top 64 players in the country. The Commission thanked Mr. Turer for his update. Mr. Turer departed the meeting at 4:18 p.m. 2. 11 Mill Hill Lane — Update: Mr. Glowacki informed the Commission that he is the listing agent for the property and that he heard there was a petition circulating through the Town asking the Land Bank to buy the property. He reported that the owners had accepted an offer that afternoon which had many contingencies to work out and that he would keep the Commission updated as this moves along. Mr. Glowacki departed the meeting at 4:13 p. m. B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property, potential litigation and review and approve executive session minutes. Each member was polled individually. All members voted yes. The Chairman declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would reconvene in regular session following executive session. RETURN TO OPEN SESSION Nantucket Golt(Management ( "NGC') President, Alan Costa; NGC Vice President and Land Bank Commission November 26, 2013 Page 2 Superintendent, Sean Oberly; NGC Director of Operations, Allyson McConnell; Miacomet Golf Financial Workgroup Member, Bob Williams entered the meeting at 4:59 p.m. C. CITIZEN BUSINESS /ANNOUCEMENTS: 1. Donation Received: Mr. Savetsky reported on receiving a $500 donation from the Marie C. and Joseph C. Wilson Foundation at the request of one if its board members, Chris Kling. 2. Memorial Bench — Lamb Property: Mr. Savetsky read a thank you note from M.J. Winn commending the Land Bank and the property staff for installing a memorial bench dedicated to her late husband which overlooks Polpis harbor on the Lamb property. D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously VOTED to accept, approve and release the regular session minutes of November 12, 2013, as written. E. TRANSFER BUSINESS: 1. "M" Exemption Update: a. Five -Year Domicile and Ownership Compliance — Release of Lien: Upon a motion made and duly seconded, it was VOTED to authorize the issuance of a Release of Lien for the following transfers as a result of the purchasers fulfilling all of the requirements of Section 12, subsection ( -m -): No. 29490 Thomas Howard Schroeder and Teresa C. Schroeder b. "M" Exemption Request for Refund — No. 34372 Barbara Zachary and Kyle P. Zachary: Ms. Campese explained that Mr. and Mrs. Zachary had purchased a property in August and paid the full Land Bank fee as they were not aware they were eligible for the "M" exemption, since Mrs. Zachary had previously owned property. However, Mr. Zachary had never owned property and their attorney neglected to advise that they could claim the exemption. After some discussion, upon a motion made and duly seconded, it was unanimously VOTED to refimd Mr. and Mrs. Zachary the $8,000 fee and to authorize the placing of a lien against the property as a result of the purchasers claiming the "M" exemption as first -time buyers of real property and to execute the November 27, 2012, warrant document in the amount of $8,000 to be provided to the county treasurer. G. GOLF BUSINESS: 1. MGC Financial Workgmup — Update: Mr. Williams inquired as to where the Commission stood on the idea of a new clubhouse. Chairman Reinhard stated the consensus at the last meeting was that sketches would be helpful in order to help the Commission formulate a vision of what they would like it to look like. Mr. Savetsky stated that he thought the cart barn was the only directive at the last meeting and asked for a vote to hire someone to provide sketches. Upon a motion made and duly seconded, it was unanimously VOTED to authorize the hiring of a consultant to provide Land Bank Commission November 26, 2013 sketches and renderings for planning purposes. Page 3 2. Designated Clubhouse Fund — Discussion: Commissioner Paterson moved to transfer $1,000,000 to a designated fund to be used to build a new clubhouse and further for MGC to forward all initiation fees and donations to the fund and to wait to build the clubhouse until the fund reaches $4,000,000. Commissioner Paterson suggested this would show a real commitment by the Land Bank to build the clubhouse. After some discussion, upon a motion made and duly seconded, it was unanimously VOTED to put $1,000,000 into a designated fund for a new clubhouse. 3. Proposed Fee Increases — Discussion: Mr. Williams thanked the Commission for their support for a new clubhouse and presented a different proposal for increasing fees in order to pay for the clubhouse. The Commission thanked Mr. Williams for volunteering his time. Mr. Williams departed at 5:29 p.m. 4. `Scwnset Golf Course ( "SGC ") — Manager's Monthly Report: a. Financial Report: The Commission reviewed the balance sheet and profit and loss comparison through October 31, 2013, as well as the October 2013 check register. Mr. Costa reported SGC had a very good year and had come within 1% of the budget. Further, he reported National Golf Course Owners Association (NGCOA) will feature the SGC ball slot in their publication and further, both SGC and MGC were prominently featured (MGC on the cover) in the Golden Passport, which is a coupon book for golf courses that is sold by NGCOA off -island and has brought in new patrons in past years. b. Course and Clubhouse — Discussion: Mr. Oberly said he had new equipment which would make incorporating sand into soil easier. Commissioner Bartlett asked about the status of the broken window panes and foundation hatch on the clubhouse. Mr. Costa stated that both items were being addressed. 5. Miacomet Golf Club ( "MGC ") — Manager's Monthly Report: a. Financial Report: The Commission reviewed the balance sheet and profit and loss comparison through October 31, 2013. The Commissioners reviewed and asked various questions about the reports and the check register for October 2013. Mr. Costa said October income was up over the prior year. Mr. Costa answered various questions from the Commission pertaining to the check register. b. MGC and SGC — 2014 Proposed Budgets: Updated 2014 draft budgets were distributed and the consensus of the Commission was to schedule as special meeting to discuss them. c. Clubhouse — Discussion: Mr. Costa reminded the Commission that three years ago, MGC was losing members and he believed the great condition of the course as well as the buzz over the potential new clubhouse has turned that trend around. He cautioned the Commission to be Land Bank Commission Page 4 November 26, 2013 very careful about raising rates without some kind of return for the members. He also stated that it is not only resident members, but also visitors and community members, all of who pay taxes and Land Bank fees who benefit from having a great public course. Mr. Savetsky departed the meeting at 5:55 p.m. c. MGC Staff Christmas Party — Discussion: Mr. Costa told the Commission he is planning to bring 15 to 20 employees to Done for dinner. He said he still had money left in the budget under employee relations and any additional costs he would pay for himself Commissioner Bartlett was opposed to paying for staff dinner and drinks. Mr. Costa, Mr. Oberly and Ms. McConnell departed the meeting at 6: 00 p. m. d. New Clubhouse Designation Fund — Discussion: For ease in administration, Ms. Bell suggested using the self - restricted $1.18 million CD at Nantucket Bank for the clubhouse fund, as the reason for restricting this in the first place was no longer an issue for the Land Bank. Upon a motion made and duly seconded, it was unanimously VOTED to use the CD as the designated fund, but to look for a higher rate of return and report back. H. FINANCIAL BUSINESS 1. Monthly Financial Report: The Commission accepted the October 2013 financial report including the balance sheet and income statement previously provided by electronic correspondence. 2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it was VOTED to execute the November 27, 2012, warrant document in the amount of $75,568.44 to be provided to the county treasurer. 3. Sconset Golf — Escrow Termination Agreement: Ms. Bell explained that the items escrowed at the closing of Sconset golf were now complete and the Land Bank would receive a reimbursement of $18,573.83 for a new septic system, plus prorated interest from the funds and the balance, plus interest would be returned to the seller. Upon a motion made and duly seconded, it was unanimously VOTED to execute the escrow termination agreement. I. PROPERTY MANAGEMENT: 1. 60 Millbrook Road/Nicolaci — Hunting Policy: Ms. Bell and Ms. Campese reported that Mr. Savetsky and Property Management Supervisor, Mr. Pollock, recommended no change to the hunting policy at Nicolaci, as it was a popular hunting spot and shotgun season was only for two weeks out of the year. Upon a motion made and duly seconded, it was unanimously VOTED to continue to allow hunting on the property. 2. New Hunting Signs — Discussion: Chairman Reinhard commented on the positive feedback he had received regarding the new hunting caution signs that included the relevant season Land Bank Commission November 26, 2013 dates. Page 5 3. Sconset Golf Clubhouse Project — Planning Discussion: Ms. Bell asked the Commission for permission to start negotiations with one of the architects that responded to the RFQ for design services, all of three of whom she said were highly qualified and could probably do the job. In this vein, she requested that the Commission vote a not -to- exceed fee amount for the design team, taking into account that the contract would include civil and structural engineers, a specifications consultant, cost estimator, code compliance consultant and landscape architect. After some discussion, upon a motion made and duly seconded, it was unanimously VOTED to have Ms. Bell start negotiations with the top - ranked turn at a price not -to- exceed $50,000. ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:20 P.M. Attested to: Neil Paterson, Secretary Acc9pted, Approved, and Released by VOTE of ssion 10" day of December, 2013. ' Allt B. e' d, NgrmaX k ) ) k §) \} \\ &= 4 a /\ \\} {\ >( \}101 \ \ \ \\ \ \ \ \ \ }\ \ \\ \ \\ §. ! ; ! ! I ! § ) z ( / \\ )f§ +` )! §!: /! § §!!!!!§: - \( \ {\ >( \}101 \ \ \ \\ \ \ \ \ \ }\ \ \\ \ \\ §. ( � ( l < )\ }! <: $}; \{/ ! ; ! ! I ! § ) z ( / \\ )f§ +` - - \( \ ( � ( l < )\ }! <: $}; \{/ ! ; ! ! I ! § ) z ( \\ )f§ Z. \ ( � ( l < )\ }! <: $}; \{/ (\ \ \ ( � ( l < )\ }! <: $}; \{/ DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of November 26, 2013 1. LPGA Information 2. Wilson Donation Letter 3. Lamb Property Memorial Bench — Thank you note 4. "M" Exemption — Release of Lien (see transfer business for no.) 5. "M" Exemption Refund Request — Attorney's Letter 6. MGC Financial Workgroup — Proposed fee increases 7. SGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card Statement for October 2013 8. MGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card Statement for October 2013 9. MGC — Proposed 2014 Budget 10. Land Bank Financial Reports — October 2013 11. Check Warrant Summary dated November 26, 2013 12. SGC Escrow Termination Agreement 13. SGC Clubhouse — Architectural Service Contract information TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of November 26, 2013 1. "M" Exemption Update: a. Five -Year Domicile and Ownership Compliance — Release of Lien: No. 29490 Thomas Howard Schroeder and Teresa C. Schroeder b. "M" Exemption Request for Refund: Nos. 34372 Barbara Zachary and Kyle P. Zachary T. C . AGENDA Nantucket Land Bank Commission Regular Meeting of November 26, 2013 Land Bank Conference Room, 22 Broad Street Nantucket, Massachusetts z n z o .., CALL G TO ORDER: 4:00 P.M. a m m CJ A. CITIZEN BUSINESS /ANNOUNCEMENTS —+ M m .3 m B. EXECUTIVE SESSION '- v 1. Approval of Executive Session Minutes of November 12, 20k`� t-. 2. Potential Litigation p 3. Real Estate Acquisition " C. APPROVAL OF MINUTES 1. Regular Meeting of November 12, 2013 D. TRANSFER BUSINESS E. GOLF BUSINESS 1. Sconset and Miacomet Golf Courses - Manager's Monthly Report F. FINANCIAL BUSINESS 1. Monthly Financial Report 2. Warrant Authorization - Cash Disbursements 3. Sconset Golf - Escrow Termination Agreement G. PROPERTY MANAGEMENT 1. 158 Orange Street/Bachman - Abutter Request 2. 60 Millbrook Road/Nicolaci - Hunting Policy 3. Sconset Golf Clubhouse Project -Planning Discussion ADJOURNMENT