HomeMy WebLinkAbout2013-11-26-7-1-
MINUTES
Nantucket Land Bank Commission
z
Special Meeting of November 26, 2013
Sconset Golf Clubhouse, 260 Milestone Road
c�
Nantucket, Massachusetts
M
i
r
w
n
m
CALL TO ORDER: 12:10 p.m.
�
o
<
PRESENT: Bartlett, Gardner, Paterson Reinhard Stackpole
g
--
3
rrt
o
r
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Diijctorr�)elhrey Pollock,
Property Management Supervisor.
A. GOLF BUSINESS:
1. Sconset Golf Course - Clubhouse Viewing and Project Discussion: Ms. Bell presented
sketches (drawn to scale) of the existing first floor plan versus a proposed
reconfiguration in order to improve functionality, create a bar area and provide
handicap accessibility to all spaces that are open to the public. Ms. Bell explained that
the proposal was the product of much research and conversations with various people to
determine was required and also what was feasible. Many options were presented for
the Commission to think about, with Ms. Bell indicating that the only vote she was
seeking at the regular meeting later that day was a not -to- exceed amount for
architectural services. In general, the Commission responded positively to the layout
concept at this initial stage and gave feedback on specific items, all to be compiled in a
list by Ms. Bell and brought for a formal vote at a future meeting.
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 12:45 p.m.
Attested to: Z J
Neil Paterson, Secretary
Ac ted, Approved, and Released by the VOTE
o th mmission thi 0th day of December, 2013.
11n `B- Reinhard, Chairman
�3� aa�
MINUTES �" �D jar 7
Nantucket Land Bank Commission /
Regular Meeting of November 26, 2013 ®'{
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:03 P.M.
PRESENT: Bartlett, Gardner, Paterson, Reinhard, Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager; Doris Strang, Assistant Administrator.
Also present at call to order: Richard Turer ofAcktown, and realtor Michael Glowacki.
A. CITIZENS BUSINESS /ANNOUNCEMENTS:
1. LPGA — Update: Mr. Turer updated the Commission on the status of the proposed LPGA
tournament, including the fundraising goals needed to secure the dates of September 22 -27, 2014,
the new company that would coordinate the event, Nantucket & Company, and the new marketing
company for securing underwriting, Eiger Marketing Group. Additionally, the LPGA indicated
they had plans for a match play Pro Am tournament that would guarantee the top 64 players in the
country. The Commission thanked Mr. Turer for his update.
Mr. Turer departed the meeting at 4:18 p.m.
2. 11 Mill Hill Lane — Update: Mr. Glowacki informed the Commission that he is the listing
agent for the property and that he heard there was a petition circulating through the Town asking the
Land Bank to buy the property. He reported that the owners had accepted an offer that afternoon
which had many contingencies to work out and that he would keep the Commission updated as this
moves along.
Mr. Glowacki departed the meeting at 4:13 p. m.
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property, potential litigation and review and approve executive session minutes. Each member was
polled individually. All members voted yes. The Chairman declared that discussion of these matters
in open session may be detrimental to the Land Bank's negotiating position and that the
Commission would reconvene in regular session following executive session.
RETURN TO OPEN SESSION
Nantucket Golt(Management ( "NGC') President, Alan Costa; NGC Vice President and
Land Bank Commission
November 26, 2013
Page 2
Superintendent, Sean Oberly; NGC Director of Operations, Allyson McConnell; Miacomet Golf
Financial Workgroup Member, Bob Williams entered the meeting at 4:59 p.m.
C. CITIZEN BUSINESS /ANNOUCEMENTS:
1. Donation Received: Mr. Savetsky reported on receiving a $500 donation from the Marie
C. and Joseph C. Wilson Foundation at the request of one if its board members, Chris Kling.
2. Memorial Bench — Lamb Property: Mr. Savetsky read a thank you note from M.J. Winn
commending the Land Bank and the property staff for installing a memorial bench dedicated to her
late husband which overlooks Polpis harbor on the Lamb property.
D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of November 12, 2013, as
written.
E. TRANSFER BUSINESS:
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien: Upon a
motion made and duly seconded, it was VOTED to authorize the issuance of a Release of Lien for
the following transfers as a result of the purchasers fulfilling all of the requirements of Section 12,
subsection ( -m -):
No. 29490 Thomas Howard Schroeder and Teresa C. Schroeder
b. "M" Exemption Request for Refund — No. 34372 Barbara Zachary and Kyle P.
Zachary: Ms. Campese explained that Mr. and Mrs. Zachary had purchased a property in August
and paid the full Land Bank fee as they were not aware they were eligible for the "M" exemption,
since Mrs. Zachary had previously owned property. However, Mr. Zachary had never owned
property and their attorney neglected to advise that they could claim the exemption. After some
discussion, upon a motion made and duly seconded, it was unanimously VOTED to refimd Mr. and
Mrs. Zachary the $8,000 fee and to authorize the placing of a lien against the property as a result of
the purchasers claiming the "M" exemption as first -time buyers of real property and to execute the
November 27, 2012, warrant document in the amount of $8,000 to be provided to the county
treasurer.
G. GOLF BUSINESS:
1. MGC Financial Workgmup — Update: Mr. Williams inquired as to where the Commission
stood on the idea of a new clubhouse. Chairman Reinhard stated the consensus at the last meeting
was that sketches would be helpful in order to help the Commission formulate a vision of what they
would like it to look like. Mr. Savetsky stated that he thought the cart barn was the only directive at
the last meeting and asked for a vote to hire someone to provide sketches. Upon a motion made and
duly seconded, it was unanimously VOTED to authorize the hiring of a consultant to provide
Land Bank Commission
November 26, 2013
sketches and renderings for planning purposes.
Page 3
2. Designated Clubhouse Fund — Discussion: Commissioner Paterson moved to transfer
$1,000,000 to a designated fund to be used to build a new clubhouse and further for MGC to
forward all initiation fees and donations to the fund and to wait to build the clubhouse until the fund
reaches $4,000,000. Commissioner Paterson suggested this would show a real commitment by the
Land Bank to build the clubhouse. After some discussion, upon a motion made and duly seconded,
it was unanimously VOTED to put $1,000,000 into a designated fund for a new clubhouse.
3. Proposed Fee Increases — Discussion: Mr. Williams thanked the Commission for their
support for a new clubhouse and presented a different proposal for increasing fees in order to pay
for the clubhouse. The Commission thanked Mr. Williams for volunteering his time.
Mr. Williams departed at 5:29 p.m.
4. `Scwnset Golf Course ( "SGC ") — Manager's Monthly Report:
a. Financial Report: The Commission reviewed the balance sheet and profit
and loss comparison through October 31, 2013, as well as the October 2013 check register. Mr.
Costa reported SGC had a very good year and had come within 1% of the budget. Further, he
reported National Golf Course Owners Association (NGCOA) will feature the SGC ball slot in their
publication and further, both SGC and MGC were prominently featured (MGC on the cover) in the
Golden Passport, which is a coupon book for golf courses that is sold by NGCOA off -island and has
brought in new patrons in past years.
b. Course and Clubhouse — Discussion: Mr. Oberly said he had new
equipment which would make incorporating sand into soil easier. Commissioner Bartlett asked
about the status of the broken window panes and foundation hatch on the clubhouse. Mr. Costa
stated that both items were being addressed.
5. Miacomet Golf Club ( "MGC ") — Manager's Monthly Report:
a. Financial Report: The Commission reviewed the balance sheet and profit and loss
comparison through October 31, 2013. The Commissioners reviewed and asked various questions
about the reports and the check register for October 2013. Mr. Costa said October income was up
over the prior year. Mr. Costa answered various questions from the Commission pertaining to the
check register.
b. MGC and SGC — 2014 Proposed Budgets: Updated 2014 draft budgets were
distributed and the consensus of the Commission was to schedule as special meeting to discuss
them.
c. Clubhouse — Discussion: Mr. Costa reminded the Commission that three years
ago, MGC was losing members and he believed the great condition of the course as well as the buzz
over the potential new clubhouse has turned that trend around. He cautioned the Commission to be
Land Bank Commission Page 4
November 26, 2013
very careful about raising rates without some kind of return for the members. He also stated that it is
not only resident members, but also visitors and community members, all of who pay taxes and
Land Bank fees who benefit from having a great public course.
Mr. Savetsky departed the meeting at 5:55 p.m.
c. MGC Staff Christmas Party — Discussion: Mr. Costa told the Commission he is
planning to bring 15 to 20 employees to Done for dinner. He said he still had money left in the
budget under employee relations and any additional costs he would pay for himself Commissioner
Bartlett was opposed to paying for staff dinner and drinks.
Mr. Costa, Mr. Oberly and Ms. McConnell departed the meeting at 6: 00 p. m.
d. New Clubhouse Designation Fund — Discussion: For ease in administration, Ms.
Bell suggested using the self - restricted $1.18 million CD at Nantucket Bank for the clubhouse fund,
as the reason for restricting this in the first place was no longer an issue for the Land Bank. Upon a
motion made and duly seconded, it was unanimously VOTED to use the CD as the designated fund,
but to look for a higher rate of return and report back.
H. FINANCIAL BUSINESS
1. Monthly Financial Report: The Commission accepted the October 2013 financial report
including the balance sheet and income statement previously provided by electronic
correspondence.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded,
it was VOTED to execute the November 27, 2012, warrant document in the amount of $75,568.44
to be provided to the county treasurer.
3. Sconset Golf — Escrow Termination Agreement: Ms. Bell explained that the items
escrowed at the closing of Sconset golf were now complete and the Land Bank would receive a
reimbursement of $18,573.83 for a new septic system, plus prorated interest from the funds and the
balance, plus interest would be returned to the seller. Upon a motion made and duly seconded, it
was unanimously VOTED to execute the escrow termination agreement.
I. PROPERTY MANAGEMENT:
1. 60 Millbrook Road/Nicolaci — Hunting Policy: Ms. Bell and Ms. Campese reported that
Mr. Savetsky and Property Management Supervisor, Mr. Pollock, recommended no change to the
hunting policy at Nicolaci, as it was a popular hunting spot and shotgun season was only for two
weeks out of the year. Upon a motion made and duly seconded, it was unanimously VOTED to
continue to allow hunting on the property.
2. New Hunting Signs — Discussion: Chairman Reinhard commented on the positive
feedback he had received regarding the new hunting caution signs that included the relevant season
Land Bank Commission
November 26, 2013
dates.
Page 5
3. Sconset Golf Clubhouse Project — Planning Discussion: Ms. Bell asked the Commission
for permission to start negotiations with one of the architects that responded to the RFQ for design
services, all of three of whom she said were highly qualified and could probably do the job. In this
vein, she requested that the Commission vote a not -to- exceed fee amount for the design team,
taking into account that the contract would include civil and structural engineers, a specifications
consultant, cost estimator, code compliance consultant and landscape architect. After some
discussion, upon a motion made and duly seconded, it was unanimously VOTED to have Ms. Bell
start negotiations with the top - ranked turn at a price not -to- exceed $50,000.
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:20 P.M.
Attested to:
Neil Paterson, Secretary
Acc9pted, Approved, and Released by VOTE
of ssion 10" day of December, 2013.
'
Allt B. e' d, NgrmaX
k
) )
k
§)
\}
\\
&= 4 a
/\ \\}
{\ >( \}101
\ \ \ \\ \ \ \ \ \ }\ \ \\ \ \\ §.
!
;
!
!
I
!
§
)
z
(
/
\\
)f§
+`
)! §!:
/!
§ §!!!!!§:
-
\(
\
{\ >( \}101
\ \ \ \\ \ \ \ \ \ }\ \ \\ \ \\ §.
( � (
l
< )\ }!
<:
$};
\{/
!
;
!
!
I
!
§
)
z
(
/
\\
)f§
+`
-
-
\(
\
( � (
l
< )\ }!
<:
$};
\{/
!
;
!
!
I
!
§
)
z
(
\\
)f§
Z.
\
( � (
l
< )\ }!
<:
$};
\{/
(\
\
\
( � (
l
< )\ }!
<:
$};
\{/
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of November 26, 2013
1. LPGA Information
2. Wilson Donation Letter
3. Lamb Property Memorial Bench — Thank you note
4. "M" Exemption — Release of Lien (see transfer business for no.)
5. "M" Exemption Refund Request — Attorney's Letter
6. MGC Financial Workgroup — Proposed fee increases
7. SGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card
Statement for October 2013
8. MGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card
Statement for October 2013
9. MGC — Proposed 2014 Budget
10. Land Bank Financial Reports — October 2013
11. Check Warrant Summary dated November 26, 2013
12. SGC Escrow Termination Agreement
13. SGC Clubhouse — Architectural Service Contract information
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of November 26, 2013
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien:
No. 29490 Thomas Howard Schroeder and Teresa C. Schroeder
b. "M" Exemption Request for Refund:
Nos. 34372 Barbara Zachary and Kyle P. Zachary
T. C .
AGENDA
Nantucket Land Bank Commission
Regular Meeting of November 26, 2013
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts z
n
z
o
..,
CALL
G
TO ORDER: 4:00 P.M. a
m
m
CJ
A.
CITIZEN BUSINESS /ANNOUNCEMENTS —+
M m
.3 m
B.
EXECUTIVE SESSION '-
v
1. Approval of Executive Session Minutes of November 12, 20k`�
t-.
2. Potential Litigation
p
3. Real Estate Acquisition "
C.
APPROVAL OF MINUTES
1. Regular Meeting of November 12, 2013
D.
TRANSFER BUSINESS
E.
GOLF BUSINESS
1. Sconset and Miacomet Golf Courses - Manager's Monthly Report
F.
FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization - Cash Disbursements
3. Sconset Golf - Escrow Termination Agreement
G.
PROPERTY MANAGEMENT
1. 158 Orange Street/Bachman - Abutter Request
2. 60 Millbrook Road/Nicolaci - Hunting Policy
3. Sconset Golf Clubhouse Project -Planning Discussion
ADJOURNMENT