HomeMy WebLinkAbout2013-11-12AGENDA
Nantucket Land Bank Commission
Regular Meeting of November 12, 2013
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A.
CITIZEN BUSINESS /ANNOUNCEMENTS
B.
EXECUTIVE SESSION
1. Approval of Executive Session Minutes of October 22, 2013
2. Potential Litigation
3. Real Estate Acquisition
C.
APPROVAL OF MINUTES
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1. Regular Meeting of October 22, 2013
2. Special Meeting of November 4, 2013
D.
TRANSFER BUSINESS
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FINANCIAL BUSINESS
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1. Monthly Transfer Statistics
2. Warrant Authorization - Cash Disbursements
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3. Warrant Authorization — 2007A Semi - Annual Bond Payment
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F. PROPERTY MANAGEMENT
1. Property Management Supervisor's Monthly Review
2. Equipment Purchase Request - 15' Mowing Deck
3. Gardner Property - Boardwalk Replacement Update
4. Sconset Golf Course - Domestic Water and Irrigation Installation Update
5. Sconset Golf Course - Clubhouse Project Update
6. Miacomet Golf Course Capital Equipment Request - Computer Server
7. Petrel Landing - Design Review
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of November 12, 2013
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:03 P.M.
PRESENT: Gardner, Paterson, Reinhard, Stackpole. ABSENT: Bartlett
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager.
Realtor, David Callahan was also present at call to order.
A. CITIZEN BUSINESS /ANNOUNCEMENTS: Mr. Callahan informed the Commission the offer
to purchase between a developer and the Dorothy Egan Foundation for 2.22 acres at 11 Mill Hill
Lane has fallen through, but the two parties were still in negotiations. In the interim, there is
opportunity for another party to purchase the property and he hoped the Land Bank could step in
and make an offer as the land could be subdivided into 17 building lots. The Commissioners
thanked Mr. Callahan for his time and said they would take the information under advisement.
Mr. Callahan departed the meeting at 4:15 p.m.
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property, potential litigation and review and approve executive session minutes. Each member was
polled individually. All members voted yes. The Chairman declared that discussion of these matters
in open session may be detrimental to the Land Bank's negotiating position and that the
Commission would reconvene in regular session following executive session.
RETURN TO OPEN SESSION
Jeffrey Pollock, Property Management Supervisor; Robert Earley, Property Manager; Anne
Mendelson and Lynn Tucker entered the meeting at 4:35 p.m.
C. CITIZEN BUSINESS /ANNOUNCEMENTS:
1. Nicolaci/60 Millbrook Road — Hunting Discussion: Ms. Mendelson presented a map of the
Nicolaci property and asked the Commission to consider posting the area during hunting season, as
the property was a very popular pass through to Mass Audubon land for walkers. After some
discussion, the Commission thanked Ms. Mendelson for her time and said they would have Mr.
Pollock view the property and come back with a recommendation.
2. Dorothy Egan Foundation/11 Mill Hill Lane — Discussion: Ms. Tucker implored the
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November 12, 2013
Commission to step in and buy the 2.22 acres from the Dorothy Egan Foundation as she felt a 17 lot
subdivision would adversely impact the neighborhood. The Commission told Ms. Tucker they
would take her comments under advisement.
Ms. Mendelson and Ms. Tucker departed the meeting at 4:56p.m.
D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of October 22, 2013 and the
special meeting minutes of November 4, 2013, as written.
E. TRANSFER BUSINESS:
1. October 2013 Transfers — Record Nos. 34523 through 34650: The Commission reviewed
transfers for the period of October 1, 2013 through October 31, 2013.
a. Current "M" Exemption and Lien — No. 34575 Giedrius Miksys and Kristine
Ralkova: The Commission authorized the placement of lien against the above mentioned property
as a result of the purchasers claiming the "M" exemption as first -time buyers of real property:
b. Five -Year Ownership Non - Compliance — Waiver Request/Release of Lien — No.
30856 Benjamin Simons and Alison Cooley: Ms. Campese recounted the history of the transfer and
the financial difficulties that led to the sale of the property as described in a letter by the owner's
attorney, Paul Jensen. After some discussion, upon a motion made and duly seconded it was
unanimously VOTED to waive the accrued interest only and to provide a release of lien upon
payment of the $8,000 fee and $2,000 penalty.
F. FINANCIAL BUSINESS:
1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing calendar years
2012 and 2013 through October 2013 were presented.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was unanimously VOTED to execute the November 12, 2013 warrant document in the amount of
$128,375.91 to be provided to the county treasurer.
3. Warrant Authorization — 2007 Series A Semi - Annual Bond Payment: Upon a motion
made and duly seconded, it was unanimously VOTED to approve payment and authorize staff to
wire the Series A semi - annual bond payment of interest and principal in the total amount of
$846,909.39 from the Land Bank's Collection Account to the Bond Trustee at U.S. Bank.
G. PROPERTY MANAGEMENT:
1. Property Supervisor's Monthly Update:
a. October Work Review: Mr. Pollock summarized property management projects
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November 12, 2013
performed over the last month, including fall mowing of properties that were previously mowed by
Mr. Perry and were now being completed by Mr. Earley. Carpentry projects such as replacing the
windows in the conference room at 22 Broad Street and in golf course housing on the
Burchell/Heyer property were underway. The ramp and dock from the Sharp property have been
removed and staff would start removing unauthorized dinghies and kayaks from the Andrews and
Craig properties after Thanksgiving. Two memorial benches were donated and installed at the Lamb
and 106 Main properties in honor of Del Wynn and Sid Conway respectively. All property staff had
attended a class to obtain holster's licenses and would be traveling to Boston to take the required
test.
2. Equipment Purchase Request — 15' Mowing Deck: Mr. Earley requested the purchase of
a Woods batwing mower that would increase efficiency by extending the mowing reach by five
feet. After some discussion, upon a motion made and duly seconded, it was unanimously VOTED
to purchase the new equipment at the state contract price of $16,750.00.
3. Gardner Property — Boardwalk Replacement Update: Mr. Pollock extensively researched
the options for replacing the boardwalk on the Gardner Property and recommended hiring an
outside certified company to provide the materials and install the helical posts. Then property staff
would frame for and install the fiberglass grating that was specified for surface material in the
Conservation Commission's Order of Conditions. Further, Mr. Pollock provided estimates for both
the helical post materials and installation and the grating. Upon a motion made and duly seconded,
it was unanimously VOTED to contract with Techno Metal Post to provide and install the posts for
$9,600 plus travel and lodging costs and to purchase the grating from Versa Grate for $8,300, as
recommended by Mr. Pollock.
4. Sconset Golf Course — Domestic Water and Irrigation Installation Update: Commissioner
Gardener recommended hiring Blackwell and Associated to apply for a Notice of Intent to connect
to the public water supply and to install the irrigation system on the tees and greens as the work was
close to wetlands. The consensus of the Commission was to move forward with the permitting
process as recommended.
5. Sconset Golf Course — Clubhouse Project Update: Ms. Bell reported she had received 3
responses for the RFQ for design services for the clubhouse and distributed copies to the
Commissioners for their review. Ms. Bell asked the Commission for guidance on several design
issues:
a. Crawlspace vs. Basement: Ms. Bell explained that since the building needed to be
jacked up for a new foundation, a decision could be made to either have a three foot crawl space or
spend an additional $10,000 on an eight foot basement for utilities and storage. The consensus was
to add an eight foot basement.
b. Addition of Front Porch: Ms. Bell asked if the Commission was in favor of adding
the front porch as shown in the historic photos of the clubhouse. The Commissioner said they were
committed to adding the porch with or without the funding grant from the Community Preservation
Commission (CPC).
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November 12, 2013
c. Special Meeting: Ms. Bell told the Commission she thought it would be helpful to
have a special meeting at the clubhouse in the near future.
d. Commercial Kitchen: Ms. Bell explained the various health regulations involved
in providing fresh food at the clubhouse and the requirements for adding a bar for beer and wine.
After some discussion, the consensus was to continue to sell prepackaged snacks, but add a bar for
limited service of beer and wine.
Ms. Bell said additional issues such as handicap accessibility, bathrooms and roofmg material were
forthcoming and the recommendation for funding from the CPC grant was expected on Friday.
6. Miacemet Golf Course and Sconset Golf — Proposed Budgets: Proposed budgets for both
Sconset Golf and Miacomet Golf were included in the meeting packet for review in anticipation of
the November 26, 2013 meeting.
7. Miacomet Golf Course Capital Equipment Request — Computer Server: Mr. Savetsky told
the Commission the golf course computer server needed to be replaced and they estimated the price
would be just under $10,000. Upon a motion made and duly seconded, it was unanimously VOTED
to authorize the expenditure to replace the server.
8. Miacomet Golf Clubhouse — Space Needs Discussion: Mr. Savetsky looked at the current
square footage provided by John Daniels at the October 22, 2013 meeting and converted the
numbers to just include finished space and downsized the 2,000 square foot function room proposed
to a meeting room addition and concluded the clubhouse space needs to be 10,000 square feet.
Further, he extrapolated the cost per square foot of a new clubhouse and added in moving the
administration building and constructing a cart storage building and he concluded the cost should be
in the $5 million range.
9. Cart Storage Building — Discussion: Commissioner Stackpole suggested moving forward
with the cart storage building now as it was deemed a priority project. Upon a motion made and
duly seconded, it was unanimously VOTED to move forward with the project.
10. MGC Management — Meeting Discussion: Commissioners Paterson and Reinhard
reported they had a positive meeting with Alan Costa and Sean Oberly about management issues at
the course. Both Commissioners reported it was a productive meeting but follow up was needed.
11. Petrel Landing/Commercial Street — Design Review: Mr. Savetsky showed the current
surface design and asked the Commission if they wanted any changes made to the design in
anticipation of applying to the Conservation Commission. After some discussion, it was the
consensus of the Commission to replace the cobble drive with gravel and simplify the landscaping.
12. Bachman House — Discussion: Commissioner Gardner told the Commission he agreed
with Commissioner Stackpole's suggestion to rent the creek -side Bachman house to Mr. Savetsky
for $100 per month until the fall when the house would be removed. The rest of the Commission
was in agreement the property would be better protected with a staff member living there and would
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November 12, 2013
Page 5
not incur excess insurance expense for a vacant building. Mr. Savetsky thanked the Commission but
said he would have to work out some lease issues with his current residence before he could commit
to moving.
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:24 P.M.
Attested to: ww-o- � ,
Neil Paterson, Secretary
Acc ed, Approved, and Released by the VOTE
of ssion this 26th day of November, 2013.
e . Remliard, Mairman
MONTHLY TRANSFER STATISTICS CALENDAR 2012
CAL12
Total
Exam t
Taxable
Total Gross
Gross
Revenue
Month
I
Transfers
Transfers
Transfers I
Value
Value Taxable
Received
Jan -12
63
40
23
$22,737,132
$22,395,132
$447,903
Feb
-12
71
35
36
$43,728,802
$43,055,537
$861,111
Mar -12
79
47
32
$34,458,370
$30,543,200
$610,864
Apr-12
171
44
127
$50,851,251
$47,713,751
$954,275
May-12
95
47
48
$85,339,814
$64,058,031
$1,281,161
Jun -12
93
51
42
$52,998,896
$51,109,793
$1,022,196
Jul -12
73
43
30
$46,009,291
$38,341,764
$766,835
Aug -12
77
43
34
$103,153,543
$100,982,645
$2,035,553
Sep-12
107
44
63
$75,433,577
$72,371,463
$1,447,429
Oct -12
122
53
69
$108499595
$105,177,368
$2,103,547
Nov -12
120
54
66
$98,208,732
$95,569,731
$1,921,313
Dec-12
448
370
78
1 $143,154,855
$117,472,287
$2,349,446
THRU OCT 12
Average
951
127
447
73
504
54
$623,210,273
$72,047,822
$575,748,684
$65,732,558
$11,530,874
$1,316,803
Low
63
35 23
$22,737,132 $22,395,132
$447,903
High
448
370 127
$143,154,855 1 $117,472,287
$2,349,446
MONTHLY TRANSFER
STATISTICS
CALENDAR
2013
&AL13
Total
Exempt
Taxable
Total Gross
Gross
Revenue
Month
Transfers
Transfers
Transfers
I Value
Value Taxable
Received
Jan -13
63
44
19
$34,484,687
$34,484,687
$689,694
Feb -13
82
47
35
$30,549,050
$30,549,050
$610,981
Mar -13
86
59
27
$28,375,401
$19,594,108
$391,882
Apr-13
99
72
27
$30,184,310
$27,531,512
$550,630
May-13
82
41
41
$67,451,345
$63,327,499
$1,259,850
Jun -13
80
33
47
$83,041,129
$81,393,629
$1,627,873
Jul -13
81
45
36
$39,269,537
$36,279,537
$735,021
Aug-13
78
26
52
$103,362,429
$100,769,700
$2,023,394
Se 13
107
31
76
$99,058,451
$97,612,951
$1,952,259
Oct -13
128
44
84
$148,561,985
$146,714 985
$2934300
Nov -13
Dec-13
THRU OCT 13
Average
886
89
442
44
444
44
$664,338,325
$66,433,832
$638,257,659
$63,825,766
$12,775,884
$1,277,588
Low 63
1 26 19
$28,375,401 $19,594,106 $391,882
High 128
72 1 84
$148,561,985 $146,714,985 $2,934,300
MONTHLY (UNAUDITED)
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of November 12, 2013
1. Mill Hill map
2. Nicolaci map
3. "M" Exemption Lien (see transfer business for record no.)
4. "M" Exemption — Waiver Request letter
5. Monthly Transfer Statistics and Graph — October 2013
6. Transfer Report - October 2013
7. Check Warrant Summary — November 12, 2013
8. Warrant— 2007A Semi Annual Bond Payment
9. Batwing Mower information
10. Gardner Boardwalk - Helical Post estimates
11. Gardner Boardwalk — Fiberglass Grate estimates
12. Petrel Landing Surface Plan
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of November 12, 2013
1. October 2013 Transfers — Record Nos. 34523 through 34650 :
a. Current "M" Exemption and Lien:
No. 34575 Giedrius Miksys and Kristin Ralkova
2. Transfer Update:
a. Five -Year Ownership Non - Compliance —Discussion/Release of Lien:
No. 30856 Benjamin Simons and Alison Cooley