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HomeMy WebLinkAbout2013-11-12AGENDA Nantucket Land Bank Commission Regular Meeting of November 12, 2013 Land Bank Conference Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 P.M. A. CITIZEN BUSINESS /ANNOUNCEMENTS B. EXECUTIVE SESSION 1. Approval of Executive Session Minutes of October 22, 2013 2. Potential Litigation 3. Real Estate Acquisition C. APPROVAL OF MINUTES y 1. Regular Meeting of October 22, 2013 2. Special Meeting of November 4, 2013 D. TRANSFER BUSINESS —m+ co E. FINANCIAL BUSINESS ti O 1. Monthly Transfer Statistics 2. Warrant Authorization - Cash Disbursements m H 3. Warrant Authorization — 2007A Semi - Annual Bond Payment cn m 0 rn M m 0 F. PROPERTY MANAGEMENT 1. Property Management Supervisor's Monthly Review 2. Equipment Purchase Request - 15' Mowing Deck 3. Gardner Property - Boardwalk Replacement Update 4. Sconset Golf Course - Domestic Water and Irrigation Installation Update 5. Sconset Golf Course - Clubhouse Project Update 6. Miacomet Golf Course Capital Equipment Request - Computer Server 7. Petrel Landing - Design Review ADJOURNMENT MINUTES Nantucket Land Bank Commission Regular Meeting of November 12, 2013 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:03 P.M. PRESENT: Gardner, Paterson, Reinhard, Stackpole. ABSENT: Bartlett STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan Campese, Administrator/Finance Manager. Realtor, David Callahan was also present at call to order. A. CITIZEN BUSINESS /ANNOUNCEMENTS: Mr. Callahan informed the Commission the offer to purchase between a developer and the Dorothy Egan Foundation for 2.22 acres at 11 Mill Hill Lane has fallen through, but the two parties were still in negotiations. In the interim, there is opportunity for another party to purchase the property and he hoped the Land Bank could step in and make an offer as the land could be subdivided into 17 building lots. The Commissioners thanked Mr. Callahan for his time and said they would take the information under advisement. Mr. Callahan departed the meeting at 4:15 p.m. B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property, potential litigation and review and approve executive session minutes. Each member was polled individually. All members voted yes. The Chairman declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would reconvene in regular session following executive session. RETURN TO OPEN SESSION Jeffrey Pollock, Property Management Supervisor; Robert Earley, Property Manager; Anne Mendelson and Lynn Tucker entered the meeting at 4:35 p.m. C. CITIZEN BUSINESS /ANNOUNCEMENTS: 1. Nicolaci/60 Millbrook Road — Hunting Discussion: Ms. Mendelson presented a map of the Nicolaci property and asked the Commission to consider posting the area during hunting season, as the property was a very popular pass through to Mass Audubon land for walkers. After some discussion, the Commission thanked Ms. Mendelson for her time and said they would have Mr. Pollock view the property and come back with a recommendation. 2. Dorothy Egan Foundation/11 Mill Hill Lane — Discussion: Ms. Tucker implored the Land Bank Commission Page 2 November 12, 2013 Commission to step in and buy the 2.22 acres from the Dorothy Egan Foundation as she felt a 17 lot subdivision would adversely impact the neighborhood. The Commission told Ms. Tucker they would take her comments under advisement. Ms. Mendelson and Ms. Tucker departed the meeting at 4:56p.m. D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously VOTED to accept, approve and release the regular session minutes of October 22, 2013 and the special meeting minutes of November 4, 2013, as written. E. TRANSFER BUSINESS: 1. October 2013 Transfers — Record Nos. 34523 through 34650: The Commission reviewed transfers for the period of October 1, 2013 through October 31, 2013. a. Current "M" Exemption and Lien — No. 34575 Giedrius Miksys and Kristine Ralkova: The Commission authorized the placement of lien against the above mentioned property as a result of the purchasers claiming the "M" exemption as first -time buyers of real property: b. Five -Year Ownership Non - Compliance — Waiver Request/Release of Lien — No. 30856 Benjamin Simons and Alison Cooley: Ms. Campese recounted the history of the transfer and the financial difficulties that led to the sale of the property as described in a letter by the owner's attorney, Paul Jensen. After some discussion, upon a motion made and duly seconded it was unanimously VOTED to waive the accrued interest only and to provide a release of lien upon payment of the $8,000 fee and $2,000 penalty. F. FINANCIAL BUSINESS: 1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing calendar years 2012 and 2013 through October 2013 were presented. 2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it was unanimously VOTED to execute the November 12, 2013 warrant document in the amount of $128,375.91 to be provided to the county treasurer. 3. Warrant Authorization — 2007 Series A Semi - Annual Bond Payment: Upon a motion made and duly seconded, it was unanimously VOTED to approve payment and authorize staff to wire the Series A semi - annual bond payment of interest and principal in the total amount of $846,909.39 from the Land Bank's Collection Account to the Bond Trustee at U.S. Bank. G. PROPERTY MANAGEMENT: 1. Property Supervisor's Monthly Update: a. October Work Review: Mr. Pollock summarized property management projects Land Bank Commission Page 3 November 12, 2013 performed over the last month, including fall mowing of properties that were previously mowed by Mr. Perry and were now being completed by Mr. Earley. Carpentry projects such as replacing the windows in the conference room at 22 Broad Street and in golf course housing on the Burchell/Heyer property were underway. The ramp and dock from the Sharp property have been removed and staff would start removing unauthorized dinghies and kayaks from the Andrews and Craig properties after Thanksgiving. Two memorial benches were donated and installed at the Lamb and 106 Main properties in honor of Del Wynn and Sid Conway respectively. All property staff had attended a class to obtain holster's licenses and would be traveling to Boston to take the required test. 2. Equipment Purchase Request — 15' Mowing Deck: Mr. Earley requested the purchase of a Woods batwing mower that would increase efficiency by extending the mowing reach by five feet. After some discussion, upon a motion made and duly seconded, it was unanimously VOTED to purchase the new equipment at the state contract price of $16,750.00. 3. Gardner Property — Boardwalk Replacement Update: Mr. Pollock extensively researched the options for replacing the boardwalk on the Gardner Property and recommended hiring an outside certified company to provide the materials and install the helical posts. Then property staff would frame for and install the fiberglass grating that was specified for surface material in the Conservation Commission's Order of Conditions. Further, Mr. Pollock provided estimates for both the helical post materials and installation and the grating. Upon a motion made and duly seconded, it was unanimously VOTED to contract with Techno Metal Post to provide and install the posts for $9,600 plus travel and lodging costs and to purchase the grating from Versa Grate for $8,300, as recommended by Mr. Pollock. 4. Sconset Golf Course — Domestic Water and Irrigation Installation Update: Commissioner Gardener recommended hiring Blackwell and Associated to apply for a Notice of Intent to connect to the public water supply and to install the irrigation system on the tees and greens as the work was close to wetlands. The consensus of the Commission was to move forward with the permitting process as recommended. 5. Sconset Golf Course — Clubhouse Project Update: Ms. Bell reported she had received 3 responses for the RFQ for design services for the clubhouse and distributed copies to the Commissioners for their review. Ms. Bell asked the Commission for guidance on several design issues: a. Crawlspace vs. Basement: Ms. Bell explained that since the building needed to be jacked up for a new foundation, a decision could be made to either have a three foot crawl space or spend an additional $10,000 on an eight foot basement for utilities and storage. The consensus was to add an eight foot basement. b. Addition of Front Porch: Ms. Bell asked if the Commission was in favor of adding the front porch as shown in the historic photos of the clubhouse. The Commissioner said they were committed to adding the porch with or without the funding grant from the Community Preservation Commission (CPC). Land Bank Commission Page 4 November 12, 2013 c. Special Meeting: Ms. Bell told the Commission she thought it would be helpful to have a special meeting at the clubhouse in the near future. d. Commercial Kitchen: Ms. Bell explained the various health regulations involved in providing fresh food at the clubhouse and the requirements for adding a bar for beer and wine. After some discussion, the consensus was to continue to sell prepackaged snacks, but add a bar for limited service of beer and wine. Ms. Bell said additional issues such as handicap accessibility, bathrooms and roofmg material were forthcoming and the recommendation for funding from the CPC grant was expected on Friday. 6. Miacemet Golf Course and Sconset Golf — Proposed Budgets: Proposed budgets for both Sconset Golf and Miacomet Golf were included in the meeting packet for review in anticipation of the November 26, 2013 meeting. 7. Miacomet Golf Course Capital Equipment Request — Computer Server: Mr. Savetsky told the Commission the golf course computer server needed to be replaced and they estimated the price would be just under $10,000. Upon a motion made and duly seconded, it was unanimously VOTED to authorize the expenditure to replace the server. 8. Miacomet Golf Clubhouse — Space Needs Discussion: Mr. Savetsky looked at the current square footage provided by John Daniels at the October 22, 2013 meeting and converted the numbers to just include finished space and downsized the 2,000 square foot function room proposed to a meeting room addition and concluded the clubhouse space needs to be 10,000 square feet. Further, he extrapolated the cost per square foot of a new clubhouse and added in moving the administration building and constructing a cart storage building and he concluded the cost should be in the $5 million range. 9. Cart Storage Building — Discussion: Commissioner Stackpole suggested moving forward with the cart storage building now as it was deemed a priority project. Upon a motion made and duly seconded, it was unanimously VOTED to move forward with the project. 10. MGC Management — Meeting Discussion: Commissioners Paterson and Reinhard reported they had a positive meeting with Alan Costa and Sean Oberly about management issues at the course. Both Commissioners reported it was a productive meeting but follow up was needed. 11. Petrel Landing/Commercial Street — Design Review: Mr. Savetsky showed the current surface design and asked the Commission if they wanted any changes made to the design in anticipation of applying to the Conservation Commission. After some discussion, it was the consensus of the Commission to replace the cobble drive with gravel and simplify the landscaping. 12. Bachman House — Discussion: Commissioner Gardner told the Commission he agreed with Commissioner Stackpole's suggestion to rent the creek -side Bachman house to Mr. Savetsky for $100 per month until the fall when the house would be removed. The rest of the Commission was in agreement the property would be better protected with a staff member living there and would Land Bank Commission November 12, 2013 Page 5 not incur excess insurance expense for a vacant building. Mr. Savetsky thanked the Commission but said he would have to work out some lease issues with his current residence before he could commit to moving. ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:24 P.M. Attested to: ww-o- � , Neil Paterson, Secretary Acc ed, Approved, and Released by the VOTE of ssion this 26th day of November, 2013. e . Remliard, Mairman MONTHLY TRANSFER STATISTICS CALENDAR 2012 CAL12 Total Exam t Taxable Total Gross Gross Revenue Month I Transfers Transfers Transfers I Value Value Taxable Received Jan -12 63 40 23 $22,737,132 $22,395,132 $447,903 Feb -12 71 35 36 $43,728,802 $43,055,537 $861,111 Mar -12 79 47 32 $34,458,370 $30,543,200 $610,864 Apr-12 171 44 127 $50,851,251 $47,713,751 $954,275 May-12 95 47 48 $85,339,814 $64,058,031 $1,281,161 Jun -12 93 51 42 $52,998,896 $51,109,793 $1,022,196 Jul -12 73 43 30 $46,009,291 $38,341,764 $766,835 Aug -12 77 43 34 $103,153,543 $100,982,645 $2,035,553 Sep-12 107 44 63 $75,433,577 $72,371,463 $1,447,429 Oct -12 122 53 69 $108499595 $105,177,368 $2,103,547 Nov -12 120 54 66 $98,208,732 $95,569,731 $1,921,313 Dec-12 448 370 78 1 $143,154,855 $117,472,287 $2,349,446 THRU OCT 12 Average 951 127 447 73 504 54 $623,210,273 $72,047,822 $575,748,684 $65,732,558 $11,530,874 $1,316,803 Low 63 35 23 $22,737,132 $22,395,132 $447,903 High 448 370 127 $143,154,855 1 $117,472,287 $2,349,446 MONTHLY TRANSFER STATISTICS CALENDAR 2013 &AL13 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers I Value Value Taxable Received Jan -13 63 44 19 $34,484,687 $34,484,687 $689,694 Feb -13 82 47 35 $30,549,050 $30,549,050 $610,981 Mar -13 86 59 27 $28,375,401 $19,594,108 $391,882 Apr-13 99 72 27 $30,184,310 $27,531,512 $550,630 May-13 82 41 41 $67,451,345 $63,327,499 $1,259,850 Jun -13 80 33 47 $83,041,129 $81,393,629 $1,627,873 Jul -13 81 45 36 $39,269,537 $36,279,537 $735,021 Aug-13 78 26 52 $103,362,429 $100,769,700 $2,023,394 Se 13 107 31 76 $99,058,451 $97,612,951 $1,952,259 Oct -13 128 44 84 $148,561,985 $146,714 985 $2934300 Nov -13 Dec-13 THRU OCT 13 Average 886 89 442 44 444 44 $664,338,325 $66,433,832 $638,257,659 $63,825,766 $12,775,884 $1,277,588 Low 63 1 26 19 $28,375,401 $19,594,106 $391,882 High 128 72 1 84 $148,561,985 $146,714,985 $2,934,300 MONTHLY (UNAUDITED) DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of November 12, 2013 1. Mill Hill map 2. Nicolaci map 3. "M" Exemption Lien (see transfer business for record no.) 4. "M" Exemption — Waiver Request letter 5. Monthly Transfer Statistics and Graph — October 2013 6. Transfer Report - October 2013 7. Check Warrant Summary — November 12, 2013 8. Warrant— 2007A Semi Annual Bond Payment 9. Batwing Mower information 10. Gardner Boardwalk - Helical Post estimates 11. Gardner Boardwalk — Fiberglass Grate estimates 12. Petrel Landing Surface Plan TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of November 12, 2013 1. October 2013 Transfers — Record Nos. 34523 through 34650 : a. Current "M" Exemption and Lien: No. 34575 Giedrius Miksys and Kristin Ralkova 2. Transfer Update: a. Five -Year Ownership Non - Compliance —Discussion/Release of Lien: No. 30856 Benjamin Simons and Alison Cooley