HomeMy WebLinkAbout2013-10-22MINUTES
Nantucket Land Bank Commission U
Regular Meeting of October 2212019
Land Bank Meeting Room, 22 Broad StrLl p
Nantucket, Massachusetts
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CALL TO ORDER: 4:03 P.M.
PRESENT: Bartlett, Gardner, Paterson, Reinhard, Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant D'�rector; Doris
Strang, Assistant Administrator.
A. CITIZEN BUSINESS /ANNOUCEMENTS: None
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously
VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of
real property, potential litigation and review and approve executive session minutes. Each
member was polled individually. All members voted yes. The Chairman declared that discussion
of these matters in open session may be detrimental to the Land Bank's negotiating position and
that the Commission would reconvene in regular session following executive session.
RETURN TO OPEN SESSION
Miacomet GoljGeneral Manager, Alan Costa; Superintendent Sean Oberly; and Members
Committee Representative, John Daniels entered the meeting at 4:52 p. m.
C. GOLF BUSINESS:
Community Preservation Committee ("CPC') Land Bank Designee, Ken Beaugrand entered at
4:55 p.m.
1. Miacomet Golf Course ( "MGC ") - Existing versus Proposed Clubhouse Specifications:
Mr. Daniels provided handouts which compared the square footage of existing clubhouse spaces
versus proposed specifications for spaces in a new building, explaining the reasoning behind the
proposed numbers. The Commission questioned the justification behind the increased square
footage in the bar /dining space and discussion followed on the details of a second floor function
room. Mr. Savetsky indicated that the next step would be to have a local architect draw up some
conceptual sketches for the exterior of the building and also some potential floor plan layouts for
consideration. The Commission thanked Mr. Daniels for his presentation, as well as his time and
effort on the project.
Mr. Daniels departed the meeting at 5.30 p.m.
2. Sconset and Miacomet Golf Courses — Manager's Monthly Report:
Land Bank Commission
October 22, 2013
Page 2
a. Sconset Golf Course ("SGC") Monthly Financial Report: The Commission
reviewed the balance sheet and profit and loss comparison through September 30, 2013, as well
as the check register for September 2013. Mr. Costa said he was pleased with the numbers and
the popularity of the course.
b. SGC Irrigation — Discussion: Mr. Oberly reported that he had received a few
prices and would work with Mr. Savetsky on the bidding process for adding irrigation to the tees
and greens at SGC. After some discussion, upon a motion made and duly seconded, it was
unanimously VOTED to move forward with the project.
c. SGC Parking Lot — Discussion: The Commission discussed increasing the
capacity of the parking lot for next season. In addition, Mr. Oberly suggested that plans to
reconfigure the service road on Sconset Trost property should allow for the access of a semi -
truck in order to deliver sand twice a year, which would enable the sand to be stored out -of- sight.
d. MGC Monthly Financial Report: The Commission reviewed the balance sheet
and profit and loss comparison through September 30, 2013, as well as the check register for
September 2013. Mr. Costa reported they are having a great year; favorable weather has made
October a good month and he is optimistic for the remainder of the year. Mr. Costa answered
various questions regarding the hiring of a new Food and Beverage Manager and provided a
breakdown of the compensation given to golf professionals to date.
e. MGC Tee Elevation and Tee Additions Discussion: Mr. Oberly requested
permission to raise tees 14 and 17 and install additional tees to 11, 14 and 18 to extend the course
at the same time as the Sconset Golf irrigation project, since he felt it would be more cost
effective if the projects were done in unison. Mr. Savetsky explained that this would require an
amendment to the Natural Heritage permit and although the plants have been surveyed the state
may be concerned about moths and birds; one hole in particular may be problematic. Further, if
there was another project such as an additional practice facility under consideration, Natural
Heritage might require a new permit due because they typically limit permits to two
modifications before requiring a new permit. Mr. Savetsky said he would research the matter and
let Mr. Oberly know the outcome.
f MGC Tree Screening Discussion: Commissioner Bartlett stated he would like to
see some cedar trees put back in across the road from the driving range to create a separation and
screening from the road and the driving range. After discussion Mr. Savetsky suggested that golf
management come back with a recommendation regarding the suggestion.
3. MGC Capital Reserve Proposal: Several Commissioners suggested that a restricted,
capital reserve fund be set up by MGC which could be used to start saving for a new building.
Mr. Costa expressed concern about November and December being very slow months where it
would be difficult to set aside money. Mr. Savetsky asked Mr. Costa to analyze the numbers and
come back with a recommendation for what he felt could be realistically set aside.
Land Bank Commission Page 3
October 22, 2013
Mr. Costa and Mr. Oberly departed the meeting at 6:05 p.m.
D. REGULAR BUSINESS:
1. Community Preservation Committee ( "CPC ") — Review of Proposals: Mr.
Beaugrand reported that there were twenty -two applications for Fiscal Year 2015 before the CPC
for consideration. Requests totaled $7,606,517, the highest amount ever requested. He reviewed
the open space applications and received input from the Commission on each of them. Further,
Mr. Beaugrand expressed how well Ms. Bell presented the Land Bank application for the
Sconset Golf Clubhouse and that the CPC members were impressed with the historical details
she uncovered.
Mr. Beaugrand departed the meeting at 6:28 p. m
E. FINANCIAL BUSINESS:
1. Monthly Financial Report — The Commission accepted the September 2013 financial
report including the balance sheet and income statement.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly
seconded, it was unanimously VOTED to execute the October 22, 2013, warrant document in the
amount of $32,919.77 to be provided to the County Treasurer.
3. Warrant Authorization — Nazzam Closing Costs: Upon a motion made and duly
seconded, it was unanimously VOTED to execute the October 22, 2013, warrant document in the
amount of $900.00 to cover closing costs for the upcoming acquisition.
F. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of October 8, 2013, as
written.
G. TRANSFER BUSINESS
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance/Releases of Liens — No. 29392
Brian D. Potter and Christy R Potter: Upon a motion made and duly seconded, it was VOTED to
authorize the issuance of a Release of Lien for the above - mentioned transfer as a result of the
purchasers fulfilling all of the requirements of Section 12, subsection ( -m -).
b. Amended Notice of Lien —No. 32078 David A. Guevara Menjivar: The
Commission authorized the placing of an Amended Notice of Lien against the above - mentioned
property, in order to correct the address due to a scrivener's error on the original lien.
Land Bank Commission
October 22, 2013
H. PROPERTY MANAGEMENT:
Page 4
1. Miller /107 Hummock Pond Road — Daffodil Planting Request: Mr. Savetsky
presented a request to permit the planting of 3000 donated Daffodil bulbs on the property by
volunteer landscapers. After some discussion, upon a motion made and duly seconded it was
unanimously VOTED to accept the donation of bulbs and labor with the stipulation that the bulbs
be planted back from the road so that vehicular sight lines could be maintained at this sharp bend
in the road.
2. Coffin Setoff - Grant of Easement Consent: Mr. Savetsky presented a request for
consent to a Town grant of utility easement from National Grid on Industry Road. Upon a
motion made and duly seconded, it was unanimously VOTED to grant the consent of easement.
Commissioner Gardner was opposed.
I. PERSONNEL MANAGEMENT:
1. Maintenance Specialist/Ed Boynton — Annual Review: Based on a recommendation
from the Executive Director, upon a motion made and duly seconded, it was VOTED to approve
a 5% compensation increase for Mr. Boynton. The Commission authorized Mr. Savetsky to
execute a Personnel Change Form to be provided to the County Treasurer. Commissioner
Bartlett was opposed
J. PROPERTY MANAGEMENT:
1. Bachman Property — Planning Discussion: Commissioner Paterson suggested that the
Commissioners meet at 158 Orange Street in order to view the property for planning purposes.
Mr. Savetsky said he would schedule the meeting and send out notification of a day and time.
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:48
P.M.
Attested to:
Neil Paterson, Secretary
Accepted, Approved, and Released by VOTE
of Commission this 12`h day of November, 2013.
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A*ntvReirih9d, Chairman
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of October 22, 2013
1. MGC — Clubhouse Space Comparison
2. SGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card
Statement for September 2013
3. MGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card
Statement for September 2013
4. MGC Golf Professional Fees - YTD
5. Land Bank Financial Reports — September 2013
6. Check Warrant Summary dated October 22, 2013
7. Warrant Authorization — Nazzam closing costs
8. "M" Exemption — Release of Lien (see transfer business for no.)
9. "M" Exemption —Amended Notice of Lien (see transfer business for no.)
10. Daffodil Donation letter — Miller
11. National Grid Consent of Easement — Industry Road
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of October 22, 2013
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien:
No. 29392 Brian D. Potter and Christy R. Potter
b. Amended Notice of Lien:
No. 32078 David A. Guevara Menjivar
—T. C
AGENDA
Nantucket Land Bank Commission
Regular Meeting of October 22, 2013
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION
1. Approval of Executive Session Minutes of October 8, 2013
2. Potential Litigation
3, Real Estate Acquisition
C. APPROVAL OF MINUTES
1. Regular Meeting of October 8, 2013
D. TRANSFER BUSINESS
E. GOLF BUSINESS
1. 'Sconset and Miacomet Golf Courses - Manager's Monthly Report
2. Capital Reserve Proposal
3. Miacomet Golf Course - Existing vs. Proposed Clubhouse Specifications
F. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization - Cash Disbursements
3. Warrant Authorization - Nazarro Closing Costs
G. REGULAR BUSINESS
1. Community Preservation Committee — Review of Proposals
H. PROPERTY MANAGEMENT
1. Miller /107 Hummock Pond Road -Daffodil Planting Request
2. Coffin Setoff - Grant of Easement Consent
I. PERSONNEL MANAGEMENT
1. Maintenance Specialist/Ed Boynton - Annual Review
ADJOURNMENT