HomeMy WebLinkAbout2013-10-23Minutes for October 23, 2013, adopted Oct. 30
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Capital Program Committee
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Members: Phil Stambaugh (Chair), Carol Dunton (Vice- chair), Peter gior=", m
Linda Williams, John Tiffany, Joseph Grause, Tobias GlidtI4 —
Wednesday, October 23,2013
4 Fairgrounds Road, Training Room – 8:00 am m i–•
Called to order at 8:07 a.m.
Staff: Libby Gibson, Town Manager; Martin Anguelov, Budget Analyst; Robin LaPiene,
Accounting Clerk; Matt Mannino, Accounting Clerk; Terry Norton, Town Minutes
Taker
Attending Members: Stambaugh, Damon, Glidden (Steve Maury for Tiffany)
Absent Members: Morrison, Williams, Tiffany, Grause
Late arrival: None
Documents used: Minutes for October 9 & 16 2013
1. October 9, 2013
2. October 16, 2013
Sitting Stambaugh, Dorton, Glidden, Maury
Motion Motion to Approve the minutes for October 9 and October 16. (made by: Glidden) (seconded
by: Donlon)
UN 1 1
1.Department of Public Works (DPW)
Sitting Stambaugh, Dunon, Glidden, Maury
Presentation Kara Buzanoski, Director DPW – Reviewed the Madaket Bike Path repaving project; work
to start in Spring with funding appropriated at 2013 annual town meeting. Seeking additional
funds for FY2015 to continue the project. Bike path sweeper to keep the paths clear of sand;
equipment gets into smaller areas and around cobbles. Children's and Jetties Beaches
playground equipment replacement and upgrade: Children's Beach play structure would be
completely new; the structures will be replaced with plastic because the wood splinters; Jetties
Beach swing set and slide need to be replaced. A new tractor and beach - cleaning attachment;
contractor chose not to renew the contract and want to be able to do the work in house; do not
anticipate adding personnel to operate the equipment. The roadway maintenance request is in
combination with Chapter 90 funds; still working on developing the list of roads.
Ms Buzanoski introduced Silvio Genao, the new Town Engineer.
Discussion Glidden – Stated he sees the tractor as a piece of equipment for diverse operations.
Discussion about the various attachments and uses for the tractor.
Glidden – Asked what the cost of the roadway update study would be.
Discussion about the 2007 Mac -Tech road study and updating the management plan.
Dunton – Noticed the $3M for Boulevarde improvement in FY2016.
Buzanoski –For this year, there is a request for a survey of the area in preparation of the
taking of the Surfside roads by the Town.
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Minutes for October 23, 2013, adopted Oct. 30
2.Sewer
Sitting Stambaugh, Damon, Glidden, Maury
Presentation Kara Buzanoski, Director DPW — The largest request for FY2015 in the Sewer Enterprise
Fund is for the Sea Street Pump Station renovation. No thorough professional evaluation of
the property has been done since 1998. The brick structure was built in 1928. Also looking at
upgrading the equipment; more than half the Town's flow runs through this pump station
going out to the Surfside Wastewater Treatment plant. There are 3 very large pumps: one
needs to be replaced and the other two need renovation; the I beam that carries the pump lift is
rotted out; brick work needs repointing; the control equipment is very close to being out-
dated. There are grinders in each of the two channels entering the station: one has failed and
the second breaks down regularly. The equipment is deep down in the ground in a confined
space; as a result, maintenance is difficult. Staff has been making repairs to the equipment,
but now it is past time to replace the equipment.
The second item is a utility truck with a crane. The crane would be used to pull the pump
from the 9 pump stations. At the moment, there is no safe way to get the pumps out of the
ground. Also, the track itself would be outfitted with all tools necessary for repair in remote
locations. The truck presently being used would go to one of the DPW staff.
The outcome of the Comprehensive Wastewater Management Plan (CWMP) update will be a
long -range capital projects of improvements, expansions and upgrades to the sewer system.
Estimated completion of the update is by December 31, 2013.
Discussion Discussion about future sewer expansion areas and when those might need to go into effect.
Madaket is priority one with pump stations, but no treatment plant. Shimmo might be
eliminated. Monotony up to Gardner Road will stay in the capital plan.
Discussion about the findings of the Nantucket Harbor Estuaries Study that septic systems are
not the only impact on the harbor water quality; there is a percentage that comes from storm
water runoff, fertilizer and other sources as well.
Dunton — Asked about the dollar amount attached to the Monomoy and Shimmo sewer.
Buzanoski — Those are numbers are old; new figures are being generated.
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Minutes for October 23, 2013, adopted Oct. 30
3.Solid Waste
Sitting Stambaugh, Damon, Glidden, Maury
Presentation Kara Buzanoski, Director DPW — First item: Working with Waste Options on addressing the
start up of a new private construction and demolition debris (C &D) processing facility and the
drop in C &D revenue to the Town and Waste Options that might follow.
The agreement with Waste Option for landfill mining ends at the end of FY2014; discussion
will be occurring regarding renewal of the agreement. Discussion followed about capping line
landfill cells.
Requesting authorization to construct the next lined cell is for $1.4M.
Discussion Glidden — Expressed his view that capping is not a final environmentally responsible
solution.
Discussion about the benefits of mining versus capping.
Buzanoski — By- products of capping are methane gas and an associated liquid, which is a
concentrated decomposition product that must be properly disposed of.
Dunton — Asked how many cells are active right now.
Buzanoski — One.
Stambaugh —The final item is the debt finance costs, which will be plugged into the long-
term capital plan, which is being developed currently.
1. Next week — Planning and DPW (bike path)
2. Glidden asked how the committee should move forward with formulating its recommendations.
Stambaugh reviewed the prioritization process; also need to provide a long -range capital plan. This
committee presents to the Finance Committee on Thursday, December 19, 2013 at 4 p.m.
Wednesday, October 30, 2013, 8:00 a.m. at 4 Fairgrounds Road, Training Room
Adjourned: 9:05 a.m.
Submitted by:
Terry L. Norton
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