HomeMy WebLinkAbout2013-10-8Nantucket Land Bank Commission
Regular Meeting of October 8, 2013
Land Bank Conference Room, 22 Broad Street RECEIVED
Nantucket, Massachusetts
7313 HT 23 Pn 2 41
CALL TO ORDER: 4:OOP.M. NANTUCKET TOWN CLERK
A. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION
1. Approval of Executive Session'Minutes of September 24, 2013
2. Potential Litigation
3. Real Estate Acquisition
C. APPROVAL OF MINUTES
1. Regular Meeting of September 24, 2013
2. Special Meeting of October 7, 2013
D. TRANSFER BUSINESS
E. FINANCIAL BUSINESS
1. Monthly Transfer Statistics
2. Warrant Authorization - Cash Disbursements
3. Warrant Authorization— Note No. 33 (Lamb)
4. MMDT Banidng Resolution
F. REGULAR BUSINESS
1. Adoption of Designer Selection Procedures
G. PROPERTY MANAGEMENT
1. Property Management Supervisor's Monthly Review
2. 40th Pole -Access Request for Beach Nourishment Projects
I:6Ff6D1 LIu1006 1
MINUTES
Nantucket Land Bank Commission
Regular Meeting of October 8, 2013
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:06 p.m.
PRESENT: Bartlett, Paterson, Reinhard, Stackpole and Gardner.
STAFF PRESENT: Eric Savetsky, Executive Director; Susan Campese, Administrator/Finance
Manager; Jesse Bell, Assistant Director; Doris Strang, Assistant Administrator; Bruce Perry,
Resource Planner/Ecologist.
Nantucket Resident, Mr. Gene Briskman was also present when the meeting was called to order.
A. CITIZEN BUSINESS /ANNOUNCEMENTS: None.
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property, contract negotiations, potential litigation and review and approve executive session
minutes. Each member was polled individually. All members voted yes. The Chairman declared
that discussion of these matters in open session may be detrimental to the Land Bank's negotiating
position and that the Commission would reconvene in regular session following executive session.
Nantucket Resident, Mr. Gene Briskman and Mr. Perry departed the meeting at 4:08 p.m.
RETURN TO OPEN SESSION
Resource Planner /Ecologist, Bruce Perry; Property Management Supervisor, Jeffrey Pollock;
Properly Manager, Robert Earley and Nantucket Resident, Gene Briskman entered the meeting at
4:45 p.m
C. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was VOTED to accept,
approve and release the regular session minutes of September 24, 2013 and the special meeting
minutes of October 7, 2013, as written.
D. TRANSFER BUSINESS:
1. September 2013 Transfers — Record Nos. 34416 through 34522:
a. Current "M" Exemptions and Liens: The Commission authorized the placing of a
lien against each of the following properties as a result of the purchasers claiming the "M"
exemption as first -time buyers of real property:
Land Bank Commission Page 2
October 8, 2013
No. 34425 Jared A. Smith
No. 34439 Laurent Pavie Araujo
No. 34444 Amilar S. Chacon and Jorge A. Chacon
No. 34485 Shane Cameron Francis Perry
E. FINANCIAL BUSINESS:
1, Monthly Transfer Statistics: Monthly transfer statistics reports comparing calendar years
2012 and 2013 through September 2013 were presented.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was unanimously VOTED to execute the October 8, 2013 warrant document in the amount of
$98,948.80 to be provided to the county treasurer.
3. Warrant Authorization —Note No. 33 Lamb: Upon a motion made and duly seconded, it
was unanimously VOTED to authorize the transfer of funds for payment of the principal due on
Land Bank Note No. 33 held by Susan L. Moore, Trustee of the Lamb Nominee Trust and to issue a
check payable to Susan L. Moore in the total amount of $500,000.00.
4. MMDT Banking Resolution: Upon a motion made and duly seconded, the
Commission unanimously VOTED to authorize the Chairman and Secretary to execute a resolution
to allow the Executive Director, Assistant Director, Administrator/Finance Manager, the Town and
County Treasurer and the newly hired Assistant Administrator, Doris Strang, to issue checks,
authorize wires and deposit funds into the Lank Bank accounts at MMDT.
5. Financial Statement — Distribution: Bound Audited Financial Statements of fiscal year
2013 prepared by O'Connor & Drew were distributed as well as the Six Month Financial
Statements for Miacomet Golf Course and Sconset Golf Course, prepared by Burke & Lamb, P. C.
F. REGULAR BUSINESS:
1. Adoption of Designer Selection Procedures: Upon a motion made and duly seconded, the
Commission unanimously VOTED to adopt the Designer Selection Procedures as written and
previously provided by electronic correspondence and to authorize Ms. Bell to move forward in the
procurement process for Sconset Golf Clubhouse project.
G. PROPERTY MANAGEMENT:
1. Property Management Supervisors Monthly Report: Mr. Pollock updated the Commission
on the progress of the Crocker/Latici property. He explained that they have removed quite a bit of
brush and have also brought in top soil and hydro-seed. Mr. Pollock and his crew have started the
steps at Crocker and expect to complete the boardwalk soon as the property has become popular
now that family scallop season is underway. He explained they have enlarged the playing field at
the Hinsdale property and built a cover to bide/protect the sprinkler and timer mechanics. Mr.
Pollock informed the Commission they will be closing off Madequecham and the Nobadeer parking
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October 8, 2013
lots for the winter. Further, staff will continue to evaluate the trash problems at Cisco for now with
the intent of installing trash and recycling bins in the spring. Additionally, property staff painted the
wrought iron railing at the Far Street Park and were working with Mr. Perry on invasive species
eradication, notably at the Peterson property. Mr. Pollock told the Commission he brought a Land
Bank tractor and participated in the "Touch a Truck" fundraiser for the S.T.A.R. program, a local
non -profit that benefits children with disabilities.
2. Property Equipment Purchase - Discussion: Mr. Earley reported the current Polaris
utility vehicle (UTV) needed to be replace and after considerably research, recommended that the
Land Bank purchase a new Polaris six -wheel UTV for a total purchase price (including trade -in
credit) of $12,800.00. Mr. Pollock endorsed Mr. Barley's recommendation and stated the UTV is an
important work tool necessary for trail maintenance and beach patrol. Upon a motion made and
duly seconded, it was unanimously VOTED to authorize the purchase of the recommended UTV at
a price not to exceed $13,000.00.
3. Gardner Boardwalk - Discussion: Commissioner Paterson asked Mr. Pollock how the pier
installation process was going. Mr. Pollock explained he was investigating and comparing the costs
of purchasing the materials and machinery needed for installation versus hiring a certified
installation company that would provide the materials as well.
4.40x' Pole — Access Request for Off -Site Erosion Control: Mr. Savetsky presented a request
from surveyor Arthur Gasbarro of Blackwell and Associates for two clients on Eel Point Road to
drive heavy equipment across 40a' Pole to gain access to the coastal bank in front of the properties
for sand drift control project for five days, with no staging and storage on the beach or beach
parking lot. Further, the clients have offered to make a financial contribution of $1,000 each to the
Land Bank to be used for road grading. Details of the proposal were discussed, and upon a motion
made and duly seconded, it was unanimously VOTED to approve the request subject to Mr.
Savetsky's final approval of the conditions.
5. Miacomet Golf Course — Funding Discussion: Commissioner Paterson suggested that a
restricted fund be established to set monies aside for a new clubhouse. Donations, percentage of
depreciation, new initiation fees and seed money from the Land Bank could be deposited in the
account while planning for a new building was underway. Mr. Savetsky volunteered to work with
Mr. Costa on a proposal for the next meeting.
ADJOURNMENT: Upon a motion made d duly seconded, it was VOTED to adjourn at 5:25 p.m.
Attested to:
Neil Paterson, Secretary
Accepted, Approved, and Released by the VOTE
Land Bank Commission
October 8, 2013
AB. on Z22ay of October, 2013.
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Page 4
MONTHLY TRANSFER STATISTICS CALENDAR 2012
CAL12
Total
Exempt
Taxable
Total Gross
Gross
Revenue
Month
Transfers
Transfers
Transfers
Value
Value Taxable
Received
Jan -12
63
40
23
$22,737,132
$22,395,132
$447,903
Feb -12
71
35
36
$43,728,802
$43,055,537
$861,111
Mar -12
79
47
32
$34,458,370
$30,543,200
$610,864
Apr -12
171
44
127
$50,851,251
$47,713,751
$954,275
May-12
95
47
48
$85,339,814
$64,058,031
$1,281,161
Jun -12
93
51
42
$52,998,896
$51,109,793
$1,022,196
Jul-
,1
73
43
30
$46,009,291
$36,341,764
$766,835
Aug -12
77
43
34
$103,153,5431
$100,982,645
$2,035,553
Se -12
107
44
63
$75,433,5771
$72,371,463
$1,447,429
Oct -12
122
53
69
$108,499,596
$2,103,547
Nov -12
120
54
66
$98,208,732
_$105,1_77,368
$95,569,731
$1,921,313
Dec -12
448
370
78
$143,154,8551
$117,472,287
$2,349,446
THRUSEP12
Avera a
829
127
394
73
435
54
$514,710,677
$72,047,822
$470,571,316
$65,732,558
$9,427,326
$1,316,803
Low
63
35
23
$22,737,132
$22,395,132
$447,903
High
448
370
127
$143,154,855
$117,472,287
$2,349,446
MONTHLY TRANSFER
STATISTICS CALENDAR 2013
CAL13
Total
Exempt
Taxable
Total Grass
Gross
Revenue
Month
Transfers
Transfers
Transfers
Value
Value Taxable
Received
Jan -13
63
44
19
$34,484,687
$34,484,687
$689,694
Feb -13
82
47
35
$30,549,050
$30,549,050
$610,961
Mar -13
86
59
27
$28,375,401
$19,594,108
$391,882
Apr-13
99
72
27
$30,184,310
$27,531,512
$550,630
May-13
82
41
41
$67,451,345
$63,327,499
$1,259,850
- Jun -13
80
33
47
$83,041,129
$81,393,629
$1,627,873
Jul -13
81
1 45
36
$39,269,537
$36,279,537
$735,021
Au -13
78
26
52
$103,362,429
$100,769,700
$2,023,394
Se -13
107
31
76
$99,058,451
$97,612,951
$1,952,259
Oct -13
Nov -13
Dec -13
THRUSEP13
Average
758
84
398
44
360
40
$515,776,340
$57,308,482
$491,542,674
$54,615,853
$9,841,584
$1,093,509
Low
63 26
19
$28,375,401
$19,594,108
$391,882
High
107 72
76
$103,362,429
$100,769,700
$2,023,394
MONTHLY(UNAUDITED)
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of October 8, 2013
1. "M" Exemption Lien (see transfer business for record no.)
2. Monthly Transfer Statistics and Graph
3. Transfer Report September 2013
4. Cash Disbursement
5. Warrant —Lamb Note
6. Check Warrant Summary October 8, 2013
7. Audited Financials - LB FYI
8. Financials — 6 Month MGC & SGC
9. Adoption of Design Procedures
10.40`h Pole Access Request
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of October 8, 2013
1. September 2013 Transfers — Record Nos. 34416 through 34522 :
a. Current "M" Exemptions and Liens:
No. 34425 Jared A. Smith
No. 34439 Laurent Pavie Amujo
No. 34444 Amilar S. Charon and Jorge A. Chacon
No. 34485 Shane Cameron Francis Perry