HomeMy WebLinkAbout2013-8-27MINUTES
Nantucket Land Bank Commission
Regular Meeting of August 27, 2013
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:09 p.m.
a
Y
PRESENT: Bartlett, Gardner, Paterson, Reinhard; ABSENT: Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Dir or 'usaf
Campese, Administrator/Firr nce Manager.
Also present at call to order: Sconset residents, Steve and Karla Butler; Landscapg�)esoer, Julie
Jordin. r
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A. PROPERTY MANAGEMENT:
1. Codfish Park Playground: Ms. Jordin explained how the plan was revised, with the
elimination of the island shaped structure and relocation of some plantings to minimize the
obstruction of views for the neighbors. Mr. Savetsky recommended the pergola in the back of the
site be kept as -is, as it was a nice feature of the design. Further, Mr. Savetsky reported there was
overwhelming support in the community for the project as illustrated by the numerous emails and
letters received with only a few emails opposed to the playground. Upon a motion made and duly
seconded, it was unanimously VOTED to move forward with the permitting process by submitting
the plan to the Conservation Commission.
Mr. and Mrs. Butler and Ms. Jordin departed the meeting at 4 :12 p. m.
B. CITIZENS BUSINESS /ANNOUNCEMENTS: None.
C. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property, potential litigation, and review and approve executive session minutes. Each member was
polled individually. All members voted yes. The Chairman declared that discussion of these matters
in open session may be detrimental to the Land Bank's negotiating position and that the
Commission would reconvene in regular session following executive session.
Commissioner Stackpole entered the meeting at 4.'17 p.m.
RETURN TO OPEN SESSION
Alan Costa, Miacomet GoljGeneral Manager; Sean Oberly, Miacomet Golf Course Superintendent
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August 27, 2013
Page 2
and Richard Turer, Downtown Marketplace Coordinator for AckTown entered the meeting at 5:12
p. M.
Bruce Perry, Resource Planner /Ecologist entered the meeting at 5:14 p.m.
D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of August 13, 2013, as written.
E. TRANSFER BUSINESS:
1. Transfer Updates:
a. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a
motion made and duly seconded, it was unanimously VOTED to execute and authorize the issuance
of a Release of Lien for each of the following transfers as a result of the purchasers fulfilling all of
the requirements of Section 12, subsection ( -m -):
No. 29291 Richard Liam Robinson and Erin Jane Robinson
No. 29305 Ali Tepsurkayev and Maria Touzakova
F. GOLF BUSINESS:
1. Miacomet Golf Course — Ladies Professional Golf Association ( "LPGA ") Tournament:
Mr. Turer reported that a representative from the LPGA would be here the following day to meet
with town officials to investigate the feasibility of holding the event on Nantucket and view
Miacomet Golf Course. Further, he explained that the consultant hired by AckTown projected
approximately $5 -8 million in economic impact for the island with $100,000 to $500,000 of income
going to the course hosting the tournament. The consensus of the Commission was to have
Commissioner Gardner and Chairman Reinhard attend the LPGA meeting to find out more
logistical details about holding such a large scale tournament at Miacomet. Upon a motion made
and duly seconded, it was unanimously VOTED to allow Mr. Truer to move forward in finding out
more information about hosting the event and to have the LPGA consider the course for the
tournament.
Mr. Turer departed the meeting at 5:31 p.m.
2. Golf Cart GPS System — Discussion: Commissioner Gardner reported the Golf Capital
Planning Committee met to discuss Visage which is a golf cart GPS system endorsed by Club Car
that would cut down on maintenance of certain areas of the course by controlling routes and rates of
speed, cut down on signage, help control rate of play and prevent theft of carts. Commissioner
Gardner explained by increasing the cart rental fee by $1 along with the resulting decrease in
expenses, the system was expected to at least pay for itself, if not make a profit. Upon a motion
made and duly seconded, it was VOTED to authorize Mr. Costa to enter a 4 -year contract with
Visage. Commissioner Bartlett was opposed
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August 27, 2013 _
3. Miacomet Golf CoursePSconset Golf Course — Management Update:
a. Sconset Golf Course — Financial: The Commission reviewed the balance sheet and
profit and loss comparison through July 31, 2013, as well as check register for July 2013. Mr. Costa
reported that sale of memberships was lower than last year, but play cards and sale of merchandise
was were? higher. Mr. Costa reported that SGC continued to exceed their expectations financially.
b. Sconset Golf Course — Tee Time Discussion: Mr. Oberly reported Sconset Golf
has become very busy and asked the Commission to consider having scheduled tee times next
season versus the first come first serve system that has been in place for years. Mr. Oberly will
come back to a future meeting with a specific recommendation.
c. Sconset Golf Course — Future Capital Needs Discussion: Mr. Oberly told the
Commission the irrigation system needed attention as the crew was often fixing breaks in the lines.
However, Mr. Oberly felt the system could last another year, so he would bring a recommendation
for a new system to irrigate just the greens and tees at a future meeting.
d. Miacomet Golf Course - Financial Report: The Commission reviewed the balance
sheet and profit and loss comparison through July 31, 2013, as well as the credit cud statement and
check register for July 2013, which was previously provided by electronic correspondence. Mr.
Costa reported cash flow was improved over last year despite the large capital expenditures earlier
in the year. Further, income had increased most notably from lessons and new memberships and
expenses were in line with budgeted amounts. Mr. Costa answered various questions from the
Commission pertaining to the check register.
e. Sconset Golf Course — Use Request: Mr. Costa presented a request from the
Nantucket Booster Club which is a charitable organization that raises money to support the public
school athletics. They requested the use of the course on September 22, 2013 at 1:00 p.m. for golf
and a barbeque. Upon a motion made and duly seconded, it was unanimously VOTED to approve
the request as a one -time fundraiser.
f Sconset Golf Course — Use Update: Mr. Costa reported the Nantucket High School
Golf Team would be holding their tryouts on the Sconset Golf Course.
Mr. Costa and Mr. Oberly departed the meeting at 6:00 p.m.
G. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the July 2013 financial report
including the balance sheet and income statement previously provided by electronic
correspondence.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was unanimously VOTED to execute the August 27, 2013 warrant document in the amount of
$39,596.11 to be provided to the county treasurer.
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August 27, 2013
Page 4
Bob Williams, Miacomet Golf Membership Committee member entered the meeting at 6:04 p.m.
3. Nantucket Bank Resolution: Upon a motion made and duly seconded, the Commission
unanimously VOTED to authorize the Chairman and Secretary to execute a resolution to allow the
Executive Director, Assistant Director, Administrator/Finance Manager, the Town and County
Treasurer and the newly hired Assistant Administrator, Doris Strang, to issue checks, authorize
wires and deposit funds into the Land Bank accounts at Nantucket Bank.
H. GOLF BUSINESS:
1. Miacomet Financial Planning Workgroup — Discussion: Mr. Williams presented a proposal
to the Commission outlining the objectives and proposed make up of a Miacomet Financial
Planning Workgroup. The purpose is to advise on alternative scenarios to fund the new clubhouse,
present conservative/moderate /aggressive 5 -year business models and explore alternative Financing
scenarios and options. The workgroup would report to the Land Bank.. After some discussion,
upon a motion made and duly seconded, it was unanimously VOTED to authorize the creation of
the Miacomet Financial Planning Workgroup as suggested by Mr. Williams.
Mr. Williams departed the meeting at 6:14 p.m.
L PROPERTY MANAGEMENT:
1. Munson/Long Pond — Pier Update: Mr. Perry presented pictures of a proposed pier
location for pedestrians to fish and turtle from rather than Massasoit Bridge. He recommended a T-
shaped pier, similar to the one at the first bridge on Madaket Road. After consulting with a surveyor
and engineer, he expected the plans and permitting to cost approximately $20,000. In order to
proceed, a Chapter 91 license as well as permits from the Conservation Commission, Natural
Heritage, Army Corp of Engineers, Historic District Commission and Building department will be
required. He anticipated the permitting process would take about 18 months. Upon a motion made
and duly seconded, it was unanimously VOTED to proceed with the project.
2. 125 Somerset Road — Workshop Addition Update: Mr. Perry reported the project was
complete except for one small punch list item and the Certificate of Occupancy had not yet been
issued. Additionally, he was waiting for a bill for expenses incurred due to the miscommunication
between the engineer and architect that resulted in the footings and garage doors needing to be
amended. Mr. Perry informed the Commission he was holding outstanding bills from the architect
and engineer to credit the additional expenses against. Commissioner Paterson presented a picture
of the roof that showed the new addition had different colored shingles than the old section. Mr.
Perry said the shingles used were the ones specified in the bid package, but he would look in to it.
Further, he suggested a possible solution was to reroof the original shop to match the new roof, as it
was in need of repair.
3. Norwood Fawn — Planning Discussion: Mr. Perry presented aerials and maps of both Land
Bank and Nantucket Conservation Foundation's (NCF) Norwood Farm properties, including
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August 27, 2013
wetland delineations, current trails and proposed trails. He pointed out the former owner had
cleared land and wetlands without permits and Natural Heritage would like a comprehensive plan
for ongoing management. Mr. Perry said he was working closely with Karen Beattie of NCF on the
project and she was going to focus on the Natural Heritage application, while Mr. Perry worked on
the Conservation Commission application.
4. Prescribed Fire Program — Memorandum of Understanding Renewal: Mr. Perry stated
that some of the Memorandums of Understandings (MOU) were up for renewal and stressed how
important they were for the prescribed fire program on the island. He explained that the MOUs
served to clarify responsibilities and liabilities. After some discussion, upon a motion made and
duly seconded, it was unanimously VOTED to authorize Mr. Savetsky to sign five -year renewals of
the MOUs.
5. Sconset Golf Clubhouse — CPC Application Update: Ms. Bell explained that she has been
gathering estimates and historical data needed to complete the Community Preservation
Commission (CPC) application for funds to restore the Sconset Golf clubhouse. She recommended
that the price of the new roof be added to the application for funds, as it made sense to reroof the
building at the same time as adding the porch. Further, she explained that some of the building work
the Land Bank was considering to do this winter (painting, sidewall shingling) would be eligible for
"historic preservation" funds from the CPC, and sought guidance from the Commission on whether
they would want to incorporate it into the application. The consensus of the Commission was to
have Ms. Bell incorporate all expenses that would be deemed eligible for "historic preservation"
funds into the CPC application.
J. PERSONNEL MANAGEMENT
1. Resource Planning/Ecologist — Position Discussion: Mr. Savetaky informed the
Commission he was working on a newjob description for Mr. Perry's position that would limit his
work in the field to invasive species eradication, prescribed burns, encroachment enforcement and
oversight of mitigation. Mr. Perry's revised position would not include any mowing and he would
work primarily in the office on permitting projects and such, thereby avoiding potential conflicts
with other property staff. Mr. Savetsky indicated he would present the new job description to the
Commission for their vote at a future meeting.
K. PROPERTY MANAGEMENT:
1. Cisco Beach — Refuse Discussion: Commissioner Gardner explained he was continuing to
hear complaints from the company that provided and serviced port -a- potties for the Town, that the
trash situation in and around the port -a- potties was unacceptable. After some discussion, the
Commission asked property staff to come back with some suggestions to rectify the situation going
forward.
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 7:10 p.m.
Land Bank Commission
August 27, 2013
Attested to: V
Neil Paterson, Secretary
Acc d, Approved, d Released by the VOTE
of 'on is 0th day of S tember, 2013.
i
len B. Reinhaz Chairm
Page 6
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of August 27, 2013
1. Codfish Park Playground — Revised plans
2. "M" Exemption — Release of Liens (see transfer business for No)
3. ACKTOWN Memo — LGPA
4. Visage — Information sheets
5. SGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card
Statement for July 2013
6. MGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Cud
Statement for July 2013
7. Land Bank Financial Reports — July 2013
8. Check Warrant Summary dated August 27, 2013
9. Nantucket Bank Resolution
10. MGC Financial Planning Workgroup — Proposal
11. Munson/Long Pond — Pictures
12. 125 Somerset Rd/Workshop — Roof Pictures
13. Norwood Farms — Maps and Aerials
14. Sconset Golf Clubhouse - Pictures
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of August 27, 2013
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Lien:
No. 29291 Richard Liam Robinson and Erin Jane Robinson
No. 29305 Ali Tepsurkayev and Maria Touzakova
AGENDA
Nantucket Land Bank Commission
Regular Meeting of August 27, 2013
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. PROPERTY MANAGEMENT
1. Codfish Park Playground
B. CITIZEN BUSINESS /ANNOUNCEMENTS
C. EXECUTIVE SESSION
1. Approval of Executive Session Minutes of August 13, 2013
2. Potential Litigation
3. Real Estate Acquisition
D. APPROVAL OF MINUTES
1. Regular Meeting of August 13, 2013
E. TRANSFER BUSINESS
F. GOLF BUSINESS
1. 'Sconset and Miacomet Golf Courses - Manager's Monthly Report
G. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization - Cash Disbursements
3. Nantucket Bank Resolution - Signatory Addition
H. REGULARBUSINESS
I. PROPERTY MANAGEMENT
1. Munson/Long Pond - Pier Update
2. 125 Somerset Road - Workshop Addition Update
3. Norwood Farm - Planning Discussion
4. Prescribed Fire Program - Memorandum of Understanding Renewal
5. 'Sconset Golf Clubhouse - CPC Application Update
J. PERSONNEL MANAGEMENT
1. Resource Planner/Ecologist - Position Discussion
ADJOURNMENT