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HomeMy WebLinkAbout2013-8-13MINUTES Nantucket Land Bank Commission Regular Meeting of August 13, 2013 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts z No v w CALL TO ORDER: 4:13 p.m. m C m PRESENT: Bartlett, Gardner, Paterson, Reinhard, Stackpole. y 'e f 3 n STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Direc�tlr; lucan Campese, Administrator/Finance Manager. m N rn A. CITIZEN BUSINESS /ANNOUNCEMENTS: 1. Codfish Park Playground — Discussion: Mr. Savetsky presented updated plans for the playground site with the elimination of the Nantucket shaped structure. After much discussion, the consensus of the Commission was to have the designer either eliminate or move the covered structure from the back of the site and bring back a modified plan for review at a future meeting. B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property, discuss potential litigation, and review and approve executive session minutes. Each member was polled individually. All members voted yes. The Chairman declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would reconvene in regular session following executive session. RETURN TO OPEN SESSION Property Management Supervisor, Jeffrey Pollock; Property Manager, Robert Earley and Maria Mitchell Association Executive Director, Janet Schulte entered the meeting at 5:08 p.m. C. PROPERTY MANAGEMENT: 1. Maria Mitchell Association/28 Washington Street — Building Update: Ms. Schulte reported that the Historic District Commission had approved the plans for the new science center and the relocation of the aquarium building to the corner of Pleasant and Dave Streets to be used as a bus shelter. Further, she updated the Commission on the capital campaign progress which was not going as well as they hoped, due in part to several other large not - for -profit fundraising campaigns competing for the same donors. She requested a lease extension for 28 Washington Street until 2016. Upon a motion made and duly seconded, it was unanimously VOTED to extend the lease under the same terms until 2016. Ms. Schulte departed the meeting at 5:11 p, m. Land Bank Commission Page 2 August 13, 2013 2. Property Supervisor's Monthly Report: Mr. Pollock updated the Commission on the wildfire suppression work he had performed in Alaska and explained how the training was valuable for the prescribed bum program on Nantucket and could be used as a credit toward certification as a burn boss. He explained that while he was away, property staff had done a great job with top dressing and delineating the drive at Crocker/Latici, making it presentable for the summer with the boardwalk, viewing stands and further landscaping slated for the fall; a new parking area was created at Norwood Farm and a new trail cut connecting it to Sanguinetti trail system; the Carter property parking area was expanded and shored up with hardener and gravel, but the beach area had become a problem with children damaging the fragile coastal bank and dog owners not picking up after their dogs. Mr. Pollock planned to add signage to prevent further problems. Further, he reported that the Cisco parking lot seemed to be working well, but some minor changes would be made to alleviate traffic issues and trash collected in the port-a- potties. Additionally, Mr. Pollock and Mr. Earley had met with landscape designer Julie Jordin regarding the Codfish Park playground plan and scheduled staff time on the project. Mr. Earley expected ongoing maintenance of the park to be additional time mowing weekly during the season and doing daily patrols for refuse clean-up. Mr. Earley told the Commission the old Gravely brush cutter was being replaced, as repairing it would be too costly, and further informed the Commission that the ATV would need to be replaced in the new future. All the Commissioners said the properties were looking great and commended staff on ajob well done. 3. Bachman/158 Orange Street— Planning Discussion: a. Meetings with Neighbor — Discussion: Both Mr. Savetsky and Mr. Stackpole attended meetings with the abutter, Ken Goldberg regarding the shared use easement for the driveway, path and dock. Mr. Savetsky explained different scenarios he discussed with Mr. Goldberg, such as abandoning the shared drive and moving the path to the dock over and splitting the dock. Mr. Goldberg told Commissioner Stackpole he was concerned about emergency vehicles being able to navigate the drive, and also about the public using his property and the dock. The consensus of the Commission was to view the site in order to better understand the issues. b. Bachman Houses — Removal Discussion: Ms. Bell stated that in order to move forward with an Invitation for Bids (IFB) to dispose of the buildings, she would first need a vote from the Commission declaring them as surplus property. Commissioner Gardner asked to table the vote until after the Commission has viewed the property. D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously VOTED to accept, approve and release the regular session minutes of July 23, 2013 and the special meeting of August 4, 2013, as written. E. TRANSFER BUSINESS: 1. July 2013 Transfers — Record Nos. 34257 through 34337: The Commission reviewed transfers for the period of July 1, 2013 through July 31, 2013. a. Current "M" Exemptions and Liens: The Commission authorized the placing of a Land Bank Commission Page 3 August 13, 2013 lien against each of the following properties as a result of the purchasers claiming the "M" exemption as first -time buyers of real property: No. 34275 Chandra K. Miller No. 34306 Timothy P. Mahoney No. 34333 Doctor E. Clarke and Berdilyn J. Brown - Clarke 2. "M" Exemption Update: a. Five -Year Ownership Non - Compliance /Discussion —No. 32633 Mac Davis: Ms. Campese summarized the history of the transfer and presented a written request from the purchaser to waive the penalty and accrued interest due to unacceptable living conditions caused by his neighbors. After a discussion of past decisions made on similar cases, upon a motion made and duly seconded, the Commission unanimously VOTED to waive the accrued interest and penalty of $3,480.89 and to execute a Release of Lien to be provided to the purchaser's attorney upon payment of the $8,000 Land Bank fee. F. FINANCIAL BUSINESS: 1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing calendar years 2012 and 2013 through July 2013 were presented. 2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it was unanimously VOTED to execute the August 13, 2013 warrant document in the amount of $113,690.14 to be provided to the county treasurer. G. REGULAR BUSINESS: 1. Town Disposition of Fire Station at 131 Pleasant Street — Transaction Review Work Group Appointment: Mr. Savetsky referred to the approved 2013 Annual Town Meeting Article 67 which called for a representative from the Land Bank to serve on Transaction Review Work Group regarding the disposal of the Fire Station property on Pleasant Street. After some discussion, upon a motion made and duly seconded, it was unanimously VOTED to appoint Commissioner Paterson as the Land Bank representative to the Transaction Review Work Group. H. PROPERTY MANAGEMENT: 1. Sevrens/9 Vesper Lane — Daffodil Display Garden Proposal: After meeting with Sally Nash and Mary Malavase of the Nantucket Garden Club at the Sevrens property, Mr. Savetsky recommended Ms. Nash's donation of daffodils be planted in a display garden at this site. The proximity to the schools and open view from the road made the site desirable to the donor. Mr. Savetsky presented a rough sketch of the garden and discussion ensued regarding parking. Upon a motion made and duly seconded, it was unanimously VOTED to approve the planting of the daffodils on the Sevrens property. Land Bank Commission Page 4 August 13, 2013 2. Sconset Golf Club — CPC Application: Ms. Bell presented both historic and current pictures of the clubhouse and asked the Commission for guidance as to what they would like to include in the request for funding from the Community Preservation Committee (CPC). After some discussion, the consensus of the Commission was to ask for funds to help pay for the interpretive history of the estate and building as well as restoration of some of the historic elements of both the interior and exterior of the building, specifically rebuilding the front porch as shown in historic photos and the removal of lead paint and restoration of the front door and wood floors. 3. Miacomet Golf Course — LPGA Tournament Discussion: Mr. Savetsky told the Commission that Rich Turer from ACK Town wanted to know if the Commission was interested in having a LPGA Tournament at Miacomet Golf. After some discussion, the consensus of the Commission was that more details about the event were needed before they could make an informed decision. 4. Miacomet Golf Course ( "MGC ") — Capital Planning Update: a. Master Plan — Financial Discussion: As Chairman of the Capital Planning Committee, Commissioner Gardner recommended that a financial work group be formed to study the feasibility of the master plan and also to explore funding options for the financing of a new clubhouse. After a discussion of possible appointments, the consensus of the Commission was to continue the discussion at a future meeting. b. Capital Spending— Request: Commissioner Gardner reported that Mr. Costa had asked the Committee for permission to sign a contract with Visage in order to have a GPS system installed on all golf carts. The system programs the carts to stay out of certain areas and controls other aspects of use, as well as allowing the passengers of the cart to see the whole course and even order food at the restaurant. The cost of the system would be $2,600 per month, year - round. After some discussion, it was the consensus of the Commission to postpone a decision until more details were known. I. PERSONNEL MANAGEMENT: 1. Assistant Administrator — Hiring Discussion: Mr. Savetsky informed the Commission that interviews had been conducted with the four most qualified applicants. Based on staff recommendations as well as qualifications and experience, upon a motion made and duly seconded, it was unanimously VOTED to offer the position to Doris Strang at the rate of $26 per hour with health benefits. Mr. Savetsky, Ms. Bell and Ms. Campese voluntarily departed the meeting at 6.43 p. m. 2. Property Supervisor Annual Review — Jeffrey Pollock: Based on a favorable review and recommendation from the Executive Director, upon a motion made and duly seconded, it was VOTED to approve a 2.75% cost of living and 1.25% compensation increase for Mr. Pollock, effective August 4, 2013. Land Bank Commission August 13, 2013 Page 5 3. Executive Director Annual Review — Eric Savetsky: Based on a favorable review by the Commission, upon a motion made and duly seconded, it was VOTED to approve a 4% longevity payment to Mr. Savetsky, effective August 4, 2013. The Commission authorized the Executive Director to execute Personnel Change Forms for Jeffrey Pollock and Doris Strang to be provided to the county treasurer. ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:49 p.m. Attested to: /V W I Neil Paterson, Secretary Approved, and Released by the VOTE unissjoR this 27th day of August, 2013. MONTHLY TRANSFER STATISTICS CALENDAR 2012 ---CAL12 tal Exem t Taxable Total Gross Gross _ Revenue _ Month Transfers Transfers Transfers Value _ Value Taxable Received Jan -12 63 40 23 $22,737,132 $22,395,132 $447,903 Feb -12 71 35 36 $43,726,802 $43,055,537 _ $861,111 Mar -12 79 47 32 $34,458,370 $30,543,200 $610,864 _ Apr-12 171 $50,851,251 $47,713,751 _ $954,275 _ May-12 _ 95 47 _127 48 $85,339,814 _$64,058,031 _ $1,281,161 Jun -12 _ 93 51 42 $1,022,196 __ Jul -12 _ 73 43 30 _$52,998,896 $46,009,291 __$51,109,793 $38,341,764 $766,835 Aug -12 77 43 103, ,543 0 ,645 $2,035,553 Sep-12 107 44 63 $75,433,577 $72,371,463 $1,447,429 Oct -12 122 53 69 $108,499,596 $105,177,368 $2,103,547 Nov -12 120 54 66 $98,208,732 $95,569,731 $1,921,313 Dec -12 448 370 78 $143,154,855 $117,472,287 $2,349,446 THRU JUL 12 Average 645 127 63 307 73 35 338 54 $336,123,556 $72,047,822 $297,217,209 $65,732,558 $5,944,344 $1,316,803 Low 23 $22,737,132 __ $22,395,132- $447,903 High _ 448 370 127 $143,154,855 1 117,472,287 $2,349,446 MONTHLY TRANSFER STATISTICS CALENDAR 2013 CAL13 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jan -13 63 44 19 $34,484,687 $34,484,687 $689,694 Feb -13 82 47 35 _ $30,549,050 $30,549,050 $610,981 Mar -13 86 59 27 $28,375,401 $19,594,108 $391,882 Apr-1 3 99 72 27 $30,184,310 $27,531,512 $550,630 May-13 82 41 1 41 $67,451,345 $63,327,499 $1,259,850 Jun -13 80 33 47 $83,041,129 $81,393,629 $1,627,873 Jul -13 81 45 36 $39,269,5371 $36,279,537 $735,021 A� -13 Se -13 Nov -13 Dec -13 $293,160,023 $41,880,003 $5,865,931 $837,990 THRUJUL13 Avera a 573 82 341 49 232 33 $313,355,460 $44,765,066 Low 63 33 19 $28,375,401 $19,594,108 $391,882 High 1 99 1 72 47 $83,041,129 $81,393,629 $1,627,873 MONTHLY (UNAUDITED) DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of August 13, 2013 1. Codfish Park — Playground Plans 2. Bachman/Goldberg aerials 3. "M" Exemption Lien (see transfer business for record no.) 4. "M" Exemption Non - Compliance - Email 5. Monthly Transfer Statistics and Graph 6. Check Warrant Summary August 13, 2013 7. TON 2013 Annual Town Meeting Article — Fire Station Work Group 8. Sevrens Property map and garden plan 9. Sconset Golf Club - Photos TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of August 13, 2013 1. July 2013 Transfers —Record Nos. 34257 through 34337 : a. Current "M" Exemptions and Liens: No. 34275 Chandra K. Miller No. 34306 Timothy P. Mahoney No. 34333 Doctor E. Clarke and Berdilyn J. Brown - Clarke 2. "M" Exemption Update: a. Five -Year Ownership/Domicile Non- Compliance — Discussion: No. 32633 Mac Davis (11 Bailey Road) T.C. AGENDA Nantucket Land Bank Commission Regular Meeting of August 13, 2013 Land Bank Conference Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 P.M. A. CITIZEN BUSINESS /ANNOUNCEMENTS 0 v �' B. EXECUTIVE SESSION 1. Approval Executive Session Minutes of July 23, 2013 �m� C G of 2. Potential Litigation o o 3. Real Estate Acquisition f f 2 f C. APPROVAL OF MINUTES r� 1. Regular Meeting of July 23, 2013 9� D. TRANSFER BUSINESS E. FINANCIAL BUSINESS 1. Monthly Transfer Statistics 2. Warrant Authorization - Cash Disbursements F. REGULAR BUSINESS 1. Town Disposition of Fire Station at 131 Pleasant Street - Transaction Review Work Group Appointment G. PROPERTY MANAGEMENT 1. Property Supervisor's Monthly Review 2. Bachman/158 Orange Street - Planning Discussion; Declaration of Surplus Property 3. Sevrens/9 Vesper Lane - Daffodil Display Garden Proposal 4. Maria Mitchell Association/28 Washington Street - Building Update 5. Sconset Golf Clubhouse - CPC Application 6. Miacomet Golf Course - Capital Planning Update H. PERSONNEL MANAGEMENT 1. Assistant Administrator - Hiring Discussion 2. Property Management Supervisor - Annual Review 3. Executive Director - Annual Review ADJOURNMENT