HomeMy WebLinkAbout2013-8-13MINUTES
Nantucket Land Bank Commission
Regular Meeting of August 13, 2013
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts z No
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CALL TO ORDER: 4:13 p.m. m C
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PRESENT: Bartlett, Gardner, Paterson, Reinhard, Stackpole. y 'e
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STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Direc�tlr; lucan
Campese, Administrator/Finance Manager. m N
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A. CITIZEN BUSINESS /ANNOUNCEMENTS:
1. Codfish Park Playground — Discussion: Mr. Savetsky presented updated plans for the
playground site with the elimination of the Nantucket shaped structure. After much discussion, the
consensus of the Commission was to have the designer either eliminate or move the covered
structure from the back of the site and bring back a modified plan for review at a future meeting.
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property, discuss potential litigation, and review and approve executive session minutes. Each
member was polled individually. All members voted yes. The Chairman declared that discussion of
these matters in open session may be detrimental to the Land Bank's negotiating position and that
the Commission would reconvene in regular session following executive session.
RETURN TO OPEN SESSION
Property Management Supervisor, Jeffrey Pollock; Property Manager, Robert Earley and Maria
Mitchell Association Executive Director, Janet Schulte entered the meeting at 5:08 p.m.
C. PROPERTY MANAGEMENT:
1. Maria Mitchell Association/28 Washington Street — Building Update: Ms. Schulte reported
that the Historic District Commission had approved the plans for the new science center and the
relocation of the aquarium building to the corner of Pleasant and Dave Streets to be used as a bus
shelter. Further, she updated the Commission on the capital campaign progress which was not going
as well as they hoped, due in part to several other large not - for -profit fundraising campaigns
competing for the same donors. She requested a lease extension for 28 Washington Street until
2016. Upon a motion made and duly seconded, it was unanimously VOTED to extend the lease
under the same terms until 2016.
Ms. Schulte departed the meeting at 5:11 p, m.
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August 13, 2013
2. Property Supervisor's Monthly Report: Mr. Pollock updated the Commission on the
wildfire suppression work he had performed in Alaska and explained how the training was valuable
for the prescribed bum program on Nantucket and could be used as a credit toward certification as
a burn boss. He explained that while he was away, property staff had done a great job with top
dressing and delineating the drive at Crocker/Latici, making it presentable for the summer with the
boardwalk, viewing stands and further landscaping slated for the fall; a new parking area was
created at Norwood Farm and a new trail cut connecting it to Sanguinetti trail system; the Carter
property parking area was expanded and shored up with hardener and gravel, but the beach area
had become a problem with children damaging the fragile coastal bank and dog owners not picking
up after their dogs. Mr. Pollock planned to add signage to prevent further problems. Further, he
reported that the Cisco parking lot seemed to be working well, but some minor changes would be
made to alleviate traffic issues and trash collected in the port-a- potties. Additionally, Mr. Pollock
and Mr. Earley had met with landscape designer Julie Jordin regarding the Codfish Park
playground plan and scheduled staff time on the project. Mr. Earley expected ongoing maintenance
of the park to be additional time mowing weekly during the season and doing daily patrols for
refuse clean-up. Mr. Earley told the Commission the old Gravely brush cutter was being replaced,
as repairing it would be too costly, and further informed the Commission that the ATV would need
to be replaced in the new future. All the Commissioners said the properties were looking great and
commended staff on ajob well done.
3. Bachman/158 Orange Street— Planning Discussion:
a. Meetings with Neighbor — Discussion: Both Mr. Savetsky and Mr. Stackpole attended
meetings with the abutter, Ken Goldberg regarding the shared use easement for the driveway, path
and dock. Mr. Savetsky explained different scenarios he discussed with Mr. Goldberg, such as
abandoning the shared drive and moving the path to the dock over and splitting the dock. Mr.
Goldberg told Commissioner Stackpole he was concerned about emergency vehicles being able to
navigate the drive, and also about the public using his property and the dock. The consensus of the
Commission was to view the site in order to better understand the issues.
b. Bachman Houses — Removal Discussion: Ms. Bell stated that in order to move forward
with an Invitation for Bids (IFB) to dispose of the buildings, she would first need a vote from the
Commission declaring them as surplus property. Commissioner Gardner asked to table the vote
until after the Commission has viewed the property.
D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of July 23, 2013 and the special
meeting of August 4, 2013, as written.
E. TRANSFER BUSINESS:
1. July 2013 Transfers — Record Nos. 34257 through 34337: The Commission reviewed
transfers for the period of July 1, 2013 through July 31, 2013.
a. Current "M" Exemptions and Liens: The Commission authorized the placing of a
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August 13, 2013
lien against each of the following properties as a result of the purchasers claiming the "M"
exemption as first -time buyers of real property:
No. 34275 Chandra K. Miller
No. 34306 Timothy P. Mahoney
No. 34333 Doctor E. Clarke and Berdilyn J. Brown - Clarke
2. "M" Exemption Update:
a. Five -Year Ownership Non - Compliance /Discussion —No. 32633 Mac Davis: Ms.
Campese summarized the history of the transfer and presented a written request from the purchaser
to waive the penalty and accrued interest due to unacceptable living conditions caused by his
neighbors. After a discussion of past decisions made on similar cases, upon a motion made and duly
seconded, the Commission unanimously VOTED to waive the accrued interest and penalty of
$3,480.89 and to execute a Release of Lien to be provided to the purchaser's attorney upon payment
of the $8,000 Land Bank fee.
F. FINANCIAL BUSINESS:
1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing calendar years
2012 and 2013 through July 2013 were presented.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was unanimously VOTED to execute the August 13, 2013 warrant document in the amount of
$113,690.14 to be provided to the county treasurer.
G. REGULAR BUSINESS:
1. Town Disposition of Fire Station at 131 Pleasant Street — Transaction Review Work
Group Appointment: Mr. Savetsky referred to the approved 2013 Annual Town Meeting Article 67
which called for a representative from the Land Bank to serve on Transaction Review Work Group
regarding the disposal of the Fire Station property on Pleasant Street. After some discussion, upon a
motion made and duly seconded, it was unanimously VOTED to appoint Commissioner Paterson as
the Land Bank representative to the Transaction Review Work Group.
H. PROPERTY MANAGEMENT:
1. Sevrens/9 Vesper Lane — Daffodil Display Garden Proposal: After meeting with Sally
Nash and Mary Malavase of the Nantucket Garden Club at the Sevrens property, Mr. Savetsky
recommended Ms. Nash's donation of daffodils be planted in a display garden at this site. The
proximity to the schools and open view from the road made the site desirable to the donor. Mr.
Savetsky presented a rough sketch of the garden and discussion ensued regarding parking. Upon a
motion made and duly seconded, it was unanimously VOTED to approve the planting of the
daffodils on the Sevrens property.
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August 13, 2013
2. Sconset Golf Club — CPC Application: Ms. Bell presented both historic and current
pictures of the clubhouse and asked the Commission for guidance as to what they would like to
include in the request for funding from the Community Preservation Committee (CPC). After some
discussion, the consensus of the Commission was to ask for funds to help pay for the interpretive
history of the estate and building as well as restoration of some of the historic elements of both the
interior and exterior of the building, specifically rebuilding the front porch as shown in historic
photos and the removal of lead paint and restoration of the front door and wood floors.
3. Miacomet Golf Course — LPGA Tournament Discussion: Mr. Savetsky told the
Commission that Rich Turer from ACK Town wanted to know if the Commission was interested in
having a LPGA Tournament at Miacomet Golf. After some discussion, the consensus of the
Commission was that more details about the event were needed before they could make an
informed decision.
4. Miacomet Golf Course ( "MGC ") — Capital Planning Update:
a. Master Plan — Financial Discussion: As Chairman of the Capital Planning
Committee, Commissioner Gardner recommended that a financial work group be formed to study
the feasibility of the master plan and also to explore funding options for the financing of a new
clubhouse. After a discussion of possible appointments, the consensus of the Commission was to
continue the discussion at a future meeting.
b. Capital Spending— Request: Commissioner Gardner reported that Mr. Costa had
asked the Committee for permission to sign a contract with Visage in order to have a GPS system
installed on all golf carts. The system programs the carts to stay out of certain areas and controls
other aspects of use, as well as allowing the passengers of the cart to see the whole course and even
order food at the restaurant. The cost of the system would be $2,600 per month, year - round. After
some discussion, it was the consensus of the Commission to postpone a decision until more details
were known.
I. PERSONNEL MANAGEMENT:
1. Assistant Administrator — Hiring Discussion: Mr. Savetsky informed the Commission that
interviews had been conducted with the four most qualified applicants. Based on staff
recommendations as well as qualifications and experience, upon a motion made and duly seconded,
it was unanimously VOTED to offer the position to Doris Strang at the rate of $26 per hour with
health benefits.
Mr. Savetsky, Ms. Bell and Ms. Campese voluntarily departed the meeting at 6.43 p. m.
2. Property Supervisor Annual Review — Jeffrey Pollock: Based on a favorable review and
recommendation from the Executive Director, upon a motion made and duly seconded, it was
VOTED to approve a 2.75% cost of living and 1.25% compensation increase for Mr. Pollock,
effective August 4, 2013.
Land Bank Commission
August 13, 2013
Page 5
3. Executive Director Annual Review — Eric Savetsky: Based on a favorable review by the
Commission, upon a motion made and duly seconded, it was VOTED to approve a 4% longevity
payment to Mr. Savetsky, effective August 4, 2013.
The Commission authorized the Executive Director to execute Personnel Change Forms for Jeffrey
Pollock and Doris Strang to be provided to the county treasurer.
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:49 p.m.
Attested to: /V W I
Neil Paterson, Secretary
Approved, and Released by the VOTE
unissjoR this 27th day of August, 2013.
MONTHLY TRANSFER STATISTICS CALENDAR 2012
---CAL12
tal
Exem t
Taxable
Total Gross
Gross
_ Revenue _
Month
Transfers
Transfers
Transfers
Value
_
Value Taxable
Received
Jan -12
63
40
23
$22,737,132
$22,395,132
$447,903
Feb -12
71
35
36
$43,726,802
$43,055,537
_ $861,111
Mar -12
79
47
32
$34,458,370
$30,543,200
$610,864
_
Apr-12
171
$50,851,251
$47,713,751
_ $954,275
_
May-12
_
95
47
_127
48
$85,339,814
_$64,058,031
_ $1,281,161
Jun -12
_
93
51
42
$1,022,196
__
Jul -12
_
73
43
30
_$52,998,896
$46,009,291
__$51,109,793
$38,341,764
$766,835
Aug -12
77
43
103, ,543
0 ,645
$2,035,553
Sep-12
107
44
63
$75,433,577
$72,371,463
$1,447,429
Oct -12
122
53
69
$108,499,596
$105,177,368
$2,103,547
Nov -12
120
54
66
$98,208,732
$95,569,731
$1,921,313
Dec -12
448
370
78
$143,154,855
$117,472,287
$2,349,446
THRU JUL 12
Average
645
127
63
307
73
35
338
54
$336,123,556
$72,047,822
$297,217,209
$65,732,558
$5,944,344
$1,316,803
Low
23
$22,737,132
__
$22,395,132-
$447,903
High
_
448 370 127 $143,154,855 1 117,472,287 $2,349,446
MONTHLY TRANSFER STATISTICS CALENDAR 2013
CAL13
Total
Exempt
Taxable
Total Gross
Gross
Revenue
Month
Transfers
Transfers
Transfers
Value
Value Taxable
Received
Jan -13
63
44
19
$34,484,687
$34,484,687
$689,694
Feb -13
82
47
35
_
$30,549,050
$30,549,050
$610,981
Mar -13
86
59
27
$28,375,401
$19,594,108
$391,882
Apr-1 3
99
72
27
$30,184,310
$27,531,512
$550,630
May-13
82
41
1 41
$67,451,345
$63,327,499
$1,259,850
Jun -13
80
33
47
$83,041,129
$81,393,629
$1,627,873
Jul -13
81
45
36
$39,269,5371
$36,279,537
$735,021
A� -13
Se -13
Nov -13
Dec -13
$293,160,023
$41,880,003
$5,865,931
$837,990
THRUJUL13
Avera a
573
82
341
49
232
33
$313,355,460
$44,765,066
Low 63 33 19
$28,375,401
$19,594,108
$391,882
High 1 99 1 72 47
$83,041,129
$81,393,629
$1,627,873
MONTHLY (UNAUDITED)
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of August 13, 2013
1. Codfish Park — Playground Plans
2. Bachman/Goldberg aerials
3. "M" Exemption Lien (see transfer business for record no.)
4. "M" Exemption Non - Compliance - Email
5. Monthly Transfer Statistics and Graph
6. Check Warrant Summary August 13, 2013
7. TON 2013 Annual Town Meeting Article — Fire Station Work Group
8. Sevrens Property map and garden plan
9. Sconset Golf Club - Photos
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of August 13, 2013
1. July 2013 Transfers —Record Nos. 34257 through 34337 :
a. Current "M" Exemptions and Liens:
No. 34275 Chandra K. Miller
No. 34306 Timothy P. Mahoney
No. 34333 Doctor E. Clarke and Berdilyn J. Brown - Clarke
2. "M" Exemption Update:
a. Five -Year Ownership/Domicile Non- Compliance — Discussion:
No. 32633 Mac Davis (11 Bailey Road)
T.C.
AGENDA
Nantucket Land Bank Commission
Regular Meeting of August 13, 2013
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CITIZEN BUSINESS /ANNOUNCEMENTS
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B. EXECUTIVE SESSION
1. Approval Executive Session Minutes of July 23, 2013
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2. Potential Litigation
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3. Real Estate Acquisition
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C. APPROVAL OF MINUTES
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1. Regular Meeting of July 23, 2013
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D. TRANSFER BUSINESS
E. FINANCIAL BUSINESS
1. Monthly Transfer Statistics
2. Warrant Authorization - Cash Disbursements
F. REGULAR BUSINESS
1. Town Disposition of Fire Station at 131 Pleasant Street - Transaction Review
Work Group Appointment
G. PROPERTY MANAGEMENT
1. Property Supervisor's Monthly Review
2. Bachman/158 Orange Street - Planning Discussion; Declaration of Surplus
Property
3. Sevrens/9 Vesper Lane - Daffodil Display Garden Proposal
4. Maria Mitchell Association/28 Washington Street - Building Update
5. Sconset Golf Clubhouse - CPC Application
6. Miacomet Golf Course - Capital Planning Update
H. PERSONNEL MANAGEMENT
1. Assistant Administrator - Hiring Discussion
2. Property Management Supervisor - Annual Review
3. Executive Director - Annual Review
ADJOURNMENT