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Home My WebLink About2013-7-24Minutes for July 24, 2013, adopted July 31 to Approve. (made by: Morrison) 111RIE-11M =12 1 1 1. Department of Public Works (DPW) Sitting Stambaugh, Damon, Morrison, Grause, Glidden, ( Spery) Presentation Kara Buzanoski, Director, DPW - DPW has three different budgets: Sewer Enterprise Fund, Solid Waste, and General Fund. The General Fund is made up of several divisions: roadways stormwater & drainage, equipment. Sewer in the middle of a Comprehensive Wastewater Management Plan (CWMP), which will generate a 20 year capital plan due in December. Solid waste, working on negotiating with the landfill operator to restructure the Waste Services Agreement. In part, we will have to develop a closing plan for the landfill. If we continue mining, it will be smaller. If we stop mining, the landfill will be lager and closing will cost more. Roadways gets Chapter 90 reimbursement of about $650,000 a year; Town Meeting usually adds to that authorization. Chapter 90 reimbursement is based on miles of public roads. The position of Facilities Manager is being advertised; the job is to evaluate facilities and structures and create a spreadsheet maintenance and capital of work that needs to be done. Storm water and drainage flows into the sewer; there is an on -going storm -water program. Last DPW division is Equipment; have listed and rated the condition of equipment and vehicles to prioritize replacement. Page 1 of 3 Town of Nantucket o 9- Capital Program Committee 2POyP�flptEO\`^ - wwwnantucket- ma.HOy Members: Phil Stambaugh (Chair), Carol Dunton (Vice -chau), PeteL�J'fonw' n, Linda Williams, John Tiffany, Joseph Grause, Tobias Gbdd i MINUTES -i D c c Wednesday, July 24 2013 m 2 Fairgrounds Road, Meeting Room - 8:00 am t~v n � 3 m Called to order at 8:00 a.m. ° Staff: Libby Gibson, Town Manager; Diane O'Neil, Project Manager /GPO;Nwt& Anguelov, Budget Analyst; Terry Norton, Town Minutes Taker ° ro Attending Members: Stambaugh, Damon, Morrison, Grause, Glidden P o Absent Members: Williams, Tiffany Late arrival: Craig Spery for J. Tiffany, Finance Committee Documents used: Minutes for July 17, 2013; Wannacomet Water Company Capital Improvement Plan FY2012 to FY2019; Department of Public Works Memo dated July 19, 2013 DPW Capital Planning to Approve. (made by: Morrison) 111RIE-11M =12 1 1 1. Department of Public Works (DPW) Sitting Stambaugh, Damon, Morrison, Grause, Glidden, ( Spery) Presentation Kara Buzanoski, Director, DPW - DPW has three different budgets: Sewer Enterprise Fund, Solid Waste, and General Fund. The General Fund is made up of several divisions: roadways stormwater & drainage, equipment. Sewer in the middle of a Comprehensive Wastewater Management Plan (CWMP), which will generate a 20 year capital plan due in December. Solid waste, working on negotiating with the landfill operator to restructure the Waste Services Agreement. In part, we will have to develop a closing plan for the landfill. If we continue mining, it will be smaller. If we stop mining, the landfill will be lager and closing will cost more. Roadways gets Chapter 90 reimbursement of about $650,000 a year; Town Meeting usually adds to that authorization. Chapter 90 reimbursement is based on miles of public roads. The position of Facilities Manager is being advertised; the job is to evaluate facilities and structures and create a spreadsheet maintenance and capital of work that needs to be done. Storm water and drainage flows into the sewer; there is an on -going storm -water program. Last DPW division is Equipment; have listed and rated the condition of equipment and vehicles to prioritize replacement. Page 1 of 3 Minutes for July 24, 2013, adopted July 31 Discussion Stambaugh — Would like a spreadsheet listing vehicle replacement over the next 10 years. Donlon — Would like a monthly record of hourly use /maintenance record. Buzanoski — That will be one of the duties of the Facilities Manager. Stambaugh — Asked what off -site with respect to wastewater means. Buzanoski — That means off the site of a treatment plant; these are all collection systems. The Madaket Wastewater Treatment Plant (W WTP) design for $43M looks as if it can be handled by Surfside; so that number will likely be reduced. The CWMP consultant will be making a presentation to Board of Selectmen (BOS) on August 7 about their findings to date. Grause — In the collection systems and Madaket W WTP projects, asked if there is a law requiring them to be accomplished by a specific time or if they can slide out. The goal is FY2016. Buzanoski — If it is evident that the Island is moving forward at minimizing the load into the harbor per the Estuaries Study, DEP will not set a date for the Madaket W WTP. The Island has been moving forward in that area. Morrison — The CWMP is something that if it is managed well, it can deliver benefits; also there are ways to optimize how this is done that introduces rigidities in timing and cost; there are many dimensions. Asked if there is a way to systemize this and what the process is concerning the CWMP. Buzanoski — Explained the process for creating the CWMP and cost options available. The Sewer Planning Work Group has a spreadsheet that shows the impact of an annual debt basis for a $100M Capital Program and $200M. Stambaugh — Asked about current financing. Gibson — For the Surfside W WTF upgrade and expansion, the funding plan was to pay back with 1/3 from taxpayers, 1/3 from current users, and 1/3 from new users. The new users never materialized and that share is being paid out of the Sewer Enterprise Fund and current users. Buzanoski — That is something the Work Group is paying a lot of attention to. One way to create more users is by the Board of Health (BOH) requiring more people to hook into sewer that have sewer in front of their property. Spery — Asked with the present capacity of the Surfside Plan and 1/3 of new users signing on, would the Surfside treatment plant be able to satisfy the capacity needs of Madaket. Buzanoski — We are looking into that and will be making a presentation to the BOS, but initially it looks promising. Dunton — Said CapCom should see a copy of the Work Group report. Gibson —There are no significant CWMP projects anticipated for FY2015. Morrison — The idea of mandating people to hook into a sewer if it is running in front of their property, asked if that is politically feasible, can it be done. Buzanoski — The BOH has that ability. The people not on sewer have been identified. 60 of those people have signed on. Now looking at the remainder to establish whether or not there is a sewer in front of their house. Discussion about mandating people with hydraulically failed septic systems to hook up to sewer. Motion None Page 2 of 3 Miaates for July 24, 2013, adopted July 31 2. Wannacomet Water Company (W WC) Sitting Stambaugh, Dunton, Morrison, Grause, Glidden, ( Spery) Presentation Robert Gardner, General Manager W WC — Reviewed W WC definition of distribution system improvements; there are four categories and projects listed under those categories. W WC is at the end of an aggressive 18 -year period of capital expansion and improvement. Focus is on taking care of the system, some of which dates back to 1880s. Explained that the water does not have to be disinfected but stated how long that can continue is unknown. To that end, designing a uni- directional flushing system that moves water in the best means to keep the mains clean. A project on hold is the update of the administrative offices pending collaboration with Nantucket Cottage Hospital (NCH) moving to W WC property. W WC operates `Sconset under a management contract. Discussion (8:29) Grouse — Asked who sets water rates. Gardner — The Town purchased W WC in 1981; W WC has an elected board of water commissioners who set rates and approve budget. W WC has stewardship of the land which actually belongs to the Town. The Town is ultimately responsible for the debt service should there be no revenue. The water towers and standpipes have an expected life of 75 years; however, maintenance is higher than on the mainland. Glidden — Asked when the town borrows money and gives it to W WC, where repayment money goes and if it affects the rate. Gardner — It does affect the rate. Explained how weather affects rates. Spery — Asked about how the NCH would take possession of the property. Gardner — Details are still being considered; explained the issues involved in transferring the property and where the W WC administrative offices would move. Glidden — Asked about the 121 lead service lines. Gardner — Explained the removal/replacement schedule. Morrison — Suggested W WC try to be explicit about the benefits when it comes time to talking about priority of projects. Bunton — In regards to maintenance, asked if most is done in house or contracted out. Gardner — It is a combination. In the past 5 years, gravitated more to outsourcing. Have four maintenance people; when two retire in the next 4 years, they will not be replaced. That is due to technology and outsourcing. Morrison — Asked if the water meter upgrade helped due to better data or by doing electronically something that was done manually. Gardner — The electronic new system reads meters at the office and is very fast. Said they are a great advantage to customers as the meters help track usage and indicates a leaks. Motion None 111. COMMITTEE MEMBER COMMENTS /CONCERNS dnesday, July 31, 2013, 8:00 a.m. at 4 Fairground xoad training i Topic: Airport Enterprise fund and Sewer Enterprise /Solid Waste Adjourned: 9:02 a.m. Submitted by: Terry L. Norton Page 3 of 3