HomeMy WebLinkAbout2013-7-23E. TRANSFER BUSINESS
F. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization - Cash Disbursements
3. Warrant Authorization- 2012 Series A Bond Semi - Annual Payment
G. PROPERTY MANAGEMENT
1. Codfish Park - Playground Update
2. Revised Commercial Event Policy - Review
3. Petrel Landing - Project Update
4. Milestone Road/Hinsdale Park - Jepson Update
5. 40" Pole Event Request - Toscana/Employee Barbeque
H. PERSONNEL MANAGEMENT
1. Property Management Supervisor - Annual Review
2. Executive Director- Annual Review
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AGENDA
Nantucket Land Bank Commission
Regular Meeting of July 23, 2013
Land Bank Conference Room, 22 Broad Street
Nantucket, Massachusetts
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CALL
TO ORDER: 4:00 P.M.
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A.
CITIZEN BUSINESS /ANNOUNCEMENTS
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B.
EXECUTIVE SESSION
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1. Approval of Executive Session Minutes of July 9, 2013
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2. Real Estate Acquisition
C.
APPROVAL OF MINUTES
1. Regular Meeting of July 9, 2013
D.
GOLF BUSINESS
1. `Sconset and Miacomet Golf Courses -Manager's Monthly
Review
2. `Sconset Clubhouse Restoration -CPC Discussion
E. TRANSFER BUSINESS
F. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization - Cash Disbursements
3. Warrant Authorization- 2012 Series A Bond Semi - Annual Payment
G. PROPERTY MANAGEMENT
1. Codfish Park - Playground Update
2. Revised Commercial Event Policy - Review
3. Petrel Landing - Project Update
4. Milestone Road/Hinsdale Park - Jepson Update
5. 40" Pole Event Request - Toscana/Employee Barbeque
H. PERSONNEL MANAGEMENT
1. Property Management Supervisor - Annual Review
2. Executive Director- Annual Review
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MINUTES
Nantucket Land Bank Commission
Regular Meeting of July 23, 2013
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 p.m.
PRESENT: Bartlett, Gardner, Paterson, Reinhard, Stackpole
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager.
Myles Reis and Charles O'Neil were also present at call to order.
A. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property, contract negotiations, and review and approve executive session minutes. Each member
was polled individually. All members voted yes. The Chairman declared that discussion of these
matters in open session may be detrimental to the Land Bank's negotiating position and that the
Commission would reconvene in regular session following executive session.
RETURN TO OPEN SESSION
Codfish Park Playground Committee members Siobhan Mahoney and Jennie Greene; Landscape
Designer, Julie Jordin; Playground abutters, Richard Gatchell Sr., Richard Gatchell, Jr., Steve and
Karla Butler and other abutters and family members entered the meeting at 5:25 p.m.
B. PROPERTY MANAGEMENT:
1. Codfish Park — Playground Update: Ms. Jordin presented a revised plan of the playground
that addressed some of the neighbors' concems, specifically the elimination of parking on the site,
the addition of trees to soften the view from the bluff and provide bird habitat, plus the inclusion of
a water fountain. Ms. Jordin explained some line items within the budget and stated that fundraising
was going well, with the Craighead Foundation pledging funds to cover the cost of plant materials
and labor as well as three years of maintenance of the plantings and architect Christopher Holland
donating some of his time to create a working design for the pergola. Several abutters to the
property said that while they were happy with the revisions made, they were still concerned about
noise and thought the Nantucket- shaped design was too fanciful for `Sconset. Further, neighbors
voiced concern about maintenance of the site and longevity of the structures.
Playground Designer Fred Martin entered the meeting via speakerphone at 5:40 p.m.
Mr. Martin explained his design used low maintenance sustainable materials in subdued colors
taken from the natural environment. Further, his purpose for the design of the platforms and the
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July 23, 2013
shape of the island was to create a teaching and communication tool for children.
Mr. Martin departed the meeting via speakerphone at 5:45 p. m.
Ms. Jordin and the Playground Committee answered additional questions from the Commission and
abutters. The Commission thanked everyone for their input.
Ms. Bell, Ms. Jordin, Ms. Mahoney, Ms. Greene and the neighbors departed the meeting at 5:55
p.m.
Miacomet Golf General Manager, Alan Costa; and Miacomet Golf Course Superintendent, Sean
Oberly; and Miacomet Go1JMembers Jay Wertheimer and Phil Raneri entered the meeting at 5:55
p. M.
C. GOLF BUSINESS:
1. ACKTOWN — LPGA Tournament Discussion: Mr. Turer explained ACKTOWN was
continuing to gather information about the logistics of an island golf club hosting a LPGA
tournament in September 2014 while the Board of Selectman (BOS) were considering whether to
endorse the event. If they do, the next step would be to create a work group made up from both
private and public sectors to organize the event. He asked the Commission to consider the
possibility of the tournament being hosted at Miacomet Golf Club since he was assured by Mr.
Oberly that the course could meet the LPGA requirements. No action was taken.
Mr. Turer departed the meeting at 6:09 p.m.
2. Sconset Golf Course ( "SGC ") — Manager's Monthly Update: The Commission reviewed
the balance sheet and profit and loss comparison through June 30, 2013, as well as check register
for June 2013. Mr. Costa reported that SGC was exceeding their expectations financially.
3. Miacomet Golf Course ( "MGC ") — Manager's Monthly Update:
a. Financial Report: The Commission reviewed the balance sheet and profit and loss
comparison through June 30, 2013, as well as the credit cud statement and check register for June
2013, which was previously provided by electronic correspondence. Mr. Costa reported a decrease
in cash due to the outlay of approximately $225,000 for capital improvements in the past year;
however income was higher this yew due to new members and higher golf shop, food and beverage
sales. Mr. Costa answered various questions from the Commission pertaining to the check register.
4. Golf Course Capital Planning Committee Update: Chairman of the golf capital
improvements committee, Commissioner Gardner reported that based on conclusions drawn from
the special golf meeting and subsequent committee meeting, the clubhouse was the first priority for
MGC. Therefore, the next step would be to come up with a building concept drawn from
programming plans and other activities envisioned for the clubhouse and to explore financial
scenarios that could pay for a clubhouse. Commissioner Gardner said the committee would continue
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July 23, 2013
to work on this and that he expected to call an additional special golf meeting of the whole
Commission later in August. Mr. Savetsky suggested since the clubhouse had been identified as the
top priority, then perhaps they should hold off on building the golf cart storage building in order to
use those funds on the clubhouse.
5. MGC Annual Membership Meeting — Announcement: Commissioner Gardner announced
the annual membership meeting would take place at Miacomet Golf Club on August 4, 2013 at 4:00
p.m. and the Commissioners and the Director were encouraged to attend and speak to the
membership about the Land Bank and the master plan. Chairman Reinhard asked staff to post the
meeting accordingly.
Mr. Costa, Mr. Oberly, Mr. Wertheimer and Mr. Raneri departed the meeting at 6:40 p.m.
D. TRANSFER BUSINESS: None.
E. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of July 9, 2013, as written.
F. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the June 2013 financial report
including the balance sheet and income statement previously provided by electronic
correspondence.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was unanimously VOTED to execute the July 23, 2013 warrant document in the amount of
$146,729.75 to be provided to the county treasurer.
3. Warrant Authorization — 2012 Series A Bond Semi - Annual Payment: Upon a motion
made and duly seconded, it was unanimously VOTED to approve payment and authorize staff to
wire the 2012 Series A semi - annual bond payment of interest and principal in the total amount of
$81,531.25 from the Land Bank's Collection Account to the Bond Trustee at U.S. Bank.
G. GOLF Business: Continued.
1. Sconset Clubhouse Restoration — CPC Discussion: Mr. Savetsky reported on a meeting
with Marcia Butman and Betsy Tyler about the history of the Bloomingdale Farm and the consensus
was to recommend applying for CPC funds to pay the Nantucket Preservation Trost to complete a
house and estate history that would include photos and informational plaques to be hung in the
clubhouse and around the grounds of the course. Mr. Savetsky further suggested that the repairs that
were needed immediately should be put out to bid and paid for out of SGC funds.
H. PROPERTY MANAGEMENT:
1. Revised Commercial Event Policy — Review: Mr. Savetsky requested the Commercial
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July 23, 2013
Event Policy discussion be tabled to the next meeting. Chairman Reinhard and Commissioner
Paterson reported witnessing one of the larger events on the Town portion of Miacomet and said the
caterer was very mindful of setting up as to not disturb the beach goers and the delivery trucks
entered the beach from Miacomet Road and did not cross Land Bank land.
2. Petrel Landing — Project Update: Mr. Savetsky presented a revised surface plan which
included a wider driveway with an easing of the turning radius as advised by the engineer. Further,
the dock design was tweaked and the plan included profile elevations for review. Commissioner
Paterson was still concerned about the cost of the drive material and suggested gravel or shells as an
alternative to cobblestone. Additionally he would like to see the landscape design simplified for
ease and economy of maintenance.
3. Milestone Road/Hinsdale Park — Jepson Update: Mr. Savetsky reported he had viewed the
back of the property prior to the town inspection and estimated eighty percent of the junk cars, boats
and hoop houses had been cleaned up. Now that the inspection is over, he will check the property
again and make sure progress is still being made.
4.40`h Pole Event Request — Toscana/Employee Barbeque: Mr. Savetsky presented a request
from Toscana Corporation to hold a staff barbeque at 40`s Pole on Saturday July 27, 2013 from
10:00 a.m. to 5:00 p.m. for 70 people, with tables for food, a grill and a 10' x 10' pop-up tent. A
staff member will work the grill, with Toscana paying for the food and his time. After some
discussion, upon a motion made and duly seconded, it was unanimously VOTED to allow the
request with no tent.
5. Miacomet Beach Access Request — Nantucket Clambake Company: Mr. Savetsky
presented a request from caterer Susan Warner for a party on the Town portion of Miacomet Beach
for 35 to 50 people and five staff members on Saturday August 10, 2013. Further, Mr. Savetsky
pointed out there was an event the night after at the same beach which conflicted with the proposed
commercial event policy. After some discussion, it was determined to deny access and direct the
caterer to drive onto the beach from Miacomet Road and not cross Land Bank property.
I. PERSONNEL MANAGEMENT
1. Property Management Supervisor — Annual Review: Due to the late hour, it was the
consensus of the Commission to table the discussion until the next meeting.
2. Executive Director — Annual Review: Due to the late hour, it was the consensus of the
Commission to table the discussion until the next meeting.
3. Personnel Conflict — Discussion: Commissioner Bartlett inquired about an incident
regarding use of a tractor between Jeffrey Pollock and Bruce Perry. Mr. Savetsky described the
incident as it was reported to him from all sides and how he was managing the situation. Mr.
Pollock would now be in charge of equipment scheduling and a memo was sent out to all property
staff to this effect.
Land Bank Commission
July 23, 2013
Page 5
ADJOURNMENT: Upon a motion made and duly seconded, it was unanimously VOTED to
adjourn at 7:03 p.m.
Attested to: V
Neil Paterson, Secretary
Ace to Approved, and Released by the VOTE
o th issio 13th day o August, 2013.
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of July 23, 2013
1. Codfish Park Playground — Budget Worksheet
2. Codfish Park Playground — Revised plans
3. ACKTOWN Memo —LGPA
4. LGPA Tournament Info
5. MGC and SGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit
Card Statement for June 2013
6. Land Bank Financial Reports — June 2013
7. Check Warrant Summary dated July 23, 2013
8. 2012 Series A Semi - Annual Bond Payment - Warrant
9. Petrel Landing — Revised Surface Plan
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of July 23, 2013