HomeMy WebLinkAbout2013-7-10Minutes for July 10, 2013, adopted July 17
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Town of Nantucket z r
Capital Program Committer
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Members: Phil Stambaugh (Chair), Carol Dunton (Vice- chair jeter I
Linda Williams, John Tiffany, Joseph Gmuse, Tobias Glidd4
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Wednesday, July 10, 2013 N
4 Fairgrounds Road, Community Room — 8:00 MW 00
Called to order at 8:00 a.m.
Staff: Libby Gibson, Town Manager; Diane O'Neil, Project Manager /CPO; Terry Norton,
Town Minutes Taker
Attending Members: Stambaugh, Dunton, Morrison, Grause, Glidden
Absent Members: Williams, Tiffany
Late arrival: None
Documents used: Minutes for June 11 & 18, 2013; Memo re: Long -term Capital Planning & Financing;
Departmental Meeting Schedule with Capital Program Committee as of June 25, 2013;
Capital Budget 5 -Year Comparison dated 062012013; Capital Planning Process draft
1. June 11, 2013 —Motion to Approve. (made by: Glidden) (seconded by: Morrison) Carried unanimously
2. June 18, 2013 —Motion to Approve. (made by: Glidden) (seconded by: Morrison) Carried unanimously
Discussion
Motion
the document is in good shape.
Ms Gibson will schedule on July 24, 2013 for a CapCom representative to present the
approved document to the Board of Selectmen (BOS).
Motion to Approve. (made by: Glidden) (seconded by: Morrison) Carried unanimously
Page 1 of 5
Minutes for July 10, 2013, adopted July 17
Discussion about expectations of these meetings with department heads in regards to long -range capital
projects.
1. Police Department
Sitting Stambaugh, Donlon, Morrison, Grause, Glidden
Presentation Chief William Pittman
Public Safety Building — As it is new, are not looking at any capital expenditures for 5 to 10
years. Beyond 10 years, will be looking at replacing the roof. Department is implementing a
Capital Maintenance Program to include painting the exterior wood elements; trying to keep
that within the operating budget.
For FY15 at the soonest but probably later, looking at the possible demolition of a structure in
`Sconset along the beach used for storage; but do not have a dollar amount as we do not
expect it to cost the tax payer. Tom Nevers residents have offered to fund the demolition of
that structure and construction of a new building at 4 Fairgrounds Road.
In 5 -10 years looking at replacing the Automated Fingerprint Identification System (AFIS)
fingerprinting equipment. At this time, there is no funding source; but the town will get
revenue from fingerprinting to help fund that.
Emergency Communications, 911 Dispatch Center — Presently get about $75,000 in funding
from the star for training and equipment upgrade. Upgrade cooling system for data center to
be funded by the State.
FY14 the state funded the upgrade of the cooling system in the data center.
IT Networking — Goal is to create a one -town network. Presently there we two systems with
servers. Explained how that unification would take place. Capital Financing is already in
place. Looking at a plan for up- grading PCs and software.
Town -wide VOIP phones — Already funded. However looking at going to microwave which
might require additional funding but is a heartier system.
Firearms Training — Within the next 10 years, need to look at a shooting range in the event the
Nantucket Shooters range is not constructed. There are simulators; but nothing is as good as a
live fire.
Vehicles — Built into the operating budget.
Discussion Glidden — Clarified that replacing servers falls under capital projects while replacing
computers falls under operating budget.
Morrison — Asked about how many PCs are purchased a yew.
Charles Gibson, Deputy Chief of Police — this past yew, purchased 10 PCs. Explained what
happens when software is upgraded beyond the life of the desk top.
Further discussion about the costs involved in upgrading software and computers.
Motion None
Page 2 of 5
Minutes for July 10, 2013, adopted July 17
2. Marine Department
Sitting Stambaugh, Dunton, Morrison, Grause, Glidden
Presentation Chief William Pittman
Marine has one good vehicles and one really bad vehicle; only one is under warranty.
Looking at possible funding sources for replacement. Have added two ATVs to the marine
budget this year. Working on a 5 -year plan.
This department has heavy capital assets. The lifeguard buildings and Madaket Boathouse are
in great shape and implementing an on -going maintenance plan to keep them in good shape.
Reviewed the buildings and their condition. The Bathing Beach Road building needs work.
Assessing the mission capabilities of the department vessels. Two to go into the replacement
plan. Four are used. Pump out boat gets a grant for operation. Searching of USCG grants to
replace the harbor master's boat, Sea Ark. Town has no frc fighting capability from the
water; working with FD to upgrade. FY15 looking at funding with beach fund acquiring a
vessel with jet drive to allow shallow water capability; shoaling in Madaket makes the
Tuckemuck lagoon inaccessible for any other boat.
Dredging maintenance plan is being developed — routinely schedule dredging paid through the
Waterway Fund to prevent serious issues. Have funds approved for dredging Polpis Harbor.
There is a long -term debate about whether or not the Children's Beach boat ramp was built
properly; it is does not extend deep enough into the water. Explained issues at Children's
Beach and how to rectify them; need to look at some funding in FYI 5. Madaket harbor
channel is probably in need of maintenance dredging before it becomes a more serious
problem.
Town pier — Had a plan that was wrecked due to damage from winter storms. Have looked
into the cost of repair and there is no urgency to replace the entire pier. Replacement of
decking will be on -going maintenance. Fund out of Waterway Improvements annual
replacement of a set number of pilings. Reconstruction of the floating dock has been
recommended. Wooden floating docks are not recommended for ocean environments; started
the funding process, project will be around $400,000 to replace with concrete floating piers.
In FY15, looking to replace dingy dock. It would remain wood as it is removed in the winter.
Discussion Morrison — Asked for clarification on cost differences between emergency dredging and
maintenance dredging.
Shiela Lucy, Harbormaster— With maintenance, Nantucket can get into the Barnstable
County rotation using their dredger.
Morrison — Asked about the life expectance of concrete piers.
Lucy — Concrete piers are expected to last 20 years.
Duaton — Asked if the Town received federal funds for storm damage.
Pittman — Yes, about $111,000.
Morrison — In the transition of going from getting the capital all at one time to doing on-
going maintenance, asked if that raises the operating costs during the period of transition.
Pittman — It might a little during the transition; but in the long run, less is spent on
maintenance.
C. Gibson — Reminded about state of the structure at 34 Washington Street.
Pittman — 34 Washington Street structure was inundated with water during Storm Nettle. Had
an assessment done: needs to be removed or raised. A temporary fix is in place but only until
the next flood. Rear section floor is compromised; bathrooms need to be totally renovated,
and raised out of the flood plain.
Discussion about viewing 34 Washington Street building as a group.
Motion
Page 3 of 5
Minutes for July 10, 2013, adopted July 17
3. Fire Department
draft Sitting Stambaugh, Donlon, Morrison, Grause, Glidden
Presentation Mark MacDougall, Fire Chief— Provided a draft replacement schedule for vehicle
replacement that goes past 2020. Reviewed the schedule. Looking at 10 to 15 year
replacement of ambulances depending upon use. Will be pushing off Tender 1/E6 and
Command C2 off for another year.
Tuckemuck fire house has two vehicles — In the past, replaced them with smaller older
engines; now looking for state surplus to replace them.
Buildings:
`Sconset building needs a new roof and trim and front steps. It is considered an historic
building and looking for CPC money as well as a grant from the Fireman's Assn; looking at
$75,000 to $100,000 of work.
Madaket Station within next 5 years needs the exterior painted at about 12K to 15K.
New Fire Station is the big- ticket item. A considerable amount of money would need to be
invested to keep the present station up to functioning. Would like a new building within 5
years. This FY year asking for $600K for completion of the plans for the new station. About
$13M, including the plans, would be needed to complete the building.
Discussion Grause — Asked if equipment used on the island is different and how from that on the
mainland.
MacDougall — When spec'ing out for a new vehicle, put in the request for adaptations of
additional equipment.
Grause — If a vehicle is a trade in and with the trade in value not all the appropriated money
is used, asked where that surplus money goes.
MacDougall — Depends on the trade in whether or not there is a reserve.
Stambaugh — The surplus falls to the bottom of the category and it is re- appropriated.
Duuton — Asked if there is a saving in purchasing more than one type of vehicle at a time.
MacDougall — Stated there might be. Explained what would happen if there is a fire on a
vessel in the harbor. Presently have a portable pump that can be used on small fires. However,
need a 1000 - gallon -a- minute pump that can provide foam to a fire.
Lucy — Pointed out that USCG Brant Point also does not have firefighting capabilities on
their platforms. With the exception of the Steamship, the whole water front construction is
wood from Great Harbor Yacht Club to Nantucket Yacht Club. The Boat basin and Town Pier
do not have standpipes built into them. Explained how hard it is for other vessels to get out of
the way of a fire.
MacDougall — The three departments are working together to ascertain the best type of fire
boat needed; have started the training process for police, fire and marine to operate a fire boat.
Ms Lucy is looking for funding. The probability for a catastrophic fire is low.
Pittman — Does not agree, stated he feels that the probability is high for a fire on any of the
vessels in the harbor and the marina. Explained the training plan. Looking at funding
opportunities for a fire boat. Probably around $250,000 with a 15 -year life. Hoping to have
some financing for it in this budget year.
Discussion about the probability of a catastrophic fire event on the water.
Stambaugh — Suggested hiring a marketing researcher to make a case for the new building.
Morrison — Asked if a new building would buy a reduction in the response time.
MacDougall — No, but trucks exiting the present structure is hazardous due to foot traffic,
bike traffic and vehicular traffic. A lot of work needs to be done on the Mid -island Project and
congestion will increase.
Discussion about other advantages to having a new fire station at 4FGR versus staffing outer
stations.
Motion None
Page 4 of 5
Minutes for July 10, 2013, adopted July 17
IV. COMMITTEE MIEMBER COMMENTS/CONCERNS
I. None
VIII. DATE OF NEXT MEETING
L Wednesday, July l7, 2013, 8:00 a.m., 4 FGR Training Room.
Adjourned: 9:50 a.m.
Submitted by:
Terry L`. Norton
Page 5 of 5
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