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HomeMy WebLinkAbout2013-6-11TG AGENDA Nantucket Land Bank Commission Regular Meeting of June 11, 2013 Town Building Conference Room, 16 Broad Street Nantucket, Massachusetts Note: Please use Federal Street entrance. CALL TO ORDER: 4:00 P.M. A. CITIZEN BUSINESS /ANNOUNCEMENTS B. EXECUTIVE SESSION 1. Approval of Executive Session Minutes of May 28, 2013 n o 2. Real Estate Acquisition c c C. MINUTES OF THE REGULAR MEETING OF MAY 28, 2013 ro rn m D. TRANSFER BUSINESS o S 3 m E. FINANCIAL BUSINESS ry v 1. Monthly Transfer Statistics r' M o 2. Warrant Authorization — Cash Disbursements 3. Warrant Authorization — 2009 Series A Semi - Annual Bond Payment F. PROPERTY MANAGEMENT 1. Codfish Park— Playground Update 2. Property Management Supervisor's Monthly Report 3. Munson/Massasoit Bridge Road — Pier Project Discussion 4. Nicolaci/60 Millbrook Road — Geocache Installation Request 5. Fair Street Park— Fountain Signage Discussion 6. Ayers/Dim Property — Dog Park Project 7. Nobadeer Ballfields — Lighting Installation Request 8. Request for Support — Helium Balloon Prohibition 9. 40th Pole — Beach Cleaning Discussion 10. Miacomet Beach Access/Event Request— Nantucket Catering Company 11. 40' Pole Event Request — Nantucket Catering Company 12. Cisco Beach/Gardner Property Use Request — Ozone Surf Classic Event 13. Miacomet Golf — Fence Modification Proposal G. PERSONNEL MANAGEMENT 1. Federal Labor Standards Act — Employee Hours Discussion 2. Building Maintenance Specialist (Peter Halik) — Three Month Review 3. Part-Time Assistant Administrator— Position Discussion ADJOURNMENT MINUTES Nantucket Land Bank Commission Regular Meeting of June 11, 2013 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:02 p.m. PRESENT: Bartlett, Gardner, Paterson, Reinhard. ABSENT: Stackpole STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan Campese, Administrator/Finance Manager; Bruce Perry, Ecologist/Resource Planner. Nantucket's Downtown Marketplace Coordinator, Richard Turer was also present at call to order. A. CITIZEN BUSINESS /ANNOUNCEMENTS: Mr. Turer explained the feasibility study conducted by ACKtown with the help of an event company from Ohio ( "Elevation ") to target large events that would be economically beneficial to the island in the shoulder seasons of May /June and September /October. The final report will be released in a week and one of the events mentioned is a Ladies Professional Golf Association tournament in September of 2014. Mr. Tuner assured the Commission no plans to hold the tournament have begun, nor has a venue been chosen. Mr. Turer and Mr. Perry departed the meeting at 4.'06 a.m. B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property, and review and approve executive session minutes. Each member was polled individually. All members voted yes. The Chairman declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would reconvene in regular session following executive session. RETURN TO OPEN SESSION Sconset playground site designer, Julie Jordin; Sconset playground committee member, Siobhan Moore; Sconset playground abutter, Steve Butler; Property Management Supervisor, J&ey Pollock and Mr. Perry entered the meeting at 5:04 p. m. C. PROPERTY MANAGEMENT: Commissioner Gardner voluntarily departed the meeting at 5:04 p.m. 1. Cisco Beach Parking Lot — Use Request: Mr. Savetsky presented a request from the Nantucket Islands Chamber of Commerce to have guests of their members' appreciation party park in the Cisco Beach parking lot and be shuttled by Cranberry Transportation to Cisco Brewery for the event on Thursday, June 2e from 5:00 to 8:00 pm. They expected to host approximately 125 Land Bank Commission June 11, 2013 Page 2 people with 30 to 40 vehicles. After some discussion, the Commission determined to deny the request. Commissioner Gardner reentered the meeting at 5:07 p.m. D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously VOTED to accept, approve and release the regular session minutes of May 28, 2013, as written. E. PROPERTY MANAGEMENT: 1. Codfish Park — Playground Update: Ms. Jordin presented updated plans of the site and photos of the play structures for review. Further, she explained that the Historic District Commission ( "HDC ") had approved the parking area and site work only but suggested the structures be slimmed down. To effectuate a quicker approval, the pergola and toddler swing set were eliminated and a toddler swing added to the regular swing set. Further, the structure designer Fred Martin is scheduled to visit the site next week and make additional revisions prior to presentation to the HDC on June 25, 2013. Mr. Savetsky relayed concerns from abutter, Richard Gatchell about the increase in noise and/or the playground becoming a "hangout" for teens after hours. Mr. Butler said he supported a park for the community, but thought the park was overdesigned for the village of Sconset, where things we very simple. Ms. Moore reported fundraising for the project was going well; the Craighead Foundation indicated they were interested in supporting plants and trees. Mr. Savetsky stated that based on initial rough estimates, he expected the Land Bank's contribution to the project to be approximately $20,000 and plus some labor from property management staff for the fencing and site work. Mr. Butler departed the meeting at 5.:32 p. m. Ms..Jordin and Ms. Moore departed the meeting at 5:39 p. m. E. TRANSFER BUSINESS: 1. May 2013 Transfers — Record Nos. 34095 through 34176: The Commission reviewed transfers for the period of May 1, 2013 through May 31, 2013. a. Current "M" Exemptions and Liens: The Commission authorized the placing of liens against the following properties as a result of the purchasers claiming the "M" exemption as first -time buyers of real property: No. 34100 Steven M. Dum and Alan J. Duro No. 34110 Timothy F. Smiles and Benjamin C. Smiles No. 34113 Jonathan D. Heneke and Gina Marie Heneke No. 34126 Erica Lynne Gabala and Kevin Case Kiley No. 34140 Dylan Wallace and Claudia Butler No. 34156 Christopher A. Field No. 34163 Stephen Gallo and Tiffany Gallo No. 34174 Michael J. West and Cheryl A. Samsel Land Bank Commission Page 3 June 11, 2013 2. "M" Exemption Update: a. Five -Year Domicile Non - Compliance /Transfer Hearing Rescheduling — No. 27997 Mikalai Mardakhayeu and Valeryia Stashkevich: Ms. Campese reported on receiving a request from Ms. Stashkevich to reschedule the hearing from June 11, 2013 to June 25, 2013 due to a work conflict. Upon a motion made and duly seconded, it was unanimously VOTED to reschedule the hearing to June 25, 2013 and asked staff to inform Ms. Stashkevich accordingly. 3. Transfer Update a. Nos. 33183 and 33184 Marsha A. Kotalac and Industry Road Trust — Fee Discussion: Ms. Bell explained the history of the land exchange between the purchasers and how attorney, Steve Cohen valued the properties equally at the time of the transfer. However, it was later discovered the parcels exchanged were not of equal value according to the Nantucket Assessors database. Ms. Bell relayed the information to Mr. Cohen and his client opted to have a professional appraisal of the properties, as he felt the Town's assessment was incorrect. The results of the appraisal indicated an overpayment to the Land Bank for one transfer and an underpayment for the other, equaling a net fee of $9,430.40 outstanding. Upon a motion made and duly seconded, it was unanimously VOTED to accept the appraised values by Backus Appraisal and to collect the outstanding fee of $9,430.40 from Industry Road Trust. F. FINANCIAL BUSINESS: 1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing fiscal years 2012 and 2013 through May 2013 were presented to the Commission. 2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it was VOTED to execute the June 11, 2013 warrant document in the amount of $162,925.42 to be provided to the county treasurer. 3. Warrant Authorization — 2009 Series A Bond Semi - Annual Payment: Upon a motion made and duly seconded, it was unanimously VOTED to approve payment and authorize staff to wire the 2009 Series A semi - annual bond payment of interest and principal in the total amount of $1,199,520.00 from the Land Bank's Collection Account to the Bond Trustee at U.S. Bank. G. PROPERTY MANAGEMENT: 1. Property Management Supervisor's Monthly Report: Mr. Pollock updated the Commission on the work accomplished by property management staff over the last month, including renovations at 22 Broad Street; repairing and installing the dock and floating pier at the Sharp property; installing custom benches at scenic vistas at the Eilert, Carter and Latici properties; clean up of the road edge at Goodwillie and Cisco; boardwalk edging at Lily Pond; installation of a split rail fence along the Mt. Vernon Farm cow field; and general trail maintenance in preparation for the summer. Mr. Pollock stated that staff was entering summer mode with mowing and Land Bank Commission Page 4 June 11, 2013 additional patrols of the properties. He reported that the puking lots at Nobadeer and Madaquecham Beaches were now open and soon Petrel Landing would be blocked off with boulders to prevent parking there for the summer. 2. Munson/Massasoit Bridge Road — Pier Project Discussion: Chairman Reinhard requested that the project to create a pier on the property be moved up on the work list, as the bridge was already filled with families fishing which causes a dangerous situation, as there is little room left for vehicles to navigate the bridge. After some discussion about various options, it was the consensus of the Commission to move the project to the primary projects section of the annual work plan, keeping in mind the permitting process would take at least a year. 3. Nicolaci/60 Millbrook Road — Geocache Installation Request: Ms. Bell presented a preliminary request from 6° grader, Leland Topham to place a geocache on the property, however she was awaiting clarification of the details. Ms. Bell asked the Commission for latitude in approving these requests in house. Upon a motion made and duly seconded, it was unanimously VOTED to allow staff approval of all future geocache requests. 4. Fair Street Park— Fountain Signage Discussion: Mr. Savetsky relayed a complaint/request from Kathy Sherman that people were allowing dogs and children to play in the fountain and she strongly suggested signs be posted to deter such actions. After some discussion, it was the consensus of the Commission that the signage was unnecessary. 5. Ayers/Dias Property — Dog Park Project: Mr. Savetsky reported meeting several times with the newly formed work group of Richard Ray, Rhoda Weinman and Sandy Welch about the design of a dog park, further he has pinpointed the Ayers/Dim Property as the best place due to its central location and conditions. There would be no displacement of current trails, but fencing and seating would be needed as well as pine tree clearing. Upon a motion made and duly seconded, it was unanimously VOTED to support the dog park concept on a portion of the Ayers/Dim property with Mr. Savetsky working out the details with the work group and reporting back to the Commission. 6. Nobadeer Ballfrelds — Lighting Installation Request: Ms. Bell presented a request from Town of Nantucket Procurement Officer, Diane O'Neil to add lighting to the bid specifications for the artificial turf field installation. Ms. O'Neil indicated the lighting was not necessarily within the budget, but would rather add it to the bid now, rather than amend it later. After some discussion, upon a motion made and duly seconded, the Commission unanimously VOTED to deny the request for lights on the Nobadeer Ballfields. 7. Request for Support — Helium Balloon Prohibition: Mr. Savetsky presented a request for support for the banning of helium balloons on Nantucket from the Nantucket Marine Mammal Conservation Program and the Clean Team. It is the contention of the group that the balloons are not only littering the landscape, but also collecting in the ocean and dangerous to sea life. Mr. Pollock and Chairman Reinhard agreed the balloons were the second only to cans and bottles as litter on the moors. Upon a motion made and duly seconded, it was unanimously VOTED to send a carefully worded letter of support for the banning of helium balloons on the island. Land Bank Commission Page 5 June 11, 2013 8. 40" Pole — Beach Cleaning Discussion: The consensus of the Commission was to table the discussion until Commissioner Stackpole was present. 9. Miacomet Beach Access/Event Request — Nantucket Catering Company: Ms. Bell presented a request from Nantucket Catering Company to drive vehicles across Land Bank property at Miacomet Beach at 5 p.m. on Sunday, July 28, 2013 to set up for a family clambake for 50 people to take place between 6 p.m. to 9 p.m. on abutting Town property. Upon a motion made and duly seconded, it was unanimously VOTED to allow the request. 10. 40" Pole Event Request — Nantucket Catering Company: Ms. Bell presented a request from Nantucket Catering Company to have a catered barbeque at 40" Pole with buffet tables, two grills and three port-a- potties for 100 guests with six staff members on Tuesday, September 3, 2013 from 3 to 9 p.m. The Commission determined to deny the request due to the size of the event. 11. Cisco and Gardner Property Use Request — Ozone Surf Classic: Mr. Savetsky presented a request to hold the biannual surfing competition ( "Ozone Surf Classic ") event on Sunday, August 4, 2013 with parking on the Gardner property and shuttle service to Cisco Beach, with all funds generated by this event provided to island charities. Upon a motion made and duly seconded, it was unanimously VOTED to approve the request. 12. Miacomet Golf — Fence Modification Proposal: Chairman Reinhard stated that after viewing the portion of the fence that was replaced along the edge of the Proprietors' Road by hole number 4, he preferred reducing the height of the fence as a compromise. Commissioner Gardner suggested that a split rail fence cut down to one rail height would still delineate the property and keep carts on the course but be less of a visual interruption. After much debate, upon a motion made and duly seconded, it was VOTED to replace the fence as discussed above, with Commissioners Gardner, Paterson and Reinhard in favor. Commissioner Bartlett was apposed. H. PERSONNEL MATTERS: 1. Federal Labor Standards Act ( "FLSA ") — Employee Hours Discussion: Mr. Savetsky explained that the Town is attempting to become compliant with the FLSA, which is prompting the Land Bank to do so as well. The FLSA classifies employees as either "exempt" or "non- exempt" and necessitates accurate reporting of hours, as every non - exempt Land Bank employee is entitled to straight pay for every hour worked beyond 35 hours /week, and overtime pay for every hour worked over 40 hours/week (regardless of whether they are considered "salaried "). He assured the Commission that Ms. Campese was attending the informational meetings and that going forward, the Land Bank would be following the new directives issued by the Town in this regard. 2. Building Maintenance Specialist (Peter Halik) — Three Month Review: Mr. Savetsky reported that Mr. Halik had completed three months of employment with the Land Bank as the Building Maintenance Specialist. Both Mr. Savetsky and Mr. Pollock gave a favorable review of Mr. Halik's performance. Mr. Savetsky recommended another review at six months with a possible increase of pay at that time. The consensus of the Commission was to hold a six month review of Land Bank Commission June 11, 2013 Mr. Ralik, as recommended. Page 6 3. Part-Time Assistant Administrator— Position Discussion: Ms. Bell requested that the Commission consider offering the part-time Assistant Administrator position for 3 days/week with health benefits and paid holidays to replace Ms. Campese who had vacated the position on those terms to be the full -time Administrator/Finance Manager. Further, Ms. Bell presented the Commission with a chart of costs to the Land Bank comparing different rates and the 3 -day benefited position versus a 2 -day position without benefits. Upon a motion made and duly seconded, it was unanimously VOTED to advertise the position for 3 days per week with benefits and authorize Mr. Savetsky to hire the best candidate with compensation being commensurate with experience. ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:58 p.m. Attested to: 1 V 14 Neil Paterson, Secretary Acce , Approved, and Released by the VOTE of e is i n thi th y of June, 013. 1 All einh , C airman MONTHLY TRANSFER STATISTICS FISCAL YEAR 2012 p Total Gross Gross Revenue FY12 Total Exempt Taxable Month Transfers Transfers Transfers Value Value Taxable Received Jul -11 76 54 22 $25,749,264 $24,643,000 $492,860 Aug-1 1 75 43 32 $49,340,375 $47,072,751 $941,455 Sep -11 94 43 51 $74,154,881 $71,949,006 $1,438,980 Oct -11 78 44 34 $56,393,735 $55,156,935 $1,103,139 Nov -11 100 65 35 $66,300,685 $62,595,685 $1,251,914 Dec -11 136 89 47 $54,529,358 $50,656,462 $1,021,129 Jan -12 63 40 23 $22,737,132 $22,395,132 $447,903 Feb -12 71 35 36 $43,728,802 $43,055,537 $861,111 Mar -12 79 47 32 $34,458,370 $30,543,200 $610,864 Apr -12 171 44 127 $50,851,251 $47,713,751 $954,275 Ma -12 95 47 48 $o5,339,814 $64,058,031 $1,281,161 Jun -12 93 51 42 $52,998,896 $51,109,793 $1,022,196 THRU MAY 12 Avera a 1,038 551 94 50 487 44 563,583,667 $51,381,88Q 519,839,490 L_ _ $47,579,107 10,404,790 $952,249 Low 63 35 22 $22,737,132 $22,395,13211 $447,903 High 1 171 89 1 127 $t5o,;JiV,o14j _ _ w 1,949,0061 $1,438,980 MONTHLY TRANSFER STATISTICS FISCAL YEAR 2013 FY12 Total emiot Taxable Total Gross Gross Revenue Month Transfers Transfers Transfersl Value Value Taxable Received Jul -12 73 43 30 $46,009,291 $38,341,764 $766,835 Aug-12 77 43 34 $103,153,543 $100,982,645 $2,035,553 Sep-12 107 44 63 $75,433,577 $72,371,463 $1,447,429 Oct -12 122 53 69 $108,499,596 $105,177,368 $2,103,547 -12 120 54 66 $98,208,732 $95,569,731 $1,921,313 _Nov Dec -12 448 370 78 $143,154,855 $117,472,287 $2,349,446 Jan -13 63 44 19 $34,484,687 $34,484,687 $689,694 Feb -13 82 47 35 $30,549,050 $30,549,050 $610,981 Mar -13 86 59 27 $28,375,401 $19,594,108 $391,882 Apr -13 99 72 27 _ $30,184,310 $27,531,512 $550,630 May-1 3 82 41 41 $67,451,345 $63,327,499 $1,259,850 Jun -13 THRU MAY 13 Avera a 1,359 124 870 79 489 44 $765,504,388 $69,591,308 $705,402,114 $64,127,465 $14,127,160 $1,284,287 Low 63 41 19 $28,375,401 $19,594,108 $391,882 High 448 370 78 $143,154,855 $117,472,287 $2,349,446 MONTHLY (UNAUDITED) DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of June 11, 2013 1. Cisco Beach Parking Lot — Use Request 2. Codfish Park Playground Plans 3. Monthly Transfer Report — May 2013 4. "M" Exemption Lien (see transfer business for record no.) 5. Letter & Chart re: Land Swap 6. Monthly Transfer Statistics and Graph 7. Check Warrant Summary June 11, 2013 8. Semi - Annual 2009A Princ/Int Warrant Authorization 9. Geocache Installation — Request 10. Dog Park — Ayers/Backus Aerials 11. Helium Balloon Prohibition — Request for support 12. Ozone Surf Classic — Event Request 13. PT Assistant Administrator — Pay rate/Benefit Chart TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of June 11, 2013 1. May 2013 Transfers — Record Nos. 34095 through 34176 : a. Current "M" Exemptions and Liens: No. 34100 Steven M. Dum and Alan J. Duo No. 34110 Timothy F. Smiles and Benjamin C. Smiles No. 34113 Jonathan D. Heneke and Gina Marie Heneke No. 34126 Erica Lynne Gabala and Kevin Case Kiley No. 34140 Dylan Wallace and Claudia Butler No. 34156 Christopher A. Field No. 34163 Stephen Gallo and Tiffany Gallo No. 34174 Michael J. West and Cheryl A. Samsel 2. "M" Exemption Update: a. Five -Year Domicile Non - Compliance — Transfer Hearing Rescheduling: No. 27997 Valeryia Stashkevich (1B Equator Drive) 3. Transfer Update: Nos. 33183 & 33184 (Kotalac / Reis exchange)