HomeMy WebLinkAbout2013-6-11TG
AGENDA
Nantucket Land Bank Commission
Regular Meeting of June 11, 2013
Town Building Conference Room, 16 Broad Street
Nantucket, Massachusetts
Note:
Please use Federal Street entrance.
CALL
TO ORDER: 4:00 P.M.
A.
CITIZEN BUSINESS /ANNOUNCEMENTS
B.
EXECUTIVE SESSION
1. Approval of Executive Session Minutes of May 28, 2013
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2. Real Estate Acquisition
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C.
MINUTES OF THE REGULAR MEETING OF MAY 28, 2013
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D.
TRANSFER BUSINESS
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E.
FINANCIAL BUSINESS
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1. Monthly Transfer Statistics
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2. Warrant Authorization — Cash Disbursements
3. Warrant Authorization — 2009 Series A Semi - Annual Bond Payment
F.
PROPERTY MANAGEMENT
1. Codfish Park— Playground Update
2. Property Management Supervisor's Monthly Report
3. Munson/Massasoit Bridge Road — Pier Project Discussion
4. Nicolaci/60 Millbrook Road — Geocache Installation Request
5. Fair Street Park— Fountain Signage Discussion
6. Ayers/Dim Property — Dog Park Project
7. Nobadeer Ballfields — Lighting Installation Request
8. Request for Support — Helium Balloon Prohibition
9. 40th Pole — Beach Cleaning Discussion
10. Miacomet Beach Access/Event Request— Nantucket Catering Company
11. 40' Pole Event Request — Nantucket Catering Company
12. Cisco Beach/Gardner Property Use Request — Ozone Surf Classic Event
13. Miacomet Golf — Fence Modification Proposal
G.
PERSONNEL MANAGEMENT
1. Federal Labor Standards Act — Employee Hours Discussion
2. Building Maintenance Specialist (Peter Halik) — Three Month Review
3. Part-Time Assistant Administrator— Position Discussion
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of June 11, 2013
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:02 p.m.
PRESENT: Bartlett, Gardner, Paterson, Reinhard. ABSENT: Stackpole
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Assistant Director; Susan
Campese, Administrator/Finance Manager; Bruce Perry, Ecologist/Resource Planner.
Nantucket's Downtown Marketplace Coordinator, Richard Turer was also present at call to order.
A. CITIZEN BUSINESS /ANNOUNCEMENTS: Mr. Turer explained the feasibility study
conducted by ACKtown with the help of an event company from Ohio ( "Elevation ") to target large
events that would be economically beneficial to the island in the shoulder seasons of May /June and
September /October. The final report will be released in a week and one of the events mentioned is a
Ladies Professional Golf Association tournament in September of 2014. Mr. Tuner assured the
Commission no plans to hold the tournament have begun, nor has a venue been chosen.
Mr. Turer and Mr. Perry departed the meeting at 4.'06 a.m.
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property, and review and approve executive session minutes. Each member was polled individually.
All members voted yes. The Chairman declared that discussion of these matters in open session
may be detrimental to the Land Bank's negotiating position and that the Commission would
reconvene in regular session following executive session.
RETURN TO OPEN SESSION
Sconset playground site designer, Julie Jordin; Sconset playground committee member, Siobhan
Moore; Sconset playground abutter, Steve Butler; Property Management Supervisor, J&ey
Pollock and Mr. Perry entered the meeting at 5:04 p. m.
C. PROPERTY MANAGEMENT:
Commissioner Gardner voluntarily departed the meeting at 5:04 p.m.
1. Cisco Beach Parking Lot — Use Request: Mr. Savetsky presented a request from the
Nantucket Islands Chamber of Commerce to have guests of their members' appreciation party park
in the Cisco Beach parking lot and be shuttled by Cranberry Transportation to Cisco Brewery for
the event on Thursday, June 2e from 5:00 to 8:00 pm. They expected to host approximately 125
Land Bank Commission
June 11, 2013
Page 2
people with 30 to 40 vehicles. After some discussion, the Commission determined to deny the
request.
Commissioner Gardner reentered the meeting at 5:07 p.m.
D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of May 28, 2013, as written.
E. PROPERTY MANAGEMENT:
1. Codfish Park — Playground Update: Ms. Jordin presented updated plans of the site and
photos of the play structures for review. Further, she explained that the Historic District
Commission ( "HDC ") had approved the parking area and site work only but suggested the
structures be slimmed down. To effectuate a quicker approval, the pergola and toddler swing set
were eliminated and a toddler swing added to the regular swing set. Further, the structure designer
Fred Martin is scheduled to visit the site next week and make additional revisions prior to
presentation to the HDC on June 25, 2013. Mr. Savetsky relayed concerns from abutter, Richard
Gatchell about the increase in noise and/or the playground becoming a "hangout" for teens after
hours. Mr. Butler said he supported a park for the community, but thought the park was
overdesigned for the village of Sconset, where things we very simple. Ms. Moore reported
fundraising for the project was going well; the Craighead Foundation indicated they were interested
in supporting plants and trees. Mr. Savetsky stated that based on initial rough estimates, he expected
the Land Bank's contribution to the project to be approximately $20,000 and plus some labor from
property management staff for the fencing and site work.
Mr. Butler departed the meeting at 5.:32 p. m.
Ms..Jordin and Ms. Moore departed the meeting at 5:39 p. m.
E. TRANSFER BUSINESS:
1. May 2013 Transfers — Record Nos. 34095 through 34176: The Commission reviewed
transfers for the period of May 1, 2013 through May 31, 2013.
a. Current "M" Exemptions and Liens: The Commission authorized the placing of
liens against the following properties as a result of the purchasers claiming the "M" exemption as
first -time buyers of real property:
No. 34100 Steven M. Dum and Alan J. Duro
No. 34110 Timothy F. Smiles and Benjamin C. Smiles
No. 34113 Jonathan D. Heneke and Gina Marie Heneke
No. 34126 Erica Lynne Gabala and Kevin Case Kiley
No. 34140 Dylan Wallace and Claudia Butler
No. 34156 Christopher A. Field
No. 34163 Stephen Gallo and Tiffany Gallo
No. 34174 Michael J. West and Cheryl A. Samsel
Land Bank Commission Page 3
June 11, 2013
2. "M" Exemption Update:
a. Five -Year Domicile Non - Compliance /Transfer Hearing Rescheduling — No. 27997
Mikalai Mardakhayeu and Valeryia Stashkevich: Ms. Campese reported on receiving a request from
Ms. Stashkevich to reschedule the hearing from June 11, 2013 to June 25, 2013 due to a work
conflict. Upon a motion made and duly seconded, it was unanimously VOTED to reschedule the
hearing to June 25, 2013 and asked staff to inform Ms. Stashkevich accordingly.
3. Transfer Update
a. Nos. 33183 and 33184 Marsha A. Kotalac and Industry Road Trust — Fee
Discussion: Ms. Bell explained the history of the land exchange between the purchasers and how
attorney, Steve Cohen valued the properties equally at the time of the transfer. However, it was later
discovered the parcels exchanged were not of equal value according to the Nantucket Assessors
database. Ms. Bell relayed the information to Mr. Cohen and his client opted to have a professional
appraisal of the properties, as he felt the Town's assessment was incorrect. The results of the
appraisal indicated an overpayment to the Land Bank for one transfer and an underpayment for the
other, equaling a net fee of $9,430.40 outstanding. Upon a motion made and duly seconded, it was
unanimously VOTED to accept the appraised values by Backus Appraisal and to collect the
outstanding fee of $9,430.40 from Industry Road Trust.
F. FINANCIAL BUSINESS:
1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing fiscal years
2012 and 2013 through May 2013 were presented to the Commission.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was VOTED to execute the June 11, 2013 warrant document in the amount of $162,925.42 to be
provided to the county treasurer.
3. Warrant Authorization — 2009 Series A Bond Semi - Annual Payment: Upon a motion
made and duly seconded, it was unanimously VOTED to approve payment and authorize staff to
wire the 2009 Series A semi - annual bond payment of interest and principal in the total amount of
$1,199,520.00 from the Land Bank's Collection Account to the Bond Trustee at U.S. Bank.
G. PROPERTY MANAGEMENT:
1. Property Management Supervisor's Monthly Report: Mr. Pollock updated the
Commission on the work accomplished by property management staff over the last month,
including renovations at 22 Broad Street; repairing and installing the dock and floating pier at the
Sharp property; installing custom benches at scenic vistas at the Eilert, Carter and Latici properties;
clean up of the road edge at Goodwillie and Cisco; boardwalk edging at Lily Pond; installation of a
split rail fence along the Mt. Vernon Farm cow field; and general trail maintenance in preparation
for the summer. Mr. Pollock stated that staff was entering summer mode with mowing and
Land Bank Commission Page 4
June 11, 2013
additional patrols of the properties. He reported that the puking lots at Nobadeer and
Madaquecham Beaches were now open and soon Petrel Landing would be blocked off with
boulders to prevent parking there for the summer.
2. Munson/Massasoit Bridge Road — Pier Project Discussion: Chairman Reinhard requested
that the project to create a pier on the property be moved up on the work list, as the bridge was
already filled with families fishing which causes a dangerous situation, as there is little room left
for vehicles to navigate the bridge. After some discussion about various options, it was the
consensus of the Commission to move the project to the primary projects section of the annual
work plan, keeping in mind the permitting process would take at least a year.
3. Nicolaci/60 Millbrook Road — Geocache Installation Request: Ms. Bell presented a
preliminary request from 6° grader, Leland Topham to place a geocache on the property, however
she was awaiting clarification of the details. Ms. Bell asked the Commission for latitude in
approving these requests in house. Upon a motion made and duly seconded, it was unanimously
VOTED to allow staff approval of all future geocache requests.
4. Fair Street Park— Fountain Signage Discussion: Mr. Savetsky relayed a complaint/request
from Kathy Sherman that people were allowing dogs and children to play in the fountain and she
strongly suggested signs be posted to deter such actions. After some discussion, it was the
consensus of the Commission that the signage was unnecessary.
5. Ayers/Dias Property — Dog Park Project: Mr. Savetsky reported meeting several times
with the newly formed work group of Richard Ray, Rhoda Weinman and Sandy Welch about the
design of a dog park, further he has pinpointed the Ayers/Dim Property as the best place due to its
central location and conditions. There would be no displacement of current trails, but fencing and
seating would be needed as well as pine tree clearing. Upon a motion made and duly seconded, it
was unanimously VOTED to support the dog park concept on a portion of the Ayers/Dim property
with Mr. Savetsky working out the details with the work group and reporting back to the
Commission.
6. Nobadeer Ballfrelds — Lighting Installation Request: Ms. Bell presented a request from
Town of Nantucket Procurement Officer, Diane O'Neil to add lighting to the bid specifications for
the artificial turf field installation. Ms. O'Neil indicated the lighting was not necessarily within the
budget, but would rather add it to the bid now, rather than amend it later. After some discussion,
upon a motion made and duly seconded, the Commission unanimously VOTED to deny the request
for lights on the Nobadeer Ballfields.
7. Request for Support — Helium Balloon Prohibition: Mr. Savetsky presented a request for
support for the banning of helium balloons on Nantucket from the Nantucket Marine Mammal
Conservation Program and the Clean Team. It is the contention of the group that the balloons are
not only littering the landscape, but also collecting in the ocean and dangerous to sea life. Mr.
Pollock and Chairman Reinhard agreed the balloons were the second only to cans and bottles as
litter on the moors. Upon a motion made and duly seconded, it was unanimously VOTED to send a
carefully worded letter of support for the banning of helium balloons on the island.
Land Bank Commission Page 5
June 11, 2013
8. 40" Pole — Beach Cleaning Discussion: The consensus of the Commission was to table
the discussion until Commissioner Stackpole was present.
9. Miacomet Beach Access/Event Request — Nantucket Catering Company: Ms. Bell
presented a request from Nantucket Catering Company to drive vehicles across Land Bank property
at Miacomet Beach at 5 p.m. on Sunday, July 28, 2013 to set up for a family clambake for 50
people to take place between 6 p.m. to 9 p.m. on abutting Town property. Upon a motion made and
duly seconded, it was unanimously VOTED to allow the request.
10. 40" Pole Event Request — Nantucket Catering Company: Ms. Bell presented a request
from Nantucket Catering Company to have a catered barbeque at 40" Pole with buffet tables, two
grills and three port-a- potties for 100 guests with six staff members on Tuesday, September 3, 2013
from 3 to 9 p.m. The Commission determined to deny the request due to the size of the event.
11. Cisco and Gardner Property Use Request — Ozone Surf Classic: Mr. Savetsky presented
a request to hold the biannual surfing competition ( "Ozone Surf Classic ") event on Sunday, August
4, 2013 with parking on the Gardner property and shuttle service to Cisco Beach, with all funds
generated by this event provided to island charities. Upon a motion made and duly seconded, it was
unanimously VOTED to approve the request.
12. Miacomet Golf — Fence Modification Proposal: Chairman Reinhard stated that after
viewing the portion of the fence that was replaced along the edge of the Proprietors' Road by hole
number 4, he preferred reducing the height of the fence as a compromise. Commissioner Gardner
suggested that a split rail fence cut down to one rail height would still delineate the property and
keep carts on the course but be less of a visual interruption. After much debate, upon a motion made
and duly seconded, it was VOTED to replace the fence as discussed above, with Commissioners
Gardner, Paterson and Reinhard in favor. Commissioner Bartlett was apposed.
H. PERSONNEL MATTERS:
1. Federal Labor Standards Act ( "FLSA ") — Employee Hours Discussion: Mr. Savetsky
explained that the Town is attempting to become compliant with the FLSA, which is prompting the
Land Bank to do so as well. The FLSA classifies employees as either "exempt" or "non- exempt"
and necessitates accurate reporting of hours, as every non - exempt Land Bank employee is entitled
to straight pay for every hour worked beyond 35 hours /week, and overtime pay for every hour
worked over 40 hours/week (regardless of whether they are considered "salaried "). He assured the
Commission that Ms. Campese was attending the informational meetings and that going forward,
the Land Bank would be following the new directives issued by the Town in this regard.
2. Building Maintenance Specialist (Peter Halik) — Three Month Review: Mr. Savetsky
reported that Mr. Halik had completed three months of employment with the Land Bank as the
Building Maintenance Specialist. Both Mr. Savetsky and Mr. Pollock gave a favorable review of
Mr. Halik's performance. Mr. Savetsky recommended another review at six months with a possible
increase of pay at that time. The consensus of the Commission was to hold a six month review of
Land Bank Commission
June 11, 2013
Mr. Ralik, as recommended.
Page 6
3. Part-Time Assistant Administrator— Position Discussion: Ms. Bell requested that the
Commission consider offering the part-time Assistant Administrator position for 3 days/week with
health benefits and paid holidays to replace Ms. Campese who had vacated the position on those
terms to be the full -time Administrator/Finance Manager. Further, Ms. Bell presented the
Commission with a chart of costs to the Land Bank comparing different rates and the 3 -day
benefited position versus a 2 -day position without benefits. Upon a motion made and duly
seconded, it was unanimously VOTED to advertise the position for 3 days per week with benefits
and authorize Mr. Savetsky to hire the best candidate with compensation being commensurate with
experience.
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:58 p.m.
Attested to: 1 V 14
Neil Paterson, Secretary
Acce , Approved, and Released by the VOTE
of e is i n thi th y of June, 013.
1
All einh , C airman
MONTHLY TRANSFER STATISTICS FISCAL YEAR 2012
p Total Gross Gross Revenue
FY12 Total Exempt Taxable
Month
Transfers
Transfers
Transfers
Value
Value Taxable
Received
Jul -11
76
54
22
$25,749,264
$24,643,000
$492,860
Aug-1 1
75
43
32
$49,340,375
$47,072,751
$941,455
Sep -11
94
43
51
$74,154,881
$71,949,006
$1,438,980
Oct -11
78
44
34
$56,393,735
$55,156,935
$1,103,139
Nov -11
100
65
35
$66,300,685
$62,595,685
$1,251,914
Dec -11
136
89
47
$54,529,358
$50,656,462
$1,021,129
Jan -12
63
40
23
$22,737,132
$22,395,132
$447,903
Feb -12
71
35
36
$43,728,802
$43,055,537
$861,111
Mar -12
79
47
32
$34,458,370
$30,543,200
$610,864
Apr -12
171
44
127
$50,851,251
$47,713,751
$954,275
Ma -12
95
47
48
$o5,339,814
$64,058,031
$1,281,161
Jun -12
93
51
42
$52,998,896
$51,109,793
$1,022,196
THRU MAY 12
Avera a
1,038 551
94 50
487
44
563,583,667
$51,381,88Q
519,839,490
L_ _ $47,579,107
10,404,790
$952,249
Low
63 35
22
$22,737,132
$22,395,13211
$447,903
High
1 171 89
1 127
$t5o,;JiV,o14j
_ _
w 1,949,0061
$1,438,980
MONTHLY TRANSFER STATISTICS
FISCAL
YEAR 2013
FY12 Total
emiot
Taxable
Total Gross
Gross
Revenue
Month
Transfers
Transfers
Transfersl
Value
Value Taxable
Received
Jul -12
73
43
30
$46,009,291
$38,341,764
$766,835
Aug-12
77
43
34
$103,153,543
$100,982,645
$2,035,553
Sep-12
107
44
63
$75,433,577
$72,371,463
$1,447,429
Oct -12
122
53
69
$108,499,596
$105,177,368
$2,103,547
-12
120
54
66
$98,208,732
$95,569,731
$1,921,313
_Nov
Dec -12
448
370
78
$143,154,855
$117,472,287
$2,349,446
Jan -13
63
44
19
$34,484,687
$34,484,687
$689,694
Feb -13
82
47
35
$30,549,050
$30,549,050
$610,981
Mar -13
86
59
27
$28,375,401
$19,594,108
$391,882
Apr -13
99
72
27
_
$30,184,310
$27,531,512
$550,630
May-1 3
82
41
41
$67,451,345
$63,327,499
$1,259,850
Jun -13
THRU MAY 13
Avera a
1,359
124
870
79
489
44
$765,504,388
$69,591,308
$705,402,114
$64,127,465
$14,127,160
$1,284,287
Low
63
41
19
$28,375,401 $19,594,108
$391,882
High
448
370
78
$143,154,855
$117,472,287
$2,349,446
MONTHLY (UNAUDITED)
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of June 11, 2013
1. Cisco Beach Parking Lot — Use Request
2. Codfish Park Playground Plans
3. Monthly Transfer Report — May 2013
4. "M" Exemption Lien (see transfer business for record no.)
5. Letter & Chart re: Land Swap
6. Monthly Transfer Statistics and Graph
7. Check Warrant Summary June 11, 2013
8. Semi - Annual 2009A Princ/Int Warrant Authorization
9. Geocache Installation — Request
10. Dog Park — Ayers/Backus Aerials
11. Helium Balloon Prohibition — Request for support
12. Ozone Surf Classic — Event Request
13. PT Assistant Administrator — Pay rate/Benefit Chart
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of June 11, 2013
1. May 2013 Transfers — Record Nos. 34095 through 34176 :
a. Current "M" Exemptions and Liens:
No. 34100 Steven M. Dum and Alan J. Duo
No. 34110 Timothy F. Smiles and Benjamin C. Smiles
No. 34113 Jonathan D. Heneke and Gina Marie Heneke
No. 34126 Erica Lynne Gabala and Kevin Case Kiley
No. 34140 Dylan Wallace and Claudia Butler
No. 34156 Christopher A. Field
No. 34163 Stephen Gallo and Tiffany Gallo
No. 34174 Michael J. West and Cheryl A. Samsel
2. "M" Exemption Update:
a. Five -Year Domicile Non - Compliance — Transfer Hearing Rescheduling:
No. 27997 Valeryia Stashkevich (1B Equator Drive)
3. Transfer Update:
Nos. 33183 & 33184 (Kotalac / Reis exchange)