HomeMy WebLinkAbout2013-4-23-1 t_
AGENDA
Nantucket Land Bank Commission
Regular Meeting of April 23, 2013
z
B
Town Building Conference Room, 16 Broad Street
z
�„
Nantucket, Massachusetts
c
3
°
K
rn
m
Note: Please use Federal Sheet entrance.
M
m
H
rn
CALL TO ORDER: 4:00 P.M.
f
Z3
rn
z
v
A. CITIZEN BUSINESSIANNOUNCEMENTS
rn
�
U
o
B. EXECUTIVE SESSION
1. Approval of Executive Session Minutes of March 26, 2013 and April 8, 2013
2. Real Estate Acquisition
C. GOLF BUSINESS
1. Miacomet & Sconset Golf Courses — Manager's Monthly Review
2. Golf Professional — Compensation Discussion
D. MINUTES OF THE REGULAR MEETING OF APRIL 8, 2013
E. TRANSFER BUSINESS
F. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization— Cash Disbursements
G. PROPERTY MANAGEMENT
1. Cisco and Ladies Beaches —Mobile Vending Request
2. Johnson and Gardner Properties/Hummock Pond Road — Parking Concerns
3. Mt. Vernon Faun — Parking Use Request
4. Petrel Landing/17 Commercial Street — Figawi Use Request
H. REGULAR BUSINESS
1. Land Bank Logo Update Discussion
2. Annual Election of Officers
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of April 23, 2013
Town Building Conference Room, 16 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:02 p.m.
PRESENT: Bartlett, Gardner, Paterson, Reinhard, Stackpole.
STAFF PRESENT: Jesse Bell, Assistant Director; Susan Compose, Administrator/Finance
Manager.
A. CITIZEN BUSINESS /ANNOUNCEMENTS: None.
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property, and review and approve executive session minutes. Each member was polled individually.
All members voted yes. The Chairman declared that discussion of these matters in open session
may be detrimental to the Land Bank's negotiating position and that the Commission would
reconvene in regular session following executive session.
RETURN TO OPEN SESSION
Ecologist /Resource Planner, Bruce Perry; Miacomet GoljGeneral Manager, Alan Costa;
Miacomet GoljCourse Superintendent, Sean Oberly entered the meeting at 4:10 p.m.
C. GOLF BUSINESS:
3. Miacomet Golf Club ( "MGC ") — Monthly Manager's Update:
a. Financial Report: The Commission reviewed the balance sheet and profit and loss
comparison through March 31, 2013, as well as the check register and corresponding credit cud
statement for March 2013, which was previously provided by electronic correspondence. Mr. Costa
stated that the balance sheet showed a slightly better cash position than last year and pointed out a
new liability account to show golf lesson income payable. He explained that golf lesson and camp
income, less the 20% cut to MGC would be reflected in that account and paid out to the golf
professionals through biweekly payroll. Further, he explained that MGC's portion of lesson income
was increased from 10% to 20% this year to offset the additional expenses such as payroll taxes and
benefit expenses incurred by paying the golf professionals as employees. Mr. Costa reported income
was down due to bad weather and the golf shop being closed most of the winter. Mr. Costa
answered various questions from the Commission pertaining to the check register and credit card
statement.
b. Membership Update: Mr. Costa said the club had lost several members, but have
gained one new family and six single members. He reported there were still 12 to 13 members who
Land Bank Commission Page 2
April 23, 2013
have not paid their annual dues, many of which have asked him for more time to pay. Mr. Costa
stated that he was hoping to have everyone paid up by July.
c. Cart Path Update: Mr. Costa reported that the cart paths were completed by
Toscana Corporation. Mr. Oberly indicated while Toscana had done a good job, he and his staff
would be adjusting some of the finish work that was not up to his standards. Further, he felt that the
magnesium flakes had bound up the surface nicely but questioned how often it would need to be
reapplied, and the best method for doing so. Mr. Oberly also noted that the paths were very smooth,
such that people may drive too fast on them.
d. Golf Professional Compensation: Commissioner Bartlett requested that the
Executive Director be present for any discussion on this item. Mr. Costa explained that each of the
golf professionals were identified in the point of sale system and any lesson income received (less
MGC's share) would be assigned to them individually and itemized along with their hourly wages
in their gross payroll. Mr. Costa said in prior years the lesson amount was paid directly to Agility
Golf and the money was distributed to the professionals through that company, so MGC had no idea
how much each individual would receive. However, the new system should give MGC baseline
figures for future years.
e. Trim Painting — Clubhouse and Bathrooms: Mr. Costa stated that he was in the
process of soliciting estimates for painting the outdoor trim on the course restrooms and some trim
in the clubhouse, indicating that he would report back when estimates are received.
f. Tree Removal — Discussion: Mr. Costa reported that all tree removal and brush
trimming was on hold as Executive Director, Eric Savetsky had suggested in an email that the
Commission visit the course to assist in long range planning. Mr. Oberly explained that in the fall of
2012 he asked the Commission for permission to cut down all the interior trees in an effort to
manage the property as a links style course. At that time, the Commission was not in favor of
removing all of them and requested that Mr. Oberly work with Mr. Perry to formulate a plan for
selective removal of some of them. Commissioner Bartlett stated that he specifically objected to the
recent removal of three cedar trees in the valley. Mr. Oberly said the cedar trees were not native and
had been planted in a straight line in the 1990's to keep people to a path that was no longer there,
and further they were not an architectural feature. Commissioner Bartlett stated the trees should not
have been cut down without consideration or discussion by the Commission.
g. Proprietors' Road — Discussion: Commissioner Bartlett initiated a discussion
about the removal of the fence which separated the course from the Proprietors' Road along hole
number four, stating that it needed to be put back. Commissioner Gardner requested that the topic
be tabled for a future meeting when Mr. Savetsky was in attendance.
It. Property Staff Work Plan — Discussion: Mr. Perry suggested that property
management staff at MGC follow the same procedures as Land Bank property management staff to
avoid future misunderstandings with the Commission. Specifically, he recommended that they
create conceptual work plans along with pictures and sketches for clarity and present them for
approval to the Commission prior to any work that falls outside of routine maintenance.
Land Bank Commission
April 23, 2013
Page 3
i. Longer Tees — Discussion: Mr. Perry inquired as to whether the plan for longer
tees was still going forward, as now was the time to schedule the required plant surveys in
accordance with the Natural Heritage permit if that was the case. The Commission asked him to
schedule the plant surveys.
Mr. Costa and Mr. Oberly departed the meeting at 4:50 p.m.
D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of April 8, 2013, as written.
E. TRANSFER BUSINESS:
1. "M" Exemption Update:
a. Proposed "M" Exemption Refund: Ms. Campese relayed a request from a local
attorney to claim the "M" exemption for an engaged couple that was purchasing a home in June
prior to their marriage in October. Unfortunately only one of the purchasers qualified for the "M"
exemption. Ms. Campese sought feedback from the Commission, stating that according to the Act,
the "M" exemption could only be applied to the eligible purchaser's proportionate share of the
property, since the couple would not be married at the time of the transfer. Further, she did not
recommend that the Commission approve a written request for a refund after the couple gets
married several months later, since this marital benefit cannot be applied retroactively. The
Commission concurred with Ms. Campese's recommendation.
F. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the March 2013 financial report
including the balance sheet and income statement previously provided by electronic
correspondence. Further, Ms. Campese cautioned that transfer revenue was significantly down for
the first three months of the calendar year in comparison to 2012.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was unanimously VOTED to execute the April 23, 2013 warrant document in the amount of
$104,004.45 to be provided to the county treasurer.
G. PROPERTY MANAGEMENT:
1. Cisco and Ladies Beaches — Mobile Vending Request: Ms. Bell presented a request
submitted by Alex Whelden of the Lobster Trap Restaurant seeking approval to have a mobile
vending truck and trailer at the Land Bank's Ladies and Cisco beach parking lots. He requested
permission to able to visit these areas from June through September between the hours of 10 a.m.
and 4 p.m. The basic menu would consist of sandwiches, burgers, hot dogs, salads, fried foods, soft
drinks and ice, and the 12x6 foot trailer would be powered by a small generator and propane fuel.
After some discussion and upon the recommendation of Mr. Savetsky, the Commission determined
Land Bank Commission Page 4
April 23, 2013
to deny the request due to the size of the two vehicles, the remote location of Ladies Beach and the
high number of mobile vendors already licensed to visit Cisco Beach.
2. Johnson and Gardner Properties/Hummock Pond Road — Parking Concerns: Mr. Perry
asked the Commission if there was any preemptive action property management staff should take
given the recent parking limitations at Cisco Brewery, in the event cars spilled onto the Johnson and
Gardner Properties. Further, Ms. Bell reported that Property Management Supervisor, Jeffrey
Pollock inquired about the best way to enforce the parking rules at the police department and was
told that the Land Bank should put up Town- issued "No Parking This Side" and "No Parking Here
to Comer" signs, which would facilitate police enforcement of unpermitted parking on Land Bank
property. The consensus of the Commission was to take the "wait and see" approach in order to
determine what kind of action, if any, might be necessary.
Commissioners Bartlett and Gardner abstained from the following discussion and voluntarily left
the meeting at 5:11 p.m.
3. Mt. Vernon Farm — Parking Use Request: Ms. Bell presented a request from the
Nantucket Islands Chamber of Commerce to use the Mt. Vernon Farm property for parking for a
members' appreciation party being held at Cisco Brewery on Thursday June 20"i from 5:00 to 8:00
pm. for approximately 125 people. After some discussion, the Commission determined to deny the
request.
Commissioners Bartlett and Gardner entered the meeting at 5:15 p.m.
4. Petrel Landing/l7 Commercial Street — Figawi Use Request: Ms. Bell presented a request
from Figawi, Inc. to have their VIP tent set up at Petrel Landing from Friday evening May 24, 2013
through Monday morning May 27, 2013 to be used for meetings, award ceremonies and sponsor
receptions. Upon a motion made and duly seconded, it was unanimously VOTED to approve the
request as presented and further to allow them to install a security camera on the front of the tent
looking down Whale Street.
H. REGULAR BUSINESS:
1. Land Bank Logo Update Discussion: Ms. Bell presented the four newest versions of the
logo that had varying fonts and color options. After some discussion, upon a motion made and duly
seconded, it was unanimously VOTED to approve the logo with the green block on the bottom and
the cleaner type face as recommended by the graphic designer.
2. Annual Election of Officers: Chairman Stackpole requested not to be nominated as
Chairman due to anticipated outside commitments which may cause him to miss several meetings in
the coming year.
a. Chairman: Upon a motion made and duly seconded, the Commission unanimously
VOTED to elect Allen B. Reinhard as Chairman.
Land Bank Commission Page 5
April 23, 2013
b. Se cre : Upon a motion made and duly seconded, it was unanimously VOTED to
elect Neil Paterson as Secretary.
c. Vice Chairman: Upon a motion made and duly seconded, it was unanimously
VOTED to elect Robert L. Gardner as Vice Chairman.
d. Treasurer: Upon a motion made and duly seconded, it was unanimously VOTED to
elect Philip D. Bartlett as Treasurer.
e. Vice SecretarvNice Treasurer: Upon a motion made and duly seconded, it was
unanimously VOTED to elect John J. Stackpole as Vice SecretaryNice Treasurer.
I. PROPERTY MANAGEMENT:
1. Barrett Farm Road — Discussion: Commissioner Paterson voiced concern over an abutter
stockpiling cement and other debris on their property which is viewable from Land Bank property.
2. Summer House Restaurant Encroachment — Discussion: Commissioner Gardner informed
the Commission that the Summer House Restaurant was using Land Bank land for storage. After
some discussion, upon a motion made and duly seconded, it was unanimously VOTED to ask Mr.
Perry and Mr. Savetsky to vigorously look into the matter.
3. Lily Pond Parking Lot — Discussion: Commissioner Stackpole asked why the parking lot
next to the Blair House was closed, as he had received complaints from birders wishing to visit the
property. Mr. Perry explained that contractors who were renovating the Blair house were filling the
lot all day even after repeated warnings to stop, so rather than depending on the police to enforce
the issue, property staff has closed the lot for the winter and would reopen it soon.
4. Reis Property — Discussion: Mr. Perry reported he has been working on removing the
rocks in the soil and had found a lot of Japanese Knonveed that would need to be treated. In the
meantime, staff would spread some grass seed in order for the property to green up while it was
being worked on.
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 5:29 p.m.
Attested to: 4 ""'
o W' .
Neil Paterson, Secretary
Acc ted, Approved, and Released by the VOTE
Zen is in 's 4th day f May, 2013.
Reinhar , Chairman
w�
= N
3
2
i O p
S W A
go
U W
Y
'mU
O Z
2
LU
50
y H
Q Z_
Z
N auras. aW aF
.o
^ N w w w S e
»aw w w m
w
N m a m N a$ N P O 6 O
w �
w
� 6
-x
y p X
Z y 2
J G E w
Z
D J
F m
_W'm A c
W o
i 0?y w da No oLLPx€Q
Sx.0 �M E
F LLQOw ..m
Z KOaphw wui
J c OUW 48' J y �U W W— d mPi
V U n o n � m m m o n2 LL m i2 -zo
A m LL
Q OUy Q Q QQ: yyZUUZ V
LL i5 LL
N m
p C CQ V p ' 3
z m m m t H v a m m m m m m a m
Z mmm� ywj Z mm Q m m m m mm,�� j
S YYYU Z S' YYYYYY �Y Y�my W LL
ME t p O
0 zzzm F 0 JJJZZZZZZiU F F
v
n
9
it
°'
°
`s
a
of
m
w
6
Q
z
Q
a8$ mR
y
Z
Z
!/) y
r n
Z
�
° °ee00000e
w0000
� 6
-x
y p X
Z y 2
J G E w
Z
D J
F m
_W'm A c
W o
i 0?y w da No oLLPx€Q
Sx.0 �M E
F LLQOw ..m
Z KOaphw wui
J c OUW 48' J y �U W W— d mPi
V U n o n � m m m o n2 LL m i2 -zo
A m LL
Q OUy Q Q QQ: yyZUUZ V
LL i5 LL
N m
p C CQ V p ' 3
z m m m t H v a m m m m m m a m
Z mmm� ywj Z mm Q m m m m mm,�� j
S YYYU Z S' YYYYYY �Y Y�my W LL
ME t p O
0 zzzm F 0 JJJZZZZZZiU F F
v
n
o
m
a
a
o
it
°'
`s
a
of
m
w
6
Q
z
Q
a8$ mR
y
Z
Z
!/) y
r n
Z
�
° °ee00000e
w0000
~O
p
� 6
-x
y p X
Z y 2
J G E w
Z
D J
F m
_W'm A c
W o
i 0?y w da No oLLPx€Q
Sx.0 �M E
F LLQOw ..m
Z KOaphw wui
J c OUW 48' J y �U W W— d mPi
V U n o n � m m m o n2 LL m i2 -zo
A m LL
Q OUy Q Q QQ: yyZUUZ V
LL i5 LL
N m
p C CQ V p ' 3
z m m m t H v a m m m m m m a m
Z mmm� ywj Z mm Q m m m m mm,�� j
S YYYU Z S' YYYYYY �Y Y�my W LL
ME t p O
0 zzzm F 0 JJJZZZZZZiU F F
a
x
n
o
m
a
a
o
it
°'
`s
a
of
m
w
6
Q
z
Q
y
Z
Z
!/) y
r n
Z
d
O
Z
E
J
ri
0
O
z
o
m
w
O
~O
p
O
w
a
n
6
Q
a
x
n
o
m
a
a
o
it
°'
`s
a
of
m
w
6
Q
z
Q
y
Z
Z
!/) y
r n
Z
d
O
Z
E
J
ri
0
O
z
o
m
w
O
~O
p
O
w
a
n
is
°$
N
°o
y
Z
Z
!/) y
r n
Z
d
O
Z
E
J
ri
0
O
z
o
m
w
O
p
O
w
a
n
c
6
6
Q C y q y¢ m
0
Z m y y 6 J
oZ r a W N a
O O F
W
N
y
Z
Z
!/) y
r n
Z
d
O
Z
E
J
ri
0
O
z
o
m
w
O
@
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of April 23, 2013
1. MGC — Balance Sheet, Profit and Loss Comparison, Check Register, Credit Card
Statement for March 2013
2. Land Bank Financial Reports —March 2013
3. Check Warrant Summary dated April 23, 2013
4. Cisco/Ladies Beaches — Mobile Vending Request
5. Mt. Vernon Farm — Use Request
6. Walker/Petrel Landing —Use Request
7. Updated Land Bank Logo Designs
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of April 23, 2013
1. Transfer Discussion:
a. Proposed "M" Exemption Refund